CEVA Showfreight - farnboroughairshow.com · Katie Ward: [email protected] Materials Handling David Everton: [email protected] ... • Copy of T1 Document

www.cevalogistics.com

CEVA ShowfreightOfficial Shipping and Handling Instructions

Farnborough International Airshow16 - 22 July 2018Farnborough, UK

CEVA Showfreight are again bringing their exhibition site logistics and forwarding skills to FARNBOROUGH INTERNATIONAL AIRSHOW as the sole officially appointed freight contractor for the 2018 event. Farnborough International have chosen CEVA to expertly facilitate the efficient movement of stand fitting material and exhibits whilst on site at Farnborough Aerodrome along with the arrangement of any international or domestic freighting requirements you may have. Our appointment has come through our hard work and proven track record at this and other major events and that this in turn will give you peace of mind in our ability to perform competently and professionally at all times. If you require any additional information regarding our credentials or award winning team please do not hesitate to contact us. The following instructions are intended to assist all parties involved with keeping the operation as simple as possible and will ensure the smooth flow of freight to and from the event with the minimum of fuss.

Introduction

Freight Logistics TeamCEVA ShowfreightFarnborough OfficeG50 WarehouseRAE RoadFarnboroughHampshireGU14 6TF

Tel: +44 (0) 330 587 7777Fax: +44 (0) 121 782 2875

Dedicated Show TeamInternational enquiries (Outside EU)

Graham Ridge: [email protected]

Domestic enquiries (Within EU)Katie Ward: [email protected]

Materials Handling David Everton: [email protected]

Technical Logistical EnquiriesRay Myles: [email protected]

Courier ShipmentsTom Johnson: [email protected]

In order to process and facilitate Customs clearance we require a combined commercial invoice and packing list consigned to your stand at FIA 2018. This should detail the size, weight and contents of each package and give an itemised value with individual HS codes, also stating clearly if goods are intended for permanent or temporary import.

Promotional items for free distribution can generally be imported without payment of Duty and VAT at the discretion of Customs and Excise, for other items not intended for re-export the applicable import taxes will of course need to be paid.

Commercial invoice templates can be provided upon request.

International shipping instructions

Arrival deadlines

Documentation (non EU consignments)

CEVA Showfreight has an experienced team in place to assist with the receiving and handing of cargo at all ports and airports of entry into the UK. To compliment this we are able to offer a truly worldwide network of exhibition freight logistics partners who will work closely with you to arrange the collection of your shipment from any point and monitor through to delivery at your stand. Please contact us for further information and details of your locally appointed affiliate.

The following deadlines for arrival of freight via various modes of transport are given as a guideline only.

Ocean full container loads arrival at UK port 7 Working Days Prior to requirement on standOcean less container loads arrival at UK port 12 Working Days Prior to requirement on standAirfreight to arrive at London Heathrow 7 working days prior to requirement on stand

A 25% late arrival surcharge will apply for Ocean Freight arriving after 22nd June 2018

Air Freight arriving after 6th July 2018A 50% late arrival surcharge will apply for Airfreight Arriving after 9th July

Official Shipping and Handling Instructions

Freight Operations on site will cease at 1800Hours on Friday 13th July 2018


This service will include collection from stand, transferring to advanced warehouse and reloading to vehicle.

The booking Deadline for Materials Handling is Friday 29th June 2018. A 25% surcharge will apply for orders received after this date.

Materials Handling

Inbound

For Security and Health & Safety reasons, the Show Organiser will dictate that the number of vehicles granted access to the site is kept to a minimum for this year’s event.

Full loads of stand building materials will be granted access to the hall areas on a booking only basis and the contents of these vehicles will be strictly controlled and checked upon arrival at Gate I.

All vehicles transporting exhibits will not be allowed access and these will be unloaded at the advanced warehouse at Gate I. All freight should be pre-advised with the following shipment details, 24 hours before delivering to the advance warehouse.

You should ensure that your vehicles arrive at least 48 hours prior to the exhibit being required at the stand to allow CEVA to unload and transfer to the hall in line with your move in requirements.

Number of PiecesWeightVolumeExhibitor / Hall / Stand NumberAddress of Bill to Party

Receiving at Advanced Warehouse £37.00 per 1000 kgs or 2cbm (min 2cbm)Transfer to Hall £37.00 per 1000 kgs or 2cbm (min 2cbm)Unloading from vehicle and Delivery to exhibition stand/chalet £39.00 per 1000 kgs or 2cbm (min 2cbm)



Outbound

This service will include receiving into the Advanced Warehouse, transferring and unloading to stand.

