CH PRC STATEMENT OF WORK TITLE: Detailed …...CHPRC STATEMENT OF WORK TITLE: Detailed Design for W-135 WESF Modifications and Capsule Storage Area Page 6 of 56 1.0 INTRODUCTION

CH PRC STATEMENT OF WORK

TITLE: Detailed Design for W-135 WESF Modifications and Capsule Storage Area ·-

APPROVALS PRINT NAME

BTR* Ralph Wilson

· CAM I ~roject Controls•• Jan Pennock

Contracting Officer*** Carl Shaw

• Approval for technical ~ • • Approval for funding availability

• 0 Approval for contractibility

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Revision 0 August 21, 2017

Prepared by: Ralph Wilson

SIGNATURE

CHPRC STATEMENT OF WORK

TITLE: Detailed Design for W-135 WESF Modifications and Capsule Storage Area

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TABLE OF CONTENTS

ACRONYMS

1.0 INTRODUCTION / BACKGROUND .......................................................................................................... 6

1.1 Introduction .......................................................................................................................... 6

1.2 Background Information .................................................................................................... 6

1.2.1 General ................................................................................................................................ 7

1.2.2 Cask Storage System (CSS) ............................................................................................ 8

1.2.3 WESF Modifications ........................................................................................................... 8

1.2.4 Cask Storage Area (CSA) ............................................................................................... 10

2.0 DESCRIPTION OF WORK – GENERAL ................................................................................................ 12

3.0 DESCRIPTION OF WORK – SPECIFIC ................................................................................................. 13

3.1 Task 1 - WESF Modifications Detailed Design ............................................................ 13

3.1.1 Task 1.1 - WESF Modifications Design Management ................................................ 13

3.1.2 Task 1.2 - WESF Modifications Preliminary Design ................................................... 16

3.1.3 Task 1.3 – WESF Modifications Final Design .............................................................. 18

3.1.4 Task 1.4 - WESF Modifications Services during Construction (Option 1) ............... 20

3.2 Task 2 - CSA Works Detailed Design ........................................................................... 21

3.2.1 Task 2.1 - CSA Works Design Management ............................................................... 21

3.2.2 Task 2.2 - CSA Works Preliminary Design ................................................................... 22

3.2.3 Task 2.3 - CSA Works Final Design .............................................................................. 22

3.2.4 Task 2.4: - CSA Works Engineering SDC (Option 1) ................................................. 22

3.3 Special Requirements...................................................................................................... 22

3.4 Acceptance Criteria .......................................................................................................... 23

3.4.1 Detailed Design ................................................................................................................ 23

3.4.2 Engineering SDC .............................................................................................................. 23

3.5 Organizational Interfaces ................................................................................................ 24

3.6 Work Not Included ............................................................................................................ 24

3.7 Buyer Furnished Materials and Equipment .................................................................. 25

3.8 Site Conditions and Known Hazards ............................................................................. 25

3.9 Site Coordination Requirements .................................................................................... 25



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4.0 TECHNICAL REQUIREMENTS ............................................................................................................... 26

4.1 Project Documents ........................................................................................................... 26

4.2 Design Interfaces.............................................................................................................. 26

4.3 Codes and Standards ...................................................................................................... 27

4.4 CHPRC Procedures ......................................................................................................... 27

4.5 Relevant Hanford Site Drawings (Information Only) ................................................... 28

4.6 Exhibits ............................................................................................................................... 28

4.7 Work Location / Access Requirements ......................................................................... 29

5.0 PERSONNEL REQUIREMENTS ............................................................................................................. 30

5.1 Training and Qualification (General) ............................................................................. 30

5.2 Personnel Qualifications (Position-Specific) ................................................................ 30

5.3 Personnel Security and Badging Requirements .......................................................... 30

5.4 Personnel Site Access and Work Hours ....................................................................... 31

6.0 ENVIRONMENTAL, SAFETY, HEALTH AND QUALITY REQUIREMENTS .................................... 32

6.1 Quality Assurance ............................................................................................................ 32

6.1.1 CHPRC Quality Level Designation ................................................................................ 32

6.1.2 Contractor Quality Assurance Plan ............................................................................... 32

6.1.3 Other QA-related Requirements .................................................................................... 33

6.1.4 QA related to Software Products and/or Services where Software is Used ........... 34

7.0 MEETINGS and SUBMITTALS ................................................................................................................ 35

7.1 Meetings ............................................................................................................................ 35

7.2 Submittals .......................................................................................................................... 35

8.0 DELIVERABLES, PROJECT CONTROLS, MILESTONES, AND PERFORMANCE SCHEDULE

REQUIREMENTS ............................................................................................................................................ 36

8.1 Deliverables ....................................................................................................................... 36

8.2 Project Controls ................................................................................................................ 36

8.3 Milestones ......................................................................................................................... 37

8.4 Performance Schedule .................................................................................................... 37

ATTACHMENT 1 - Submittal Register………………………………………………………... 38

ATTACHMENT 2 – Test Program Example Documents …..……………………...…..……….47

ATTACHMENT 3 - Conceptual Design Report Comments deferred to Detailed Design…..…..48

ATTACHMENT 4 – Sample Lists of Facility Drawings (For reference only) ….….……....…. 53



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ACRONYMS

ASME American Society of Mechanical Engineers

ATP acceptance test procedure

BTR Buyer’s Technical Representative

CAP capital asset project

CAT construction acceptance test

CD critical decision

CDR conceptual design report

CDSF contractor deliverable submittal form

CE&I control, electrical, and instrumentation

CFR code of federal regulations

CGET CHPRC General Employee Training

CHPRC CH2M Plateau Remediation Company

COR code of record

CSA Capsule Storage Area

CSP Capsule Storage Pad

CSS Cask Storage System

D/CV design/construction verification

DBI design basis input

DCM design compliance matrix

DCN design change notice

DOE U.S. Department of Energy

DOE-RL U.S. Department of Energy, Richland Operations Office

EAC estimate at completion

EJTA employee job task analysis

EVMS earned value management system

FAT factory acceptance test

FDC functional design criteria

FR field request

FRD functions and requirements document

GPR ground penetrating radar

HVAC heating, ventilation and air conditioning

IFC issue for construction

MCSC Management of Cesium and Strontium Capsules

MSA Mission Support Alliance

O&M operations and maintenance

OAT operational acceptance test

NAC NAC International, Inc.

NCR non-conformance report

PE professional engineer

QA quality assurance

RCI request for clarification or information



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ACRONYMS (Continued)

SDC (Engineering) Services during Construction

SDDR supplier deviation disposition request

SLF Storage, Laydown, and Fabrication

SOW Statement of Work

SSC structure, system, and component

TMS Temperature Monitoring System

UCS Universal Capsule Sleeve (component of CSS)

VCC Vertical Concrete Casks

VCT Vertical Cask Transporter

W&FMP Waste & Fuels Management Project

WESF Waste Encapsulation and Storage Facility



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1.0 INTRODUCTION / BACKGROUND

1.1 Introduction

As a Prime Contractor to the U.S. Department of Energy (DOE), the CH2M HILL

Plateau Remediation Company (CHPRC) is focused on safe environmental cleanup of the

Central Plateau of the DOE Hanford Site. The CHPRC scope of work includes

environmental remediation activities, treatment and disposal of radioactive waste

streams, management of spent nuclear fuel, and disposition of nuclear materials and non-

reactor nuclear facilities.

This Statement of Work (SOW) is for engineering and design services in support of the

CHPRC W-135 Project, also referred to as the Management of Cesium and Strontium

Capsules (MCSC) Project. The MCSC Project is centered on the Waste Encapsulation

and Storage Facility (WESF) which is a Hazard Category 2 non-reactor nuclear facility

located adjacent to B Plant in the Hanford 200 East Area. The mission of WESF is the

safe and compliant storage of 1,936 cesium and strontium capsules.

The overall objective of the MCSC Project is to transition the capsules from underwater

storage in WESF pool cells to a new dry-storage facility for long-term storage pending

availability of a permanent disposal option. Major project operational activities include

retrieval of the capsules from the pool cells, packaging of the capsules into a Cask

Storage System (CSS), and transfer of the casks to a new Capsule Storage Area (CSA).

Major supporting activities to prepare for operations include: procurement of the CSS,

design and construction of WESF modifications to accommodate CSS packaging

equipment, and design and construction of the new CSA including cask haul path

improvements and a contractor storage, laydown and fabrication (SLF) yard.

The services specified in this SOW include Detailed Design for the WESF Modifications

and for the CSA (including haul path improvements and SLF yard). The SOW also

includes an optional scope item (Option 1) for the Contractor to perform engineering

services during construction (SDC).

The services specified in this SOW are designated Quality Level 2 (QL-2) in accordance

with CHPRC procedures PRC-PRO-QA-268, Control of Purchased/Acquired Items and

Services, and PRC-PRO-QA-268, Graded Approach. Refer Section 6.1, Quality

Assurance, for further information.

1.2 Background Information

The following paragraphs provide supplemental background information relevant to the

SOW. Refer Section 3.0 for a detailed description of SOW activities.



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1.2.1 General

As of January 2017, the 1,936 cesium and strontium capsules stored underwater at WESF

contained 91 million curies of radioactivity, representing a significant fraction of the total

radioactive inventory of the Hanford Site. The WESF is now being operated beyond its

original design life. The facility relies on active systems to provide building ventilation,

maintain pool cell water levels, and monitor the capsules. These systems are becoming

more difficult to operate and maintain as they age, with corresponding increases in costs.

The planning for final disposal of the cesium and strontium capsules originally assumed

they would be shipped to a high-level radioactive waste repository. The Yucca Mountain

Nuclear Waste Repository, as designated by the Nuclear Waste Policy Act Amendments

of 1987, was to be the repository for spent nuclear fuel and other high-level radioactive

wastes. However, federal funding for the Yucca Mountain Nuclear Waste Repository

ended in 2011, leaving the Hanford Site without a disposal pathway for the capsules.

Recognizing the need for continued safe storage of the capsules at the Hanford Site for an

indefinite period, the DOE prepared a Mission Need Statement for the Management of the

Cesium and Strontium Capsules (DOE/RL-2012-47, Rev 6). The DOE-HQ approved this

Mission Need Statement and Critical Decision 0 (CD-0) on November 5, 2015, and

established the Management of Cesium and Strontium Capsules (MCSC) Project. The

project is managed for the DOE Richland Operations Office (RL) by CHPRC under the

Plateau Remediation Contract (PRC) (DE-AC06-08RL14788) in accordance with DOE O

413.3B, Program and Project Management for the Acquisition of Capital Assets.

The objective of the MCSC Project is to transfer the capsules from current underwater

storage at WESF to a new dry-storage facility which will safely and compliantly store the

capsules for an extended period. CHPRC-02252 (Revision 3), Management of the

Cesium and Strontium Capsules Project (W-135) Functions and Requirements Document,

identifies the high-level functions and requirements that must be satisfied by the Detailed

Designs supporting the MCSC Project.

In general terms, the MCSC Project involves three interfacing scopes of work to establish

readiness for capsule packaging and transfer operations:

A. Cask Storage System. Procure the Cask Storage System (CSS) including ancillary

equipment required for capsule packaging operations.

B. WESF Modifications. Design and construct facility modifications as needed to

prepare WESF for CSS system deployment and packaging operations.

C. Capsule Storage Area. Design and construct a Capsule Storage Area (CSA),

associated CSS cask haul path road improvements, and a separate storage, laydown

and fabrication (SLF) area for use by the CSS contractor.



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Regarding Item A (Cask Storage System), the CHPRC has placed a turnkey contract with

NAC International (NAC) for design, fabrication, installation and testing of the CSS and

ancillary equipment. Conceptual design documents have been issued and NAC is now

finalizing the conceptual design report (CDR) and proceeding with preliminary detailed

design activities.

