Chapter 8 - Reports and Financial Statements Chapter 8 - Reports and Financial Statements ... Budget Analysis-Detailed ... totals in the Statement of Financial Position for the

Fiscal Software User’s Guide, BSA February 2013

8-1

Chapter 8 - Reports and Financial Statements

This Section Includes:

8.1 Report Listing

8.1.1 nVision Reports

8.1.2 AP PeopleSoft Delivered Reports

8.1.3 GL PeopleSoft Delivered Reports

8.2 Queries

8.2.1 Query Listing

8.2.1.1 GL Queries

8.2.1.2 AP Queries

8.3 Screen Views and Other Data Research Tools

8.3.1 Compare Across Ledgers

8.3.2 Review Ledger

8.4 Using Scope with nVision Reports

8.4.1 Defining Scope for a Group of Projects from the Project Tree

8.4.2 Defining a Scope for Individual Reporting from Tree Nodes

8.4.3 Defining Scope for a Single Project or List of Projects

8.5 Printing an nVision Reports using Scope

Financial statements, reports, queries and screen displays are available to provide information to management

and accounting staff as well as for public review. Reports and views come in several different formats depending

on the complexity of the data and the end use.


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8.1 Report Listing There are several types of reports in the PeopleSoft system.

• nVision Reports: The more formal statements and some other reports come from software named

nVision®.

• PeopleSoft Reports: PeopleSoft has many delivered reports in the various modules of the software.

• Queries: Raw data can be pulled in a variety of forms and loaded into Microsoft Excel® for further

formatting and reporting.

8.1.1 nVision Reports This software is used for more formal reporting such as financial statements.

Note that the nVision reports have two new features. They come out as Excel sheets that can be “drilled down”

to get underlying detail. They can also be saved for future reference. Drill down works as long as the computer

is connected to the network and can access PeopleSoft data.

Report Usage Options Statement of Financial

Position

Report ID: FINPOS_S

Typical for executive

board, executive

committee and others.

Required audit statement

– should match the audit.

Run by fiscal year and period.

Displays all funds and total of

funds with prior year comparisons

by fund. Prints accompanying

schedules with additional

disclosures.

Statement of Activities and

Changes in Net Assets -

Management

Report ID: ACNA_MAN

Typical for executive

board, executive

committee and others.




Displays all funds and total of

funds with prior year comparisons

by fund. Prints accompanying

schedules with additional

disclosures including functional

expenses.


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Report Usage Options Statement of Functional

Expenses

Report ID: FUNCTEXP

Annual statement with full

GAAP disclosures.




Displays expenses for all funds by

function. Uses time study

percentages entered into

statistical accounts. Standard

report gives both unallocated and

allocated formats.

Standard Statement of

Budgeted Operations –UR

Operating Fund

Report ID: SSOP-UR1

Statement of Unrestricted

Operations with Budget

Comparison.


Displays changes in Unrestricted

revenue and expense in the

operating fund with comparisons

to budget.


Budgeted Operations – UR

Capital Fund

Report ID: SSOP-UR2



Comparison.



revenue and expense in the capital

fund with comparisons to budget.



Endowment Fund

Report ID: SSOP-UR3



Comparison.




endowment fund with

comparisons to budget.

Comparative Statement of


Operating Fund

Report ID: CSOP-UR1



and Prior Year

Comparison.




operating fund with comparisons

to budget and prior year actuals.



Capital Fund

Report ID: CSOP-UR2



and Prior Year

Comparison.



revenue and expense in the capital

fund with comparisons to budget

and prior year actuals.



Endowment Fund

Report ID: CSOP-UR3



and Prior Year

Comparison.




endowment fund with

comparisons to budget and prior

year actuals.

Budget Analysis-Summary

Operating Fund

Report ID: BUDANAL

Outlines the budget in

summary format with

prior 2 year actual, current

YTD and future 3 year

Budgets

Runs by fiscal year and period that

sets the center point for the

comparisons.

NOTE: May be run using Scope

for specific or a list of projects

and produced as Individual or

Combined reports.

