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CHATTERBOX
J u n e 2 0 1 5 V o l u m e X X I I N o 3
An Official Publication of the
South Carolina Chapter of the American Payroll Association
www.scchapterapa.org
OFFICER 2015-2016
President Ann Fink Joe Henry Company 803.212.7055 [email protected]
President-Elect/Vice President Kelvin Byrd CPP Sonoco Products Company 843.383.7938 [email protected]
Secretary Timothy Peters Alvin S Glenn Detention Center 803.576.3292 [email protected]
Treasurer Tracy Rutland CPP Howden North American 803.741.2704 [email protected]
Board of Directors Bonnie Jones CPP Ann Fink Nancy Sousa CPP Tim Peters Tracy Fish CPP
BI-MONTHLY MEETING August 20 2015
Palmetto Protective Services
810 Dutch Square Blvd
Columbia SC 29210
803.939.1117
Hosted by: Lisa Lee
COMMITTEE COORDINATORS
Speakers - Lynn Williams, Susan Bishop, CPP, Halsey Hinson
Education- Kathy Smith, CPP
Member Services, Newsletter & Webmaster - Pat Hinson
National APA Liason - Ann Fink
Conference Co Chair - JoAn Roland
ITINERARY 9:30 Registration & Refreshments 10:00 Andrea Roubal Special Agent— Homeland Security IMAGE 12:00 Lunch (on your own) 1:00 Business Meeting 1:30 Tom Sheaffer IRS ACA Section 36B Provision/IRS Privacy Rules & Identity Theft Procedures.
July 29 2015
Good afternoon all. Hope you have had a good couple months. I am sorry I have
not been in touch more but had surgery on left shoulder. It has been rough but
over the hardest part now.
I have enclosed in the Chatterbox a copy of the new membership letter. I would
like to declare September our membership drive month. I do have a list of new
companies in Lexington County and I do believe we can get the same list from
Richland County. I will be happy to help send out letters when possible. If you
know of anyone that might benefit from being a member of the SCAPA, please in-
vite them to a meeting as a guest. This is something we will discuss in our August
meeting.
This is our meeting for the SCAPA National payroll week celebration. I hope we
will have a big attendance this meeting. If anyone has anything they would like to
cover in the meeting, please feel free to contact me by email or by cell phone. My
number is803-237-9590.
If anyone needs help with anything, please do not hesitate to call me. I will do
what I can. At this time, I am involved in some ministries for a couple different
places here in the Columbia area so little busy with that.
I hope everyone has a good month, (what is left of it) and next month as well. We
look forward to seeing you at our next meeting being held at Dutch Square in Co-
lumbia, SC.
Respectfully
Ann Fink
SCAPA President
Date
Dear Name
By way of introduction, I am Ann Fink, current President of the South Carolina Chapter of the American
Payroll Association. I would like to tell you a little about our organization.
Founded in 1987, the South Carolina Chapter of the SCAPA is located in Columbia, SC and has en-
joyed continued growth since its inception.
The chapter and several individual members have won awards and have been recognized by the
American Payroll Association, http://www.americanpayroll.org for involvement in National Payroll
Week, National Congress Activities, Speaker Bureaus, National Hotline, Donald Sharper Award, Meri-
torious Service Award, CHAMPS and Board of Advisors.
Members of the SCAPA administer payrolls ranging in size from 20 to over 20,000 employees, repre-
senting many types of private businesses and governmental organizations. Chapter meetings are
scheduled at various locations around the state on the third Thursday of every other month throughout
the year beginning in February. Meetings are focused on a variety of payroll related topics that are im-
portant to those doing the payroll and taxes for their respective companies. Networking and round ta-
ble discussions are an integral part of the meetings. Personal and professional development is also
emphasized.
The Chapter Offers an annual CPP training course that qualifies for RCH credits. The South Carolina
Chapter co-sponsors with the North Carolina, Charlotte, Triad, Upstate South Carolina and the West-
ern Piedmont Chapters the Carolina Payroll Conference held in November each year in Myrtle Beach,
SC. The chapter honors a Payroll Person of the Year at the annual conference.
Enclosed are the membership forms for the SCAPA and also the American Payroll Association with a
list of our officers and their contact information. You can also become a member by going online to
www.scchapterapa.org . You will find the forms there and you can check out the website at the same
time. If you would like to be a guest at any of our meetings, please feel free to call any of our officers
or myself and we will be glad to make arrangements for you.
Sincerely
Margaret Ann Fink
SC Chapter of the American Payroll Association
(803)237-9590
New Member Recruitment Letter
MINUTES
SCAPA Bi-Monthly Meeting June 18, 2015
Submitted by: Tim Peters
Our president Ann Fink opened the meeting at 10:00 AM thanking everyone that helped at the April 16th
meeting in
Summerville, SC, because she was unable to attend. There were a total of 18 members and new member JoAnn Busbee from
Mid-Carolina Electric Cooperation one guest Wanda Gadsden from STG in attendance, we also welcome Perry Hopper for
returning, our host for the meeting was Virginia McGrady. During the opening of the meeting Pat Hinson gave the new
members packets and welcomed them to the chapter.
