CHI Memorial Health Epic Implementation€¦ · 2 Epic Platform Portfolio - July 9, 2018 CHI Memorial Health Epic Implementation Project l cope e t ource ndor l % one Key Actions

CHI Memorial Health Epic Implementation

7/11/18

Weekly Project Status

1

Catholic Health Initiatives 2

Agenda

Topic Presenter

Reflection Angelique Corrado

Meeting Invitations and Attendees Angelique Corrado

Workflow Demonstration Updates LouAnn Whitman

Project Management Status Reports All CHI Project Managers

Upcoming Activities Alexandra Rae

Questions/Open Forum All

Catholic Health Initiatives

Reflection

Catholic Health Initiatives

Provide updates on the project by project track to help facilitate transparency and

communication to all impacted staff; nationally and within CHI Memorial.

Provide an open forum for questions from clinical, operational & IT staff

4

Meeting Purpose


Meeting Invitations and Attendees

6

Meeting Invitations and Attendees

Epic Weekly Project Status Meetings are scheduled for 9:30 – 10:30 EST on Wednesday mornings throughout duration of project.

The meeting invitations are currently owned by Angelique Corrado, the CHI Epic Program Director. Effective July 18th, Alexandra Rae the program manager for the Memorial Health Epic Implementation will assume responsibility for the meetings.

Next steps:Angelique will send out a cancellation to the existing meetings.Alexandra will send out a series of new meetings to replace the cancelled sessions. Times and dates will remain the same.

AttendancePhysician/Providers participation is highly encouraged but optional.Operational participation is highly encourage


Project Management Status Reports

2

Epic Platform Portfolio - July 9, 2018CHI Memorial Health Epic Implementation

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Key Actions Risks/Issues

Memorial Health Implementation

3%

▪ WFWT week one in progress▪ Service Line Workgroup and integrated meetings in

progress▪ Finalize device integration scope, vendor selection and

timeline.

• Wave 1 build activities are behind schedule. Paula and Alex are conducting an analysis to understand status, then will develop and implement a remediation plan.

Overall Project StatusCHI Memorial Health Implementation

Program Manager: Paula Palmer

Overall Status

Scope

Budget Status

Schedule Status

Resources Status

Recent Accomplishments

▪ Demonstration prep meetings conducted▪ Third Party Project Manager position filled. Ryan Ball started

on July 2nd.▪ Decisions completed for service area and facility org

structure. In process of completing department profiles.▪ Updated Orion tasks.▪ Successful workflow demonstrations underway for week 1.▪ Identified and will incorporate additional workflow

walkthrough demonstrations for week of July 23rd.

Current and Upcoming Activities

▪ Validating test users ▪ Determining HODs▪ Preparation sessions and dry runs for Workflow

Demonstrations ▪ Publish master schedule of all reoccurring meetings –

attendees, purpose, and roles ▪ Develop infrastructure and hardware checklist▪ Document and distribute provider communication process –

first time and ongoing.▪ Finalize decision for device integration vendor, scope,

and timeline.

Items for Management Attention

Risks and Issues

▪ Wave 1 build activities are behind schedule. Paula and Alex are conducting an analysis to understand status, then will develop and implement a remediation plan.

Off TrackStatus Legend: On Track At Risk

Milestone%

Complete Due Date

Workflow Walkthrough Demo Prep

100% 6/29

Workflow Demo Wk 1 99% 7/112

Workflow Demo Wk 2 50% 7/27

Technical/Infrastructure StatusProject Manager: Hope Vorheis

Overall Status

Scope

Budget Status

Schedule Status

Resources Status

Current and Upcoming Activities

▪ EUC virtual walkthroughs continue. ▪ Initial mark up of floor plans▪ CI/PL Review of the marked up floor plans▪ Hardware purchase review▪ Additional physical walkthroughs are being planned

▪ Walkthrough with the low voltage and facilities team for placement.

▪ Technical and Infrastructure workgroup design kick off is scheduled for design resource assignments.

▪ Initial infrastructure resource SOW is schedule for review.▪ Connectivity review moved to workgroups▪ Upgrade project is moving forward and will meet the TST dates

on 7/11. Infrastructure hardware has been installed and is configurations are schedule or are underway at this time.

▪ Infrastructure hardware schedule for install

Items for Management Attention

• None at the time

Risks and Issues

• None at this time


Milestone%

Complete Due Date

EUC Walkthroughs 70% 8/17

Infrastructure Design 0% 8/31

Technical Infrastructure Design Kick off

0% 7/13

EUC Hardware Validation

0% 11/23

EUC Hardware deployment

0% 3/29

Recent Accomplishments

▪ Initial review and mark up of floor plans of abut 70% of the areas has been completed.

▪ Initial resources SOW has been scoped.▪ Infrastructure hardware(pure storage) has been delivered

and is scheduled for install.

