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Cenotaph ParticipationFor Institutions who represent a Faith or Belief in the

UK

Application pack

All applications must be returned by 23:00 on 22nd August to Cenotaph@faithsforum.com

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Please quote reference ‘Cenotaph participation form 2018’ in the subject line on all applications

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Contents

Foreword

About the National Remembrance ServiceBackgroundIncreasing ParticipationThe ProcessThe Representative

Page 3

Page 4

Criteria

About the Organisation

Expression of Interest

About the nominated Representative

Application Form

Page 5

Page 7

Selection processTimetablePrivacy Policy

Page 15

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Foreword From the Parliamentary Under Secretary of State, Housing, Communities and Local Government; Minister for Faith

Almost 100 years ago an armistace was signed which brought to an end fighting from the most devastating conflict the world had ever seen. The loss of lives, many of whom were young men, with their futures ahead of them, was beyond imagination and changed our communities immeasurably. The public reaction to the Cenotaph, built as a temporary structure to support the Peace Parade in

1919, was so great that it became the permanent memorial to commemorate British and Commonwealth servicemen and women who gave their lives defending others.

Sadly, that wasn't the war to end all wars. And we have found ourselves adding more names to war memorials. Yet through it all, there remains people of all faiths and beliefs and none, who continue to stand up and fight for this country and our values. We owe them an immense debt of gratitude.

And, as we approach that sombre centenary, it is right that we reflect on the diversity of those who gave their lives so that others could live in peace and that we ensure that we have the right faith and belief representation at the annual national service of remembrance.

I would encourage any faith, denomination or belief with a link to the British or Commonwealth Armed Forces and not currently represented at the National Service to apply to join the annual service.

Lord Nick BourneParliamentary Under Secretary of State, Housing, Communities and Local Government; Minister for Faith

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About the National Remembrance Service

The Cenotaph in Whitehall, London has played host to the Remembrance Service for the past nine decades. On the Sunday nearest to 11 November at 11am each year, a Remembrance Service is held at the Cenotaph to commemorate British and Commonwealth servicemen and women who died in the two World Wars and later conflicts. The monarch, religious leaders, politicians, representatives of state and the armed and auxiliary forces, gather to pay respect to those who gave their lives defending others. The service has changed little since it was first introduced in 1921, hymns are sung, prayers are said and a two-minute silence is observed. Official wreaths are laid on the steps of The Cenotaph. The ceremony ends with a march past of war veterans; a poignant gesture of respect for their fallen comrades.

At present, 15 faith and belief denominations are represented at the Remembrance Service. These are Anglican, Catholic, Church of Scotland, Methodist, United Reform Church, Unitarian, Free Christian Churches, the Salvation Army, Baptist, Greek Orthodox Church, Jewish (United Hebrew Congregations), Jewish (Reform), Islam, Hindu and Sikh. These representatives do not lay a wreath during the service, but are there to pay their respects on behalf of their faith communities.

The Ceremony

For those who would like to familiarise themselves with the actual ceremony, the link below is from the BBC website showing highlights from previous ceremonies.

https://www.bbc.co.uk/programmes/b00fn735/episodes/guide

Increasing Participation

As we mark the centenary of the end of World War 1, the Government is seeking to make faith and belief representation at the National Remembrance Service more reflective of modern Britain, both for this year and going forward. Faiths Forum for London has been asked by the Ministry of Housing, Communities and Local Government to run an open application process inviting organisations representing different faith/denomination and belief groups across Great Britain, who are not currently represented, to be part of the annual commemoration service.

The Process

Applications which meet the essential criteria listed below will be assessed by a review panel. Applications will be scored on the extent to which the criteria listed below are met. Faiths Forum for London will make their recommendation to the Ministry for Housing, Communities and Local Government, who will then make a final recommendation to the Department for Digital, Culture, Media and Sport, Number 10 and the Royal Household. Successful applicants will be notified in late September/early October.