Collection from exhibition stand/chalet and Loading to vehicle £39.00 per 1000 kgs or 2cbm (min 2cbm)Transfer from Hall £37.00 per 1000 kgs or 2cbm (min 2cbm)Receiving at Advanced Warehouse £37.00 p1000 kgs or 2cbm (min 2cbm)

Materials Handling Contact: David Everton / [email protected] / +44 (0)3305877416

Please route all shipments freight pre-paid to London Heathrow (LHR) on Direct Master Air Waybill and consign as follows:

CEVA ShowfreightUnit 3A, First Exhibition Avenue National Exhibition CentreBirminghamB40 1PJTel: +44 (0)330 587 7693

Please send pre-advises in advance of departure by email to [email protected]

• Copy of Direct Master Air Waybill • Copy of invoice / packing list


Airfreight Shipments


Oceanfreight Shipments

Please send all shipments freight pre-paid to Felixstowe or Southampton ports and bills of lading con-signed as follows:

CEVA ShowfreightUnit 3A, First Exhibition Avenue National Exhibition CentreBirminghamB40 1PJTel: +44 (0)330 587 7693

Please send pre-advise in advance of departure by email to [email protected]

• Copy of Ocean Bill of Lading • Copy of invoice / packing list

Notify:CEVA Showfreight / Farnborough International AirshowExhibitor Name / Stand Number

[email protected]

For shipments arriving by Air freight / Oceanfreight direct to the Farnborough International Airshow Site, please review the newly introduced

Material Handling System.Please see applicable charges.

Notify:CEVA Showfreight / Farnborough International AirshowExhibitor Name / Stand Number

[email protected]

Shipments should be consigned as follows:

CEVA ShowfreightFarnborough International AirshowExhibitor / Hall / Stand NumberGate ILaffan’s RoadAldershotGU11 2HF

All exhibit shipments will be unloaded into the CEVA Showfreight Warehouse, please review the newly introduced Materials Handling System – Please see applicable charges.


Roadfreight Shipments



Once the shipment has cleared UK Customs the driver should proceed to (CMR’s Should be addressed as follows):

CEVA ShowfreightFarnborough International AirshowExhibitor / Hall / Stand NumberGate I, Laffan’s RoadAldershotGU11 2HF

Roadfreight Shipments – Outside EU

Customs Clearance must take place at Dover (NCTS Code GB000060) All vehicles requiring clearance should report to:

CEVA ShowfreightC/O PJ Shipping LtdFreight Clearance CentreWestern DocksLord Warden Square,Dover, Kent. CT17 9DH

Documents Required:• Copy of CMR• Copy of Commercial Invoice/ packing list• Copy of T1 Document / Copy of ATA Carnet if applicable

Vehicles will be marshalled and checked in at the CEVA Showfreight Offices at Gate I.

Vehicles with stand fittings materials will be granted access to the Halls or Chalet areas once space is available and in line with your booking.

Vehicles will be marshalled and checked in at the CEVA Showfreight Offices at Gate I.

Vehicles with stand fittings materials will be granted access to the Halls or Chalet areas once space is available and in line with your booking.

All exhibit shipments will be unloaded into the CEVA Showfreight Warehouse, please review the newly introduced Materials Handling system – Please see applicable charges.


Courier Shipments


Courier Shipments should be consigned:

Farnborough International Airshow **Shipment terms DDP**Warehouse G50,Rae Road, Farnborough, Hampshire. GU14 6TFExhibitor name / Hall number / Stand number

Documents Required:• Copy of consignment note (terms Delivered Duty Paid)• Copy invoice

Receiving at site warehouse for exhibitors own collection FreeReceiving at Warehouse and delivery to stand 0-100kgs £50.00 per shipmentFor Shipments above 100kgs, please refer to roadfreight tariff

Exhibitors should note that courier companies will not be granted access to the Showsite and cannot deliver directly to your stand. All courier shipments will be held at the courier reception at Warehouse G50 located adjacent to Gate A.

All shipments must arrive at the Farnborough International Airshow Courier reception Customs Cleared with all Duties and Taxes pre-paid. (Shipment terms DDP)

Any courier shipments arriving in the UK that requires CEVA Showfreight to intervene to facilitate the customs clearance will incur an intervention fee of £200. Duties and taxes will also be applied at cost +10%.

