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World Down Syndrome Gymnastics Championship
WORKPLAN
Turnzentrum Bochum
Elite Gymnastics Centre
Bochum, Germany
Arrival Thurs 05th – Depart Mon 09th July 2018
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DOWN SYNDROME WORLD GYMNASTICS CHAMPIONSHIPS WORKPLAN
05 - 09 July 2018. TURNZENTRUM BOCHUM, BOCHUM
World Gymnastics Championships on behalf of
DOWN SYNDROME INTERNATIONAL GYMNASTICS ORGANISATION (DSIGO)
PATRONAGE State secretary for Sport, NRW Andrea Milz [email protected] www.andrea-milz.de DSIGO EXEC OFFICER Trevor Low [email protected] Geoff Smedley [email protected] CHAMPIONSHIP DIRECTOR at this time contact [email protected] COMPETITION MANAGER 3 Floor Managers MA WA RG LOCAL ORGANISING COMMITTEE MD Dietrich Spiegel [email protected] TZ Gymnastics Centre Peter Dekowski [email protected] TZ Gymnastics Centre Anne Wulf [email protected] TZ Gymnastics Centre Markus Simon [email protected] TZ Gymnastics Centre André Wulf [email protected] COMMITTEE PARTNER LIASON PARTNERS Stadt Bochum, Sportamt Falko Hildebrand [email protected] Stadt Bochum, Sportamt Ute Feinweber [email protected] Stadtsportbund Rüdiger Stenzel [email protected]
Landesregierung NRW Dr. Gerwin-Lutz Reinink [email protected] Nils Klagge [email protected]
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CONTENTS
ITEM PAGE OVERVIEW PARTNERS SPORTAMT DER STADT BOCHUM STADTSPORTBUND BOCHUM SPORTLAND NRW
VOLUNTEER GROUPS Members and parents TZ Bochum TRANSPORT “Lebenshilfe” + BOGESTRA SECURITY Local Police CATERING “dinner & co” CEREMONIALS SOCIAL and FORMAL Starlight Express / Mining Museum PROTOCOLS MEDICAL DS Disability aware. COMPETITION World Championships (DSIGO rules) and ? World Tournament (SO rules) DIRECTOR Trevor Low MANAGEMENT DSIGO exec plus Local Organising Committee Bochum SCORING SOUND DSIGO RULES REGULATIONS To be confirmed DSIGO INVITATION after inspection and rules confirmed, early Nov 2018 TIMETABLE PROVISIONAL Thursday 5th arrival and podium training. Arrival Wednesday or earlier can be accepted at the discretion of the organization, additional costs will apply. Personalised travel and accommodation requirements to be advised. Thursday 5th Arrival + Symposium Friday 6th WA Saturday 7th Morning MA – afternoon RG Sunday 8th 2 pm finals MA, WA, RG. Worlds only. Sunday 8th 12:30 Congress, election of DSIGO exec and committee
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PATRONAGE AND WORDS OF WELCOME State Secretary for Sport, State Chancellery of Northrhein-Westfalia, Mrs Andrea Milz BOCHUM CITY COUNCIL Lead on a civic reception By invitation from the Mayor’s office. Role - To co ordinate and administer a Civic Reception for all Partners and their agreed guests. To be in the early stages of the event. To include civic dignitaries and the guests of TZBO, DSIGO executive and their agreed guests, Partner/Sponsor guests as agreed, Heads of International Delegations, agreed officials of the event, agreed representatives of volunteer groups, Sport Partnership guests. Total between 50 -100. Name Peter Dekowski Contact [email protected] Lead on marketing and promoting the event Role - To give the event the widest possible appeal and support and to raise the awareness of the passion for sport and community cohesion within the City of Bochum. Name Alfred Klöpp + André Wulf Contact [email protected] + [email protected] Media management Role - To deliver information to the media, press, radio and television of the nature and timings of the event. To set up a central media hub and a press centre during the event. Name Nikolaj Spiegel Contact [email protected] Communication with Local Authority Role - To ensure that the event gathers the interest of all agencies within the local authority and in particular to ensure that all resources available and willing to be part of the event can be included. Name Dietrich Spiegel Contact [email protected]
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Print management
Role to source and manage design, print and distribution of essential printed material, flyers, programmes etc. Name André Wulf Contact [email protected] VOLUNTEER GROUPS Members of TZ Bo-Wi + parents TRANSPORT - DSIGO + “Lebenshilfe NRW e.V.” – Shuttle buses + BOGESTRA buses This has been listed as DSIGO responsibility + support by “Lebenshilfe NRW e.V.”. Airport runs, possible minibuses or coaches. Possible travel dates, Thursday 5th - Monday 09th July. Other times possible by arrangement. Düsseldorf/Cologne the airport of choice. Hotel runs, circular minibus runs. And possible coach runs at peak times. SIGNAGE HOTELS Mercure Hotel + Sport Hotel, Bochum. SECURITY Possible offer to a volunteer group. LOW KEY need to keep site free of non involved people rather than disruption risk. Need to keep College premises secure at all times. Inform police, highways. Pass system must be in operation for Field of play. Parking officials and guests special passes. Central or North car parks would require reasonable observation only. Possible combine external Meet and Greet and directions to external security. Need to liaise with Jutta Nicolaus and any other possible event in vicinity. Research roads closures. Research weather. (walking distances) DISABILITY STATUS The event at all levels must have Disability status with all Legislation and Regulations as per EU law. Transport and all participant passes must carry Disability rights. Hotels and hostels to be kept informed. CATERING Public during training and events. Working Officials – judges and event management. VIPs and guests. Name Anne Wulf
