Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

2

GENERATION OF CHECK DISBURSEMENTS JOURNAL

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

3

FMIS User Manual Generation of Check Disbursements Journal Author: Kezia C. Mercado Creation Date: 07 December 2018 Last Updated:

Document Ref: FMIS User Manual – Generation of Check Disbursements Journal Version: 1.0

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

4

1. DOCUMENT CONTROL 1.1 Change Record

Date Author Version Change Reference:

07 December 2018 Kezia C. Mercado 1.0 Initial

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

5

2. Description

Manual ID Manual Name Generation of Check Disbursements Journal Information System Financial Management Information System Functional Domain General Ledger Module Responsibility General Ledger, Accountant Purpose To generate a check disbursements journal report of a specific bank

account for the consumption of project leader or sponsor Data Requirement - Able to provide the Bank Account number Dependencies All disbursements should pass through the FMIS Accounts Payables

module. Records only with Check payment will be shown in the report.

Scenario The accounting office staff will generate a report of check disbursements journal as needed.

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

6

Step 1. Go to uis.up.edu.ph Step 2. Log-in your credentials (e.g. username and password)

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

7

Step 3. From UIS Home Page proceed to Main Menu and choose the General Ledger Accountant responsibility then click the Other folder then click Report folder then select Run

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

8

Step 4. Java application will launch with Security Warning, Tick the checkbox and click Run

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

9

Step 5. Submit a New Request page will appear. Click Single Request then click OK

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

10

Step 6. On the Name field, click the ellipses (…) to search the UP Report of Disbursement or You may type %check%disbursements%journalthen press the Tab button in the keyboard

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

11

Step 7. The Parameter window will appear fill out the necessary details then click OK You will be redirected back to the Submit Request window, click Submit

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

12

Step 8. On the decision box, click No Step 9. Click Find

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

13

Step 10. The Requests window will appear Click Refresh Data on the upper left side of the window until the Phase becomes Completed and Status, Normal then click View Output.

Doc Ref: FMIS User Manual – Generation of Check Disbursements Journal

Generation of Liquidation Report File Ref: ITDC – FMIS – Generation of Check Disbursements Journal (v.1)

14

Expected Result:

__________________________ DISCLAIMER: The screenshots in this document are for illustration purposes only and may not be

the same as the final user interface.