Developing and Implementing Lifecycle Chemical Management Systems

for A&M System Members:

A Toolbox for the Workplace

by Gordon Evans

Environmental Manager The Texas A&M University System

March 31, 2014

A Core Set of Concerns

• Lax inventory and control of – CFAT Appendix A chemicals – Tier 2 Extremely Hazardous

Substances – Potentially explosive chemicals – Precursor chemicals – Controlled substances – Extremely toxic or physical

hazard chemicals – Select agents – Old, outdated or unstable

chemicals • Lack of information to support

emergency responders • Lack of inventories for

compliance with fire codes (e.g., NFPA 45)

• Lapses in cryogenic and compressed gas safety

• Poorly labeled or unlabeled containers

• Unsystematic chemical storage • Inconsistent waste

management • Deficient tools & training for

chemical users

System Internal Audit

• For 10 years, Audit cited lack of chemical control and urged chemical inventories

• NOW, Audit assumes that a member has chemical inventories in place – Picks entries from inventories and verifies on

the shelf – Picks items from the shelf and verifies in the

inventory

Incidents are uncommon, but a single event can be devastating …

… injuries, property damage, and lost productivity

Texas A&M University

January 12, 2006, 3 am … … Physical Plant personnel notice drop in water

pressure in the Chemistry Building. Work crew arriving at 5:30 am to investigate

discovers …

Prairie View A&M University

February 2006 … … After chemical safety training, Ag research

personnel discover old bottle of picric acid. EH&S personnel arrive and find a 19-year

old bottle whose contents are dry and crystallized …

PVAMU Ag Research – Bottle of Picric Acid discovered

Old bottle of Picric acid found in a

laboratory.

Picric acid crystals – Note the pale

yellow color

Picric Acid

• Picric acid, common name for 2,4,6-trinitrophenol (TNP).

• A yellow crystalline solid. • Highly nitrated compounds can

be explosive (eg. TNT – Trinitrotoluene - TNT).

Picric acid detonated

by a gallon of gasoline

Aftermath of NJ picric acid explosion that killed one factory worker.

Vial of wet picric acid

that has been agitated,

leaving yellow crystals on

the glass. Most has

settled to the bottom.

National Archives of Canada Photographer: W.G. MacLaughlan

C-019944, C-019948, C-019953 (panorama sections)

Halifax, Nova Scotia, December 6, 1917 • Two ships collide in the harbor • Vessel with >2,000 tons of picric acid explodes • Shatters the town • Kills 2,000 and injures another 6,000 • The largest manmade explosion in history

until the A-bombs of WWII

What’s on your shelves?

What’s on your shelf?

What’s on your shelf?

What’s on your shelf?

It’s Time for Housecleaning

Necessary Elements

1. User-Friendly Data Collection / Inventory / Tracking Tools

2. Strong education and communication 3. Periodic inventory & audits of chemicals &

waste management

Building the Toolbox Organized Around the

Chemical Management Cycle or “Lifecycle”

Chemical Management Cycle

Chemical exchange (Old chemicals are not “waste” until determined to be unusable.)

N-Hexa Dimet

Chromiu

Sodi c acid

mate onate

ride acid Receiving & Storage – stores & chemical stockrooms

2

HazMat Shipping

4 5 Treatment

Distillation Recycling

Losses to atmosphere

Losses to water

3 Use & Management

• Reagents & stock solutions • Process chemicals • Samples • Mixtures & spent products • Reaction by-products • Residues & empty containers

9 Waste consolidation, manifesting, & shipping

8

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

TH CARE!

US WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

TH CARE!

US WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

FLAMMABLE

3

OXIDIZER

5.1

or

Waste Accumulation

6

UNIVERSAL WASTE ACCUMULATION AREA

(SEPARATE FROM SAA)

Universal W aste - Lamps -

Sta

rt D

ate:

12/

05/0

4

Sta

rt D

ate:

06/

16/0

4

Uni

vers

al W

aste

- L

amp(

s)

Uni

vers

al W

aste

- L

amp(

s)

Other Wastes and Products – Store Separately

HAZARDOUS WASTE – SATELLITE

ACCUMULATION AREA (SAA)

Base

REQUESTOR:

DEPT/PART:

PHONE:

CHEMICAL(S):

ACCUMULATION

START DATE:

REQUESTOR:

DEPT/PART:

BLDG.NAME &

NO:

ROOM NO:

PHONE:

CHEMICAL(S):

PHYSICAL

PROPERTY: Liquid

Solid

Gas

Other

QUANTITY: Pint

Quart

Gallon 5-Gallon

Other

CONTAINER TYPE: Glass

Metal

Other

REACTS WITH: None

Air

Water

Other

HAZARDS: Flammable

Explosive

Toxic

Corrosive Other

REMARKS:

Henderson Hall 303

886-5862

Mail lower portion of tag to the Safety Division

Heat Carcinogen

4 liters

Chemistry – 376

2002

845-3140

Benzene

HAZARDOUS WASTE

7/18/1994

John Doe

Chemistry

Benzene No. 602

Chemistry

845-3140

No. 602

(Attach tag to container w ith string)

HAZARDOUS WASTE

John Doe

Base

REQUESTOR: DEPT/PART:

PHONE: CHEMICAL(S):

ACCUMULATION START DATE: REQUESTOR: DEPT/PART:

BLDG.NAME & NO:

ROOM NO: PHONE: CHEMICAL(S):

PHYSICAL PROPERTY: Liquid Solid Gas OtherQUANTITY: Pint Quart Gallon 5-Gallon

OtherCONTAINER TYPE: Glass Metal OtherREACTS WITH: None Air Water Other

HAZARDS: Flammable Explosive Toxic

Corrosive

OtherREMARKS:

Henderson Hall 303 886-5862

Mail lower portion of tag to the Safety Division

Heat

Carcinogen

4 liters

Chemistry – 3762002845-3140Benzene

HAZARDOUS WASTE7/18/1994John DoeChemistry

Benzene

No. 602

Chemistry845-3140

No. 602(Attach tag to container w ith string)HAZARDOUS WASTEJohn Doe

Acid

REQUESTOR:

DEPT/PART:

PHONE:

CHEMICAL(S):

ACCUMULATION

START DATE:

REQUESTOR:

DEPT/PART:

BLDG.NAME &

NO:

ROOM NO:

PHONE:

CHEMICAL(S):

PHYSICAL

PROPERTY: Liquid

Solid

Gas

Other

QUANTITY: Pint

Quart

Gallon

5-Gallon

Other

CONTAINER TYPE: Glass

Metal

Other

REACTS WITH:

None

Air

Water

Other

HAZARDS: Flammable

Explosive

Toxic

Corrosive Other

REMARKS:

Henderson Hall 303

886-5862

Mail lower p

ortion of ta

g to the Safety Divis

ion

Heat

Carcinogen4 liters

Chemistry – 376

2002

845-3140

Benzene

HAZARDOUS WASTE

7/18/1994

John Doe

Chemistry

Benzene

No. 602

Chemistry

845-3140

No. 602

(Attach tag to

container with

string)

HAZARDOUS WASTE

John Doe

Acid

REQUESTOR: DEPT/PART:

PHONE: CHEMICAL(S):

ACCUMULATION START DATE: REQUESTOR:

DEPT/PART: BLDG.NAME &

NO: ROOM NO: PHONE:

CHEMICAL(S):

PHYSICAL PROPERTY: Liquid Solid Gas

Other

QUANTITY: Pint Quart Gallon 5-Gallon

Other

CONTAINER TYPE: Glass Metal

Other

REACTS WITH: None Air Water

Other

HAZARDS: Flammable Explosive

Toxic

Corrosive

OtherREMARKS:

Henderson Hall 303 886-5862Mail lower portion of tag to the Safety Division

Heat

Carcinogen

4 liters

Chemistry – 3762002 845-3140Benzene

HAZARDOUS WASTE7/18/1994John DoeChemistry

Benzene

No. 602

Chemistry845-3140

No. 602

(Attach tag to container w ith string)

HAZARDOUS WASTEJohn Doe

HAZARDOUS

HANDLE WITH CARE!

DATE: Ethyl alcohol

7

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTEEthyl alcohol

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTEEthyl alcohol

<90-day (<180-day) central accumulation area

Treatment, storage & disposal (TSD)

Recycling

Stabilization & Landfill

Incineration or waste-to-fuel

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

TH CARE!

US WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

TH CARE!

US WASTE

CONTAINER START DATE:

HANDLE WITH CARE!

CONTENTS:

HAZARDOUS WASTE

Product Ordering / Shipping – neat chemicals and products

1 A&M

Motor Freight

A&M Motor Freight

Laredo, Texas

Chemical Inventory

A Major Tool for Safe Chemical Management

Inventory Options – From Simple to Comprehensive

• Homegrown spreadsheets or handwritten lists – In use at TAMUCC,

• A&M System Excel inventory tool – In use at TAMIU, Commerce at one time, TVMDL,

TAMUSA, TAMUT • Commercially-available inventory software or

service – Chemtracker (WTAMU, TAMHSC, TAMUK) – Vertere (Tarleton, just beginning) – EHS Assistant (TAMU) – Other (PVAMU)

My Decade-Long Quest

• Reviewed dozens of inventory and MSDS systems

• Built my own and conducted inventories to grow my wish-list of features

• CONCLUSION: Stanford University’s ChemTracker feature set fits our needs

• Willing to give price breaks for A&M System

ChemTracker 2013 Fee Schedule

Institution Category R&D Expenditure*

Annual Membership Fee

Category 1 > $100 M $20,000

Category 2 >$30 M - $100 M $13,000

Category 3 $5 M - $30 M $ 6,000

Category 4 <$5 M $ 3,000

A&M System Members Research Expenditures

Member R&D ($x1000) Annual Fee System Offices 121,624 Part of TAMU total Prairie View A&M University 12,565 $6,000 Tarleton State University 10,763 $6,000 Texas A&M International University 2,428 $3,000 Texas A&M University 105,977 $20,000 Texas A&M University at Galveston 5,346 Part of TAMU total Texas A&M University-Central Texas 24 $3,000 Texas A&M University-Commerce 2,679 $3,000 Texas A&M University-Corpus Christi 17,266 $6,000 Texas A&M University-Kingsville 17,378 $6,000 Texas A&M University-San Antonio 0 $3,000 Texas A&M University-Texarkana 29 $3,000 West Texas A&M University 7,346 $6,000

AYM System Members Research Expenditures

Member R&D *

($x1000) Annual Fee Texas A&M Health Science Center 42,351 Part of TAMU total Texas A&M AgriLife Research 185,301 Part of TAMU total Texas A&M AgriLife Extension Service 0 N/A Texas A&M Engineering Experiment Station 145,585 Part of TAMU total Texas A&M Engineering Extension Service 0 N/A Texas A&M Forest Service 1,881 N/A Texas A&M Transportation Institute 61,761 Part of TAMU total Texas A&M Veterinary Medical Diagnostic Laboratory 474 $3,000

TOTAL EST. FEE $68,000

Total TAMU R&D Expenditures (FY14 Est) 664,954

R&D Expenditure is based on NSF Report of R&D total Expenditures at Universities and Colleges FY2010, http://www.nsf.gov/statistics/nsf12330/pdf/tab15.pdf

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