Our morning speaker Ms. Liz Mason from South Carolina Business One Stop was introduced. Ms Mason gave us a brief
history of her background and what she does. She introduced her co-worker who accompanied her telling what their job were
at the Business One Stop. Ms. Mason then went into her presentation on how the Business One Stop operates and how they
are there to help anyone get started with their business. After the presentation, Tracy Fish thanked the speakers giving them
gift packets
Places to go for lunch were discussed.
The chapter returned from lunch at 1:00. Ann Fink reminded everyone about the 50/50 and started the business part of the
meeting. Everyone was asked if they had a copy of the chatterbox and did they read the minutes. Nancy Sousa motioned to
approve the minutes and Lisa Lee seconded the motion. Tracy Rutland was unable to attend the meeting so she e-mailed the
Treasury report to Ann who read the report to the chapter, Tracy Fish made motion to approve the report, seconded by Lisa
Lee. JoAn Roland was unable to attend the meeting to give the chapter an update on the payroll conference in November but
Ann passed on to the chapter that everything should be on the website by July 1st. They are still figuring out a few details on
gift the chapter will give. We will have more information on the status of conference at the August chapter meeting.
Ann talked about the officers position of president and president elect, she stated that she got a copy of the by-laws and it
stated if the president was not present and the vice president was unavailable to perform the duty of the president during the
meeting then the president elect would handle the meeting. Ann mention that we only need to have a president and vice
president some of the members made comments as to why that elect position was started and it was determined that the
chapter did not need the position of president elect. The chapter then got the board member that were in attendance to vote on
removing the president elect position and four of the five member in attendance voted to remove it.
The next topic discussion was Ann had drafted a new membership letter that could be sent out to businesses around the area
to draw in new members. The letter would invite them to a meeting and if they enjoyed the meeting and information we shared
they could join the chapter. Pat Hinson mentioned about getting the chapter partnered with South Carolina Business One
Stop and maybe they could mention the chapters so new business owners could check out the chapters and get even more
information to help them with their business. Ann then asked the chapter if there were any old business that the group wanted
to discuss. Ann asked if everyone’s e-mail & phone number was up to date with the chapter. Virginia discussed the study
session for the CPP and FPC testing which is schedule for September 19th
thru October 17th. Kathy Smith has setup study
session at the city of Columbia in August to help members that want to prepare for the testing. The chapter briefly discussed
National Payroll Week and the pens we would get. Ann told the chapter that she would see what her company could get the
pens for and would get the information to the chapter. The 50/50 drawing was held and Perry Hopper was the winner, the
door prizes were draw and winners were Liz Broom, Tracy Fish, and Kelvin Byrd.
Ann then introduced the afternoon speaker Melissa Anderson from the Robert Half Company and she specializes in hiring for
accounting and HR. She spoked about going the extra mile building a service oriented business culture. After Melissa finish
her presentation she was given a gift bag, The second presenter was Jacob also from Robert Half Company who talked about
the secrets employees are not telling employers and how we can improve morale and retention in our company. After Jacob
finished his presentation he was given a gift bag and thanked for the presentation.
Ann thanked everyone for coming and adjourned the meeting.
Palmetto Protective Services
810 Dutch Square Blvd
Columbia SC 29210
939-1117 extension 0.
I –20 E: Take I-20 E, then exit 63 which is Bush River Road. Turn right onto Bush River Road. Follow Bush Riv-er Road and turn left onto N Arrow wood Rd (between Frank’s Car Wash and Schlotzsky’s Deli). This road will
make a right curve, and then the name will change Dutch Square Blvd.
Will see Dutch Center Building on left. (This is the 4-Story Bldg. next to Tire Center)
810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd
Flr, Left off elevator and straight to our door)
I-20 W: Take Exit 65 which is Broad River Road. Turn left and cross back over the interstate. Stay in right hand
lane.
After you pass Arby’s at the next red light turn right onto Dutch Square Boulevard. Will see Dutch Center build-
ing on right. (4-Story Bldg. just past Tire Center)
810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd
Flr, Left off elevator and straight to our door)
I-26 from Charleston –
Just past Exit 110, will see the Bush River Road Exit Lane. Take that exit lane to the stop light at the end. Turn
right onto Bush River Road.
Follow Bush River Road and turn left onto N Arrow wood Rd (between Frank’s Car Wash and Schlotzsky’s Deli).
This road will make a right curve, and then the name will change Dutch Square Blvd.
Will see Dutch Center Building on left.