Budget Analysis-Detailed

Operating Fund

Report ID: D-BUD-AN

Outlines the budget in

detail format with prior 2

year actual, current YTD

and future 3 year Budgets

Runs by fiscal year and period that

sets the center point for the

comparisons. NOTE: May be run

using Scope for specific or a list of

projects and produced as Individual

or Combined reports.

NOTE: Enable your macros before

executing the macro to close up

empty rows.


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Report Usage Options Temporarily Restricted

Funds Report – Operating

Fund

Report ID: TR-FUND1

Displays the status of

projects and their

temporarily restricted

funds in various states.

Used to help manage

release from restriction.

Operating Fund only.

Runs by Fiscal Year and Period.

Displays TR Net Assets, New TR

Revenue, and Release from TR and

lists the UR Revenue, UR Release

and Expenses. Also displays the

variance between UR Revenues

and Expenses as possible Release

target.



empty rows.

Temporarily Restricted

Funds Report –Capital Fund

Report ID: TR-FUND2


projects and their



Used to help manage


Capital Fund only.








target.



empty rows.

Temporarily Restricted

Funds Report – Endowment

Fund

Report ID: TR-FUND3


projects and their



Used to help manage


Endowment Fund only.








target.



empty rows.

Project Management Report

– Fund 1

Report ID: PROMANAG

Displays summary

information in the format

of the Statement of

Operations for the

Operating Fund.

Runs by Fiscal Year and Period. Is

Specifically designed to be run

using Scope definitions for specific

or a list of projects and produced

in either individual or combined

formats.

Detailed Project

Management Report –

Summary

Report ID: D-PRMAN1

Displays detail by account

and project for data in the

Summary Project

Management Report

including Assets, Liabilities

and Net Assets

Runs by Fiscal Year and Period. Is

Specifically designed to be run

using Scope definitions for specific

or a list of projects and produced

in either individual or combined

formats.



empty rows.


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Report Usage Options Detailed Statement of

Financial Position –

Operating Fund

Report ID: DSFP-F1

Displays detailed behind

totals in the Statement of

Financial Position for the

Operating Fund.


Displays detail by account number

and project with sub-totals to

match the Summary Statement.



empty rows.

Detailed Statement of

Financial Position – Capital

Fund

Report ID: DSFP-F2




Capital Fund.







empty rows.


Financial Position –

Endowment Fund

Report ID: DSFP-F3




Endowment Fund.







empty rows.


Operations UR – Operating

Fund

Report ID: DSOP-F1



Operations – UR for the

Operating Fund.







empty rows.


Operations UR – Capital

Fund

Report ID: DSOP-F2



Operations – UR for the

Capital Fund.







empty rows.


Operations UR –

Endowment Fund

Report ID: DSOP-F3



Operations - UR for the

Operating Fund.







empty rows.

Liquidity Ratios

Report ID: LIQRATIO

Calculates the Liquidity

Ratio for each of the three

funds with comparatives

to the prior year.

Run by Fiscal Year and Period.

Learning for Life Statement

of Operations – Unrestricted

Report ID: LFL-SOP

Presents Learning for Life

revenue and expense in a

labeled statement of

operations.

Run by date and specifically

designed to be run using Scope to

focus on LFL Projects only.


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8.1.2 AP PeopleSoft Delivered Reports Councils may try these delivered reports and others to determine which work best for managing the

council fiscals.

Report ID and Report Name Description Navigation

APY1020

Posted Voucher Listing

Lists all posted vouchers for a given business unit and date range. For each Voucher ID, the report lists Document Type, Document Date, Document Sequence, Ledger, Accounting Date, Application Journal, Dist Type, Vchr Line, Dist Line, GL Unit, Account, Dept, Product, Project, Debit Amount, Credit Amount, Currency Code, and Unpost Seq#. (Crystal Report)

Accounts Payable, Reports, Vouchers, Posted Voucher, Posted Voucher Listing

APY1099

1099-MISC Copy B

(USA) IRS Form 1099-MISC for your vendors. (Crystal Report)

Vendors, 1099/Global Withholding, 1099 Reports, Withhold 1099 Report Job, 1099 Report Post / Report / Copy B

APX1400

Summary AP/GL Open Liability Account Reconciliation Report

Compares the AP Open Liability balance to the GL Open Liability balance. (XMLP Report)

Accounts Payable, Reports, Voucher Reconciliation, Open Liability Reconciliation, Payables Open Liability Reconciliation

APY1405

Detail AP/GL Open Liability Account Reconciliation Report

Shows all accounting activity for accounts payable transactions for each voucher. Use the detail report to validate the AP Open Liability balance to the General Ledger. (Crystal Report)

See APY1400.


