Changes to the

Changes to the

Missouri State

Missouri State

ThespiansThespians

20122012

Leaders

hip

2012

Leaders

hip

2012

- The format to Leadership will - The format to Leadership will follow a workshop schedule. follow a workshop schedule.

-Both students and adults will be -Both students and adults will be able to attend workshops that able to attend workshops that focus on events they will be focus on events they will be participating in. participating in.

-Suggested number of student Suggested number of student participants limit raised to 10.participants limit raised to 10.

-Price per participant $12 – will still Price per participant $12 – will still include lunch. include lunch.

-Early Registration will open the Early Registration will open the Friday evening of Leadership, Friday evening of Leadership, General Registration will open at General Registration will open at 8:15am Saturday morning.8:15am Saturday morning.

-Personalized Consent Forms for Personalized Consent Forms for attendeesattendees

Leaders

hip

Leaders

hip

(c

ont.

)(c

ont.

)

Other changes that will Other changes that will happen at Leadership this happen at Leadership this year:year:

-Registration for the State -Registration for the State conference will open at conference will open at Leadership on Sept 8th and Leadership on Sept 8th and close Nov 5close Nov 5th.th. (approx 8 (approx 8 weeks). weeks). The timing will be better for The timing will be better for teachers and school production teachers and school production calendars. calendars.

-Honor Troupe PresentationsHonor Troupe Presentations

-Student Elections and votingStudent Elections and voting

-Conference Logo Conference Logo Presentations and votingPresentations and voting

-Will be held in Columbia, Will be held in Columbia, MO. MO. Held in the middle of the state. Held in the middle of the state.

Honor

Troupe

Honor

Troupe

- Collection Season will be Collection Season will be September 1September 1stst to August 31 to August 31stst (a (a school year).school year).

- Presentations may be hardcopy Presentations may be hardcopy (books) or electronic (books) or electronic (PowerPoint/files).(PowerPoint/files).

- A student representative from A student representative from each troupe will have up to 5 each troupe will have up to 5 minutes to present their material minutes to present their material to a panel consisting of 1 State to a panel consisting of 1 State Student Officer and 1-2 Troupe Student Officer and 1-2 Troupe Director(s).Director(s).

- The new Honor Troupe form will The new Honor Troupe form will take presentation into account, take presentation into account, and will be rubric based. and will be rubric based. Conference registration will also Conference registration will also be a component.be a component.

- Honor Troupe Status will be Honor Troupe Status will be announced at Conference.announced at Conference.

Honor

Troupe

Honor

Troupe

Surv

ey

Resu

lts

Surv

ey

Resu

lts

Honor

Troupe

Honor

Troupe

Surv

ey

Resu

lts

Surv

ey

Resu

lts

Stu

dent

Stu

dent

Ele

ctio

ns

Ele

ctio

ns

- --Students may submit an interest in Students may submit an interest in running from March 1-May 31, 2012.running from March 1-May 31, 2012.

- - Troupes may submit up to 2 candidates - Troupes may submit up to 2 candidates to interview. to interview.

- Face to face interviews will happen at the Face to face interviews will happen at the Summer Board Meeting at Tan-Tar-A (this Summer Board Meeting at Tan-Tar-A (this year that will be July 9, 2012).year that will be July 9, 2012).

- Students will be notified of the status of Students will be notified of the status of their submission by Aug 1.their submission by Aug 1.

- Students will give their speeches and Students will give their speeches and voting will happen at Leadership (still 4 voting will happen at Leadership (still 4 votes per troupe).votes per troupe).

- Those students who are elected will be Those students who are elected will be Student Board Elect members – who will Student Board Elect members – who will be mentored from Sept 2012-Jan 2013.be mentored from Sept 2012-Jan 2013.

- Their term of office will begin in Jan.Their term of office will begin in Jan.

- Student Elect officers will need to attend Student Elect officers will need to attend 1 day of the Dec (this year Dec 8,2012) 1 day of the Dec (this year Dec 8,2012) board meeting.board meeting.