810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd
Flr, Left off elevator and straight to our door)
I-26 from Spartanburg –
Take Bush River Road exit (I think it is 108). Turn left onto Bush River Road at the light off the exit ramp. Fol-low Bush River Road to turn left onto N Arrowwood Road (between Frank’s Car Wash and Schlotzsky’s Deli). This road will make a right curve, and then the name will change Dutch Square Blvd. Will see Dutch Center
Building on left.
810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd
Flr, Left off elevator and straight to our door)
I-77 from Charlotte
Take I-77 to I-20 W and follow directions listed above.
Wanda Gadsden and Jeanne Soule
STG Inc
North Charleston SC
Get Involved
Members of the American Payroll Association are invited to become leaders in their professional community by volunteering to par-
ticipate in APA committees, boards, task forces, and advisory groups. Make a difference:fill out and submit the APA Volunteer Form.
Congress is the Premier Payroll Event of the Year!
The 34th Annual Congress brings you workshops, networking op-
portunities, and recertification credits! At Congress you are able
to choose from more than 200 workshops over 4-1/2 days and earn
up to 26 RCHs, 2.6 CEUs, 26 CPE credits, and 19 HRCI credits un-
der General HR! Congress offers a wide variety of educational work-
shops; the world's largest payroll, accounts payable, and finance
Expo with over 100 exhibitors; and countless networking and motiva-
tional opportunities among 2,500 attendees.
Congress 2016 is being held at Opryland in Nashville, TN, May 10-
14, 2016..
3 RCHs for You
Join APA now or renew your membership and you'll receive three Recertification Credit Hours toward your FPC or CPP recertification. The RCHs are awarded upon completion of your membership year.
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Events of this exciting Congress covered in daily issues
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Issue 1 -- May 5
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Issue 5 -- May 9
Publication: APA
June 2015
Crisis Management: 5 Ways to Come Out on Top
How well payroll specialists handle crises says much about their leadership skills and management
potential. Perhaps you entered the wrong data, which resulted in improper withholdings — and angry
employees. Or maybe your department didn’t file quarterly returns on time.
Next time there’s an emergency work situation, turn it into an opportunity to demonstrate leadership
by following these crisis management tips:
1. Keep your cool. It’s easy to panic when something bad happens. Be the person who stays calm and
approaches the situation with a level head. Take some deep breaths before going into action. You
don’t want to make the problem worse by overreacting and making poor decisions.
2. Don’t assign blame. It’s natural to make excuses and point fingers. But doing so is unproductive,
slows down crisis management and creates a poisonous workplace environment. If you made the
mistake, take responsibility, apologize and help fix the problem. Even when someone else is at fault,
the wise next step is to work toward a solution as a team, not to play the blame game.
3. Gather data. To solve the problem, you need to know exactly what went wrong. Retrace your steps
or, if other people were responsible for the crisis, help them discover the source of the mistake. The
sooner you find the source of the mistake, the sooner you can suggest ways to fix it (see the next step).
4. Offer solutions. During a crisis, management does not need hand-wringers. If you were the one
who discovered the mess, approach your boss with not just the problem, but also possible next steps.
Being a problem solver will show leadership potential.
5. Do a postmortem. After the emergency has passed, speak to your manager about gathering the
payroll team to discuss ways to prevent it from happening again. To cut down on human error, for
example, suggest a checklist for commonly performed payroll tasks.
Emergencies at work can happen at any time. By drawing on your crisis management skills, your
department can get back to business with minimal disruption, and you can impress your supervisor
with your leadership potential.
Accountemps, a Robert Half company, is the world’s first and largest specialized staffing firm for
temporary accounting, finance and bookkeeping professionals. Accountemps has more than 340
locations worldwide. More resources, including online job search services and the Accountemps blog,
can be found at accountemps.com.
2015 SCAPA ANNUAL MEMBERSHIP FORM
SC Chapter of APA
PO Box 8152
Columbia, SC 292028152 Make Checks Payable to SCAPA
Name:____________________________________________________________________
Title: _____________________________________________________________________
CPP: Yes__ No___ FPC : Yes____ No_____ Member of National APA: Yes___ No___ ID # ________
Name: ____________________________________________________________________
Title: _____________________________________________________________________
Company Name: __________________________________________________________
Address: _________________________________________________________________
City, State, and Zip: ________________________________________________________
Telephone: _________________________________ Fax: __________________________
Email: ___________________________________________________________________
Alternate Email: ___________________________________________________________
Type of payroll software: ___________________________________________________
○
Renewal Member: $50.00 thru March 15th $60.00 March 16th – December 31st
○
New Member: $50.00
Referred by:
CompanyName:___________________________________________________________
Address: _________________________________________________________________
City, State, and Zip: ________________________________________________________
Type of payroll software: ___________________________________________________
Frequency of pay: _________________________________________________________
2015 SCAPA CORPORATE MEMBERSHIP FORM
SC Chapter of APA
PO Box 8152
Columbia, SC 292028152 Make Checks Payable to SCAPA
$100.00—Three Members
$20.00 each Additional Members
Renewals: After March 15th $10.00 Late Fee