Inpatient Project StatusMemorial Health Implementation

Project Manager: Julia Kientzy

Clinical Documentation

▪ Accomplishments▪ User and Security gap analysis▪ In process of workflow demos▪ Orion task clean-up▪ Continued review of discovery documents▪ Begin build for Case Management and Quality

workgroups▪ Network searched all task templates to compile a list

of worklist task for the Nursing Workgroup▪ Current and Upcoming Activities

▪ Continue to conduct and prep for workflow demos▪ Begin to form additional IP workgroups for acute

areas (dialysis/IV Therapy/etc.)▪ Items for Management Attention

▪ Decisions on Note Writer vs SmartText for providers, copy forward notes need to be completed. Will need Nursing Advisory and HIM to make decisions related to these processes going forward

HODs (Hospital Outpatient Department)

▪ Accomplishments▪ Continue to complete certification

▪ Current and Upcoming Activities▪ Prepare for workflow demos▪ Orion task clean-up▪ Hold HOD Integrated Area kickoff meeting▪ Epic certification exam▪ PT/OT/SLP Workgroup meeting

▪ Items for Management Attention▪ Waiting on completion of facility structure,

which is currently in process

Orders

▪ Accomplishments▪ Completed first two days of workflow demos▪ Continued to review discovery documents▪ Meeting with Orders Informatics team to

familiarize themselves and develop relationships.▪ Orders Analyst started, orienting him to project.

Assisting with access, WFWT review and prep▪ Current and Upcoming Activities

▪ Continue week one demos / update Visios▪ Prepare for week two demos.▪ Continue to review discovery documents ▪ Continue clean up of Orion tasks▪ Continue onboarding process for new Orders

Analyst▪ Items for Management Attention

▪ Concern related to Order Set scope, over 500 order sets to review. Working to get all SLH order sets to begin gap analysis. Need to begin process to plan out order set transition with PAG

▪ 2018 upgrade build being done in the environment we use and will build in so could change our build.

▪ Sharing of records with SLH needs to be decided, Order Sets, Orderable records.

▪ Need all teams involved in EAP workgroup meetings. Sent email to PMs of those teams not in attendance to ensure participation


Overall Status

Scope

Schedule Status

Resources Status

Inpatient Project StatusMemorial Health Implementation

Project Manager: Julia Kientzy

ASAP

▪ Accomplishments▪ Reviewed documents sent by nursing informatics▪ Continued to review discovery documents▪ Met with Coding rep for Memorial and discussed

coding and charging in current state.▪ Integrated security – working to update documents▪ Prepping for ASAP workgroup meeting with CHI

Memorial team on 7/11/2018▪ Current and Upcoming Activities

▪ Prepare for workflow demos▪ Continue to review discovery documents▪ Orion task clean up▪ Continue to work with billing to strategize for ED

billing▪ Items for Management Attention

Overall Inpatient Status

▪ Risk and Issues▪ Need SMEs from Georgia Hospital,

informatics team working through getting contacts

▪ Meeting in process of being scheduled with Helen, Alex and Julia to discuss roles and responsibilities of providers. The number of the volunteers has been great; therefore need to ensure that the teams know their appropriate contacts and decision makers.

▪ Need contacts from St. Luke’s for Q/A▪ 2018 upgrade build being done in the

environment we use and will build in so could change our build

▪ Items for Management Attention▪ Concern related to Order Set scope, over

500 order sets to review. Working to get all SLH order sets to begin gap analysis. Need to begin process to plan out order set transition with PAG

OpTime/Anesthesia

▪ Accomplishments▪ Continue to review discovery documents▪ Reviewed SLEH workflows and build

▪ Current and Upcoming Activities▪ Continue to prepare for demos / update Visios▪ Continue to review discovery documents ▪ Facility Workgroup meeting▪ Patient Movement meeting

▪ Items for Management Attention▪ Materials Management kickoff has been completed

and meetings have been set up. Second meeting will be held to begin working through process with Lawson


Overall Status

Scope

Schedule Status

Resources Status

Ambulatory Project StatusMemorial Health Implementation

Project Manager: Paul Decker


Ambulatory

▪ Accomplishments▪ Continued to practice WFWT demo in 2018 POC▪ Duplicated SLH preference lists, attached to specialty

profiles▪ Worked on Orion tasks▪ Continued to work on profile settings for Internal

Medicine ▪ Sent Rx med spreadsheet to Dr. Nieckula for approval

prior to sending to other providers▪ Created simple procedure Visio without Referral process▪ Created demo content for WFWT ▪ Started to build specialty Reason for Visit and diagnosis

preference lists▪ Created test patients in POC for General Surgery,

Bariatrics, Women’s Health, Breast Care, Urologic Surgery, Cardiology and Thoracic Surgery specialties.

