Chart of Accounts – Parishes

Account Definitions

Account # Account Description Comments

500 Income

501 Sunday Collections Funds received in the weekly Sunday collections

502 Holy Days Extra collections taken on Holy Days, Christmas,

Easter, etc.

503 Special Parish

Collections

Collections taken for specified parish needs

503A Building Fund Special collections taken or donations made for

the purpose of building and maintenance

503B Gifts/Bequests Bequests are funds received from wills or

memorials

504 Stole Fees Funds received from ceremonial services, such as

weddings and funerals

505 Diocesan Collections Misc. Diocesan collections

505A Capital Campaign Funds received for the Capital Campaign

506 Catholic Charities Funds received for Catholic Charities

507 ACA Income Funds received for the Annual Catholic Appeal

508 ACA Rebate Rebate received from the Diocese for Annual

Catholic Appeal donations over and above the

goal set for the parish

509 Extension Grant Grants received from the Extension Society

510 Diocesan Grants Grants received from the Diocese

511 Diocesan Loans Loans received from the Diocese

512 Diocesan Savings

Interest

Interest earned on Diocesan savings

513 Diocesan Savings W/D Withdrawals from Diocesan savings

514 Property Sales Funds received from the gain on the sale of

property

515 Notes/Principal Principal payments received from loans to others

516 Notes/Interest Interest payments received from loans to others

517 Bank Interest Interest earned on checking account

518 Reimbursement Funds reimbursed to the parish

519 Other Income

600 Expenses to Pastoral

Office

601 Diocesanum Funds paid to the Diocese, based on the amount

of Sunday collections

602 Liability Insurance Payments made for Liability Insurance premiums

602A CCD Student Insurance Payments made for Student Liability Insurance

premiums

603 Fire & Peril Insurance Payments made for Fire & Peril Insurance

premiums

604 Employee Health Payments made for Employee Health Insurance

premiums

605 Clergy

Health/Supplemental

Payments made for Clergy Health

Ins./Supplemental Health

605A Clergy LTC Insurance Payments made for Clergy Long-term care

Insurance premiums

606 Clergy Retirement Payments made for Clergy Retirement

607 Diocesan Loan

Principal

Payments made for principal portion of loan

Diocesan Loan Interest Payments made for interest portion of loan

608 Diocesan Savings

Deposit

Deposits made to Diocesan savings account

608A Diocesan Foundation Donations forwarded to Diocese for Diocesan

Foundation

609 Diocesan Collections Donations forwarded to Diocese for Diocesan

collections

609A Capital Campaign Donations forwarded to Diocese for Capital

Campaign

610 Catholic Charities Catholic Charities donations forwarded to

Catholic Charities

611 ACA to Diocese Donations forwarded to Diocese for ACA

700 Church/Rectory

701 Rectory Expenses Expenses incurred for the maintenance of the

rectory, including groceries and supplies

702 Repairs & Maintenance Repair and maintenance for building, grounds and

equipment

703 Travel Expense Payments made for reimbursement of travel

expenses in conjunction with parish-related travel

704 Auto Expense Clergy auto expenses

705 Salaries (Gross)

Pastor Wages paid to the parish Pastor

Assistant Wages paid to the Associate Pastor

Other Wages paid to other parish employees

Tax Withheld (-) Federal income tax withheld from wages

Insurance Withheld (-) Insurance withheld from wages

Retirement Withheld(-) Retirement withheld from wages

706 Church Supplies Expenses incurred for the operation of the church

707 Church Utilities Electricity, gas, water, sewer, garbage, cable,

internet

708 Insurance (Other) Other insurance premiums

709 FICA Parish portion of FICA taxes paid

State Industrial State Industrial premiums paid

710 Employer Retirement Employer portion of Retirement for employees

711 Office Expense Expenses incurred by the parish office

712 Gifts & Donations Gifts or donations made by the parish

713 School Subsidy Payments made by parish for Catholic school

support

714 Religious Education

Expenses

Expenses incurred for Religious Education

716 Property Tax Amounts paid for property taxes

717 Fixed Assets Assets that cost $500 or more

Automobile Automobiles owned by parish, used specifically

for church purposes

Land Vacant land or other property not specifically

used for church purposes

Equipment Include the cost of purchasing equipment. If

original cost is not available, insured value can be

used.

Building &

Improvement

Include the cost of purchase of building and

improvements

Furniture & Fixtures Include the cost of purchasing furniture and

fixtures. If original cost is not available, insured

value can be used.

800 Special Accounts Misc. Expense Accounts

Note: Anything $500.00 or more is capitalized (fixed assets).