Shipments arriving by Courier cannot be cleared on a temporary basis and taxes will need to be paid.


Effective from the 1st January 2016, UK HM Revenue and Customs have changed the regulations with regards to the handling of Exhibition Imports to Events and Exhibitions in the UK. The legislation affects all Exhibitors sending items and exhibits into the UK from outside of the European Union.

From the 1st January 2016, all exhibitors are required to register for EORI numbers when importing goods for temporary exhibitions, trade fairs, major sports and cultural or similar events. Therefore, each individual exhibitor will require an EORI number for their import or other customs activity.

Exhibitors can complete the simple online registration for an EORI by following the link:

Click here for an EORI

The application process can take between 3-5 days, so please take this into account when planning the shipping of exhibits into the UK.

CEVA Showfreight can help you with your online application and should be contacted in advance to help facilitate this process. Late application for EORI numbers could incur additional charges and delays to shipments.

Export Control

The UK Export Control Order 2008 controls the exports of strategic goods (Both Military and Dual Use) the transfer of technology and the trade of military or governmental equipment.

Both UK and EU Legislation demands that the Exhibitor or Shipper Must declare to CEVA Showfreight, any items that are included in the ‘UK Military List or the EU Dual Use List’ prior to them leaving at the close of the Exhibition. It is a legal requirement that the correct Export Control procedures be applied at the time of re-export

It is therefore important that the exhibitor is aware of the relevant legislation and a declaration is shown clearly on your return shipping instructions and any documentation accompanying your shipment.

Bond facilityTo aid the speedy and efficient Customs clearance of temporary imports into the United Kingdom, CEVA Showfreight has a high threshold bond in place to underwrite potential VAT and Duty. This avoids payment on deposit of large sums of money particularly when expensive equipment or display material is involved. The use of this bond is strictly monitored and a deposit will be required unless CEVA Showfreight handle the re-export of the freight after the close of this years event. Shipments sent to this event by courier/parcel carrier will not be accepted against this Bond facility.


All Import / Export Compliance procedures


https://online.hmrc.gov.uk/shortforms/form/EORINonVATImport?dept-name=&sub-dept-name=&location=43&origin=http://www.hmrc.gov.uk

Packaging materialAll wood packaging materials arriving from outside of the EU must conform with current Wood Packing Regulations.

Click here for more detail.


CEVA Showfreight are of course able to arrange collection from UK premises and deliver directly to stand, please contact us in order to organise a suitable transport schedule for your needs. Alternatively we will accept cargo at our Farnborough warehouse facility.

Domestic freight


Case MarkingsAll cases should be clearly labelled as per below:

Farnborough International Airshow 2018Exhibitor / Hall / Stand NumberGate I, Laffan’s RoadAldershotGU11 2HF

We are pleased to be able to offer the services of our fully trained Forklift truck drivers and Banksmen who, as well as unloading and delivering to stand (straight forward and abnormal loads alike) are able to assist with positioning, assembly and dismantling of complex exhibits.

The lifting and handling of equipment and exhibits on site and in view of the strict health and safety regulations in place at the airfield, we are the sole providers of such assistance.

Unloading lifting and positioning

https://www.ippc.int/static/media/files/publication/en/2017/02/ISPM_15_ED_En_2017-02-10.pdf

It is important for exhibitors to make their own security arrangements as CEVA Showfreight will not be responsible for any items left unattended on stands prior to, during or after the event.

Unless freight is routed via one of our appointed Agents we will require payment of all charges, as advised by us, prior to the final day of the show. Personal and foreign cheques will not be taken but advance Bank transfers, cash or major credit cards are all acceptable alternatives.

All work is carried out in accordance with our terms and conditions. A copy of which is attached.

Security

Payment

Bank details CitibankCitigroup CentreCanada SquareCanary WharfLondon, E14 5LB

Account Name: CEVA ShowfreightAccount No: 17578644Sort Code: 18 - 50 - 08IBAN: GB92 CITI 1850 0817 578644BIC (Swift): CITI GB 2L


CEVA Showfreight can provide cherry pickers and hydraulic working platforms at the published tariff rates. However, CEVA will not provide operators. Anyone wishing to hire this equipment must have operators with the relevant certification. Certification must be provided upon hire.