For Items B & C (WESF Modifications and CSA, respectively), pre-design activities and

conceptual designs are now complete. By this SOW, CHPRC now intends to source a

qualified design consultant to develop the Detailed Designs and (as scope Option 1) to

perform Engineering Services during Construction (SDC).

The following paragraphs provide additional background information on the scope of the

MCSC Project, with primary focus on the WESF Modifications and CSA scopes (the

subject of this SOW).

1.2.2 Cask Storage System (CSS)

CHPRC-02622 (Revision 4), Cask Storage System (CSS) Functional Design Criteria

(Project W-135), identifies the functional and technical requirements for the structures,

systems, and components (SSCs) comprising the CSS.

NAC International document 30059-R-02 (Revision A), NAC Conceptual Design Report

for the Management of the Cesium and Strontium Capsules Project (MCSC), provides

CSS conceptual design information, primarily for the cask system itself. The CDR has

undergone CHPRC review and is now in revision by NAC for resubmittal as a final

document. Upon CHPRC acceptance of the CDR, NAC will prepare the CSS Detailed

Design. Relevant to this SOW, note that the CSS design will provide the key design

inputs for the WESF Modifications and CSA Detailed Designs.

1.2.3 WESF Modifications

CHPRC-03011 (Revision 1), WESF Modifications Functional Design Criteria (Project

W-135), identifies the functional and technical requirements for SSCs associated with the

WESF Modifications scope.

CHPRC-03329 (Revision 0), WESF Modifications (W-135) Conceptual Design Report,

identifies the WESF Modification scope elements listed below, organized by location

within WESF. Refer to the WESF Modifications CDR for detailed information.

Note that the items listed below are indicative only. As described in Section 3, the

Contractor performing Detailed Design for the WESF Modifications shall initially review

the design basis and confirm the specific design scope required to satisfy MCSC Project

requirements.



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WESF Truck Port

o Structural/Civil

Removal of loading dock and stairs located within the truck port

Truck port floor reinforcement and apron modification

Truck port floor and apron surface specifications for air pallet

Truck port roll-up door removal and replacement

Truck port floor and apron area drainage upgrades.

o Mechanical, Piping & Fire Sprinkler System Modifications

Relocate fire protection system piping to increase clearances

Remove unused small diameter piping to increase clearances.

o Electrical

Power (permanent or temporary) for CSS equipment; see CDR for

truck port electrical loads summary.

o HVAC

Relocate a section of ductwork within truck port and the

corresponding exterior section to increase clearances.

WESF Canyon

o Structural/Civil

Canyon deck: Confirm canyon deck load capacity to handle CSS-

related loads

Canyon deck: Remove cover block lifting bales for Cells A-F

Canyon crane: Install a camera system for canyon overhead crane.

o Mechanical

Confirm capability (i.e., through calculation) of the WESF canyon

crane to support CSS Contractor-specified remote, electric impact

wrench operation and to support any other capsule packaging

equipment or tools. The CSS Contractor will provide the

necessary design input information including wrench weight and

torque data.

o Electrical

Power (permanent or temporary) for CSS equipment; see CDR for

WESF canyon electrical loads summary.

o Compressed Air

Provide compressed air service for CSS-related equipment; refer

CDR for WESF canyon compressed air load summary.

G Cell

o Structural/Civil

Confirm G Cell floor load capacity to handle CSS-imposed loads

Assess impacts (if any) of new G Cell cover block on the WESF

structure, in particular the loads imposed by the cover block on the

existing structure.



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o Mechanical

Provide services/support as needed for CSS-related equipment,

including but not limited to:

Automated welding system including UCS up-ender

UCS evacuation/helium backfill system

Helium mass spectrometer leak detection system

o Electrical

Provide power (permanent or temporary) as needed for CSS

equipment; refer CDR for G Cell electrical load summary

o Process Air

Provide process air for CSS equipment. Confirm if new wall

nozzle penetrations are required.

o HVAC

Supplemental cooling capability to meet criteria established by

CSS Contractor.

Other

o Compressed Air & Specialty Gases

Tubing runs from WESF Service Gallery bottle racks to the Truck

Port and to G Cell.

1.2.4 Cask Storage Area (CSA)

CHPRC-02623 (Revision 1), Capsule Storage Area (CSA) Functional Design Criteria

(Project W-135), identifies the functional and technical requirements for the SSCs /

facilities comprising the CSA scope.

CHPRC-03328 (Revision 0), Cask Storage Area (CSA) (W-135) Conceptual Design

Report, identifies the CSA-related scope elements listed below. Refer to the CSA CDR

for detailed information.

Note that the items listed below are indicative only. As described in Section 3, the

Contractor performing Detailed Design for the CSA shall initially review the design basis

and confirm the specific design scope required to satisfy MCSC Project requirements.

Cask Storage Area (CSA)

o CSA cask storage pad (CSP)

o CSA operational pad

o CSA yard area

o Security fencing and lighting

o Temperature monitoring system (TMS) and communications interface

including weather-tight enclosure

o Utilities interface.



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Storage, Laydown and Fabrication (SLF) area

o SLF fabrication and assembly pad and associated concrete apron area(s)

o SLF yard area

o Security fencing, gates and lighting

o Utilities interfaces.

Haul path roadway upgrades

o Roadway widening, regarding, resurfacing at selected locations to

accommodate the CSS cask transporter

o Transitions / ramps connecting existing road network to the WESF truck port,

the CSA (CSP & CSA Operational Pad), and the SLF area.



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2.0 DESCRIPTION OF WORK – GENERAL

This SOW specifies Detailed Design services for upgrades to existing Hanford facilities/

SSCs and for acquisition of new facilities/SSCs as required to implement the CSS and

accomplish the MCSC Project objective of moving the 1936 cesium and strontium

capsules from underwater storage in WESF pool cells to a new dry storage facility.

Specifically, the Contractor shall develop Detailed Designs for the WESF Modifications

and the CSA elements of the MCSC Project (refer Sections 1.2.3 and 1.2.4 for indicative

scope of these elements). The SOW also includes scope Option 1 for the Contractor to

perform engineering services during construction; this option will be exercised at the sole

discretion of CHRPRC.

The Detailed Design work is currently planned to start in October 2017 and to be

complete in July 2018. The Engineering SDC activities (if Option 1 is authorized by

CHPRC) are currently anticipated to start in May 2019 and to complete within 12

months.

The Contractor shall manage the WESF Modifications and CSA Detailed Designs as two

separate but related tasks, each with its own subtasks and corresponding design

management and technical deliverables. This requirement supports CHPRC’s intent to

contract separately for WESF Modifications and for CSA construction services, and it is

consistent with a CHPRC requirement to track costs separately for these two scope

elements.

Design management deliverables for each task include but are not limited to work plans,

design basis review technical memoranda, interface control documentation, and project

closeout packages.

Preliminary and Final Detailed Design technical deliverables shall include but not be

limited to design reports, construction package design documents (e.g., drawings and

specifications), engineering package design documents (e.g., design basis information,

calculations), and documents related to testing of equipment and systems.

Engineering Services during Construction (Option 1) deliverables shall be as specified by

CHPRC upon authorization, but are expected to include a typical range of construction-

phase engineering documentation (refer Section 3.0 for details).

The Contractor shall be responsible to complete a documented review of design bases /

design inputs prior to Preliminary Design, and again prior to Final Design. The

Contractor shall take appropriate action to resolve open issues in coordination with

CHPRC (e.g., through interface communications with Stakeholders, issuing formal

requests for clarification or information [RCIs], conducting site walk downs and

performing field measurements).



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3.0 DESCRIPTION OF WORK – SPECIFIC

The Consultant shall manage delivery of the Work described in this SOW as two separate

tasks, consistent with the MCSC Project WBS. These tasks are:

Task 1: WESF Modifications Detailed Design

Task 2: Capsule Storage Area Detailed Design.

Each of these tasks has multiple subtasks as described in this section. The Contractor

shall separately manage and report on project quality, schedule, cost, and safety

performance using this structure.

3.1 Task 1 - WESF Modifications Detailed Design

The general scope of WESF Modifications is summarized in Section 1.2.3 and includes

the items below.

WESF Truck Port modifications (including apron modifications)

WESF Canyon modifications

WESF G Cell modifications

WESF utility modifications (e.g., electrical, instrumentation, compressed gases

delivered to required locations to satisfy CSS / facility requirements).

However, note Task 1.1 which requires the Contractor to review the WESF Modifications

design basis, resolve open issues and confirm the scope of detailed design.

3.1.1 Task 1.1 - WESF Modifications Design Management

A. General

The Contractor shall provide all technically qualified personnel; engineering, design and

administrative services; management and supervision; equipment, supplies and software;

and other items as necessary to perform the Work.

Detailed Design deliverables shall be issued in two phases: Preliminary Design and Final

Design. As defined in PRC-PRO-EN-40271, Engineering Design Process, Preliminary

Design shall correspond to 60% design maturity and Final Design shall correspond to

90% design maturity. (The remaining 10% is nominally reserved for any emergent

design activities performed during the construction phase such as for field changes and

for preparation of as-built drawings prior to turnover.)



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Deliverables for each phase are described in detail in subsequent sections, but in general

terms shall include:

Preliminary Design Report and Final Design Report

Construction package design documents (e.g., drawings, specifications and

equipment lists)

Engineering package design documents (e.g., design basis documents,

engineering analyses, design calculations)

Testing program-related documents (e.g., overall test plan, test documents for

specific equipment/systems).

The Contractor’s Final Design issue-for-construction (IFC) design documents and

approved supporting engineering package design documents shall be comprehensive and

at a level of detail that is sufficient to allow the construction contractor to proceed with

procurement and construction activities with no additional A/E design development

required. The Contractor shall be responsible to prepare any steel reinforcement detail

drawings (shop drawings) and bar bend schedules for reinforced concrete works.

However, shop drawings for mechanical equipment/systems shall be by the constructor.

As optional scope (Option 1) under this SOW and at the sole discretion of CHPRC, the

Contractor shall provide Engineering SDC during the WESF Modification and CSA

construction phases. Refer Section 3.1.4 (Task 1.4) for additional details.

B. Work Plan

Following Contract award, the Contractor shall develop a Work Plan (controlled

document) for delivery of the Detailed Design. The contents of the Work Plan shall be

consistent with corresponding elements of the Contractor’s proposal, revised to reflect

any comments provided by CHPRC. After CHPRC review of the Work Plan, the

Contractor shall revise and resubmit the Work Plan for CHPRC approval prior to

initiating Preliminary Design.

The Work Plan shall address the following at a minimum, either directly or by reference

to other relevant Contractor program documents:

Design objectives and scope; preliminary drawing list

Design team organization; training and qualification

Design control; Environmental, safety, health, and quality (ESHQ) management

Design technical approach (e.g., design objectives and scope, constraints and

assumptions, design activities, interim and final deliverables, risks)

Project controls.

If CHPRC exercises Option 1 for Engineering SDC (Task 1.4), the Contractor shall

prepare and submit a separate focused Work Plan to address those activities.



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C. Design Integration

The Contractor shall proactively manage and perform design integration activities as

needed to ensure its Detailed Design deliverables support effective MCSC Project

delivery. Coordinating with CHPRC, the Contractor shall identify and control all

relevant project design interfaces, including but not limited to those listed in Section 4.2,

Design Interfaces. Section 3.5, Organizational Interfaces, lists organizations directly

relevant to design interfaces as well as other organizations having roles in the MCSC

Project. All organizational interfaces will be coordinated through CHPRC.

In the Work Plan, the Contractor shall confirm its understanding of the scope of project

interfaces and establish by what means / tools it plans to document control these

interfaces.