Chart of Accounts - Schools

Account Definitions

Account

#

Account Description Comments

500 Income

501 Tuition/Current Year Tuition received for the current school year

Previous Year Tuition received for the previous school year

502 Registration Fees Registration fees received

503 Parish Subsidy Funds received from the parish(es) for their

support of Catholic education

504 Development Fund Income received for Development Fund

505 Fundraisers Income received from fundraisers

506 Rent Income Rent received from tenant(s)

507 Diocesan Savings Interest Interest earned on Diocesan savings

508 Diocesan Savings W/D Withdrawals from Diocesan savings

Misc. Income Misc. income received

600 Expenses to Pastoral

Office

601 Liability Insurance Payments made for liability insurance premiums

602 Fire & Peril Insurance Payments made for fire & peril insurance

premiums

603 Employee Health

Insurance

Payments made for employee health insurance

premiums

604 Diocesan Savings

Deposits

Deposits made to Diocese savings account

604A Diocesan Foundation Donations forwarded to Diocese for Diocesan

Foundation

605 Diocesan Loan Principal Payments made for principal portion of loan

Diocesan Loan Interest Payments made for interest portion of loan

700 School Expenses

701 Salaries (Gross) Wages paid to school employees

Tax Withheld (-) Federal income tax withheld from wages

Insurance Withheld Insurance withheld from wages

Retirement Withheld Retirement withheld from wages

702 Payroll Taxes/FICA Parish portion of payroll taxes

State Industrial State Industrial premiums paid

703 Retirement Employer portion of retirement paid

704 Office Expenses Expenses incurred by the school office

705 Books & Supplies Cost of books and supplies

706 Building Expenses Expenses related to buildings used for school

purposes (other than repairs and maintenance)

707 Repairs & Maintenance Repair and maintenance for building, grounds

and equipment

708 Utilities Electricity, gas, water, sewer, garbage, cable,

internet

709 Fixed Assets Assets that cost $500 or more

Land/Auto Vacant land or other property not specifically

used for church purposes; Automobiles

Equipment Include the cost of purchasing equipment. If

original cost is not available, insured value can

be used.

Building & Improvements Include the cost of purchase of building and

improvements

Furniture & Fixtures Include the cost of purchasing furniture and

fixtures. If original cost is not available, insured

value can be used.

710 Misc. Expenses

Note: Anything $500.00 or more is capitalized (fixed assets).

Chart of Accounts - Institutions

Account Definitions

Account

#

Account Description Comments

100 Income

100 ACA Income Funds received from the Annual Catholic

Appeal

101 Diocesan Grants Grants received from the Diocese

101A Diocesan Loans Loans received from the Diocese

102 Donations Donations received

103 Program Income Income received from specific programs

104 Diocesan Savings Interest Interest earned on Diocesan savings

104A Diocesan Savings W/D Withdrawals from Diocesan savings

105 Grants Other grants received

106 Other Other Income

200 Expenses

200 Salaries (Gross) Wages paid to employees

201 Salaries (Clergy) Wages paid to Clergy

301 FICA Employer portion of FICA taxes paid

302 State Industrial State Industrial premiums paid

303 FUTA Federal unemployment insurance premiums

paid by employer

304 Excise Tax Excise tax paid

305 SUTA Expense State unemployment insurance premiums paid

by employer

401 Diocesan Health Insurance Employer portion of employee health insurance

premiums

401A Employee Contribution Employee portion of health insurance premiums

402 Other Health Insurance Other health insurance premiums

402A Clergy Health Insurance Clergy health insurance premiums

403 Employee Retirement Employer portion of employee retirement

403A Clergy Retirement Employer portion of Clergy retirement

501 Office Rent Rent paid for office space

502 Telephone/Utilities Telephone, electricity, gas, water, sewer,

garbage, cable, internet

503 Office Expense Expenses incurred by the office

504 Printing/Publication Printing/publication expenses

505 Postage Postage expense

506 Program Supplies Cost of supplies for program

507 Library, Audio-Visual Cost of books, supplies, etc.

508 Contractual Services Payments made to individuals (not employees)

for services rendered for building and grounds,

reportable on IRS Form 1099

509 Professional Fees Payments made for professional services

510 Diocesan Liability

Insurance

Payments made for liability insurance

premiums

511 Diocesan Fire Insurance Payments made for fire insurance premiums

601 Mileage Reimbursement Payments made for the reimbursement of

mileage for program-related expenses

602 Conf./Travel Expense Payments made for reimbursement of

conference fees and/or travel expenses for

program-related conferences and/or travel

604 Auto Expenses Repair and maintenance costs for automobile

used for program purposes

701 Office Equipment Cost to purchase office equipment

702 Repairs & Maintenance Repair and maintenance to building, grounds

and equipment

703 Capital Expenses Fixed Assets (assets that cost $500 or more)

704 Auto Purchase Cost to purchase automobile for program use

801 Diocesan Loan Principal Payments made on Diocese loan principal

801A Diocesan Loan Interest Payments made on Diocese loan interest

802 Diocesan Savings Deposit Deposits made to Diocesan savings account

803 Other Other Expenses

Note: Anything $500.00 or more is capitalized (fixed assets).