Ch 7: Reporting on Scanned Checks and Viewing Historical Reports
Bureau of the Fiscal ServiceReporting on Scanned Checks and Viewing Historical Reports
Reporting on Scanned Checks and Viewing Historical ReportsBureau of the Fiscal Service
Bureau of the Fiscal ServiceReporting on Scanned Checks and Viewing Historical Reports
Chapter 7: Reporting on Scanned Checks and Viewing Historical Reports
OTCnet Participant User Guide
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Bureau of the Fiscal ServiceReporting on Scanned Checks and Viewing Historical Reports
Release 2.5/August 2017Check Capture and Check Processing1
TABLE OF CONTENTS
Audience, Overview and Topics1
Topic 1. Purpose of Accessing Check Processing Reports3
Guidance for Handling OTCnet Reports Marked with Sensitive But Unclassified5
Topic 2. View a CIRA Query6
Item Status7
View a CIRA Record8
Topic 3. Business Reports24
CIRA CSV Report25
Check Image Report43
Agency CIRA Report47
LVD Contents Report54
Organization Hierarchy Report59
215 Deposit Ticket Report62
5515 Debit Voucher Report67
ACR Activity Report72
Topic 4. Administration Reports78
CIRA Transmission Summary Report79
CIRA Transmission (Detailed) Summary Report84
Statistical Report89
View CIR Transmission Status for Check Processing94
Topic 5. Historical Reports98
CIRA CSV Historical Report99
Previously Generated Historical Reports115
Summary118
Notes119
Glossary120
LIST OF TABLES
Table 1. Report Types and Descriptions4
Table 2. Business Reports (1st column) and Access Type (1st row)24
Table 3. Administration Reports (1st column) and Access Type (1st row)81
LIST OF FIGURES
Figure 1. Item Status Process Flow7
Figure 2. Select Check Processing>CIRA Query8
Figure 3. CIRA Query: Search Criteria Expanded11
Figure 4. Search ACR Transaction12
Figure 5. CIRA Query Results Showing Count and IRN Table13
Figure 6. Search ACR Transaction Results Showing Count and IRN Table14
Figure 7. CIRA Details Page15
Figure 8. CIRA Details Page Showing ACR Details16
Figure 9. Reports>Check Processing Reports25
Figure 10. Select CIRA CSV Report25
Figure 11. CIRA CSV Report Page (OTC Endpoint, Form Name, Deploy Date, UDFs)27
Figure 12. CIRA CSV Search Criteria28
Figure 13: CIRA CSV Search Criteria (Received Date, Check Capture Date, Settlement Date, and Returned Settlement Date)30
Figure 14: CIRA Query: Search ACR Transaction32
Figure 15. File Download Dialog Box: Open/Save or Download33
Figure 16. Select Check Image Report43
Figure 17. Check Image Report Page44
Figure 18. Check IRNs to Submit44
Figure 19. Click Submit to View Check Image44
Figure 20. Select Agency CIRA Report47
Figure 21. Agency CIRA Report Parameters Page49
Figure 22. Agency CIRA Report Parameters Page50
Figure 23. Select LVD Contents Report54
Figure 24. LVD Contrents Parameters Page55
Figure 25. LVD Contents Report Preview Page56
Figure 26. Select Organization Hierarchy Report59
Figure 27. Organization Hierachy Report Preview Page59
Figure 28. Organization Hierarchy Report Preview Page60
Figure 29. Select 215 Deposit Ticket Report62
Figure 30. 215 Deposit Ticket Report Parameters Page63
Figure 31. 215 Deposit Ticket Report Preview Page64
Figure 32. Select 5515 Debit Voucher Report67
Figure 33. 5515 Debit Voucher Report Parameters Page68
Figure 34. 5515 Debit Voucher Report Preview Page69
Figure 35. Select ACR Activity Report72
Figure 36. ACR Activity Report Parameters Page74
Figure 37. ACR Activity Report Preview Page75
Figure 38. Select CIRA Transmission Summary Report79
Figure 39. CIRA Transmission Summary Report Parameters Page80
Figure 40. CIRA Transmission Summary Report Preview Page81
Figure 41. Select CIRA Transmission (Detailed) Summary Report84
Figure 42. CIRA Transmission (Detailed) Summary Report Parameters Page85
Figure 43. CIRA Transmission (Detailed) Summary Report\86
Figure 44. Select Statistical Report89
Figure 45. Statistical Report Parameters Page90
Figure 46. Statistical Report Preview Page91
Figure 47. Select View CIR Transmission Status for Check Processing94
Figure 48. View CIR Transmission Status Page95
Figure 49. CIR Transmission Status Export/Print Report page96
Figure 50. Reports Tab> Historical Reports>Generate Historical Reports99
Figure 51. Select Deposit Historical Report99