D. Design Basis

At initiation of each design phase and again at completion of Final Design, the Contractor

shall assess the status of the design basis (e.g., functional requirements, design criteria,

project-specific design inputs). The purpose is to identify comprehensively and in detail

any open design basis issues that require resolution to support design completion. The

assessment shall include but not be limited to review of the latest revisions of: MCSC

Project Functions & Requirements Document (FRD) and Functional Design Criteria

(FDC) documents; MCSC Project CDRs including CDR review comments deferred to

Detailed Design (refer Attachment 3); design basis input matrices (refer CDRs); Code of

Record (COR) documents; relevant WESF and Hanford utilities design documents; site

characterization reports, engineering walk-down reports; Stakeholder interface

documentation, and any other relevant technical or management documents.

The Contractor shall document the reviews in formal technical memoranda to be

submitted to CHPRC for review and concurrence. The technical memoranda shall

include design basis input matrices including additional columns as necessary to facilitate

action tracking (e.g., assigned responsible persons, due dates, support required from

CHPRC or other organizations). The technical memoranda shall indicate if any design

basis documents require revision by CHPRC and also identify any additional physical

scope elements requiring design but not previously accounted for.

Coordinating with CHPRC, the Contractor shall take appropriate actions to close

identified design basis open items; e.g., through interface communications with

Stakeholders, issuing formal requests for clarification or information (RCIs) (refer PRC-

PRO-PM-8037), conducting site walk downs and performing field measurements.

The Contractor shall perform on-site verification of physical interfaces to existing

facility/Hanford Site systems to verify assumptions prior to beginning design. Sole

reliance on existing facility drawings and other historical design documents shall be

avoided to the extent possible to mitigate the known risks of inaccurate or missing as-

built drawings and imperfect configuration control. On-site verifications shall be



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performed through visual inspections and measurements with CHPRC support. Reliance

on facility/system SME interviews alone for design basis information should be a last

resort. All related meetings, interviews, walk-downs, field measurements, etc. shall be

formally documented for the project record.

The Contractor shall proactively manage design basis input registers throughout the

project with the intent to close open items as soon as possible. The status of design basis

open items shall be reviewed with CHPRC during weekly status meetings.

3.1.2 Task 1.2 - WESF Modifications Preliminary Design

The Contractor shall perform Preliminary Design consistent with PRC-PRO-EN-40271,

Engineering Design Process, and other relevant procedures (refer to SOW Section 4.4).

A. Deliverables. The Contractor shall document the Preliminary Design in a Preliminary

Design Report satisfying the requirements of PRC-STD-EN-40258, Preliminary/Final

Design Report. The Preliminary Design Report shall include (either as attachments

or by reference) the separately-issued preliminary design documents such as

calculations, drawings, specifications, etc. that are listed below and in Attachment 1,

Deliverables Register. Design deliverables shall be developed to a degree

commensurate with a 60% Detailed Design submittal, except for long lead items and

items for which vendor data is required for Final Design (these cases discussed

separately below). Preliminary Design deliverables shall include but not be limited to

the following, as applicable:

Preliminary Design Report

Functional Design Criteria Compliance Matrix

Compliance Matrix for HVAC modifications (refer Section 3.3-B & 6.1.2-C)

Engineering analyses and calculations

Radiological shielding calculations

Design drawings for construction

Construction specifications

Equipment lists and data sheets

Equipment outline drawings

Equipment procurement specifications

Long-lead equipment design, procurement, testing, and inspection documents,

including vendor cost and schedule estimates

Test Plan (defines overall testing plan for the Work; refer Att. 2 for example)

Design/Construction Verification (D/CV) Documentation

o Draft D/CV Plan (proposed design/construction verifications to be

performed during construction; refer Attachment 2 for example)

Factory acceptance test (FAT) documentation

o FAT requirements to be incorporated into equipment specifications



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Construction acceptance test (CAT) documentation

o CAT requirements for inclusion in construction specification or SOW

o Draft CAT plans, specifications and procedures (for use by

constructor)

Acceptance Test Procedure (ATP) documentation

o ATP requirements for inclusion in construction specification or SOW

o ATP plans, specifications and procedures (for use by CHPRC)

Operations acceptance test (OAT) documentation

o Draft OAT plans, specifications and procedures (for use by

Operations)

Project control planning deliverables related to construction phase

o Construction cost estimate

o Construction schedule estimate.

B. Design Review. The Contractor shall initially issue Preliminary Design deliverables

as “For Review” by DOE and CHPRC in accordance PRC-PRO-EN-8336, Design

Verification and PRC-PRO-EN-40264, Formal Design Review. Following the review

process, the Preliminary Design Report and selected other deliverables as determined

by the BTR shall be revised and resubmitted for acceptance by CHPRC. Comment

resolutions on the remaining Preliminary Design deliverables shall be incorporated as

part of ongoing design development leading to the Final Design submittal.

C. Equipment for which Vendor Data is required to perform Final Design. If the

Contractor identifies any item of equipment for which detailed vendor information is

required to support Contractor’s completion of overall Detailed Design, the

Contractor shall immediately bring this to the attention of the BTR. If confirmed, the

BTR may direct the Contractor to accelerate Final Design deliverables (e.g.,

equipment specifications) for these items to support early procurement such that the

vendor data is available when required.

D. Testing Program Documentation. CHPRC will implement a testing program in

accordance with PRC-PRO-EN-286, Testing of Equipment and Systems. The

Contractor shall develop the test program-related deliverables in the bulleted list

above. The Test Plan deliverable will identify the project equipment/systems to be

tested and the level of testing required to prove they are acceptable for beneficial use.

The testing program ‘requirements deliverables’ shall establish specific testing

requirements for inclusion in bid package specifications (e.g., FAT requirements for

equipment procurement, CAT requirements for construction). In addition, the

Contractor shall draft test plans, specifications and procedures (as applicable) for

equipment and systems; these will be finalized under Contractor’s Option 1

(Engineering SDC) scope for inclusion in work packages to be executed by the

constructor(s) and CHRPC Operations. For the Preliminary Design phase, testing

program deliverables shall be developed to a level commensurate with the level of

corresponding design of the equipment and systems in question.



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E. Contractor Support to Design Review. The Contractor shall support CHPRC’s review

of the Contractor’s Preliminary Design submittal as follows: (i) prepare and deliver a

design review kickoff meeting presentation, (ii) review and develop written proposed

comment resolutions, (iii) conduct comment resolution meeting(s) with reviewers to

obtain concurrence on resolutions, and (iv) issue final comment resolution

documentation.

F. Long Lead Items. The CDR did not identify any long-lead items requiring early

procurement, fabrication or construction. However, if the Contractor identifies any

such long-lead items during Detailed Design, it shall immediately bring these to the

attention of the BTR. If confirmed, the BTR may direct the Contractor to accelerate

Final Design deliverables for these specific items to support the project schedule, and

the Contractor shall comply with this direction.

3.1.3 Task 1.3 – WESF Modifications Final Design

The Contractor shall obtain BTR’s written approval to initiate Final Design activities and

shall perform Final Design consistent with PRC-PRO-EN-40271, Engineering Design

Process, and other relevant engineering procedures (e.g., refer Section 4.4). The Final

Design shall reflect any updates to design basis / design input information and shall

incorporate CHPRC-agreed resolutions of review comments on the Preliminary Design.

A. Deliverables: The Contractor shall document the Final Design in a Final Design

Report satisfying the requirements of PRC-STD-EN-40258, Preliminary/Final Design

Report. The Final Design Report shall include (either as attachments or by reference)

the separately-issued final design documents listed below:

Final Design Report

Final FDC Compliance Matrix

Compliance Matrix for HVAC modifications (refer Sections 3.3-B & 6.1.2-C)

Engineering analysis and calculations

Radiological shielding calculations

Design drawings for construction

Construction specifications

Draft submittal registers for construction contracts based on construction

specifications and equipment specification requirements

Equipment outline drawings

Equipment procurement specifications

Test Plan (refer Sect. 3.1.2 discussion)

Draft Design/Construction Verification (D/CV) Plan (refer Sect. 3.1.2)

Factory acceptance test (FAT) documentation (refer Sect. 3.1.2)

Construction acceptance test (CAT) documentation (refer Sect. 3.1.2)

Acceptance Test Procedure (ATP) documentation (refer Sect. 3.1.2)



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Operations acceptance test (OAT) documentation (refer Sect. 3.1.2)

Project control planning deliverables for construction phase

o Construction cost estimate (consistent with PM-HBK-08-2017 for CD-3)

o Construction schedule estimate

Compliance certification that the Final Design complies with the project technical

baseline

Construction tendering support deliverables (refer Item E below).

B. Testing Program Documentation. Refer to the testing program general discussion

under Preliminary Design. For the Final Design phase, testing program deliverables

intended for inclusion in construction bid documents shall be fully comprehensive

and at an industry-standard level of detail. Draft test documents intended for

reference by relevant test organizations (e.g., constructor, operations) shall be

comprehensive and developed to a level that provides meaningful guidance on the

testing required. Note that under Option 1 (SDC) scope, the Contractor would be

directed to work directly with the responsible testing organizations to finalize

individual test procedures, etc. for inclusion in work packages.

C. Design Review. The Contractor shall initially issue the Final Design deliverables as

“For Review” by DOE and CHPRC in accordance PRC-PRO-EN-8336, Design

Verification and PRC-PRO-EN-40264, Formal Design Review. Following the formal

review process, the Final Design Report and all other deliverables shall be revised

and submitted to CHPRC for acceptance as final “Issue for Construction” documents.

D. Contractor Support to Design Review. The Contractor shall support CHPRC’s review

of the Contractor’s Final Design “For Review” submittals as follows: (i) prepare and

deliver a design review kickoff meeting presentation, (ii) review and develop written

proposed comment resolutions, (iii) conduct comment resolution meeting(s) with

reviewers to obtain concurrence on resolutions, (iv) issue final comment resolution

documentation, and (v) incorporate comment resolutions into a revised Final Design

Report and associated design documents.

E. Technical Support for Construction Tendering. The Contractor shall provide technical

support to CHPRC W&FMP during the construction tendering process. The CHPRC

BTR will identify the specific services required at the time of tendering; however, it

is assumed these services may include:

Draft a statement of work for Request for Proposal (RFP)

Compile design documents (e.g., drawings, specifications) for RFP

Compile technical elements of contractor submittal matrix for RFP

Prepare draft pre-bid presentation and attend pre-bid conference / site visit

Develop responses to bidder technical questions during bid period

Provide technical support to CHPRC staff during bid technical evaluation.



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3.1.4 Task 1.4 - WESF Modifications Services during Construction (Option 1)

As optional scope under this SOW and at the sole discretion of CHPRC, the Contractor

shall provide Engineering Services during Construction (SDC). Engineering SDC

deliverables and activities are anticipated to include but not be limited to the following:

Focused SDC Work Plan. The Contractor shall prepare and submit a focused

Work Plan for CHPRC review and acceptance. The focused Work Plan shall

address SDC scope, qualified resources, schedule, estimated cost as well as

relevant quality and design control requirements.

Package Design Documents for Constructor. The Contractor shall package

Detailed Design documents as required to issue Facility Modification Packages

(FMPs), Design Change Notices (DCNs), etc. for constructors work execution.

Review Constructor Submittals: The Contractor shall review constructor

submittals (e.g., materials, shop drawings, vendor drawings, temporary works) for

compliance with technical specifications, and disposition as appropriate.

Design Interpretation: As applicable, review incoming and prepare outgoing

Requests for Clarification or Information (RCIs) and take actions to disposition.

Attend meetings / conference calls with CHPRC and constructors / vendors to

respond to clarification questions; document same for the record.

Support Change Processes: As applicable, prepare, review and disposition Field

Requests (FRs), Design Change Notices (DCNs), Supplier Deviation Disposition

Requests (SDDRs) and any other such documents. At the direction of the BTR,

support CHPRC preparation of technical input to construction contract change

packages.

Support Resolution of Quality Issues: Provide technical input for disposition of

Non-conformance Reports (NCRs) or any other quality program documentation

requiring technical review and disposition.