APX1405

Detail AP/GL Open Liability Account Reconciliation Report

Shows all accounting activity for accounts payable transactions for each voucher. Use the detail report to validate the AP Open Liability balance to the General Ledger. (XMLP Report)

See APX1400.


APY1406

Payables Open Liability Report

Lists all open liabilities by business unit. (Crystal Report)

Accounts Payable, Reports, Voucher Reconciliation, Payables Open Liability, Payables Open Liability

APX1406

Payables Open Liability Report

Lists all open liabilities by business unit. (XMLP Report)

Accounts Payable, Reports, Voucher Reconciliation, Payables Open Liability, Payables Open Liability

APY1408

Vendor Liability Aging Data & Report

Lists all vouchers that have not been paid by the As of Date. You can run the report in either summary or detail format for specific vendors. The report excludes vouchers that are in the Recycled status and categorized scheduled payments on hold or on hold for withholding. (Crystal Report).

Accounts Payable, Reports, Voucher Reconciliation, Vendor Liability Aging


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APX1408

Vendor Liability Aging Data & Report

Lists all vouchers that have not been paid by the As of Date. You can run the report in either summary or detail format for specific vendors. The report excludes vouchers that are in the Recycled status and categorized scheduled payments on hold or on hold for withholding. (XMLP Report).

Accounts Payable, Reports, Voucher Reconciliation, Vendor Liability Aging

APY1410

AP/GL Journal Reconciliation Report

Lists totals by journal line and journal ID. (Crystal Report).

Accounts Payable, Reports, Voucher Reconciliation, AP/GL Journal Recon Request, AP/GL Journal Reconciliation

APX1410

AP/GL Journal Reconciliation Report

Lists totals by journal line and journal ID. (XMLP Report).

Accounts Payable, Reports, Voucher Reconciliation, AP/GL Journal Recon Request, AP/GL Journal Reconciliation

APY1420

AP/GL Account Reconciliation Report

Lists account totals by Journal ID and Account. (Crystal Report).

Accounts Payable, Reports, Voucher Reconciliation, AP/GL Account Recon Request, AP/GL Account Reconciliation

APX1420

AP/GL Account Reconciliation Report

Lists account totals by Journal ID and Account. (XMLP Report).

Accounts Payable, Reports, Voucher Reconciliation, AP/GL Account Recon Request, AP/GL Account Reconciliation

APY2000

Detailed (Summary) Payment History by Vendor

Provides a register of payments for a vendor.

Using the Print Options radio buttons on the Payment History by Vendor page, you can generate either a Detail, or a Summary version of this report. (Crystal Report)

Accounts Payable, Reports, Vendor, Payment History by Vendor, Payment History by Vendor

APY2001

Detailed (Summary) Check Register

Provides a register of payments by Pay Cycle, run date, and payment method.

Using the Print Options radio buttons on the Payment Register by Payment page, you can generate either a Detail, or a Summary version of this report. (Crystal Report)

The title is based on the payment method. For example, Detailed Check Register, Detailed EFT Register, etc.

Accounts Payable, Reports, Payments, Payment History by Payment, Payment History by Payment

APY2004

Detail (Summary) Payment History by Bank

Provides a register of the payments for a bank.