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Contact [email protected] CEREMONIALS Appoint a single leader for ceremonies. (Possible ? ). Only 20 or so sets of medals across 2 days so manageable with small group. Possible attendance of cadets or alternative for flag raising. Flags National anthems Identify VIP medal presenters. Name Ingo Tannwitz Contact [email protected] SOCIAL and FORMAL Civic reception- selected officials and guests. End of event party/reception. All PROTOCOLS Sport Germany DTB + LSB + WTB Opening and closing ceremonies. MEDICAL Physio Doctor Alert A and E WELFARE The event will be subject to Child Protection regulations and Vulnerable Adults regulations. Should be addressed by named contacts. Possible combination with Social staff. LOC MANAGEMENT Dietrich Spiegel, Dominik Reichert, Peter Dekowski Logistics, cohesion, venue, communications, field of play to be signed off pre-event and post event COMPETITION DIRECTOR TBC +3 floor managers. 3 assistants/labour/gofers. SCORING direct transmission by hand consoles to data base. 2 staff (1 room required) Name Peter Diekmann Contact [email protected] SOUND
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COMMUNICATIONS telephone and e mail directory 2 way radio system for key operational staff. APPARATUS AND FIELD OF PLAY Name: Patrik Werner, Spyro Koussis, Mori Jorfi At this level of championships apparatus needs contractors check for safety. Field of Play to be signed off to Competition Director and afterwards and signed back. Control desk. Lighting. Spotlights etc.
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INVITATION RULES AND REGULATIONS TO
DSIGO World Gymnastics Championships
05h – 9th July 2018
Bochum, Germany Dear Friends, The Organizing Committee supported by Turnzentrum Bochum-Witten 2010 e.V. have the pleasure to cordially invite you to the DSIGO World Gymnastics Championships that will be held in Bochum, Germany We will be honoured to have you in Germany and welcome you in our Region of the Ruhr Valley which will surely provide you with a comfortable stay. In this first stage we are kindly asking you to carefully read the informational letter. In this you will find all the details of the event that we are confident will be one of the biggest sport events of 2018. In addition, we are also kindly asking you to fill in the attached form “A” . This will allow us to estimate an approximate number of the participants; we remind you that the information you will supply us will be merely indicative. The official numbers of participants will be calculated from the 1st Entry Form, to be returned by 1st March 2018. So, please, send us back the “A” Form by email by the 1st February 2018 to the following address: [email protected] Thanking you in advance for your kind cooperation,
Sincerely yours, Exec Comm DSIGO
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ORGANIZATION: LOCAL ORGANISING COMMITTEE, TURNZENTRUM BOCHUM-WITTEN 2010 e.V. (EVENTS), BOCHUM on behalf of DSIGO – Down Syndrome International Gymnastics Organisation CONTACT: Event co-ordinator Trevor Low [email protected] CEO: Geoff Smedley [email protected] Telephone: +49 234 60 290 480 TECHNICAL SUPPORT: Dietrich Spiegel, Turnzentrum Bochum-Witten 2010 e.V. DATES: July 04/05 Teams arrive July 04/05 Training July 06 Female Artistic Competition July 07 Male Artistic Competition + RG July 08 Conference + Finals + Ceremonies + Party July 08/09 Teams depart COMPETITION VENUE Turnzentrum Bochum, Harpener Heide 5, 44805 Bochum. COMPETITION FORMAT The competitions will comprise both Rhythmic and Artistic Gymnastics Age groups Junior and Senior There will be medals for first, second and third only. The World Championships DSIGO rules declaring World Champions. The World Tournament SO rules.The levels will be the current Special Olympics routines as shown on the SOI website. Willl declare International Champions. There will be just two age groups – Junior (under 16) and Senior (16 and over) Female gymnast can only compete either Rhythmic or Artistic but not both. ACCOMMODATION: All the delegations will stay at LOCAL Youth Hostel or Mercure HOTEL Rooms vary in size from single to multi-bed rooms.