Periodic Engineer-of-Record Observation of Construction: Perform periodic

Engineer-of-Record observations of construction, including backfill, compaction,

foundation placement, erection, and installation, as necessary to confirm

compliance with engineering design. Any required testing will be performed by

other parties through CHPRC. Individual(s) identified as Engineer-of-Record

shall have current Washington State Professional Engineer registration(s).

Design/Construction Verification (D/CV) Plan: Prepare a final D/CV Plan for

design/construction verifications (a draft D/CV Plan is a Detailed Design

deliverable.) A D/CV Report shall be prepared and issued after each observation.

D/CV reports are intended for the engineer responsible for that specific portion of

the design to verify that it was constructed per the design requirements and intent.

D/CV inspections and reports shall be performed real-time during construction so

that inconsistencies with the design in the field can be corrected in a timely

manner. Refer to Attachment 2 for an example D/CV Plan and D/CV Report.



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Finalize Testing Program Documentation: Work with the respective testing

organizations to finalize individual test plans, specifications and procedures (as

applicable) for inclusion in work packages to be used by those organizations

during testing. Drafts of these documents are Detailed Design deliverables.

As-Built Drawings and Specifications: At the completion of construction and

prior to acceptance testing, all project design calculations, drawings and

specifications shall be revised/updated to reflect as-built conditions and to

incorporate design changes. The CHPRC procedure PRC-PRO-EN-8016, Design

Change Notice Process, shall be used to revise the drawings.

Revised or Additional Design Calculations, Drawings and Specifications: The

Contractor shall prepare revised or additional design documents as required to

facilitate safe and efficient construction and to incorporate actual vendor data,

DCNs, and NCRs.

Consultation to CHPRC for Technical Requirements: The Contractor shall

provide consultation, as requested by CHPRC, to resolve questions concerning

technical requirements. This may also include evaluation of proposed alternate

design approaches intended to improve the construction.

On-Site Representation. The Contractor shall provide a design representative

(field engineer) to be full-time, on-Site during active construction periods to

coordinate SDC activities listed above and to ensure timely resolution of issues

during construction.

Refer to Section 3.4.2 for acceptance criteria related to SDC.

3.2 Task 2 - CSA Works Detailed Design

The general scope of CSA Works is summarized in Section 1.2.4 and includes the items

bulleted below:

CSA (e.g., capsule storage pad [CSP], operating pad, CSA yard, security and

property protection subsystem, and utilities)

Storage, laydown and fabrication (SLF) Area works (e.g., fabrication and storage

pad, laydown area, security and property protection works, and utilities)

Road works to enable transit of cask transporter from SLF to WESF and from

WESF to the CSA (e.g., new roadways to tie CSA/SLF areas to existing road

network and widening/improvements to existing roads).

However, note Task 2.1 which requires the Contractor to review the WESF Modifications

design basis, resolve open issues and confirm the scope of detailed design.

3.2.1 Task 2.1 - CSA Works Design Management

The text in Section 3.1.1 describing Design Management activities for WESF

Modifications is also applicable to Design Management activities for Capsule Storage

Area Works. For brevity, that text is not repeated here.



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3.2.2 Task 2.2 - CSA Works Preliminary Design

The text in Section 3.1.2 describing Preliminary Design activities for WESF

Modifications is also applicable to Preliminary Design activities for CSA Works. For

brevity, that text is not repeated here.

3.2.3 Task 2.3 - CSA Works Final Design

The text in Section 3.1.3 describing Final Design activities for WESF Modifications is

also applicable to Final Design activities for CSA Works. For brevity, that text is not

repeated here.

3.2.4 Task 2.4: - CSA Works Engineering SDC (Option 1)

The text in Section 3.1.4 describing Engineering SDC activities for WESF Modifications

is also applicable to Engineering SDC activities for CSA Area Works. For brevity, that

text is not repeated here.

3.3 Special Requirements

A. Professional Engineer supervision of design. The Contractor shall perform design

engineering and prepare design media (calculations, analyses, drawings,

specifications, procedures, reports) under the direction of a Professional Engineer

(PE) registered in the State of Washington. Engineering design documents shall be

stamped by a PE registered in the State of Washington. The responsibilities of the

assigned PE for preparation and control of each deliverable shall be in accordance

with laws and regulations of the State of Washington governing the practice of

engineering.

B. WESF HVAC Design. The Contractor shall prepare a compliance matrix to document

the extent to which requirements of the following are applicable to WESF ventilation

system modifications: (i) ASME NQA-1-2008, Quality Assurance Requirements for

Nuclear Facility Applications (with ASME NQA-1a-2009 addenda), (ii) ASME AG-

1-2015, 2015, Code on Nuclear Air and Gas Treatment, and (iii) ASME N511-2007,

2013, In-Service Testing of Nuclear Air Treatment, Heating, Ventilating, and Air-

Conditioning Systems. The matrix shall identify how the design complies with

applicable requirements, with references to relevant design documents. CHPRC

system engineers will provide supporting system information as needed.

C. Contractor’s design control program. The Contractor shall maintain approved

engineering procedures implementing the QA requirements specified in Section 6.1.

D. Property of the Government. All design calculations, analyses, specifications,

drawings and other detailed design documents produced under this Contract are

property of the United States Government.



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3.4 Acceptance Criteria

3.4.1 Detailed Design

The Detailed Design submittals shall meet the following criteria:

Final Design documents (including calculations and specifications) shall be

stamped by a PE registered in the State of Washington. Refer Section 3.3-A.

The Final Design submittals shall include (i) a Functional Design Criteria

compliance matrix that specifically identifies where each design requirement is

met in the design media, (ii) a compliance matrix specifically for WESF HVAC-

related requirements (refer Section 3.3-B), and (iii) a written statement certifying

that the Contractor’s design complies with Project technical baseline documents;

any CHPRC-approved exceptions are to be specifically noted.

Engineering and design submittals (including calculations, drawings and

specifications) require formal review and acceptance by CHPRC.

Final Design documents shall be developed to an industry-accepted standard level

of detail for an issue-for-construction (IFC) submittal, sufficient to support

procurement and construction without further A/E design development required

by CHPRC or its construction contractors.

The Contractor’s preparation, review and control of all engineering and design

documents shall be in accordance with Contractor’s approved procedures and

applicable CHPRC procedures and requirements, as required by this Contract and

incorporated provisions.

3.4.2 Engineering SDC

Additional acceptance criteria applicable to the Engineering SDC (Option 1) work scope

include:

Contractor-prepared DCNs shall comply with PRC-PRO-EN-8016, Design

Change Notice Process, Appendix A.

As-built drawings and specifications shall comply with the documentation

requirements of PRC-PRO-EN-8017, As-Built Verification and PRC-PRO-EN-

2001, Facility Modification Package Process.

RCIs, DCNs, NCRs and constructor submittals shall be dispositioned in a timely

fashion to support construction such that no field work is delayed.

Design/Construction Verification (D/CV) Plan shall be approved within two

weeks after contract award of Engineering SDC work scope.

D/CV Reports shall be completed within 5 days after the observation was

completed.



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Design calculations, drawings, and specifications shall be updated to reflect as-

built conditions and design changes, approved by CHPRC, and available for entry

by CHPRC into DMCS within two weeks of completion of construction.

Revised or additional design calculations, drawings, and specifications shall be

updated, approved by CHPRC in the form of DCNs, and ready for formal

issuance by CHPRC prior to being implemented in the field.

3.5 Organizational Interfaces

The Contractor shall be required to interface with multiple CHPRC and other

organizations during the course of the Work, including but not limited to those listed

below. The Contractor shall manage these interfaces through the CHPRC Contract

Specialist (or designee).

CHPRC W&FMP Projects and Engineering

CHPRC QA, Environmental and Nuclear Safety

W-135 CSS Contractor (NAC International)

CHPRC WESF Operations

Mission Support Alliance (MSA) roads, rail and utilities organizations

Hanford Fire Protection

Hanford Site Security.

3.6 Work Not Included

The following work is excluded from this Contract:

Engineering and design services for Cask Storage System (CSS)

Conceptual design for WESF Modifications and CSA works

Nuclear safety analyses and determinations

Environmental regulatory consulting

Cultural resource surveys and determinations

Subsurface investigations (e.g., geotechnical, geophysical, concrete coring)

Procurement of materials or equipment

Construction and construction management services

Construction quality control and inspection services

Factory and construction acceptance testing

Radiological controls facility/field surveys and oversight for field execution

Industrial health & safety assessments and oversight for field execution



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3.7 Buyer Furnished Materials and Equipment

The Contractor is responsible to furnish all materials and equipment required to complete

the activities specified in this SOW, with the exception that CHPRC will provide any

PPE required for walk-downs within the WESF.

3.8 Site Conditions and Known Hazards

The Detailed Design services specified in this SOW shall be performed off-Site at the

Contractor’s facility. The Engineering SDC services (Option 1) shall be performed

primarily off-Site at the Contractor’s facility with the requirement that one individual

shall be assigned to work from the MCSC Project field office adjacent to WESF.

As required to support its work, the Contractor shall attend meetings and tours/walk-

downs at the WESF facility and at exterior areas around WESF (to support design for the

CSA, SLF and haul path improvements).

All Contractor tours / walk-downs shall be approved in advance by the BTR and

performed with a CHPRC escort with assistance from Radiological Control as required.

Planning for each tour / walk-down shall be performed consistent with CHPRC

procedures. In general, Site facility tours are expected to have low radiological risk. The

primary hazards to participants are expected to be slips, trips and falls, and struck against,

struck by, caught in or between hazards. For outdoor walk-downs, hazards may also

include tick, snake and insect bites, and sun/heat/hydration concerns. Specific site

conditions and known hazards will be communicated by the BTR or designee prior to the

walk-downs.

3.9 Site Coordination Requirements

The Contractor shall coordinate any on-Site activities in advance with the CHPRC BTR.

The Contractor shall make contact with the BTR or designee when arriving at the facility

site. Contractor personnel shall ensure they have received the necessary orientations,

safety briefings, and related training prior to touring the site / facility.



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4.0 TECHNICAL REQUIREMENTS

The Contractor shall perform all Work in strict accordance with requirements; design

criteria; national, state and local standards; specifications; drawings; exhibits and any

other documents which by reference are made part of the SOW. These include but are

not limited to the documents and requirements identified in the following paragraphs.

4.1 Project Documents

The Contractor’s design activities shall comply and be consistent with the following

MCSC Project documents:

CHPRC-02252 (Revision 3), Management of the Cesium and Strontium Capsules

Project (W-135) Functions and Requirements Document

CHPRC-03011 (Revision 1), WESF Modifications Functional Design Criteria

(Project W-135)

CHPRC-02623 (Revision 1), Capsule Storage Area (CSA) Functional Design

Criteria (Project W-135)

CHPRC-03275 (Revision 0) Capsule Storage Area and WESF Modifications

Code of Record (Project W-135)

CHPRC-03329 (Revision 0), WESF Modifications (W-135) Conceptual Design

Report

CHPRC-03328 (Revision 0), Management of the Cesium and Strontium Capsules

Project Cask Storage Area (CSA) (W-135) Conceptual Design Report.

As noted in Sections 3.1.2 and 3.2.2 (Tasks 1.2 and 2.2), resolution of certain CHPRC

review comments on the CDRs was deferred to Detailed Design. The Contractor shall

address these comments (see Attachment 3) during Preliminary Design and shall submit

documented resolutions to CHPRC with its “For Review” Preliminary Design submittal.

The Contractor shall obtain CHPRC’s specific written approval before any deviations are

permitted from the requirements specified in issued design basis documents and from the

design approaches reflected in the CDRs and in accepted comment resolutions.

The Contractor shall bring any apparent inconsistencies, errors or gaps in specified

requirements and design scope to the immediate attention of the CHPRC BTR.