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The Representative

Organisations are also asked to name the likely representative, where possible, who would attend the Remembrance Service and to indicate if this would be the same individual each year. When choosing a representative please conside the nature of the service and reflect that in your nomination. Preference would be given to either a senior faith/belief leader or a serving military chaplain or service personnel. Where this is not possible or appropriate, the person chosen should be of significant standing in the respective faith or belief community. Please also give consideration to gender representation, where possible. Please note that the nominated representative, as well as the organisation chosen, will be asked to sign a code of conduct, covering the standards of behaviour expected by those attending an event of this significance.

CRITERIA

The criteria that the panel will use to judge the applications are listed below. Please take into consideration the following when filling out your application:

Faith/Denomination/Belief Criteria:

Essential criteria: 

Evidence of members of that faith/denomination/belief community having served in the British Armed Forces, in any capacity, or in a Commonwealth nation’s armed forces which was fighting alongside Britain at the time.

Additional weighting will be given to (in no particular order):

Length of history of members of the respective faith/denomination/belief community serving in the UK Armed Forces or Commonwealth (as specified above)

Evidence of military valour by members of the respective faith Proportion of the respective national faith/belief community currently serving

in the UK armed Forces, or at the time of a particular war Evidence of chaplaincy provision and/or personnel network in the

Services/Ministry of Defence 

Consideration will also be given to any additional relevant information not covered above which applicants wish to include 

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Organisational Criteria

The representative organisation will be assessed on the following criteria

Essential Evidence that the organisation is representative of the national faith/belief

community Evidence that the organisation is of good standing in the community 

Desirable Evidence of effortss to honour/highlight the British military contribution of its

members

As there are limited spaces at the Remembrance Service, Faiths Forum for London recommends that where two or more different organisations representing the same faith/denomination/belief wish to apply, that they seek, where possible, to submit a joint application.

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Organisation Application Form

Charity or Company Number:

Name of Organisation:

What Faith, Denomination or Belief does this Organisation represent:

What year was the Organisation founded:

Number of people who are part of this community within the UK:

Address for Correspondence:

Website:

Primary contact number:

Social Media Presence? Please tick and then add URL.

EXAMPLE- @faithsforum☐ Twitter_______________________________☐ Facebook_____________________________☐ Instagram_____________________________☐ Youtube______________________________☐ Other. Please specify____________________

Office Bearers

Please give below the names of the Office Bearers/Trustees of the Organisation.

1-2-3-4-5-

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Please explain how your organisation is representative of your faith/denomination/belief community in the UK

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Please explain what efforts, if any, your organisation has made to honour/highlight the British military contribution of your members

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Please provide details of any previous Remembrance Services which your organisation has taken part in, if any.

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EXPRESSION OF INTEREST

Please provide a supporting statement for the inclusion of your faith/denomination/belief at the National Remembrance Service (up to 2000 words)

Essential criteria:

Evidence of members of that faith/denomination/belief community having served in the British Armed Forces, in any capacity, or in a Commonwealth nation’s armed forces which was fighting alongside Britain at the time.

Additional weighting will be given to (in no particular order):

Length of history of members of the respective faith/belief community serving in the UK Armed Forces or Commonwealth (as specified above)

Evidence of military valour by members of the respective faith Proportion of the respective national faith/belief community currently

serving in the UK armed Forces, or at the time of a particular war Evidence of chaplaincy provision and/or personnel network in the

Services/Ministry of Defence 

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Nominated Representative

Postion:

Full Name:

Age:

Gender:

Address for Correspondence:

Primary contact number:

Email address:

Considerations

Organisations are also asked to name the likely representative, where possible, who would attend the Remembrance Service and to indicate if this would be the same individual each year. When choosing a representative please conside the nature of the service and reflect that in your nomination. Preference would be given to either a senior faith/belief leader or a serving military chaplain or service personnel. Where this is not possible or appropriate, the person chosen should be of significant standing in the respective faith or belief community. Please also give consideration to gender representation, where possible.