Using the Detail/Sum field on the Pymnt Control Rpt page, you can generate either a Detail, or a Summary version of this report. (Crystal Report)

Accounts Payable, Reports, Payments, Payment History by Bank, Payment History by Bank


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APY2021

Check Overflow Payment Advice

Produced only from the Pay Cycle Manager, generates the overflow payment advice for payment forms Check1, Check2, Check3, and LC1. You do not access a report page to generate this or other payment advices. (XMLP)

Accounts Payable, Payments, Pay Cycle Processing, Pay Cycle Manager, Pay Cycle Manager

APY2030

AP Trial Payment Register

Provides a printable summary of payments by bank account, after payment selection and creation, but before you print checks or create EFT or ACH files. (Crystal Report)

Accounts Payable, Reports, Payments, Trial Register, Register

APX2030

AP Trial Payment Register

Provides a printable summary of payments by bank account, after payment selection and creation, but before you print checks or create EFT or ACH files. (XMLP Report)

Accounts Payable, Reports, Payments, Trial Register, Register

APY2050

Payment History by Payment Method - Detail or Summary

Provides a history of payments by payment method. (Crystal Report)

Accounts Payable, Reports, Payments, Payment History by Pay Method, Payment Hist by Pymnt Method

APY2051

Payment Aging Summary (Detail) Report by Bank

Provides a listing of payments aging by bank. (Crystal Report)

Accounts Payable, Reports, Payments, Payment Aging by Bank, Payment Aging by Bank

APY2052

Payment Aging Summary (Detail) Report by Vendor

Provides a report listing payments aging by vendor. (Crystal Report)

Accounts Payable, Reports, Vendor, Payment Aging by Vendor, Payment Aging by Vendor

APY3012

Vendor Withholding Balances Control Report

Lists withholding activity for internal audits. We recommend that you run the report on a regular basis to check the withholding summaries. (Crystal Report)

Vendors, 1099/Global Withholding, General Reports, Withhold Control Report, Withholding Control Report

APY3020

Outstanding Balance by Vendor

Lists the gross amount of all the outstanding vouchers for the specified vendor. (Crystal Report)

Accounts Payable, Reports, Vendor, Vendor Balance, Outstanding Balance by Vendor

APY3215

Duplicate Vendors

Shows potential duplicate vendors. These vendors may share duplicate TINs, withholding names, withholding addresses, vendor names, vendor short names, or vendor addresses, depending on your search criteria. (Crystal Report)

Vendors, Vendor Information, Maintain, Duplicate Vendor Report, Duplicate Vendor Request

APX3215

Duplicate Vendors

Shows potential duplicate vendors. These vendors may share duplicate TINs, withholding names, withholding addresses, vendor names, vendor short names, or vendor addresses, depending on your search criteria. (XMLP Report)

Vendors, Vendor Information, Maintain, Duplicate Vendor Report, Duplicate Vendor Request


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APX8056

1099 Withholding to Send Detail Report

Lists all the information created by the 1099 reporting process and is a replica of the data in the file you are sending to the IRS. (XMLP Report)

Vendors, 1099/Global Withholding, 1099 Reports, 1099 to Send Detail, 1099 to Send Report

APYVR_LC

Registered Voucher Listing

Lists all registered vouchers that have not been completed. For each vendor, the report lists voucher, invoice, accounting date, VAT amount, gross amount, and voucher status. (Crystal Report)

Accounts Payable, Reports, Vouchers, Registered Voucher, Registered Voucher Listing

APXVR_LC

Registered Voucher Listing

Lists all registered vouchers that have not been completed. For each vendor, the report lists voucher, invoice, accounting date, VAT amount, gross amount, and voucher status. (XMLPl Report)

Accounts Payable, Reports, Vouchers, Registered Voucher, Registered Voucher Listing

8.1.3 GL PeopleSoft Delivered Reports

Councils may try these delivered reports and others to determine which work best for managing the

council fiscals.

GL Reports Usage Options Ledger Summary

Report

Report: GLS7003

A version of a posted detail

where specific accounts or

projects can be selected and

printed.

Run by fiscal year, period YTD and various

account settings.

Ledger Activity

Report: GLS7002

Reports Posted Detail with

selects by various account

chartfields.

Run by fiscal year, range of periods and

detail or summary. Displays beginning

balance, debits for period, credits for

period and ending balance. Subtotals by

period for user choice of subtotals.