4.2 Design Interfaces

The Work specified in this SOW involves design interfaces including but not limited to:

Physical / system interfaces between the MCSC Project sub-elements (e.g.,

between CSS SSCs and ancillary equipment, WESF modifications, and the CSA

scope including SLF Area and haul path improvements).



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Physical / system interfaces with WESF facility (e.g., with WESF truck port,

canyon and G Cell structures; with WESF crane and master-slave manipulator

systems; and with WESF electrical power, HVAC, air and compressed gas

systems)

Physical / system interfaces with other relevant Hanford facilities/utilities (e.g.,

with Hanford Site road, rail and utilities systems).

The Contractor’s control of the design interface with the CSS scope is critical because

CSS design outputs form essential design inputs for the WESF Modifications and CSA

scopes. The Contractor shall therefore reference the following documents and have

ongoing interface with the CSS Contractor during design.

CHPRC-02622 (Revision 4), Cask Storage System (CSS) Functional Design

Criteria (Project W-135)

NAC International 30059-R-02, NAC Conceptual Design Report for the

Management of the Cesium and Strontium Capsules Project (MCSC) [To be

available for Contractor reference following Contract award.]

4.3 Codes and Standards

The Contractor shall comply with the codes and standards referenced in CHPRC-03275

(Revision 0), Capsule Storage Area and WESF Modifications Code of Record (Project

W-135), in the FDC documents listed in Section 4.1, and in the CHPRC procedures listed

in Section 4.4. The Contractor shall promptly inform CHPRC of any discrepancies that it

identifies and request resolution.

4.4 CHPRC Procedures

Engineering and design shall be performed consistent with relevant CHPRC procedures

as listed in the table below, latest revision.

It is highlighted that engineering design documents shall be prepared in compliance with

PRC-PRO-EN-40271, Engineering Design Process, and PRC-STD-EN-40279,

Engineering Drawing Standards. Drawings shall be in AutoCAD (Version 2014) format

and provided in a format that is fully editable. Also, testing-related documents shall be

prepared in accordance with PRC-STD-EN-40281, Engineering Test Documentation.

CHPRC Engineering Program Procedures

Document Number Title

PRC-GD-EN-40256 Engineering Codes & Standards

PRC-PRO-EN-097 Engineering Design and Evaluation (Natural Phenomena Hazard)

PRC-PRO-EN-286 Testing of Equipment and Systems

PRC-PRO-EN-2001 Facility Modification Package Process

PRC-PRO-EN-20050 Engineering Configuration Management

PRC-PRO-EN-440 Engineering Documentation Preparation and Control



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CHPRC Engineering Program Procedures

Document Number Title

PRC-PRO-EN-8016 Design Change Notice Process

PRC-PRO-EN-8017 As-Built Verification Process

PRC-PRO-EN-8336 Design Verification

PRC-PRO-EN-40264 Formal Design Review

PRC-PRO-EN-40447 Electrical Equipment Approval and Acceptance

PRC-STD-EN-40254 Functional Requirements Document

PRC-STD-EN-40255 Functional Design Criteria

PRC-STD-EN-40258 Preliminary/Final Design Report

PRC-STD-EN-40259 Engineering Calculations

PRC-PRO-EN-40271 Engineering Design Process

PRC-STD-EN-40279 Engineering Drawing Standards

PRC-STD-EN-40280 Engineering Specifications

PRC-STD-EN-40281 Engineering Test Documentation

PRC-STD-EN-40451 Manufacturer’s Recommendations for Equipment

4.5 Relevant Hanford Site Drawings (Information Only)

The sample list of drawings in Attachment 4 is for information only; these will be made

available following Contract award and any other drawings applicable to the Work will

also be made available. The Contractor shall confirm any critical dimensions by

field measurements.

4.6 Exhibits

The Detailed Design shall be performed in accordance with the following exhibits. The

exhibits included below are hereby incorporated into and made a part of this SOW. They

shall have the same force and effect as if written into the body of the SOW.

Exhibit # Title

Project Documents re WESF Modifications and CSA (Refer Section 4.1)

1 CHPRC-02252 (Revision 3), Management of the Cesium and Strontium Capsules

Project (W-135) Functions and Requirements Document

2 CHPRC-03011 (Revision 1), WESF Modifications Functional Design Criteria (Project

W-135)

3 CHPRC-03329 (Revision 0), WESF Modifications (W-135) Conceptual Design Report

4 CHPRC-02623 (Revision 1), Capsule Storage Area (CSA) Functional Design Criteria

(Project W-135)

5 CHPRC-03328 (Revision 0), Management of the Cesium and Strontium Capsules

Project Cask Storage Area (CSA) (W-135) Conceptual Design Report

6 CHPRC-03275 (Revision 0), Capsule Storage Area and WESF Modifications Code of

Record (Project W-135)



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Exhibit # Title

Project Documents re CSS Interface (Refer Section 4.2)

7 CHPRC-02622 (Rev 5), Cask Storage System (CSS) Functional Design Criteria

(Project W-135)

CHPRC Engineering Procedures (Refer Section 4.4)

8 See table in Section 4.4.

4.7 Work Location / Access Requirements

The work location for Detailed Design activities specified in this SOW shall be at the

Contractor’s offsite offices. Engineering SDC services (Option 1) shall be performed

primarily off-Site at the Contractor’s facility with the requirement that one individual

shall be assigned to work from the MCSC Project office adjacent to WESF.

In support of the Contractor’s work under the SOW, Contractor personnel may

participate in occasional site tours, walk-downs and meetings. The Contractor will

coordinate attendance at such forums with the CHPRC BTR. Refer also Section 3.8, Site

Conditions and Known Hazards, and Section 5.3, Security and Badging Requirements.



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5.0 PERSONNEL REQUIREMENTS

5.1 Training and Qualification (General)

A. The Contractor shall provide appropriately trained and qualified staff to perform the

types of work specified in this SOW. Contractor personnel shall maintain the

necessary expertise, qualifications and professional certifications to perform the

assigned work.

B. The Contractor shall provide any required job-specific training with the exception of

job-specific training only offered by the Site.

C. CHPRC shall provide Contractor staff with CHPRC General Employee Training

(CGET) as required for Hanford Site access and WESF safety indoctrination and

facility specific training for WESF access.

D. Contractor’s staff shall complete all required training prior to work.

E. Engineering SDC (Option 1): For on-site field construction observation/verification

activities performed in the field, each person will obtain a CHPRC-issued dosimeter,

and receive the following required CHPRC training/qualifications as determined by

an Employee Job Task Analysis (EJTA):

1. CHPRC General Employee Training (CGET)

2. WESF safety indoctrination and facility-specific training

3. Occupational Safety and Industrial Hygiene Training, as applicable (See PRC-

PRO-SH-40078)

4. Radiological Worker I training for engineering support personnel performing on-

site field observation verification activities. Respirator mask fit training is not

required at this time.

5.2 Personnel Qualifications (Position-Specific)

CHPRC minimum expectations regarding selected key positions are specified in a

separate RFP exhibit.

5.3 Personnel Security and Badging Requirements

A. For any on-site tour, a CHPRC-issued security identification badge is required for

general site access; a minimum of two working days advance notice is needed for site

badging. Within two working days prior to an approved site visit, the Contractor

shall provide a completed Security Badge Request Form to the BTR for each person

to be involved. The Security Badge Request Form is available for download from:

http://chprc.hanford.gov/page.cfm/submittalsformsdocs

Escorted Visitor Accountability Badges will be provided while touring the facilities

as approved by the BTR.

http://chprc.hanford.gov/page.cfm/submittalsformsdocs



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B. Contractor employees entering the Hanford Site will be required to submit to vehicle

searches and not personally carry or transport prohibited articles.

C. For any on-site work, see Special Provisions – On Site Services SP-5 for details.

5.4 Personnel Site Access and Work Hours

A. The standard work hours for CHPRC personnel are between 6:00 AM and 4:30 PM,

Monday through Thursday. Meetings with CHPRC and site access will be scheduled

for standard work hours.

B. The Contractor will have access to the job site based on the terms of the Contract.



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6.0 ENVIRONMENTAL, SAFETY, HEALTH AND QUALITY REQUIREMENTS

The Contractor shall perform work safely, in a manner that protects employees, the

public, and the environment. The Contractor shall comply with and assist CHPRC in

complying with Environmental, Safety, Health, and Quality (ESH&Q) requirements of

all applicable laws, regulations and directives.

The following project-specific ESH&Q requirements are applicable to this scope of work

in addition to the requirements identified in the Contract General Provisions and, when

work is being conducted on site, the additional ESH&Q requirements in SP-5 Special

Provisions – On-Site Services.

6.1 Quality Assurance

The Contractor is responsible for performing quality work in compliance with the

requirements of this Contract.

6.1.1 CHPRC Quality Level Designation

The services specified in this SOW are designated Quality Level 2 (QL-2) in accordance

with CHPRC procedures PRC-PRO-QA-268, Control of Purchased/Acquired Items and

Services, and PRC-PRO-QA-268, Graded Approach. Quality Level 2 is assigned to

Safety Significant items not designated as QL-1 and to items and associated services

posing a moderate project risk. The requirements specified in this contract are intended to

be commensurate with the QL-2 designation, including the requirement for Bidder QA

Program evaluation during the bidding process and specification of appropriate

acceptance methods and criteria.

6.1.2 Contractor Quality Assurance Plan

A. The Contractor’s Quality Assurance (QA) Plan applied to the W-135 WESF

Modifications and CSA design shall be developed and implemented in accordance

with the following:

DOE O 414.1D, Quality Assurance

10 CFR 830, Nuclear Safety Management, Subpart A, Quality Assurance

Requirements

10 CFR 830.122, Quality Assurance Criteria

PRC-MP-QA-599, Quality Assurance Program

CHPRC-00189, CH2M HILL Plateau Remediation Company Environmental

Quality Assurance Program Plan.

The Contractor’s QA Plan shall be approved by CHPRC prior to commencement of

design activities.

http://chprc.hanford.gov/page.cfm/ContractProvisions





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B. Plans, procedures, and engineering documentation relevant to the SOW shall be

prepared, reviewed, approved, and controlled in accordance with the Contractor’s QA

Plan, which requires approval by CHPRC.

C. Applicable quality requirements from ASME NQA-1-2008, Quality Assurance

Requirements for Nuclear Facility Applications (with ASME NQA-1a-2009

addenda), include:

Requirement 1, Organization: Sections 100, 200, 300

Requirement 2, Quality Assurance Program: Sections 100, 200

Requirement 3, Design Control: Sections 100, 200, 300, 400, 500, 600, 700, 900

Requirement 5, Instructions, Procedures, and Drawings: Section 100

Requirement 6, Document Control: Sections 100, 200, 300

Requirement 16, Corrective Action: Section 100

Requirement 17, Quality Assurance Records: Sections 100, 200, 300

Requirement 18, Audits: Section 100

D. WESF ventilation system modifications shall be designed in compliance with a QA

program that meets the requirements of ASME NQA-1 as required by WAC 246-247,

Radiation Protection – Air Emissions. A Compliance Matrix (previously referred as

a required design deliverable) shall document the extent to which requirements of

ASME NQA-1-2008, Quality Assurance Requirements for Nuclear Facility

Applications (with ASME NQA-1a-2009 addenda), are applicable to the design,

procurement, construction, and operation of the ventilation system modifications.

This matrix shall also address the applicability of ASME AG-1-2015,2015, Code on

Nuclear Air and Gas Treatment, and ASME N511-2007, 2013, In-Service Testing of

Nuclear Air Treatment, Heating, Ventilating, and Air-Conditioning Systems.

6.1.3 Other QA-related Requirements

A. The Contractor is responsible for achieving and verifying the quality of the activities

performed and of the deliverables submitted under the Contract.

B. The Contractor is responsible to verify compliance with the codes, standards and

requirements specified in this SOW.