Cherry pickers and hydraulic working platforms


CEVA Showfreight will arrange and coordinate the removal, storage and return of any empty cases that you need looking after for the duration of the show. All empties to be collected from stands by Friday 13 July 2018 Once the site has cleared of visitors and exhibitors on the final show day, we will be allowed by the organiser to begin the return of empty cases to stands. We will work through the night ensuring required empties are back by 0800hrs on Monday 23 July 2018.

Shell Scheme exhibitorrs can receive empty cases by Friday 20 July if requested.

We will also operate an accessible storage area for the duration of FIA 2018.

Empty case storage

Collection / storage of priority empties Return by Friday 20 July £55.00 per cubic metre (min 3 cbm) (this is for shell scheme stands only with small exhibits measuring a maximum of 1.5 x 1.5 x 1.5m)

Automotive Consumer & Retail

Customs

Oceanfreight

Airfreight

Temporary Import Customs Clearance £80.00 per entry / consignmentPermanent/Consumable Import Customs Clearance £80.00 per entry / consignmentCustoms Examination £40.00 per consignmentTemporary Import Bond Fee 2.0% of CIF value (£100.00 minimum)Advance Fee on Duty and VAT 10% of advanced funds (£44.00 minimum)Re-Export Customs Formalities £80.00 per entry / consignmentRe-Export Customs Examination £40.00 per consignmentExport T1 Fee 1% of shipment value minimum £50.00 per consignmentCancellation of TIB Fee £35.00 per consignment

LCL Freight Inbound Terminal Handling £ as received from shipping line at costLCL Freight Transfer Port to Farnborough £99.50 per 500kg or 2cbm (minimum 2 cbm)FCL Container admin and registration Fee £135.00 per containerFCL Terminal Handling Charge (20ft/40/40HC) £150.00 per containerFCL Transport from Port to Farnborough Site (20ft/40/40HC)

£725.00 per container

These rates are also applicable for export oceanfreight shipments from Farnborough to arrival at export port

Inbound Airline Handling (incl airline recovery) £0.35 per kg (£30.00 minimum)Transfer LHR to Farnborough £75.00 per 500kg or 2cbm

(minimum 2cbm)These rates are also applicable for export airfreight shipments from

Farnborough to arrival LHR

From free arrival London Heathrow (LHR) to delivery at Farnborough Site, excluding unloading to stand/warehouse.

LCL Freight from free arrival at UK Port to delivery at Farnborough Site, excluding unloading to stand / warehouse

Site Handling and Overseas Freight Tariff


On-site handling (charges based on a 3T fork lift)

Minimum unloading rates

Receiving at Farnborough Warehouse £37.00 per 1000 kgs or 2cbm (min 2cbm)Transfer from Warehouse to hall and vice versa £37.00 per 1000 kgs or 2cbm (min 2cbm)*Delivery to stand direct using a 3T forklift (palletised goods) And vice versa £39.00 per 1000 kgs or 2cbm (min 2cbm)

(*failed deliveries will be returned to the warehouse and re-delivered at an additional cost)

Unloading to stand / reloading to stand using 3T forklift £39.00 per 1000kgs or 2cbm (min 2cbm)Relifting Reflifting is charged as per unloading

Collection / storage / redelivery of empties £41.50 per cubic metre (minimum 3 cbm)Collection / storage / redelivery of full goods (accessible) £48.00 per cubic metre (minimum 3 cbm)Collection / storage / redelivery of priority empties 20/07/18 £55.00 per cubic metre (minimum 3 cbm)

Agency and Attendance Fee £85.00 per consignmentCommunications Fee per client £35.00 per consignment

Show day deliveries £40.00 per pallet per deliveryGrounding / re-lifting container 20ft £210.00 per containerGrounding / re-lifting container 40ft £260.00 per containerGrounding / re-lifting container 45ft £290.00 per containerGrounding / re-lifting container 40ftHC and visa versa £315.00 per container

13.6m trailer 50 cbm13.6m groupage trailer (multiple locations) 60 cbm20 ft container 25 cbm40 ft container 50 cbm40 ft HC container 55 cbm


Courier shipmentsReceiving at Farnborough Warehouse for exhibitor collection £ free of chargeReceiving at Farnborough Warehouse and delivery to stand £50.00 per shipment (up to 100kg)


Additional labour & equipment for assembly/dismantling

Packaging material

Cherry picker hire (excludes fuel)

