Presented by: Gary Quiring, CSIS Implementation Specialist

Fiscal Crisis & Management Assistance Team

Charter School Reauthorization: CALPADS Requirements

1

Agenda

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ResourcesReauthorization BestPractices

Who’s Supposed To Be Here

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Charter school staffassigned to CALPADS

maintenance

Authorizing LEA Staffassigned to CALPADS

maintenance

Reauthorization

4

Reauthorization

Charter School Reauthorization(Same School Code)

5

All currently enrolled students will be automatically transferred to the “new” charter under the Authorizing Agency.

Exit students that did not return in the

Fall

Complete current year submissions: Fall 1, Fall 2,

Spring, End of Year 1-4

Anomaliesthat impact other LEAs’

Fall 1 certification

Locally funded grade 7-12 charter’s grad/drop counts from Fall 1 the

next school year will be moved to prior Authorizing Agency’s

DataQuest reports

Directly funded grade 7-12 charter’s grad/drop counts from

Fall 1 the next school year will be in the charter’s DataQuest reports

Charter School Reauthorization(New School Code)

6

Enroll returning students

Exit all students. Exit date must be on or before official closure date. Any enrollments with a start date after the official closure date must

be deleted.

Complete current year submissions: Fall 1, Fall 2,

Spring, End of Year 1-4

Grade 7-12 charters must complete Fall 1 next school

year

Anomaliesthat impact other LEAs’

Fall 1 certification

Charter School Reauthorization(New School Code)

7

Locally funded grade 7-12 charter’s grad/drop counts from Fall 1 the

next school year will be moved to prior Authorizing Agency’s

DataQuest reports

Directly funded grade 7-12 charter’s grad/drop counts from

Fall 1 the next school year will be in the charter’s DataQuest reports

Authorizing Agency ResponsibilitiesIf Charter Fails To Report Reauthorization

8

Request an LEA Admin account for

the charter

Complete the reauthorization

reporting detailed on slides 5 or 6 &

7

State Contingency Action If Neither Charteror Authorizing LEA Reports Reauthorization

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* Applies to charters with 7-12 grade students

Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA

Certify next year’s Fall 1 using whatever data is already in CALPADS*

Best Practices

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Discuss how the charter will meet state reporting requirements in the charter petition and review process

Establish and maintain a positive relationship, with clear communications.

Authorizing LEAs should monitor reporting progress and provide support to ensure that their charters meet reporting requirements.

Establish a plan with clearly defined tasks to be used in the event of a closure or reauthorization.

Transfer the charter’s CALPADS data to the Authorizing Agency upon closure

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Key Points

Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter.

Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA.

When a charter gets reauthorized it must be reported in CALPADS.

Resources

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Resources

Resources

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System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Document DescriptionCALPADS Code Sets Defines state standard codes and their

definitions

CALPADS Data Guide Detailed requirements of what groups need to be reported for each submission

Enrollment Procedures Details of what data needs to be maintained in CALPADS and when

Charter School CALPADS and CBEDS-OPUS Data Reporting Policyhttp://www.cde.ca.gov/ds/sp/cl/charterschools.asp

Training

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http://csis.fcmat.org/Pages/Trainings.aspx

CALPADS Training Registration

http://csis.fcmat.org/Pages/Self-Paced-Training.aspx

CALPADS Self-Paced Training

Resources: Support

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Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: Calpads-support@cde.ca.gov

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Questions?