C. All work and processes are subject to review, inspection or surveillance at any time

by CHPRC at the Contractor facility, or any lower-tier subcontractor’s facility, as

applicable. CHPRC intends to perform at least one assessment of during the course

of the project of the Contractor’s adherence to its approved program documents. This

will be in addition to formal design reviews.

D. The Contractor shall not subcontract any portion of the work scope without prior

CHPRC approval. The Contractor shall conduct the quality control measures

necessary to ensure any subcontracted work conforms to Contract requirements.



Page 34 of 56

E. Contractor’s personnel shall be trained and qualified to perform the Work as specified

in SOW Section 5.

F. See also Contract, General Provisions, for additional requirements related to QA

programs.

6.1.4 QA related to Software Products and/or Services where Software is Used

Where software is used in the performance of the Work described in this SOW, such as

software used to analyze designs or perform calculations, the Contractor shall follow a

controlled software management program that is submitted to CHPRC for approval.



Page 35 of 56

7.0 MEETINGS AND SUBMITTALS

7.1 Meetings

A. The Contractor shall participate in the following meetings:

1. Contract kickoff meeting (following contract award and notice to proceed)

2. Contract status meetings (weekly)

3. Informal design review meetings (periodic at discretion of CHPRC BTR)

4. Formal design review meetings and subsequent comment resolution meetings

(upon submittal of major deliverables)

5. Workshops and other meetings to facilitate design development; resolve open

items; and optimize project safety, quality, schedule and cost (ad hoc as requested

by either party).

7.2 Submittals

The Contractor shall submit the documents listed in Attachment 1, Submittal Register, on

the dates indicated.

The Contractor shall make submittals to “[email protected]” using the Contractor

Document Submittal Form (CDSF) A-6003-061. Instructions for completion of the

CDSF are included with the form. Form A-6003-061 is available at:

http://www.plateauremediation.hanford.gov/index.php/page/10/).

The quantity, frequency and type of submittal shall agree with the requirements set forth

on the Submittal Register. A Submittal Number, entered on the CDSF by the Contractor

in accordance with the submittal register, shall be used to identify each submittal. CDSF

forms may be copied for submittals with different submittal dates.

When any submission is returned to the Contractor with a request for resubmission (i.e.,

marked as: “B - Minor Comments – Approved With Exceptions as Corrected Re-

submittal Required”; or “C - Not Approved Revise and Resubmit”), the Contractor shall

resubmit all corrected documents within the time specified on the resubmission notice or,

if no time is specified therein, within five (5) working days from the disposition date.

The Contractor shall contact the BTR if additional Submittal Numbers are required for

new submittals.

Changes to a Contractor’s deliverables, that have not been accepted by CHPRC as

complete shall be re-submitted using the CDSF form.

http://www.plateauremediation.hanford.gov/index.php/page/10/



Page 36 of 56

8.0 DELIVERABLES, PROJECT CONTROLS, MILESTONES, AND

PERFORMANCE SCHEDULE REQUIREMENTS

8.1 Deliverables

Contract deliverables are defined in SOW Section 3.0 and listed in Attachment 1,

Submittal Register. The deliverable submittal process is described in Section 7.2.

8.2 Project Controls

A. The Contractor shall submit the following project control deliverables:

1. Project Schedule. Within 10 days after Notice of Award, submit a project baseline

schedule covering the duration of Contract. The schedule should reflect that

submitted with the Contractor’s proposal, incorporating additional detail and

addressing any comments provided by the BTR after award. See item B below

for specific schedule format requirements.

2. Cost Estimate. Within 10 days after Notice of Award, submit a project cost

baseline, time-phased consistent with the project schedule deliverable.

3. Weekly Status Reports. The Contractor shall submit concise weekly status reports

in a format to be agreed with the BTR. At a minimum, these status reports shall

include: accomplishments, schedule and cost status updates, updated design basis

input register, and updated open issues register.

4. Monthly Status Reports. The Contractor shall submit monthly performance

reports. Specific report organization and content will be confirmed by the BTR

after award. However, the Contractor should expect the status report may include

standard earned value management system (EVMS) reports including progress

curves and variance analyses; achievements during the past month; planned work

activity for next 30 days; issues and concerns; and funds analysis including 75%

analysis and estimate-at-completion (EAC).

5. Monthly Accruals. The Contractor shall submit to CHPRC its cost accrual forecast

for each month by the 15th of that month.

B. The Contractor’s Project Control schedule deliverables shall adhere to the following

standards:

1. Schedules shall be in Primavera Project Planner P6 or compatible format.

2. Schedule format shall be a detailed, integrated, Critical Path Method time-scaled

logic diagram (activity bars and constraints) with a supporting table of activities.

3. The schedule shall show as a minimum: schedule activity bars, activity

descriptions and numbers, constraints, milestones, and critical path. Activity

durations shall be in working days. Activity titles shall be self-explanatory, with

abbreviations shown in a legend on the document. Restraining activities, total

float, and critical path shall be shown.



Page 37 of 56

4. The schedule shall identify activities and relationships for engineering, design,

and Contract deliverables, as well as for key interfaces.

8.3 Milestones

A. WESF Modifications Milestones

No. Milestone Date

1 Draft Work Plan for review 13-Nov-17

2 Revised Work Plan for acceptance 27-Nov-17

3 Draft Preliminary Design Report* for review 22-Jan-18

4 Final Preliminary Design Report* for approval 15-Mar-18

5 Draft Final Design Report* for review 14-Jun-18

6 Draft Final Design Report* for approval 26-Jul-18

7 Detailed Design Phase Technical Closeout 27-Sep-18

* Preliminary and Final Design Reports are defined to include all associated design documentation (e.g.,

drawings, specifications, equipment lists, calculations). Such design documents may be included as

attachments to the design reports or submitted as separate documents but referenced in the design reports.

B. CSA Milestones

No. Milestone Date

1 Draft Work Plan for review 13-Nov-17

2 Revised Work Plan for acceptance 27-Nov-17

3 Draft Preliminary Design Report* for review 22-Jan-18

4 Final Preliminary Design Report* for approval 15-Mar-18

5 Draft Final Design Report* for review 14-Jun-18

6 Draft Final Design Report* for approval 26-Jul-18

7 Detailed Design Phase Technical Closeout 27-Sep-18

* Preliminary and Final Design Reports are defined to include all associated design documentation (e.g.,

drawings, specifications, equipment lists, calculations). Such design documents may be included as

attachments to the design reports or submitted as separate documents but referenced in the design reports.

8.4 Performance Schedule

This release will be effective from the Contract Notice of Award through scheduled date

as agreed upon by CHPRC per the Contractor’s proposed schedule. The Contractor shall

perform Detailed Design activities as required to achieve the Milestones in Section 8.3.

Option 1 (Engineering Services during Construction) activities, if authorized by CHPRC,

are currently forecast to start May 2019 and to complete within 12 calendar months.



Page 38 of 56

ATTACHMENT 1 – Submittal Register

Table A1-1: Submittal Register for W-135 Detailed Design for the WESF Modifications and CSA [Refer table footnotes.]

1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.

Description / Document Title

6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

1

APW

MFC

E

Yes No Detailed Design Work Plan

(Draft for review) 30-Oct-17

PM, BTR

Engineering 4 3.1.1

2

APW

MFC

E

Yes No Detailed Design Work Plan

(Final for approval) 13-Nov-17

PM, BTR

Engineering 4 3.1.1

3

APW

P6

E

No No Detailed Design Schedule

(Draft for review) 30-Oct-17

PM, BTR

Project Controls

Engineering

4 3.1.1, 8.2

4

APW

P6

E

No No Detailed Design Schedule

(Final for approval) 13-Nov-17

PM, BTR

Project Controls

Engineering

4 3.1.1, 8.2

5

AP

GEN

E

No No Employee Training Records 2 days prior to visit BTR

IS&H 4 5.1

6 MFC

E No No Weekly Status Reports Every Monday

PM, BTR

Project Controls

Engineering

3 8.2

7 MFC

E No No

Monthly Cost and Schedule

Performance Reports

First Monday of

Calendar month

PM, BTR

Project Controls

Engineering

8 8.2

8

APW

MFC, PDF

E

Yes No Design Basis Review Technical Memoranda

(Draft for review prior to Prelim Design) 6-Nov-17

BTR,

Engineering

QA

4 3.1.1(D)

3.2.1(D)

9

APW

MFC, PDF

E


(Final for acceptance prior to Prelim Design) 20-Nov-17

BTR,

Engineering

QA

4 3.1.1(D)

3.2.1(D)



Page 39 of 56


1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

10

AP

PDF, MFC

E + 2 H

Yes No Preliminary Design Phase Deliverables

(Draft For Review) 22-Jan-18 See below. 12

3.1.2

3.2.2

10(a) MFC a. Preliminary Design Report

PM, BTR

Engineering, Ops

Environmental

Nuclear Safety

RadCon, IS&H

QA, CM

10(b) MFC b. FDC Compliance Matrix BTR

Engineering, QA

10(c) MFC

c. ASME AG-1 Compliance Matrix

BTR

Engineering, QA

10(d) GEN d. Engineering Analyses and

Calculations

BTR, Engineering

Nuclear Safety, QA

10(e) GEN e. Radiological Shielding

Calculations

BTR, Engineering

RadCon, QA

Nuclear Safety

10(f) DWG f. Design Drawings for

Construction

PM, BTR

Engineering, Ops

Environmental

Nuclear Safety

RadCon

IS&H, QA, CM

10(g) MFC g. Construction Specifications

PM, BTR

Engineering

QA, CM



Page 40 of 56


1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

10(h) MFC, PDF h. Equipment Lists and Data Sheets

PM, BTR

Engineering

QA, CM

10(i) PDF i. Equipment Outline Drawings

PM, BTR

Engineering

QA, CM

10(j) MFC j. Equipment Procurement

Specifications

PM, BTR

Engineering

QA, CM

10(k) MFC

k. Long-lead equipment design,

procurement, testing, and inspection

documents, including vendor cost and

schedule estimates

PM, BTR

Project Controls

Estimating

Engineering

Ops, QA, CM

10(l) MFC l. Factory Acceptance Test Plans,

Specifications, and Procedures

PM, BTR

Engineering

QA

10(m) MFC m. Construction Acceptance Test

Plans, Specifications and Procedures

PM, BTR

Engineering

Ops, QA, CM

10(n) MFC

n. Input to Operations acceptance test

plans, specifications, and

procedures

PM, BTR

Engineering

Ops, QA, CM

10(o) MFC o. Construction Cost Estimate

PM, BTR

Project Controls

Estimating, CM

10(p) P6 p. Construction Schedule Estimate

PM, BTR

Project Controls

Estimating, CM



Page 41 of 56


1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

11

AP

MFC/DWG/

P6

E + 2 H

Yes No Preliminary Design Report

for approval 15-Mar-18

PM, BTR

Engineering

Nuclear Safety, QA

8 3.1.2

3.2.2

12

APW

MFC, PDF

E


(Draft for review prior to Final Design) 22-Jan-18

BTR,

Engineering

QA

6 3.1.1(D)

3.2.1(D)

13

APW

MFC, PDF

E


(Final for acceptance prior to Final Design) 8-Feb-18

BTR,

Engineering

QA

6 3.1.1(D)

3.2.1(D)

14 APW

E + 15 H Yes No

Final Design Phase Deliverables

(Draft For Review) 14-Jun-18 See below. 12

3.1.3

3.2.3

14(a) MFC a. Final Design Report

PM, BTR

Engineering, Ops

Environmental

Nuc Safety

RadCon, IS&H

QA, CM

14(b) MFC b. FDC Compliance Matrix

BTR

Engineering

QA

14(c) MFC

c. ASME AG-1 Compliance Matrix

BTR

Engineering

QA

14(d) GEN d. Engineering Analysis and

Calculations

BTR, Engineering

Nuclear Safety, QA



Page 42 of 56


1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

14(e) GEN e. Radiological Shielding

Calculations

BTR, Engineering

RadCon, QA

Nuclear Safety

14(f)

DWG

1H,1E

f. Design Drawings for

Construction

PM, BTR

Engineering, Ops

Environmental

Nuclear Safety

RadCon, IS&H

QA, CM

14(g) MFC

1H,1E g. Construction Specifications

PM, BTR

Engineering

QA, CM

14(h) MFC

PDF h. Equipment Lists and Data Sheets

PM, BTR

Engineering

QA, CM

14(i) GEN i. Equipment Outline Drawings

PM, BTR

Engineering

Ops, CM

14(j) MFC j. Equipment Procurement

Specifications

PM, BTR

Engineering

QA, CM

14(k) MFC k. Factory Acceptance Test Plans,

Specifications, and Procedures

PM, BTR

Engineering

QA

14(l) MFC l. Construction Acceptance Test

Plans, Specifications, and Procedures

PM, BTR

Engineering

Ops

QA, CM



Page 43 of 56


1.