Official representatives of faith communities should at all times, whether at the service or elsewhere,  behave in a manner which does not bring discredit or undermine the Remembrance Service and what it stands for.

If a representative, or the organization which nominated them, acts or uses social media at any point in a way considered to be derogatory, discriminatory, bullying or threatening then the Government reserves the right to change either the nominating organization or the official representative or both.

It is the nominating organisation’s responsibility to ensure that the official representative nominated to attend each year is of suitable character, as befitting the importance of the role.  

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Please explain why you feel this person should be chosen to represent your faith/denomination/belief

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References

Please give below the name and contact details of two people who may be asked to act as referees for the candidate. They will be expected to have authoritative and personal knowledge of their professional achievements / competencies. These supporting statements will help to determine this candidate’s suitability.

The referees will be approached only if the faith/belief/denomination is successful in the application process.

Referee 1

Name:

Position:

Primary contact number:

Email address:

Relationship to Nominee:

Referee 2

Name:

Position:

Primary contact number:

Email address:

Relationship to Nominee:

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Selection process

Timetable

22 August: Applications close

30 August: Final recommendations to Government

Late September/Early October – applicants informed of the outcome

Privacy Notice

All information provided will be processed in compliance with the Data Protection Act 1998 and the General Data Protection Regulation and used to progress the campaign. Faiths Forum for London will not disclose any information you provide unless required to do so in accordance with ‘access to information regimes’ (these are primarily the Freedom of Information Act 2000, the Data Protection Act 1998 and the Environmental Information Regulations 2004).

Who we areThis campaign is being carried out by Faiths Forum for London; for data protection legislation. Faiths Forum for London is the data controller for the personal data processed. How we will use your informationWe receive your personal data through the application process for the purpose of finding a suitable candidate for the project.The nature of your personal data we will be usingThe categories of your personal data that we will be using for this project are:

● Finding a suitable nominee, e.g. applications and personal statements

● Personal sensitive information, e.g. diversity declarations

Why our use of your personal data is lawfulIn order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation. For the purpose of this work, the relevant condition that we are meeting is:

1. Public task – It is necessary for us to process your data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, such as the exercise of a function of the Crown, a Minister of the Crown, or a government department.

Who we will make your personal data available to

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Faiths Forum for London will pass the recommended applications, plus any which are subsequently requested, to The Ministry of Housing Communities and Local Government (MHCLG). This is the link to their Charter:https://www.gov.uk/government/organisations/ministry-of-housing-communities-and-local-government/about/personal-information-charter which will take effect when your information is being processed by them. We may also make your personal data available to other organisations for specific purposes, such as:

● Ministers and Senior Policy Makers

● Department of Culture Media and Sports

● The Panel of Judges

● The Prime Minister’s Office, 10 Downing Street

● Ministry of Defence

How long we will keep your personal data

We will only keep your personal data for as long as we need it for the purpose(s) of this campaign, after which point it will be securely destroyed. Please note that, under data protection legislation and in compliance with the relevant data processing conditions, we can lawfully keep personal data processed purely for research and statistical purposes indefinitely.

Your data protection rights

You have the right:

● To ask us for access to information about you that we hold;

● to have your personal data rectified, if it is inaccurate or incomplete;

● to request the deletion or removal of personal data where there is no compelling reason for its continued processing;

● to restrict our processing of your personal data (i.e. permitting its storage but no further processing);

● to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics; and

● not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you.

If you need to contact us regarding any of the above, please do so via the email at: Cenotaph@faithsforum.com.

Withdrawal of consent and the right to lodge a complaint

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Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please contact: Cenotaph@faithsforum.com and state the name of your nominee.

Contact Information:

If you have any questions about how your personal information will be processed, please contact us at Cenotaph@faithsforum.com and enter the name of the nominee you have nominated as a reference.

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