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8.2 Queries Queries are used to extract unique information from PeopleSoft data that can be printed, or exported to

Microsoft Excel®® for further analysis and manipulation. PeopleSoft uses a series of tables to store data and tie

pieces of information together. For example, related to a journal, there is one table for the information

contained on the “Header” tab and another for the detail in the “Lines” tab of a journal. They are named

JRNL_HEADER and JRNL_LINE. Notice that the names are in upper case and do not contain any spaces. Of the

hundreds of tables in PeopleSoft, there are only a certain number that would be commonly used by local

councils in queries.

Queries can be created for “Private” access by the creator use or for “Public” use by other users. Your system

comes with several queries that are prepared for common usage. The will all begin with a name like

BSA_LC_LEDGER_TOTAL that produces a simple listing of accounts with their balance YTD like the following:

This can then be printed as it is, or downloaded to Excel® for further use.

8.2.1 Query Listing Below is a listing of useful queries. The menu path to produce them is also included.

8.2.1.1 GL Queries

Query Usage Options LC_TRIAL_BALANCE Used to pull data from a

specific period and display

beginning balance, debits,

credits and end balance for

each account chart string.

Runs by fiscal year

and period.

Can be run in Excel

(Click on Excel link

to run) and then

sorted, filters and

used in research.

LC_JOURNAL_DETAILS Used to secure detailed

transactions by account

string for a specified

period.

Runs by begin and

end date (based on

transaction date).

When run in Excel

data can be sorted,

filtered, digested

and printed as

desired.

LC_PROJECT_DEFERRAL_STATUSES Used to list all projects and

the dates that are set for

deferral or non-deferral.

Only lists projects where

deferral dates are entered.

Runs by Business

unit. When in Excel,

it can be sorted,

filtered, pivoted and

printed as desired.


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Query Usage Options

LC_PROJECT_LEDGER_TOTAL Displays account totals

for a single project in a

fiscal year.

Can be run to excel

and managed or

shared from there.

LC_PROJ_BECOMING_NONDEFERRED Creates a list of

projects that are

moving from Deferred

to Non-Deferred Status

during a period of

time. Useful in

determining allocations

and project status

changes.

Run to Excel by

Business Unit and

Time Period.

LC_PROJ_NOW_DEFERRED List of projects that are

in deferred status.

Select by time

period – usually one

month.

LC_AP_ACCOUNTING_ENTRIES Lists AP Transactions

with type and values.

Select BU, From

Date and To Date.

LC_JOURNALS_BY_CHARTFIELDS Equivilant of Posted

Detail Listing for a

single account string

(X-XXXX-XXX-XX)

Select by BU, Year,

Period, Account

fields. (See sample

below)

LC_UNPOSTED_JOURNALS_BY_PD

List of Journals NOT

POSTED by period.

Select BU, Year and

Period. Useful for

determining queries

that need posting

before Month End

Close.

LC_PROJECT_LEDGER_TOTAL

List of accounts and

YTD Balances in a one

Project.

Useful for a quick

“Where are we

now?”


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8.2.1.2 AP Queries

Query Usage Options

LC_AP_ACCOUNTING_ENTRIES

Reports back the detail of

accounting for each

voucher/invoice in a date

range.

Business Unit

From Acctng Date

To Acctng Date

LC_AP_DISTRIBUTED_TO_GL AP Vouchers Distributed to

GL

Business Unit

From Acctng Date

Thru Acctng Date

LC_AP_PAYMENT_JOURNAL_DETAILS Detail of AP Payments Business Unit

From Date

To Date

LC_AP_VOUCHER_JOURNAL_DETAILS Detail of AP Journal By Date Business Unit

From Date

To Date

LC_PAYCYCLE_REGISTER Lists vouchers within a

specific Pay Cycle

Business Unit

Created From Date

Created to Date

Pay Cycle

LC_VENDOR_CHANGE_LOG Reports the changes to a

Vendor

Business Unit

From Date

LC_VENDOR_HISTORY

Vendor History Report Business Unit

From Date

To Date

Vendor

LC_VOUCHERS_CANCELLED

Vouchers Cancelled by

Business Unit

Business Unit

LC_VOUCHER_DETAILS

Reports Voucher Detail Business Unit

From Date

To Date

LC_VOUCHERS_NOT_PAID Reports on vouchers

(invoices) that have not yet

been paid.

