CHART OF ACCOUNTS

WESLEYAN FINANCIAL SYSTEM

GOALSEase of use for end userDepartments consistent with HRMSProvide a conversion crosswalkAccommodate current security

requirementsReport at both the department and

university level

CHARTFIELDSFRS Existing

PEOPLESOFT Available

Account – G/L and S/LObject Code – G/L and

S/LAttributes

Account GroupExecutive LevelBudget CenterDepartmentSub-DepartmentFund GroupAICPA CodeExpense Purp/Revenue

SourceOthers

Account - RequiredOperating UnitFund - RequiredDepartmentProgramClassProjectScenario13 more plus

attributes

FRS Chart of Accounts

LEDGER

ACCOUNT

OBJECT CODE

Used for multiple purposes based on

cost breakdown requirements

Type of expense

Peoplesoft Chart of Accounts – 4Ws

FUND(Where

)

DEPARTMENT

(Who)

ACCOUNT(What)

Used for multiple purposes based on

cost breakdown requirements

Type of expense

PROGRAM OR

PROJECT(Why)

ACCOUNTRequired

Description ExamplesNature of the

transaction (asset, liability, revenue or expense)

Equivalent to current FRS object codes

Retains current values to some extent with an additional leading digit

0 – 2 Assets3 – 4 Liabilities5 – Fund Balance

7 – Revenues8 – Expenses

Value Description70100 Undergrad

Tuition70370 Library Fines81200 Admin

Salaries82100 Office

Supplies84505 Airfare

FUNDRequired

Description Examples

Source of fundingTracks spending

restrictions and designations

Categorizes balances for external reporting

Values are alpha characters vs. numerical in other fields

Value DescriptionOP Operating BudgetCA Capital BudgetGU Unrestricted GiftsGT Temporarily Rest

GiftsGP Permanently Rest

GiftsEN EndowmentsGR Grant

DEPARTMENTRequired

Description Examples

Tracks information organizationally and indicates who is responsible for a transaction

Will not have intelligence built into the values due to changes in reporting structure

Basis is HRMS department tree

Value Description1095 Finance1015 Music2501 Biology3100 Admissions

PROGRAMRequired or Not Required

Description Examples

Provides flexibility in tracking financial activity within a department

Values repeat Fund and Department for ease of use (definitions, feeds)

000 is general, 001 – 999 department specific

Value DescriptionOP 1095 000 Finance General

OP 1095 001 Finance – Financial System

OP 3100 000 Admissions

OP 3100 001 Admissions Smith Travel

GR 3100 000 Admissions Gift

EN 3100 000 Admissions Endowment

PROJECTRequired or Not Required

Description ExamplesProjects and grantsAll current accounts

beginning with a 5 (Grants) or a 7 (Capital) will go into Project

Value is random using “Next”

Provides additional functionality unique to project accounting (i.e. activity, fund source, life)

Value DescriptionGR0000250 Finance Grant

CA0000251 Finance Capital Project

CROSSWALK FINANCE OFFICE SUPPLIES

Where Who Why WhatFRS Ledger Account Object

Code2 50210 2100

WFS FundDept Program AccountOP 1095 OP 1095 000 82100

CROSSWALK FINANCE OFFICE RESTRICTED GIFT

Where Who Why WhatFRS Ledger Account Object

Code6 30340 0262

WFS FundDept Program AccountGT 1095 GT1095000 70262

CROSSWALK FINANCE OFFICE CAPITAL PROJECT

Where Who Why WhatFRS Ledger Account Object

Code7 25410 3900

WFS FundDept Project AccountCA 1095 CA0000250 83900

CROSSWALK FINANCE OFFICE GRANT

Where Who Why WhatFRS Ledger Account Object

Code5 20644 3100

WFS FundDept Project AccountGR 1095 GR0000251 83100