Adult

Ele

ctio

ns

Adult

Ele

ctio

ns

Adult Elections will be Adult Elections will be reflect the same changes reflect the same changes as those made to Student as those made to Student ElectionsElections

-Adults will be elected in Adults will be elected in September at Leadership.September at Leadership.

-Newly elected adult Newly elected adult board members will be board members will be given some conference given some conference duties and will be duties and will be expected to attend 1 day expected to attend 1 day of the Dec Meeting – this of the Dec Meeting – this year Dec 8, 2012.year Dec 8, 2012.

Confe

rence

Logo

Confe

rence

Logo

Troupes will have the opportunity to Troupes will have the opportunity to submit Conference Logo Designssubmit Conference Logo Designs

-The first 5 troupes that register their The first 5 troupes that register their interest in presenting will have the interest in presenting will have the opportunity to do so at Leadership (Time opportunity to do so at Leadership (Time Limit of 8 minutes)Limit of 8 minutes)

-Student Officers will select the theme Student Officers will select the theme and post it on the website during the July and post it on the website during the July board meeting. board meeting.

-Specifics (as to how the designs must Specifics (as to how the designs must be formatted) will also be posted on-line be formatted) will also be posted on-line at the same time as the theme is at the same time as the theme is announced. announced.

-Troupes will present their design ideas Troupes will present their design ideas to the Leadership delegates, who will to the Leadership delegates, who will vote on their choice for the upcoming vote on their choice for the upcoming conference. conference.

-The troupe whose logo wins will receive The troupe whose logo wins will receive a free Tech Challenge or Improv Olympix a free Tech Challenge or Improv Olympix team registration at that year’s team registration at that year’s conference.conference.

Leaders

hip

Sit

e

Leaders

hip

Sit

e

While we greatly appreciate the While we greatly appreciate the hospitality that schools around the state hospitality that schools around the state have generously provided for have generously provided for Leadership, we feel it is time to move to Leadership, we feel it is time to move to the Conference Site in Columbia for the the Conference Site in Columbia for the following reasons:following reasons:

-Columbia is in the middle of the state.Columbia is in the middle of the state.

-Leadership will emulate the conference Leadership will emulate the conference atmosphere. atmosphere.

-Rooms will be the appropriate size to our Rooms will be the appropriate size to our needs (and we will have several rooms).needs (and we will have several rooms).

-We will not have to “share” space with other We will not have to “share” space with other school events.school events.

-We will be able to provide some Friday night We will be able to provide some Friday night activities (Honor Troupe adjudication, some activities (Honor Troupe adjudication, some performance and workshop opportunities).performance and workshop opportunities).

-Hotel rooms (for those who wish to arrive on Hotel rooms (for those who wish to arrive on the Friday evening) will be readily available. the Friday evening) will be readily available.

Stu

dent

Offi

cer

Stu

dent

Offi

cer

Resp

onsi

bili

ties

Resp

onsi

bili

ties

New Student Officer DutiesNew Student Officer Duties

-Take over TOTS EAT promotion for Take over TOTS EAT promotion for MST. MST.

-Serve on adjudication panel for Serve on adjudication panel for Main Stage Submission.Main Stage Submission.

-Take over Philanthropy Take over Philanthropy fundraising for state (Broadway fundraising for state (Broadway Cares, etc.)Cares, etc.)

-Serve on Honor Troupe panelsServe on Honor Troupe panels

-In charge of some conference In charge of some conference events: timekeepers, 1 Act events: timekeepers, 1 Act Stickers, Workshop CountersStickers, Workshop Counters

-Thank yous for guest artistsThank yous for guest artists

-Help with registration for Help with registration for conference(s)conference(s)

-Receive a board vote on matters Receive a board vote on matters that directly impact the conferencethat directly impact the conference

Board

Meeti

ng

Board

Meeti

ng

Loca

tion

Loca

tion

Almost all board meetings Almost all board meetings ((with the exception of July and with the exception of July and

occasionally Decemberoccasionally December) will be ) will be held in Columbia, MOheld in Columbia, MO

-This allows all Board This allows all Board members to meet in a members to meet in a central location for the central location for the state.state.

-No confusion about where No confusion about where the meeting(s) will be heldthe meeting(s) will be held

-The only exception to this The only exception to this will be the July summer will be the July summer retreat and the Dec retreat and the Dec meetings on years the meetings on years the conference moves site. conference moves site.

Board

Meeti

ngs

Board

Meeti

ngs

and o

ther

and o

ther

Import

ant

2012-

Import

ant

2012-

13 D

ate

s13 D

ate

s

2012-2013 Dates2012-2013 Dates-March 31 Board Meeting in Columbia MOMarch 31 Board Meeting in Columbia MO

-May 12 Board Meeting in Columbia MOMay 12 Board Meeting in Columbia MO

-ITF June 25-July 1 Lincoln, NEITF June 25-July 1 Lincoln, NE

-Summer Retreat July 8-10 (STOs- 9) at Summer Retreat July 8-10 (STOs- 9) at Tan-Tar-A in Lake of the OzarksTan-Tar-A in Lake of the Ozarks

-EdTA Sept 27-30 San DiegoEdTA Sept 27-30 San Diego

-STAM Sept 27-29 Lake of the OzarksSTAM Sept 27-29 Lake of the Ozarks

-Leadership Sept 7-8 in Columbia MOLeadership Sept 7-8 in Columbia MO

-Registration Open for State Sept 8-Nov 5Registration Open for State Sept 8-Nov 5

-All paperwork and money DUE (All paperwork and money DUE (not not postmarkedpostmarked) Dec 1) Dec 1stst

-Conference changes in registration Conference changes in registration closes Dec 1closes Dec 1stst – – (please still notify of drops)(please still notify of drops)

-December 7-9 (STOs 7-8, New Board December 7-9 (STOs 7-8, New Board members Dec 8 ) members Dec 8 ) Board Meeting in STLBoard Meeting in STL

-2013 Conference – Jan 10-12, St. Louis2013 Conference – Jan 10-12, St. Louis

Board

Meeti

ngs

Board

Meeti

ngs

and o

ther

and o

ther

Import

ant

2013-

Import

ant

2013-

14 D

ate

s 14 D

ate

s

2013-2014 Dates2013-2014 Dates-April 6 Board Meeting in Columbia MOApril 6 Board Meeting in Columbia MO

-May 11 Board Meeting in Columbia MOMay 11 Board Meeting in Columbia MO

-ITF – June 24-30 (?) Lincoln, NEITF – June 24-30 (?) Lincoln, NE

-Summer Retreat July 14-16 (STOs 15) atSummer Retreat July 14-16 (STOs 15) at

Tan-Tar-A in Lake of the OzarksTan-Tar-A in Lake of the Ozarks

-Leadership Sept 6-7 in Columbia MOLeadership Sept 6-7 in Columbia MO

-Registration Open for State Sept 7-Nov Registration Open for State Sept 7-Nov 4, 20134, 2013

-All paperwork and payments DUE (not All paperwork and payments DUE (not postmarked) Dec 1postmarked) Dec 1stst

-Conference changes in registration Conference changes in registration closes Dec 1closes Dec 1stst – – no changes accepted no changes accepted from this date on from this date on ((please still notify of drops)please still notify of drops)

-EdTA – Sept 26-29 MinneapolisEdTA – Sept 26-29 Minneapolis

-Dec 6-8 in Columbia MO (STOs 6-7)Dec 6-8 in Columbia MO (STOs 6-7)

-2014 Conference Jan 9-11, 2014 In STL2014 Conference Jan 9-11, 2014 In STL

What

this

means

What

this

means

for

your

for

your

confe

rence

confe

rence

pla

nnin

g?

pla

nnin

g?

- Since registration will open early, it will Since registration will open early, it will be closing early. You will have 8 weeks to be closing early. You will have 8 weeks to finish your registration. Schools may finish your registration. Schools may want to start collecting names and want to start collecting names and collecting money before summer break collecting money before summer break or at least the first couple of weeks of or at least the first couple of weeks of school. school.

- You will be making hotel reservations You will be making hotel reservations after you complete your conference after you complete your conference registration through our system. This registration through our system. This means you will need to know your means you will need to know your rooming lists when registering for the rooming lists when registering for the conference. conference.

- When registering for events and you will When registering for events and you will need to know student’s membership need to know student’s membership numbers and titles of selection) in order numbers and titles of selection) in order to complete their registration. Any to complete their registration. Any incomplete registration of these after incomplete registration of these after Nov 5Nov 5thth will result in a drop of the will result in a drop of the registration and NO refund (if previously registration and NO refund (if previously invoiced). invoiced).

- When registering for scholarships you When registering for scholarships you will need to know the student’s will need to know the student’s membership number in order to membership number in order to complete their registration, but not their complete their registration, but not their title of their selection(s). Any incomplete title of their selection(s). Any incomplete registration after Nov 5registration after Nov 5thth will result in a will result in a drop of their scholarship application. drop of their scholarship application.

What

this

means

What

this

means

for

your

for

your

confe

rence

confe

rence

pla

nnin

g?

pla

nnin

g?

- ALL paperwork and money is ALL paperwork and money is duedue Dec Dec 11stst - this includes your hotel room bill. - this includes your hotel room bill. If your payment is late your hotel If your payment is late your hotel rooms will be dropped and you will be rooms will be dropped and you will be responsible for obtaining and paying responsible for obtaining and paying for your own rooms – at higher prices. for your own rooms – at higher prices. If your rooms are dropped due to non-If your rooms are dropped due to non-payment you will automatically be payment you will automatically be invoiced the room rental fee detailed invoiced the room rental fee detailed below. below.

- If you choose not to stay in the If you choose not to stay in the conference hotel your troupe will be conference hotel your troupe will be charged a room rental fee of $100 for charged a room rental fee of $100 for the conference IN ADDITION to the the conference IN ADDITION to the school registration fee. school registration fee.

- If a troupe’s forms are not received by If a troupe’s forms are not received by Dec 6Dec 6thth they will be dropped from they will be dropped from conference registration (including but conference registration (including but not limited to hotel rooms, events, not limited to hotel rooms, events, workshops, etc). workshops, etc).

- If a troupe’s registration money is not If a troupe’s registration money is not received by Dec 21received by Dec 21stst they will be they will be dropped from conference registration dropped from conference registration as well (fines not included in this – as well (fines not included in this – separate invoices will be generated for separate invoices will be generated for this). No troupe may attend this). No troupe may attend conference without advance payment. conference without advance payment.

Adju

dic

ati

on

Adju

dic

ati

on

In order to recover some of the costs In order to recover some of the costs associated with the new adjudication associated with the new adjudication process without discouraging process without discouraging participation, there will be a $75 participation, there will be a $75 adjudication fee for Main Stage adjudication fee for Main Stage adjudication.adjudication.

-You may choose to be adjudicated You may choose to be adjudicated every year. This means you may use every year. This means you may use this as an educational tool for your this as an educational tool for your program.program.

-All Main Stage productions at State All Main Stage productions at State will be adjudicated for ITF (included in will be adjudicated for ITF (included in the adjudication fee the troupe pays).the adjudication fee the troupe pays).

-MST will pay for 2-3 adjudicators to MST will pay for 2-3 adjudicators to travel to and from schools choosing to travel to and from schools choosing to be adjudicated (gas, and lodging be adjudicated (gas, and lodging dependent on distance traveled to dependent on distance traveled to site).site).

Adju

dic

ati

on

Adju

dic

ati

on

(cont.

)(c

ont.

)

In order to run the Adjudication In order to run the Adjudication Program, the list below outlines Program, the list below outlines the typical costs to MST are(all the typical costs to MST are(all costs approximate):costs approximate):

-ITF adjudication = $475 per school ITF adjudication = $475 per school performing at stateperforming at state

-Mileage = $100 (assuming 2 Mileage = $100 (assuming 2 adjudicators drive around 75 miles adjudicators drive around 75 miles each way)each way)

-Hotel Rooms = $160 (assuming 2 Hotel Rooms = $160 (assuming 2 adjudicators and each travel more adjudicators and each travel more than 75 miles each way)than 75 miles each way)

-Total cost for each school that is Total cost for each school that is adjudicated (adjudicated (pre conferencepre conference): $75-$235): $75-$235

-Total cost for each school that is Total cost for each school that is selected to perform at State: $575-selected to perform at State: $575-700+700+

Cost range is due to how far the Cost range is due to how far the the the

adjudication team had to travel. adjudication team had to travel.

Adju

dic

ati

on

Adju

dic

ati

on

(cont.

)(c

ont.

)

In order to be adjudicatedIn order to be adjudicated

-Schools must submit all completed Schools must submit all completed paperwork and a $75 check -payable to paperwork and a $75 check -payable to Missouri State Thespians Missouri State Thespians at least 4 at least 4 weeks prior to the productionweeks prior to the production. No . No adjudicators will be scheduled until adjudicators will be scheduled until payment is received. payment is received.

-In the event more schools submit for a In the event more schools submit for a particular weekend then available particular weekend then available adjudicators can be secured, adjudicators can be secured, adjudicators will be assigned on a first adjudicators will be assigned on a first come first served basis. This may mean come first served basis. This may mean than a school will be notified they are than a school will be notified they are no longer being considered for no longer being considered for adjudication and their fee will be adjudication and their fee will be refunded.refunded.

-If a school withdraws their application If a school withdraws their application by 14 days prior to the adjudication by 14 days prior to the adjudication date they will be refunded the $75 fee. date they will be refunded the $75 fee. Any schools that cancel after that time Any schools that cancel after that time (13-1 day prior to the date) will not (13-1 day prior to the date) will not have their adjudication fee refunded. have their adjudication fee refunded.

Adju

dic

ati

on

Adju

dic

ati

on (c

ont.

)(c

ont.

)

- Schools wishing to be adjudicated Schools wishing to be adjudicated to perform at the state conference to perform at the state conference must perform by the weekend must perform by the weekend before Thanksgiving. Any before Thanksgiving. Any production adjudicated after this production adjudicated after this date may be invited at the next date may be invited at the next year’s conference (should they year’s conference (should they wish this). wish this).

- Schools may submit for Schools may submit for adjudication year round – adjudication year round – application always open.application always open.

- Schools will receive 2-3 sets of Schools will receive 2-3 sets of adjudicators comments.adjudicators comments.

- One Acts will still submit a script One Acts will still submit a script for consideration and will currently for consideration and will currently not be charged an adjudication fee not be charged an adjudication fee – however they will also not – however they will also not receive an adjudication team to receive an adjudication team to see their performance. see their performance.

Main

Sta

ge/O

ne

Main

Sta

ge/O

ne

Act

sA

cts

- Main Stage productions will be - Main Stage productions will be posted on the MST website at the posted on the MST website at the close of the December meeting at close of the December meeting at 2pm. 2pm.

-Schools who have been adjudicated Schools who have been adjudicated for consideration of a state for consideration of a state performance who have not turned in performance who have not turned in their registration forms or payment their registration forms or payment by Dec 1by Dec 1stst will not be considered will not be considered registered for the conference registered for the conference and will therefore NOT be issued and will therefore NOT be issued an invitation to perform. an invitation to perform.

-Schools that are being considered Schools that are being considered to perform must register for to perform must register for conference all students who are conference all students who are active in the production (front and active in the production (front and backstage). No student will be backstage). No student will be allowed to perform at the conference allowed to perform at the conference who is not registered for the who is not registered for the conference. conference. The only exception to this The only exception to this will be student musicians performing in will be student musicians performing in orchestras for musicals. orchestras for musicals.

Main

Sta

ge/O

ne

Main

Sta

ge/O

ne

Act

sA

cts

- Schools that are being considered Schools that are being considered for performance should still for performance should still register their troupes as if they will register their troupes as if they will be performing (as in the past) be performing (as in the past) however, they must also indicate however, they must also indicate to the registration chair any to the registration chair any changes they might want in their changes they might want in their registration (registration (if not extended an if not extended an

invitationinvitation) by Dec 1) by Dec 1stst. If a troupe is . If a troupe is not extended an invitation those not extended an invitation those changes will automatically be changes will automatically be made at the announcement. made at the announcement.

- Schools that are being considered Schools that are being considered for performance should also for performance should also submit a guest pass list to the submit a guest pass list to the registration chair by Dec 1registration chair by Dec 1stst. If a . If a troupe is extended an invitation to troupe is extended an invitation to perform the requested guest perform the requested guest passes will be printed and passes will be printed and assembled. No guest requests may assembled. No guest requests may be made after this date.be made after this date.

Changes

and

Changes

and

oth

er

Fees

oth

er

Fees

- The people organizing the The people organizing the conference are just like you – troupe conference are just like you – troupe directors, putting on shows, teaching directors, putting on shows, teaching classes, and doing MST work on a classes, and doing MST work on a strictly volunteer basis. The following strictly volunteer basis. The following cause extra work and give us less cause extra work and give us less time to spend on our own student’s time to spend on our own student’s needs. The fees will hopefully never needs. The fees will hopefully never be charged, but we’re sure you be charged, but we’re sure you understand the problems that are understand the problems that are caused by changes in registration caused by changes in registration and other problems in troupe and other problems in troupe registration. registration.

- Changes in registration (names, Changes in registration (names, spellings, drops, adds, manual entry spellings, drops, adds, manual entry of information, etc.) from Nov 5-Nov of information, etc.) from Nov 5-Nov 15 - $25 per change. This will not be 15 - $25 per change. This will not be charged if the change is a switch charged if the change is a switch from the troupe’s alternate list (see from the troupe’s alternate list (see next slide).next slide).

- Changes in registration (names, Changes in registration (names, spellings, adds, etc.) – Nov 16-Nov spellings, adds, etc.) – Nov 16-Nov 30- $50 per change. This will not be 30- $50 per change. This will not be charged if the change is a switch charged if the change is a switch from the troupe’s alternate list (see from the troupe’s alternate list (see next slide)next slide)

Changes

and

Changes

and

oth

er

Fees

oth

er

Fees

- We understand that “stuff We understand that “stuff happens” in an good faith effort to happens” in an good faith effort to have an accurate accounting of the have an accurate accounting of the delegates attending conference - delegates attending conference - Troupes will be able to submit an Troupes will be able to submit an alternate list of 2 students who alternate list of 2 students who may take the place of a student(s) may take the place of a student(s) who were initially registered and who were initially registered and are unable to attend the are unable to attend the conference with no change fee conference with no change fee incurred. Please notify the incurred. Please notify the registration chair if/when the registration chair if/when the switch is made so the appropriate switch is made so the appropriate badge can be printed for the badge can be printed for the appropriate delegate. appropriate delegate.

- No Changes will be accepted after No Changes will be accepted after DEC 1DEC 1stst (additions) (additions)

- Printing - $1 per pagePrinting - $1 per page

- Faxes - $1 per pageFaxes - $1 per page

- Postage Due - $10 +cost of Postage Due - $10 +cost of postage and handling feepostage and handling fee

Oth

er

Changes

Oth

er

Changes

curr

entl

y in

curr

entl

y in

dis

cuss

ion

dis

cuss

ion

- Streamlining the Streamlining the registration process registration process

- Redesign of the website Redesign of the website to make it more user to make it more user friendlyfriendly

- Making the Jr. Thespians Making the Jr. Thespians in the state a larger and in the state a larger and more active presence.more active presence.

- Delegating some Delegating some conference jobs out to conference jobs out to sponsors so they are sponsors so they are more “committee” more “committee” based. based.

- Conference schedule for Conference schedule for next yearnext year

What

do w

e n

eed

What

do w

e n

eed

from

our

Troupe

from

our

Troupe

Dir

ect

ors

?D

irect

ors

? -Stay active, involved, -Stay active, involved, and informed. and informed.

-Answer survey -Answer survey questions if a short questions if a short survey is sent to you. survey is sent to you.

Questions?Questions?