Business Unit

LC_VOUCHERS_W_PYMNT_INFO Lists vouchers with their

payment detail.

Business Unit

Date range


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8.3 Screen Views and Other Data Research Tools

8.3.1 Compare Across Ledgers

Compare Across

Ledgers

View budget, actual and variance

for each account for each month

of a given fiscal year.

Run by Fiscal Year with selected range

of periods. Output is easily loaded

into Excel®. Report can be run for a

variety of accounts, or a single

account. Settings can also include one

project or all.

Compare Across Ledgers:

The 1st time in, you will need to “Add a New Value” as suggested below:

Fill in the screen below. Important Items are highlighted in Yellow.

HINT: If you are going to select all projects (the whole council) set your “Max Rows” to a large

number.

Then fill in the detailed selection screen as below:

HINT: The 1st

time, uncheck the “Sum By” box on “Account” then click on the box labeled “Sum

By” IN THE ORDER OF THE CHARTFIELD STRING (Fund, Account, Project, and Class). This will put

your output in the normal order. Clicking on the column label “Order By” two times will order

the chart fields at the bottom of the list. Do not check any other chartfields.


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Now click on the “Look Up” magnifying glass and select the “Chartfield Value Set” of the

“Account” row as shown below.

OPTION: You may want to be specific as to “Fund” and “Project”. If so, click the box labeled

“Value Required” and then enter the desired value in the “Chartfield Value” column. In the

example below, we have limited out data to Fund 1, and Project 311 (a camp).

1. Scroll Down and “Save”

2. Click on the “Search” Button – when the search is done, the message will prompt you to

scroll down for detail.


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When you get the detail screen – to see all periods, click on the small Icon as shown:

Make certain that you had enough rows allowed to capture all your data.

Then you can click on the Download Icon and get the data in Excel® for analysis.

Here is a shot of the result in Excel® with the right side not visible for space.

Note: The title was added in Excel® after download.


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8.3.2 Review Ledger

Review Ledger

View summary or detail

information of one account for

one or all projects.

Run by periods in a fiscal year.

Options for fund, accounts, project,

class filters to select information.

Navigate to the Ledger Review page. The first time in you will need to add an “Inquiry Name” such as

you see here.

Click on the “Add a New Value” tab.

Enter a valid name (No spaces)

Click on “Add”

There are various options on the following screen as to the selection of data.


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1. Enter your Business Unit, either Actuals or Budget ledger or the fiscal year.

2. Choose the range of periods to search. (NOTE: if you want YTD balances, you must start with period 1.

3. Select USD.

4. Enter values in Account, Fund Code, Class Field and Project as you need to filter the search.

5. You must “Sum By” on Account – Choose others if you want to see different totals.

6. Click on “Save” to hold these settings.

7. Click on “Search” to display the data.

This will display the data page shown below where more options are available.


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1. Period - Indicates the period displayed – Here 0 indicates the beginning balance for the year.

2. Activity – Each of the “Activity” links allows drill-down to see the journals that made up the period

total change.

3. Detail – Each of the “Detail” links allows drill-down to more detail on that account – and then on to

journal level as well. NOTE: Try different views until you find what you need.

4. This is the change for the specific period.

5. This is the YTD balance including period 0 and all periods selected.

6. The “Inquiry Criteria” link returns the original search page.

7. This link displays the chartfields selected.

NOTE: In these details and summary tables, you may click on the download icon and move

the data into Excel® for study. You may need to click on the link “View All” to see and capture all

the lines of data.


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8.4 Using Scope with nVision Reports Scope allows the printing of nVision reports for specific project codes or for groups as defined

on the Council Project Tree. Output may be in a combined or individual report format.

Using Scope in Printing Certain Reports

Scope is a method of "filtering" the data that is fed into a report. It allows a single nVision Report to

be modified without using prompts in the report itself.