Figure 52. CIRA CSV Historical Report (OTCnet Endpoint, Include Subordinates, Form Name, Deployment Date, UDFs)101
Figure 53. CIRA CSV Historical Report (Account, BRN, IRN, Check Number, Check Amount, Settlement Status, 5515, 215, Cashier ID, and Batch ID)102
Figure 54. CIRA CSV Historical Report (Received Date, Check Capture Date, Settlement Date and Return Settlement Date)105
Figure 55. CIRA CSV Historical Report - ACR106
Figure 56. CIRA CSV- Request Successfully Submitted106
Figure 57. Select Generate Historical Reports115
Figure 58. View Previously Generated Reports115
Reporting on Scanned Checks and Viewing Historical ReportsBureau of the Fiscal Service
Bureau of the Fiscal ServiceReporting on Scanned Checks and Viewing Historical Reports
iiCheck Capture and Check Processing
Check Capture and Check Processingi
Audience, Overview and TopicsAudience
The intended audience for the Reporting on Scanned Checks Participant User Guide includes:
Agency Manager
CIRA Viewer
MVD Editor
MVD Viewer
FMS Viewer
FMS Security
View Reports
Overview
Welcome to Reporting on Scanned Checks. In this chapter, you will learn:
The purpose of accessing check processing reports
How to view a CIRA Query
How to view and download a CIRA CSV Report
How to view and print a Check Image Report
How to view and print an Agency CIRA Report
How to view and print a LVD Contents Report
How to view and print an Organizational Hierarchy Report
How to view and print a 215 Deposit Ticket Report
How to view and print a 5515 Debit Voucher Report
How to view and print an ACR Activity Report
How to view and print a CIRA Transmission Summary Report
How to view and print a CIRA Transmission (Detailed) Summary Report
How to view and print a Statistical Report
How to view CIR Transmission Status for Check Processing Report
How to view and download Historical Reports
Topics
This chapter is organized by the following topics:
1. The purpose of accessing check processing reports
2. CIRA Query
3. Business Reports
CIRA CSV Report
Check Image Report
Agency CIRA Report
LVD Contents Report
Organizational Hierarchy Report
215 Deposit Ticket Report
5515 Debit Voucher Report
ACR Activity Report
4. Administration Reports
CIRA Transmission Summary Report
CIRA Transmission (Detailed) Summary Report
Statistical Report
View CIR Transmission Status for Check Processing
5. Historical Reports
CIRA CSV Historical Report
View Previously Generated Historical Reports
Topic 1. Purpose of Accessing Check Processing Reports
In this chapter, you will learn how to run and print Check Processing reports, query using the View CIRA functionality, as well as query and download Historical reports. Based on your user role, you will be able to 1) access one or more of the Check Processing reports, 2) view a CIRA record, and 3) view and download Historical reports available in OTCnet. The following roles are able to access reports:
Agency Manager
Check Capture Administrator
MVD Editor/ MVD Viewer
FMS Viewer/FMS Security
Report ViewerThere are 11 reports a user may have access to view and download/ print (see Table 1).
Table 1. Report Types and Descriptions
Business Report
Allows you to
CIRA CSV
Export data based on a query to a comma separated value (CSV) report. The exported data can be used to import into other applications within an agency.
Check Image
View the front and back images of the checks for IRNs requested.
Agency CIRA
View the batch level transaction activity for a specified OTC Endpoint. A user can filter the report by Received Date, Capture Date, Batch ID, or Check Capture Operator.
LVD Contents
View the contents of a Local Verification Database (LVD) for a given OTC Endpoint.
Organization Hierarchy
View the structure of a Federal Program Agency as defined in OTCnet.
215 Deposit Ticket
View transaction information presented to a financial institution by a U.S. government agency with checks and other payment instruments to make a manual deposit. This report is auto-generated for Check Capture. The report is searchable using a date range of up to 45 days.
5515 Debit Voucher
View transaction information used to debit the Treasury General Account (TGA) to decrease the amount of a deposit made to that account. This report auto-generated for Check Capture. The report is searchable using a date range of u