No.

2.

Type,

Format &

No. of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

SOW

Paragraph

Reference

14(m) MFC

m. Operations Acceptance Test

Plans, Specifications, and

Procedures

PM, BTR

Engineering

Ops

QA, CM

14(n) MFC

1E n. Construction Cost Estimate

PM, BTR

Project Controls

Estimating, CM

14(o) P6 o. Construction Schedule Estimate

PM, BTR

Project Controls

Estimating, CM

15

APW

MFC/DWG

/P6

E + 2 H

Yes No Final Design Phase Deliverables for

approval 26-Jul-18

PM, BTR

Engineering

QA

8 3.1.3

3.2.3

16

APW

MFC, PDF

E


(For review with Final Design) 14-Jun-18

BTR,

Engineering

QA

4 3.1.1(D)

3.2.1(D)

17

APW

MFC

E

Yes No

FDC Compliance Matrix and

statement that certifies the

Contractor’s design complies with

Project technical baseline documents

2-Aug-18

PM, BTR

Engineering

QA

8 3.3

6.1.1



Page 44 of 56

Table A1-2: Submittal Register for W-135 Engineering Services during Construction*

1.

No.

2.

Type, Format,

and Number

of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC Review

Time

(Work Days)

9.

SOW

Paragraph

Reference

O1-1

AP

PDF

E

Yes No Review of Vendor and Subcontractor

Submittals 4 days after receipt

PM, BTR

Engineering

QA, CM

4 3.1.4

3.2.4

O1-2

APW

MFC

E

Yes No

Preparation, review and disposition of Field

Requests (FR), Requests for Clarification or

Information (RCI), Design Change Notices (DCN),

and Non-Conformance Reports (NCR)

2 days after receipt

PM, BTR

Engineering

QA, CM

2 3.1.4

3.2.4

O1-3

AP

MFC

E

Yes No Design log of all proposed and incorporated

design changes

2 weeks after

construction

completion

PM, BTR

Engineering

QA, CM

8 3.1.4

3.2.4

O1-4

AP

PDF

E

No No Engineer-of-Record Registration(s) NTP + 7 PM, BTR

Engineering 4

3.1.4

3.2.4

O1-5

AP

MFC

E

Yes No Design/Construction Verification Plan NTP + 14

PM, BTR

Engineering

QA, CM

4 3.1.4

3.2.4

O1-6

AP

MFC

E

Yes No Design/Construction Verification Reports

5 days after

observation was

completed

PM, BTR

Engineering

QA, CM

4 3.1.4

3.2.4

O1-7

AP

GEN/DWG/

MFC

E + 2 H

Yes No As-Built Design Calculations, Drawings, and

Specifications

2 weeks after

construction

completion

PM, BTR,

Engineering

QA, CM

Nuclear Safety

8 3.1.4

3.2.4

O1-8

AP

GEN/DWG/M

FC, E + 2H

Yes No Revised or Additional Design Calculations,

Drawings, and Specifications

Per project

requirements

PM, BTR

Engineering

QA, CM

Nuclear Safety

8 3.1.4

3.2.4



Page 45 of 56

Table A1-2: Submittal Register for W-135 Engineering Services during Construction*

1.

No.

2.

Type, Format,

and Number

of Copies

3.

Technical

Submittal

4.

Vendor

Information

5.


6.

Submittal Date

(Calendar Days)

7.

Reviewer/ Approver

Organizations

8.

CHPRC Review

Time

(Work Days)

9.

SOW

Paragraph

Reference

O1-9

AP

GEN

E

No No Employee Training Records Prior to work BTR

IS&H 4 5.1

O1-10 MFC

E No No Weekly Status Reports Every Monday

PM, BTR

Project Controls

Engineering, CM

3 8.2

O1-11 MFC

E No No

Monthly Cost and Schedule Performance

Reports

First Monday of

Calendar month

PM, BTR

Project Controls

Engineering, CM

8 8.2

* Note: The following Option 1 deliverables and associated submittal details are indicative only. If CHPRC elects to authorize this optional scope, this deliverables list will be revised by the BTR and instructed to the Contractor.



Page 46 of 56

1. Typically a numerical sequence (i.e., 1, 2, 3). However, other numbering systems may also be used.

2. Submittal type, format, and number of copies:

APW = Approval Required Prior to Work (CHPRC must approve the Contractor’s submittal prior to the Contractor being authorized to proceed with any

activity/work associated with the submittal).

AP = Approval Required (CHPRC must approve the Contractor’s submittal; however, work associated with the submittal may proceed prior to CHPRC

approval).

Format: Describes the type of submittal required (electronic or printed):

DWG An AutoCAD drawing using the Hanford standard formatting (See CHPRC-00263, Off-Site Vendor Instructions for the Preparation and Control of

Engineering Drawing).

MFC Microsoft Format Compatible application (Word, Excel, Access, PowerPoint)

P6 A Primavera Project Planner schedule

GEN General or Open Format/Media

PDF Adobe Acrobat (Portable Document Format)

E Electronic

H Hardcopy

3. Technical submittals are Engineering or Quality affecting submittals. A Yes in this column designates the need for formalized comments, and a formalized comment

disposition process by the Contractor. Examples of Technical Submittals would include Engineering or Fabrication Drawings, or Certificates of Conformance.

4. Vendor Information for project record purposes.

5. Description / Document Title. Describe submittal.

6. Required submittal date or its relationship to project milestones. Examples are July 1, 2015, or Award + 15 days, Contract Completion +30 days.

A Date of Award

CD Conceptual Design Complete

PD Preliminary Design Complete

FD Final Design Complete

M Mobilization

SC Start of Construction

EC End of Construction

7. Approver Organization. Examples are BTR, Project Manager, CAM, Engineering, Quality Assurance, Safety, etc.

8. The number of Work Days required for review of the submittal.

9. SOW Reference: Cross reference to the SOW requirement that defines this submittal.



Page 47 of 56

ATTACHMENT 2 – Test Program Example Documents

Table A2-1: Test Program Example Documents

No. Document Type Sample Document for Reference Only

1 Example Design/Construction Verification Plan Design_Construction_Verification_Plan_Approved_Rev_0.pdf

2 Example Design/Construction Verification Report VR-M-20A_Transfer.

pdf

3 Example Test Plan HX TEST

PLAN_SGW-48781_-_Rev_01_.pdf



Page 48 of 56

ATTACHMENT 3 – Conceptual Design Report (CDR) Review Comments deferred to Detailed Design

Table A3-1: Comments on WESF Modifications CDR deferred to Detailed Design

No. Comment Comment Response

1

LEMS-MCSC-17-CAL-002 calculates shielding requirements based on 100

mrem/h on contact to permit personnel entry without exposure to a high

radiation area (>100 mrem/h). The proximity of the two shield bells needs to

be considered in that if both bells were to have capsules in them and entry was

required, the dose rate between the bells would likely be >100 mrem/h.

Conservative assumptions should be employed at this stage to ensure weights of

equipment put into G Cell are not underestimated.

This case to be further evaluated in a following design phase after NAC has

completed CD. NAC has indicated recently that they may now need only one

shield bell. This has yet to be confirmed with NAC.

2

The rerouted duct from the manipulator repair shop to the truck port should be

located above normal walking level to preclude a tripping hazard. The duct

routing should also avoid thick walls/ceiling above the man door.

Noted. Will address in Detailed Design phase.

3 G Cell flows need to be measured. Noted. Will address in Detailed Design phase.

4

LEMS-MCSC-17-CAL-005 discusses heat load in G Cell. 85F degree canyon

temperature is more realistic that 75F degrees, especially during the summer

months. Replacement of lighting with lower heat producing equipment should

be considered.

Note that analysis sizing the chiller unit is based on higher Canyon temperature

(85F); the real controlling factor for G Cell heat removal is the temperature of

the incoming air (55F). Will address changing lighting as a potential mitigating

measure in Detailed Design phase.

5

Recent rain storms have identified issues with water entering the truck port

through the roll-up door. Design of the apron modifications and the new roll-up

door shall address water run-off issues.

Detailed Design to assess run-on/run-off issues (e.g., such as a trench drain at

truck port threshold that can be temporarily covered for air pallet operations).

6

Basis ventilation and or cooling outage could occur as a result of maintenance

or power outages. W-135 should evaluate if system outage is acceptable for

safety or planned outage. The results could cause ventilation or cooling to

become important to safety, and possibly require they be included with

emergency power supply. A requirement to provide emergency power to either

of these systems would invalidate an Electrical Load assumption (LEMS-

MCSC-17-CAL-006 rev 0, 3.0 A). No MCSC loads must be connected to

WESF emergency electrical power busses.

The hazard analysis process will address the potential effect of loss of cooling

and resulting temperatures. CHPRC-03011 Section 4.1.5 contains a

requirement that the ventilation system must be able to maintain acceptable

temperatures in the presence of a maximum loaded UCS heat source and also

considering welding. G Cell cooling will be addressed further during Detailed

Design. CHPRC-03011 contains design criteria for safety SSCs if they are

determined necessary.



Page 49 of 56



7

Ensure that nozzles identified for electrical conductors are appropriate for that

usage.

Current configuration (as well as condition) of existing wall nozzles must be

verified during Detailed Design. Differences between H-2-94506 and the

drawings cited in this comment are an example of why this verification must

occur.

8

230V, 3 phase is not a readily available voltage at WESF. If this voltage or

208V, 3 phase is selected, additional transformers will be required. Also, NEC

220.5(A) does not recognize 230V 3 phase as a nominal system voltage.

Specify 3 phase equipment as 480V if possible.

Voltage and phases are as specified in vendor cut-sheet for the unit in question.

Unit was identified for conceptual design and costing purposes only. The

comment will be addressed during Detailed Design phase.

9

WESF loads prior to the W-130 Project is entered as 548.5kVA. This value is

based on two years of data ending on March 2015.

Data used are considered adequate for scoping level calculation, given the large

margin between power requirements and power availability. Base data to be

updated during Detailed Design.

10

Utility data for both transformers is available from EU. Future revisions should

treat Normal Bus 1 and Normal Bus 2 separately.

Data used are considered adequate for scoping level calculation, given the large

margin between power requirements and power availability. Base data to be

updated during Detailed Design.

11

Calculation LEMS-MCSC-17-CAL-005 implies that G-Cell ambient

temperature may reach 150F. Future revisions of this calculation will need to

include conductor temperature de-rating.

Issue to be addressed during Detailed Design. Current design for HVAC

systems assume a maximum temperature of 120F will be maintained.

12 Add modified G Cell cover block to elevation. Will added during Detailed Design when details available.

13

A Section A.4.6. On pages 16 thru 19 there are two different scenarios

analyzed. First scenario is: air pallet on the center of the concrete pad with no

air pressure; this load is represented with point loads. Second scenario is: air

pallet on the edge of the concrete slab, filled with air pressure; this is

represented with a distributed load.