Hydraulic working platform (scissor lift) (excludes fuel)

Late booking / late arrival surcharge

Crane consultation £ price on application 3T fork-lift with driver £64.00 per hour (minimum 2 hours)25T crane with driver £150.00 per hour (minimum 4 hours)25+T crane with driver £ price on applicationBanksmen £275 per day (8 hours)

£ price on Application for 2 hoursLabour to assist with unpacking/packing £26.50 per hour (minimum 4 hours)

Banding £22.00 per itemBubblewrap £75.00 per rollShrinkwrap £22.00 per roll

Cherry Picker up to 12m reach (Supplied without driver) £480.00 per week (min 1 week hire)

Transport to / from Site £250.00 each way

Platform up to 12m height (Supplied without driver) £480.00 per week (min 1 week hire)Transport to / from Site £250.00 each way

Licence FeesOGEL or SIEL (Military or Dual Use) £300.00 per licence and/or item


Any services or shipments that are not booked with CEVA Showfreight or pre-alerted before the deadline date of Friday 29th June 2018 will be

subject to a 25% surcharge against the total charge per shipment. Please note the minimum invoice charge is £85.00 per shipment.

Items in Bold carry a 50% surcharge if carried out before 0800 or after 1800 on weekdays or any time weekends. 100% surcharge is

applicable on Public Holidays. Freight remaining in Halls after the tenancy period will be removed to storage at the exhibitors expense.

All freight will be charged per cbm and not part there-of.



Please indicate below the services which you require from the official Freight and Lifting Contractor

ExhibitorHall / Stand

Site ContactNumber

Service Piece/Weight/Volume Date/Time CostUnloading from vehicle direct to stand using a 3T Forklift@ £39.00 per 2cbm or 1000 kgs (minimum 2cbm) £

Unloading from vehicle to warehouse@£37.00 (each way) per 2cbm per 1000 kgs (minimum 2cbm) £

Transfer to/from warehouse @£37.00 (each way) per 2cbm or 1000kgs (minimum 2cbm) £

Reloading to vehicle direct from stand@ £39.00 per 2cbm or 1000 kgs (minimum 2cbm) £

Reloading from warehouse to vehicle@£37.00 (each way) per 2cbm per 1000 kgs (minimum 2cbm) £

Empty Case Storage (minimum 3cbm)a) Standard @ £41.50 per cbmb) Priority Storage (Return by Friday 20th July) @ £55.00 per cbmc) Full goods @ £48.00 per cbm

£

Booking Deadline Date

Friday 29 June 2018All orders recevied after the deadline date will incure a late booking surcharge of 25%

Sub Total £25% Late Booking Fee (if applicable) £VAT @ 20%(UK Only) £Bank Admin Fee (if applicable) £7.00Communications Fee (per client) £35.00

Total £

CEVA Showfreight cannot accept any responsibility for freight left unnattended on stands at any time during the build-up or breakdown period of an exhibition

Please indicate any special services or equipment you may need from CEVA SHOWFREIGHT

Transport Collection and Re-Delivery or freight from your premises Location:International Shipments Please refer to Shipping Instructions contact CEVA for reccommended local agent Country:

1. I/We enclose full payment by cheque (cheques are to be made payable to CEVA UK Receivables LTD)

2. I hereby authorise you to debit my credit card for the full amount

Full Remittance is required with the return of this form

Mastercard / VISA:

Expires: C.V.V Number (last 3 digits only)

Signature:

Date:

CEVA Showfreight Account: Company Reg Number: Vat No:

Invoice address: Post Code:

Company Name: Contact Name:

Telephone: Email Address:

CEVA Showfreight, Unit 3a, Exhibiton Way, NEC, Birmingham, B40 - 1PJ, England, United Kingdom

Telephone: + 44 (0) 330 587 7777 / Email: [email protected]

Surcharges (min 50%) apply to all work before 0800hrs, after 1800hrs, weekends, bank holidays and any dates out of tenancy.

All work is subject to our terms and conditions

Freight, Lifting and Storage Booking Form

www.cevalogistics.com

CEVA ShowfreightUnit 3A

Exhibition WayThe National Exhibition Centre

BirminghamWest Midlands

B40 1PJ

© 2013 CEVA Logistics

All exhibition stands, carpets, electrics and furniture, must be fully installed by Friday 13 July 2018

Freight Operations will cease on Friday 13 July 2018
