CGQC 8/23/2007

Time Management

CGQC 8/23/2007

Benefits of time management

• Efficient

• Successful

• Healthy

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Obstacles to effective time management

Unclear objectives

Disorganization

Inability to say “no”

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Obstacles to effective time management

Interruptions

More interruptions

Periods of inactivity

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Obstacles to effective time management

Too many things at once

Stress and fatigue

All work and no play

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What can we do?

Recognize that obstacles exist

Identify them

Employ strategies to overcome

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Set goals

• Specific

• Measurable

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Prioritize the 4 D’s

• Do

• Delegate

• Delay

• Delete

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Prioritize the Do’s

1. Address the urgent

2. Accomplish what you can early

3. Attach deadlines to everything

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Prioritize the follow up on the delegate

• Set up a system to monitor the items that were delegated.

• Give a completion date to have the delegated projects completed.

• Hold the delegated person accountable for the project.

• Follow through.

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Prioritize the delayed and deleted

• Also generate a check box next to the items that were delayed.

• Get back to the items and put them on a schedule.

• Review the items marked for deletion. If they did not become a real task, get rid of them.

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Organize

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Learn when to say “NO”

• You can’t do everything

• Don’t undertake things you can’t complete

• Remain consistent to your goals

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Use your waiting time

• On public transportation

• At the doctor’s office• Waiting for your plane • On hold• When you are early

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Use your waiting time

Correspondence

Letters or memos

Books or tapes

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Concentrate on the task at hand

• Focus on your goal

• Tune out interruptions

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Consider your personal prime time

• Morning?• Evening?• Late night?

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Celebrate your success

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Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Use your waiting time• Concentrate on the task at hand• Consider your personal prime

time• Celebrate success

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The Big Rocks of Life

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Button, Button the balance of life, work, family,

and community.• You must balance all to ensure good time

management.• Clean and organize• Set goals • Keep track• Make time for all items• Place items in different plies• Standardize as much as you can

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