I believe there should be a third scenario: edge calculation performed where the

air pallet could potentially lose air pressure leaving the slab and it resting on the

edge. This would need to be represented by point loads at the edge. This

scenario was not analyzed. Perform a calculation taking into account the air

pallet loosing pressure at the edge of the slab where the loading would be

represented with point loads, not distributed loads.

Concur. This scenario will be addressed during Detailed Design.



Page 50 of 56



14

Section A.4.6. Perform a calculation showing if the two layers of concrete will

bond, and if they are strong enough for the loading or provide a basis for the 18

inch assumption.

There are a number of accepted methods to adhere new concrete to existing

concrete. These include cleaning, scoring, and applying bonding agents to the

existing concrete then pouring a new layer of concrete over. Other methods

include using post-installed rebar/anchors that are then developed into the new

concrete. The most efficient method will be evaluated and specified during

Detailed Design.

15

Section 2.0. In this calculation, the input data for the canyon floor takes into

account DTS and DTS stand. In the PowerPoint WESF Mods Design Review

15 May - Gerboth_170511, slide 42, there is a need to provide laydown area for

several pieces of equipment. Wouldn’t we need to follow up on this calculation

to ensure the floor loading does not exceed its limits as equipment is staged?

Concur. Will be performed during detailed design, as CSS vendor data on

equipment becomes available

16 Future duct modifications will likely involve disturbing asbestos insulation and

require agency notification or permit.

Will note in the CDR report that duct removal must consider asbestos-insulated

ducting. To be considered in Detailed Design.



Page 51 of 56

Table A3-2: Comments on CSA CDR deferred to Detailed Design


1

DRWG W135-CSA-SK-C-007. Minimize area covered by entrance to the

operating area.

The current configuration accommodates concerns about maneuverability

during placement operations whilst maintaining minimal stress loads on the

VCT tongue, and provides a conservative basis for Conceptual Design cost

development / BOE. We concur that there are several opportunities to realize

reductions of construction costs and disturbance of soils by shortening the

access path and more closely coupling the entry to the Operations Pad whilst

keeping operational considerations that are unique to this access path in mind

(e.g. minimize impact to 7th, etc.). This optimization of the CSA access road

during Detailed Design when the number of VCCs, the final dimensions for the

CSP and Operations Pads, the weight of the VCCs, etc. are known; all have

impact on how the VCT / Tug package can be maneuvered. We will also have

a more detailed model of the VCT/Tug combination for a better assessment of

required / achievable turn radius.

2

Entry/exit to WESF truck port “S” curve turning radius has potential for undue

stress on VCT tongue.

During Detailed Design, all items that can be removed / relocated, without

undue impact on other site operations, will be identified and plans developed to

facilitate that removal / relocation effort. The CDR Sections 4.1, 4.2, and 4.3

have been updated to further clarify this recommendation.

3

Requirements #132 & #133 compliance verification indicates a design dose rate

of <5 mrem/h at the fence line. An additional barrier will be necessary for

radiological controls to ensure dose rates are less than 0.05 mrem/h to meet 10

CFR 835 requirements for monitoring workers that may receive 100 mrem.

Noted that there was a typo in the value stated in the compliance matrix as the

CSS FDC states the limit as <0.5 mrem/hr. The typo will be corrected. Based

upon the CSS contractor shielding analysis, we can design and install additional

shadow shields at the CSP boundary fence and/or make use of administrative

controls to manage. To be addressed during Detailed Design.

4

Req. No. 59. What drives such a large SLF area? Can this area be reduced such

that Polaris Drive does not need to be relocated?

The current size of the SLF area was dictated by a stated requirement from

NAC. That said, NAC has not yet provided the basis of that requirement, nor

the key operations that might drive further design considerations, inclusive of

any that may drive or relieve the need for possible re-alignment of Polaris

Drive. These aspects will be further defined / refined during Detailed Design.

5 The FPE shall reevaluate the need for fire hydrant water supply to the CSA in

preliminary and final design.

Section 4.4.1 of the CDR has been updated to reflect the need to reevaluate the

need for fire hydrant water supply during Detailed Design.

6 The FPE shall reevaluate the need for fire hydrant water supply to the SLF in

preliminary and final design.

Section 4.4.1 of the CDR has been updated to reflect the need to reevaluate the

need for fire hydrant water supply during Detailed Design.



Page 52 of 56

Table A3-2: Comments on CSA CDR deferred to Detailed Design


7

Incorporate crash bars into the final design for the CSA. CDR Section 4.4.1 states that the FPE shall confirm that the use of crash bars

on all personnel entry gates for the CSA and SLF have been incorporated into

the Detailed Design. Section 4.4.2 also reflects this requirement.

8

Incorporate crash bars into the final design for the SLF. CDR Section 4.4.1 states that the FPE shall confirm that the use of crash bars

on all personnel entry gates for the CSA and SLF have been incorporated into

the Detailed Design. Section 4.4.2 also reflects this requirement.

9

Perform and document site characterization activities during preliminary design

to verify levels of contamination in the surface and subsurface soil, and

vegetation at the CSA site are not at a level requiring future remedial actions.

The CDR, Sect. 4 is updated to recommend characterization for contamination

in surface and subsurface soils and vegetation at the site. If any contamination

requires remedial action, the CDRt also recommends action to identify early on

those actions necessary to address the concerns whilst supporting the progress

of the W-135 Project. Where possible these site characterization activities shall

be coordinated with any required geotechnical field investigations.

10

Where photographs of the site are used as background in the sketches, these

photos should be updated to reflect the most recent configuration of WESF (the

modifications of the K3 vent system).

The current Conceptual Design, design basis, and design approach will not

materially be affected by the recommended change, nor adversely impact the

BOE. The suggestion will be addressed in Detailed Design.

11

Need to use most recent WESF civil drawings that show location of new K3N

skid in all drawings and aerial photo overlays in order to accurately depict

obstructions.

The current Conceptual Design, design basis, and design approach will not

materially be affected by the recommended change, nor adversely impact the

BOE. The suggestion will be addressed in Detailed Design.

12

A Section 4.1.1. The proposed VCT haul path should be analyzed to include

the removal of the inactive crane (WESF-C41A), and provide a direct path

through the inactive crane area from the truck port to CSA.

During Detailed Design, all items that can be removed / relocated, without

undue impact on other site operations, will be identified and plans developed to

facilitate that removal / relocation effort. The CD Report Sections 4.1, 4.2, and

4.3 have been updated to further clarify this recommendation.

13 A number of WIDS sites and underground contamination areas are located near

the proposed site of the laydown area.

WIDS locations to be evaluated during Detailed Design.

14

Design calls for re-grading the road between the new laydown area and the

WESF apron, including filling in a dip in the road. Confirm that this is not

deliberate to accommodate water run-off.

This was discussed with MSA and they felt it not an issue based upon this

initial review. To be confirmed during Detailed Design.



Page 53 of 56

ATTACHMENT 4 – Sample Lists of Facility Drawings (For reference only)

Table A4-1: WESF Facility Drawings

Drawing No. Rev. Topic

H-2-36982-1 9 Compressed Gas Modifications

H-2-38451-1 0 Yard Drain Plot Plan

H-2-66402 5 Architectural First Floor Plan Area 2

H-2-66418-1 2 Structural Second Floor Plan Area 2

H-2-66420 2 Structural Selections Area 2

H-2-66423-1 3 Structural Process Cells Plan

H-2-99425 5 Piping Engineering Flow Diagram

H-2-66430-1 6 Civil Utility Plan

H-2-66464-1 5 Electrical Power Plan, First Floor, Area 3

H-2-66464-2 0 Electrical Power Plan, First Floor, Area 3

H-2-66533 22 HVAC Control Diagram

H-2-66536 5 HVAC Plan First Floor

H-2-66537-1 9 HVAC Plan First Floor

H-2-66537-2 1 HVAC Plan First Floor, Sections

H-2-66537-3 0 HVAC Plan First Floor, Sections

H-2-66538 3 HVAC Plan Second Floor

H-2-66544-1 3 Fire Protection Sprinkler System First Floor & Details

H-2-66544-2 0 Fire Protection Sprinkler System First Floor & Details

H-2-66545 2 Fire Protection Sprinkler System Second Floor & Details

H-2-66766-1 2 In-Cell Light LF-17

H-2-66766-2 2 In-Cell Light LF-17

H-2-66988-1 12 Engineering Flow Diagram, Aqueous Make Up

H-2-67003-1 2 Drain System Piping Plan & Sections First Floor

H-2-67017-1 1 General & Service Piping, Area #1, Plan & Details

H-2-67018-1 8 Pool Cell Equipment & Piping Arrangement



Page 54 of 56






H-2-67020-1 5 General Service Piping, Area #3, Sections & Details

H-2-67021-1 4 General Service Piping, Area #2, First Floor Plan

H-2-67022-1 7 General Service Piping, Area #2, 2nd Floor Plan

H-2-67032-1 2 Embedded Piping, Plan & Sections, “G” Cell

H-2-67033-1 2 Embedded Piping, Plan & Sections, Cell “G”



H-2-67037-1 3 Service Piping, Area 2, Service Gallery, Sections & Details

H-2-67038-1 4 Service Piping, Area 2, Service Gallery, Sections & Details

H-2-67188-1 5 225-B Building Yard Area, Piping Details (Catch Tank)

H-2-67882-1 7 Service Piping, Area 2, Service Gallery Plan, Sect. & Details

H-2-67883-1 9 Service Piping, Area 2, Service Gallery Plan & Section

H-2-76598-1 1 Elec/Instm Part Plan – First Floor Col A-C/3-7.5

H-2-76598-2 1 Elec/Instm Part Plan – First Floor Col C-E/3-7.5

H-2-76598-3 1 Elec/Instm Part Plan – First Fl Col D-E/1-3 & Misc

H-2-94528-1 2 Nitrogen & Helium Supply – WESF Operating Gallery

H-2-94934-1 3 HVAC Control Elementary Diagrams



H-2-95292-1 1 Electrical Truck Port Heater Installation

H-2-96494-1 12 Flow Diagram Air System





Page 55 of 56





H-2-966-43-1 17 Electrical One Line Diagram MCC-1



H-2-99425 5 Piping Engineering Flow Diagram

H-2-825969-1 11 Fire Protection Sanitary & Raw Water Dist’bn Key Site Plan

H-2-825969-2 3 Fire Protection Sanitary & Raw Water Details





H-2-828991-1 2 Piping Truck Port Plan

H-2-828991-2 2 Piping Truck Port Elevation

H-2-828991-3 1 Piping Truck Port Details, Sections & Views

H-2-828991-5 0 Piping Truck Port Details, Sections & Views

HNF-11557 0 WESF Compressed Air System Study (2002)

HNF-12360 1 Two-stage Oil-Free Rotary Screw Compressor Spec (2002)



Page 56 of 56

Table A4-2: Exterior Areas Drawings

Drawing No. Rev. Title

Utility Drawings

H-2-828885-1 5 Civil Alignment A Sta. 0+00 – 0+800

H-2-830460-9 2 Site Map Potable Water System 200 East Enlarged Plan

H-2-830460-9 2 MSA Sanitary Water Markup

Site Map Potable Water System 200 East Enlarged Plan

H-2-830461-9 3 Site Map Raw Water System 200 East Enlarged Plan

H-2-830461-9 22 MSA Raw Water Markup

Site Map Raw Water System 200 East Enlarged Plan

H-2-836143-1 5 Underground Utilities Composite Plan, North and East Yards

Fire Main Drawings

H-2-82569-1 09 Fire Protection Sanitary & Raw Water Distribution Key Site Plan

H-2-82569 11 Fire Protection Sanitary & Raw Water Distribution Key Site Plan