Distances: 7 km from the venue
60 km from the Düsseldorf International Airport 80 km from the Cologne/Bonn Airport AIRLINES:
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Delegation arrivals are expected during the day of July 05th 2018. Arrivals are expected to be in Düsseldorf or Cologne/Bonn International Airport; please note that we suggest to book your tickets in order to arrive the July 05th between 9:00 am/10:00 pm. Intercontinental flights and long haul will be accepted on 04th July. ACCREDITATION The details about accreditation procedure will be sent in following information. TRANSPORT: For all participants the L.O.C. will provide transport from and to the airport, and from and to the venue. No courtesy cars will be provided. Also for parents and supporters will be a transportation service on demand on payment from and to the airport (no services from and to the venue) If you want to rent a car, there are many international car rentals in Düsseldorf Airport (such as Hertz, Avis, etc…); we suggest you reserve the car before your arrival. MEDICAL SUPPORT: The LOC will provide a team of medical staff that will be present at the venue during competition. In case of an injury or a problem that cannot be treated immediately, the ambulance service will accompany you to the nearest hospital, not more than 10 min away. Of course, all teams are advised to organize their own insurance prior to their arrival. INSURANCE: All delegations are responsible for their own insurance. The O.C. will NOT be responsible for any material damage, injuries or loss of property, etc. should something like that happen to the participants during their stay in Germany. TELEPHONE: International Telephone cards are easily to use and purchasable at local shops. If you prefer to buy one German Phone Card for you mobile phone, with a pay-as-you-go system, remember that you may need your identity document (Passport) to activate it. ENTRY FEE: Every member of delegation is obliged to pay € 120, 00 per day, - for the whole period. Entry fee is intended PER PERSON in DOUBLE or multi-bedroom and includes €25 as the DSIGO capitation fee. Single Room Supplement €40 per day The fee covers local transports, full board (from dinner July.05th to breakfast July 09th) and accommodation.
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Additional optional costs:
- For extra days before or after the competition dates €70.00 accommodation and breakfast only
Timing of Payment The first 30% of the total entry fee is payable by May 1st 2018 with the First Entry by Name The second payment of 70% of the entry fee must be paid by July 1st 2018, with the Second Entry name and events The FULL amount is to be paid by July 1st 2018. The OC must receive the desired amount in full, it means that all bank fees are responsibility of the payer. Bank details: TZ Bochum-Witten 2010 e.V. Bank: Volksbank Bochum-Witten eG, IBAN: DE45 4306 0129 0304 8528 03, BIC: GENODEM1BOC
PROVISIONAL PROGRAM
DAY ONE Thursday 05th July
TRAINING
DAY TWO FRIDAY 6th July
Competition Female
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DAY THREE Saturday 07th July
Male + RG
ALL AROUND
DAY FOUR Sunday 08th July
APPARATUS FINALS
PARTY Essential departures
DAY 5 Monday 09th July
All departures
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FORM “A”: INTENT OF PARTICIPATION 1st DSIGO WORLD CHAMPIONSHIPS Please return back to [email protected] by 1st March 2018 Date: Country: Representative: Name Surname Position Phone number: Email address: IS YOUR COUNTRY CONSIDERING PARTICIPATION IN THE NEXT DSIGO WORLD CHAMPIONSHIP THAT WILL TAKE PLACE IN BOCHUM, GERMANY FROM 05TH JULY TO 09TH JULY 2018? (put a cross on your answer) YES NO PARTICIPANT: (indicate the number of participants) N.B. Gymnasts must be Registered with DSIGO Art Gymnasts MALE Art Gymnasts FEMALE:
RG Staff MALE: Staff FEMALE:
Carers TOTAL NUMBER OF PARTICIPANTS:
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ACCOMMODATION: Total number of 2 Bedded rooms required: Need to confirm payment rules with Hostel and Family rooms with Mercure Total number of SINGLE rooms required: Stamp and signature:
