Chapter 4-Word Proccessing

8/2/2019 Chapter 4-Word Proccessing

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EDU 573Technology and Innovations in EducationWeek IV

content:

general features of a Word Processing program standard editing features of a WP program

standard formatting features of a WP program

evaluating WP programs

integrating WP programs into the classroom

using Microsoft Word2010


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WP is one of the most common computerapplications allow users to create, edit, print documents and

manipulate graphics studies found WP is most widely used

application office, classroom & home (Becker,2000)

WP programs can offer many benefits improved productivity, appearance, accuracy and

more support for interaction depending on thecapabilities of the tool and the needs of the situation(Roblyer, 2006)

a program or software that enables users to

create a document, store it electronically on adisk, display it on a screen, modify it byentering commands and characters from thekeyboard, and print it on a printer

packaged in the Word Processing softwarewhich is available in most microcomputerssuch as personal computers


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to perform word processing, users need acomputer with a monitor and a keyboard, theword processing software

interaction among the components is importantbecause if one component is missing, the

program will not able to function

Word Processing features are more

sophisticated users can make changes without retyping the

entire document

if there is a typing mistake, users can move the

cursor to and correct the mistake

when all the changes have been made, users cansend the file to a printer to get a hardcopy


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Cursor Control

a cursor: solid rectangle or blinking character thatsignifies the position of a character on the screen

cursor control allows users to move the cursor withthe arrow keys, or with a mouse

Word Wrap

forces text to fit within the defined margins

automatically jumps to the next line when one line isfilled with text, so users can type as much as they

want without paying attention to the end of lines

Page Breaks

displays a mark on the screen that tells users theend of a page of text in a document

Scrolling

is the act of moving on the display screen

can be done vertically or scrolling upward or

downward through the text and horizontally ormoving sideways


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Insert and Delete

insert allows you to insert lines of text, words

and paragraphs anywhere in the document,without retyping any information proceeding or

following the inserted material

delete

allows you to erase characters, words,lines, paragraphs or pages of text

Find and Replace

allows users to instruct the program to search adocument for a particular word or phrase and

replace it with another group of characters

Cut/Copy and Paste

allows users to remove or duplicate text orpictures/graphics and insert/paste them anywhere

in the existing document or in a new document


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Block Operation

enables users to select a phrase or paragraph of

text or by highlighting it.

users then can use the cut and paste or drag anddrop function to edit or to move the phrase or

paragraph to a new location in the document

Spelling Checker, Grammar Checker andThesaurus spelling checker checks and corrects incorrectly

spelled words

grammar checker indicates poor grammar,incomplete sentences and awkward phrases andalso provides users with appropriate or alternativewords

thesaurus (built-in) allows users to search forsynonyms for a particular word


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Tabs

similar to the tabs on the typewriter, thisfeature positions text precisely within a linein a document or within a column in a table

by pressing the tab key, the cursor is movedacross the page quickly to a predeterminedpoint

these points are adjustable

Margins and Alignment

margins and justification deal with how text ispositioned in a document

margin determines the distance from the edge for

all the text on a page while alignment determines

how paragraphs fit between the margins

generally, text can be aligned to the left, right,

centre or justified on both sides


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Headers and Footers:

header - one or more lines of text that appears at

the top of each page of a document

footer - one or more lines of text that appear atthe bottom of every page of a document.

users can specify the text that should appear inboth header and footer including descriptive textsuch as page numbers, titles and dates

Spacing and Columns

line spacing is the vertical space between lines ofa text. Users may choose to have a single, one-

half or double spaced text in a document

a column is a vertical area reserved for text

generally, word processing programs enable usersto automatically divide a page into columns and

they can choose between 2, 3 and 4 columns


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Font

allows users to select the typeface and type size

for any parts of the text within a document thatshould be underlined, italic, boldface, superscript,

subscript and other effects

Hardware Compatibility

Does your computer have enough memory to runthis program?

How many disk drives does the machine have and

what size are they?

Does the software program need more RAM torun faster and more efficiently?

What equipment is necessary?

What type of printer does the program support?


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Instructional Design and Features

Are the graphics and skills required reasonable?

Does the software fit your needs?

Do students return to this program time aftertime?

Can the program be adapted to small and largegroups of students?

Can the program meet the individual needs of thestudents in the classroom?

Ease of Use

Does it promote independent use? Are the features easy to use at any point?

How much time is needed to learn the program?

Can the student immediately load the programand use it?

Can the student access a help screen whenever it

is needed?

Does a tutorial disk or manual take the userthrough the program?


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Safety Features

Does the program come with safety

features that prevent users from makingerrors?

Does the program automatically save

your documents intermittently? Does the program remind the user to

Save?

Does it have the Undo feature?

Consumer Value

What is the cost? Are the features found in an expensive software

worth it?


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Support

Does the program come with a Help function?

How is the technical support?

Is there tutorial with the software package?

Is the publisher reputable?

Is the telephone call toll free?

Does the company charge for the support?

why WP?

saves time helps teachers use preparation time more

efficiently by letting them modify materialsinstead of creating new ones

allows sharing of documents

allows materials to be shared easily among

teachers and students


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why WP?

enhances document appearance

materials from word processing software look

more polished and professional thanhandwritten or typed materials

teachers can create:

lesson plans detailed description of the course ofinstruction for an individual lesson

course syllabi an outline and summary of topicsto be covered in a course

attractive notes and activity pages that can help inthe classroom instruction and aid studentslearning

report books record daily teaching and learningactivities complete with illustrations


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teachers can create: feedback forms (students and parents) help

manage, organise and improve teaching andlearning and the school

letters and memos sent to fellow colleagues andparents informing them of meetings and other

events brochures/flyers advertising and promoting

school activities to students, parents and otherstakeholders

students can produce:

outlines and notes of the subjects that they arelearning

assignments and projects quality and

professional look

journals students record events or personalexperiences daily


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students can produce:

flyers and brochures advertising an event,

service or other activities of the school to theteachers, students and the general public

letters and memos

books and reports using charts and tables aswell other illustrations

Using a Word Processor


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provides access to frequently

used commands

Save, Undo, and Redo

click on the Customize QuickAccess Toolbar button (the

down arrow to the right of the

toolbar)

a selection of popular commandsis displayed

several tabs: clicking a tab displays several

related command groups within each group are related command

buttons some groups have an arrow in the bottom-

right corner that you can click to see even

more commands a dialog box launcher


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gives users various options for saving,

opening a file, printing, or sharing yourdocument similar to the Office Button Menu from Word

2007 or the File Menu from earlier versions ofWord

it is a full-page view which makes it easier towork with


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click the file tab choose an option on the left side of the page to get back to document, click any tab on the

ribbon

appears at the very bottom of your window

provides such information as the currentpage and the number of words in yourdocument

can change the displays on the Status bar

right-click on the Status bar

select the options you want


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Word can store theinformation you have cut orcopied on the Clipboard in ahierarchy

can paste any item on the

Clipboard into a document place cursor at the insertion

point, displaying the Clipboardpane, and then click the item

to find a particular word or phrase in your

document, you can use the Find command is especially useful when you are working with

large files

to search the entire document, simplyexecute the Find command

to limit your search to a selected area, select that

area and then execute the Find command


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from the Home tab,

click the Find

command the Navigation pane

will appear on the leftside of the screen

type the text to befound in the field at thetop of the Navigation

pane

from the Home tab, click the Replace command the Find and Replace dialog box will appear

type the text to find in the Find what field type the text to replace it with in the Replace with

field

click Find Next and then Replace to replace text click Replace All to replace all instances within the

document


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two basic parts:

the address of the web page, email address, http://blog.gcflearnfree.org

and the other location that they are linking to, the

display text (or image)

blog
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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select the text or image to make a hyperlink right-click the selected text or image and

click Hyperlink Insert Hyperlink dialog box will open

also from the Insert tab by clicking Hyperlink

if text is selected, the words will appear in theText to display field at the top

type the address to link to in the Addressfield

Click OK

text or image you will now be a hyperlink
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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Email Address asHyperlink

right-click the selected textor image and click

Hyperlink

Insert Hyperlink dialog boxwill open

on the left side of the dialog

box, click Email Address

right-click the

hyperlink Click Remove

Hyperlink
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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to proofread a

document

hard copy of thereport, we might use a

red pen to cross outsentences, mark

misspellings, or addcomments in themargins

Track Changes option is turned on

every change shows up as colored markups deleted text won't disappear, but will have a

visible strike through it

added text will be underlined

allows another person to see which changes have

been made before making the changespermanent
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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click the TrackChanges

any changes to thedocument will be

shown as colouredmarkups

click the TrackChanges commandagain to turn it off

Adding a Comment

highlight some textor place the insertion

point where youwant the comment

to appear

from the Review tab,click the new

comment command
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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Delete a Comment

select the ballooncontaining the

comment to delete

from the Review tab,

click the deletecommand

Accept or Reject Changes

select the change you want to accept or reject click the Accept or Reject command

if the change is accepted, the markup will

disappear, and the text will look normal
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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Microsoft Reference

function is accessible

from the reference tab

list of default

referencing style

choose the style youwant

click on the Insert Citation

button to open the addcitation window
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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Word 2010 allow users

to add different source

type such as Journal

Article

click on the insert

citation button to viewa list of your citation

and click any of them

to create an inlinecitation

create a bibliography

page by clicking on the

Bibliography button
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/


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Define the term word processor. Differentiate between

the Standard Editing Features, and

the Standard Formatting Features of a wordprocessing program.

Evaluate the Instructional Design andFeatures ofMicrosoft Word 2010 using thecriteria proposed by Sharp (2005).
http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/http://blog.gcflearnfree.org/

Documents

Chapter 4-Word Proccessing