Four specific reports are designed to use Scope:

• Project Management Report - summary format.

• Detailed Project Management - detailed format.

• Budget Analysis – summary format.

• Budget Analysis – detailed format.

•

Scope allows these to then be filtered to specific projects in the following filter types:

• A single project (Runs one report per project)

• Projects in a list (Runs one report per project usually for temporary use)

• Projects in a group as defined by the Projects Tree Nodes

o Allows running one report for each project in the selected tree node

o Allows running one combined report for all the projects selected in the tree node

HINT: It is important that if Tree Nodes are to be used from the Project Tree, they

must be created prior to completing the Scope definition. If you subsequently

remove a tree node that is saved in a Scope Definition, you will need to change or

remove that Scope Definition.

See the Tree Management information in Section 6.6.


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8.4.1 Defining Scope for a Group of Projects from the Project Tree

(May print combined or individual reports.)

This will likely be the most common usage of Scope. You can create Scope Definition that is

named it such a way that you know it is from Projects Tree Node such as "Camps-All" or "Day-

Camps" or “Harry Brown” for staff responsibility etc. Remember that Scope Definitions can easily

be changed or deleted at any time. Likewise the detail of the Project Tree can be modified and

thus change the values a Scope Definition will apply to reports.

Create the Scope Definition ID.

We will review here how to create a new Scope Definition using the Tree Nodes.

With this option you can print the reports for each individual Project Code or you may select to

print a combined report for all the Project Codes in the tree node(s) selected.

Navigate using the breadcrumb string on the right and add a new value. Here we use the name

“Camps-All” and will pick a tree node that includes all camping operations for the council.

In this example, we use "Selected Tree Nodes" for a combined report.

Next we will indicate the tree name where our grouping of projects is located. This will always be

LXXX Projects (using your business unit) and should be available on the dropdown list.

Then you will select from a drop-down list the Selected Value to use in this report.


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8.4.2 Defining a Scope for Individual Reporting from Tree Nodes To create a Scope Definition for individual reports the create process is the same except for the

variations highlighted below. Here we will use the “Detail-Selected Parents” specification which

will then produce a single report for each of the projects found under the tree node.

Again, remember to save your work.


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8.4.3 Defining Scope for a Single Project or List of Projects (Prints individual Reports only)

Follow the breadcrumb trail below and fill in the screen as in the sample. The name “Any-Project”

could indicate a single project, or a list. NOTE: If you desire, you can create a Scope Definition for

single projects that you use often such as "Camp-311" or "Camp-312" - (Ten characters allowed.)

Fill in the next screen as below using “Selected Detail Values” and “PROJECT_ID_VW” as shown.


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8.5 Printing an nVision Report using Scope Reminder: Scope is designed for the following reports:

• Project Management Report - summary format.

• Detailed Project Management - detailed format.

• Budget Analysis – summary format.

• Budget Analysis – detailed format.

To print a report using Scope, navigate to "Define Report Request" and select the report:


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Once you click on the link "Scope and Delivery Templates", you will see the following screen:

There are two important fields here to manage:

• "Report Scope" - Use the drop-down list to select the desired Scope you have previously defined.

• “Content Description Template” should be changed from the default to %SFV% This will label the

report for easy identification in the “Report Manger”.

Run the report as normal.

NOTE: If you save the “Report Request ID” with this Scope definition, it will be there for the next time

you use that report request ID.

Finding Reports on the Report Manager

Combination reports will have the name of the tree node selected like this:

Single reports will have the Project ID number like this:


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Send Reports by Email Option:

As with any nVision Report the report can be directly sent by email from PeopleSoft to employees or key

volunteers.

Then click on “Distribution”


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Then complete the following screen as needed.

Now you may run the report by clicking on the final OK to send it to the server. Multiple reports will

produce one e-mail for each report. They will be produced and distributed as an attached Excel® file.

Documents

Chapter 8 - Reports and Financial Statements Chapter 8 - Reports and Financial Statements ... Budget Analysis-Detailed ... totals in the Statement of Financial Position for the