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Chashma Nuclear Power Generating Station

1

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CONTENTS

Nuclear Power Plants at Chashma

CNPGS Organization

Procurement Process

Pre-qualifications of Firms / contractors

Mode of Purchase

Competitive Biddings

Evaluation Criteria

Procurement Audit / Standards

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Capacity

(MWe) Commercial Operation

In Operation

CHASNUPP-1 325 2000

CHASNUPP-2 325 2011

Under-construction

CHASNUPP-3 340 2016

CHASNUPP-4 340 2017

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CNPGS Organization

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Security Dir.

Finance

Dir.

Admin.

PM

C-1

Director General

CNPGS

PM

C-2

Dir.

TS

Dir.

CHASCENT Dir.

QA

Directorate of Technical Support

6

Manager Admin

Director

Technical Support

Deputy Director

Engineering Deputy Director

Maintenance

Manager Procurement Manager

Waste Management

Manager

Equipment

Management

Manager

Information Systems

Manager

Technical

Coordination

Manager

Mechanical

Support

Manager

I&C Support

Manager

Electrical Support

Manager

Structures &

Services

Manager QA

Manager Accounts

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PROCUREMENT PROCESS

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Purchase Activity Sequence

Finalization of technical specifications in consultation with indenter

Preparation of Tender Documents

Issuance of Tender in Newspapers

Tender opening by the duly constituted Tender Opening Committee

Preparation of CST (Comparative Statement of Tenders)

Arrangement of technical evaluation of bids by the evaluation committee

Preparation of purchase case and its submission to Finance or Audit Division for audit and concurrence

Purchase approval by the competent authority

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Issuance of contract / supply order.

Submission of approved case file to Finance or Budget Division for release of foreign exchange.

Arrangement of Import Permit from State Bank of Pakistan.

Establishment of Letter of Credit (L/C) or arrangement of payment through Bank Draft or Telegraphic Transfer.

Supply order progress follow-up which many times include arrangement of end use / end user certificates to satisfy supplier country’s custom authorities.

Arrangements for inspection / training of project engineers at foreign supplier’s premises.

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Arrangements for Insurance of goods

Arrangement for duty exemption certificates for customs

Arrangements for custom clearance and domestic transportation of goods

Store Receipt Certificate (and sometimes installation completion certificates) of goods

Settlement of disputes with suppliers / insurance / audit

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PRE-QUALIFICATION OF FIRMS / CONTRACTORS

Prior to floating of tenders for purchase of expensive / technically complex equipments, services and civil works, pre-qualification of firms is conducted. While engaging in pre-qualification may take into consideration the following factors.

Relevant experience and past performance.

Capability with respect to personnel, equipment and plant.

Financial position

Appropriate Managerial Capability

Only the suppliers / contractors who are pre-qualified are entitled to participate further in procurement proceding.

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Modes of Purchase

OPEN TENDER

All procurement apportunities over one hundred thousand rupees upto the limit of two million rupees is adevertised on PPRA website as well as in other print media or newspapers and it is ensured that the information posted on the website is complete and remain available on that website unfil the closing date for the submission of bids.

LIMITED TENDER

Stores are purchased through limited tender in case open tendering is not feasible due to certain specific reasons. Bids are invited from pre-qualified suppliers with specific justifications.

SINGLE TENDER

For the reason of extreme urgency brought about by events unforeseeable by procurement, the time limits laid down for open and limited bidding method cannot be met.

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PROPRIETARY PURCHASE

For technical or artistic reasons connected with protection of exclusive rights or intellectual property, the supplies may be manufactured or delivered only by a particular supplier or manufacturer

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COMPETITIVE BIDDING

For competitive Bidding, whether open or limited, bidding documents include the following

Invitation to bid.

Instruction to bid

Form of contract

General or special conditions of contract

Specification and drawings or performance criteria

List of goods or bill of quantities

Delivery time or completion schedule

Qualification criteria (where applicable)

Bid evaluation criteria

Format of all securities required (where applicable)

Details of standard (if any) which are to be used in assessing the quality of

goods, works or services specified.

Response time:

15 working days for national competitive bidding

30 working days for international competitive biddings

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EVALUATION CRITERIA

A committee containing user, representative of purchase and accounts

department, carry out technical evaluation in minimum possible time.

Committee justifies the selection on technical acceptance and reasonable

rates. The accounts department also confirms funds. Following are the bid

evaluation factors:

• Incidental costs.

• Delivery schedule offered in the bid.

• Deviation in payment schedule from that specified in the special condition of contract.

• Cost of components, mandatory spare parts and services.

• Availability of spare parts and after sales services for the equipment offered in the bid.

• Projected operating and maintenance costs during the life of equipment.

• Performance and productivity of the equipment offered.

• Other specific criteria indicated in the Bid data sheet and / or in the Technical specification

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PROCESSING FOR APPROVAL

After technical evaluation and provision of justification for

purchase by the user, purchase department initiate the

purchase approval with the concurrence of accounts

department. Purchase proposal contains the justification of

purchase, price reasonability with convincing reason and

funds confirmation. An authority in the organization

according to the respective power delegation accord

approval.

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PROCUEMENT AUDIT / STANDARDS

For the investigation, examine the adequacy and compliances with established procedures applicable standards, three types of procurement Audit are conducted annually:

PAEC Internal Audit (for the implementation of internal procurement procedures)

Federal Audit (for the implementation of PPRA Rules devised by Government of Pakistan)

Plant QA Audit (form the implementation of Regulatory Codes and Standards PAK-1303)

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T H A N K Y O U