▪ EAP Workgroup established Kick-off meeting▪ Worked with Kim Pifer on data gathering questions▪ Workbooks completed and send to specialties (listed

above) requesting information/data needed for build. Due date of 7/20.

▪ MHI Workgroup Kick Off meeting

▪ Current and Upcoming Activities ▪ Follow up with Dewayne and site managers regarding

additional information needed for preference lists, histories and other info to start build

▪ Continued f/u with Vicky and Melissa on clinic imaging and labs

▪ Continue with Orion tasks, start reviewing wave 2

MyChart / Epic Link

▪ Accomplishments▪ Orion MyChart initial schedule planning for

MyChart is complete.▪ Initial meeting with Marketing representative is

now done and documents have been shared for review and work ahead.

▪ Initial meeting with Legal and Compliance from the National CHI representative is complete.

▪ Current and Upcoming Activities▪ WFWT are being confirmed with Peter Tucci for

validation. These workflow versions are old and need to be validated.

▪ Planning a Demo of the PAT questionnaire workflows using MyChart which could support the need instead using a new product, One Medical Passport as an additional third party application. Adam Henderson, CI Memorial assisting.

▪ Risk and Issues▪ Working on getting access to MyChart instances

that we can use to Demo to the Memorial CORegroups in July. – In progress

▪ Will need a solution for testing devices for MyChart that are not owned by the analysts. Could impact testing across all platforms – In progress with CHI

▪ Still identifying Physician CORe representatives for the workgroup. Will delay the start of the workgroup. – in progress

Ambulatory (Con’t)

▪ Current and Upcoming Activities continued▪ Reviewing forms from Heart Institute▪ Working to understand current St. Luke’s build

for assigned specialties▪ Finish workbooks for SME content review

sessions▪ Continue data gathering in preparation for

build▪ Risk and Issues

▪ Waiting for department build to be completed so that we can begin attaching profiles to departments and set EpicCare configuration points in each department. This delays department configuration for Ambulatory – in progress

Overall Status

Scope

Schedule Status

Resources Status

Ambulatory Project Status ContinuedMemorial Health Implementation

Lead Project Manager: Paul Decker

Milestone

% Comple

te Due Date

Pre-direction and Wave 1 Orion Tasks in progress or complete (Ambulatory )

100% 7/13

Workfow Visios for Workflow Walkthrough 2

75% 7/13

Beacon Protocol Selection Complete

100% 6/27


Overall Ambulatory Application Status

▪ Risk and Issues▪ 2018 upgrade build freeze begins on 8/20.

Need guidance on how this affects our building for Memorial

▪ Items for Management Attention▪ Need decision on if we are using the same

Orders and Medication records as SHL or if we will be creating new. This effects the build of preference lists across all specialties.

Beacon

▪ Accomplishments▪ Oncology/Beacon Security Build – Create new

records and reviewed dependent Menu and activity records.

▪ Beacon Validation Proposal▪ Standing Clinical, Ambulatory, ECCB, and

Collaboration weekly meetings. ▪ Category Build▪ Orion Tasks▪ Created gap analysis between Pacific platform

and scope of Memorial implementation▪ Current and Upcoming Activities

▪ Visios (with new workflows)▪ Orion Tasks▪ Standing Clinical, Ambulatory, ECCB, and

Collaboration weekly meetings. ▪ Weekly Service Line Meeting▪ Scope/build/validation meeting with CHI

Memorial to discuss validation proposal.▪ Working with Nick (pharmacy) to standardize,

antiemetics, hypersensitivity meds, VAD, and treatment parameters.

▪ Risk and Issues▪ Scope needs to be outlined as it affects build

and future state workflows. Examples: will you stage in Epic? Will Tumor Boards be handled in Epic? - in progress

▪ Departments/shared setting unknown delaying build. – in progress

Canto/Haiku

▪ Accomplishments▪ Continuing to assign Orion tasks to analyst

owners▪ New CTG resource hired for Canto/Haiku, will

begin on 7/23▪ Current and Upcoming Activities

▪ Set up meeting with Adam Henderson, Memorial CORe owner for Hiaku/Canto, to review workgroup membership needs

▪ Risk and Issues▪ Need a point of contact from CHI Texas that is

familiar with current build and configuration. Without this, scope of these applications in Texas is unknown - In progress

Ancillary Project StatusMemorial Health Implementation

Lead Project Manager: Pam Taylor


Beaker

▪ Accomplishments- Continued to hold weekly SME meetings.- Continued to attend Workgroup meetings.- Continued to receive Discovery data

- Continued gap analyses- Continued build- Continued to prepare for Workflow Walkthrough sessions

▪ Current and Upcoming Activities- Continue weekly AP and Non-AP SME meetings- Continue to attend Workgroup meetings- Receive remaining Discovery data- Continue Epic extracts and Gap Analyses- Continue build- For shared master files, identify settings and changes thatneed to be approved/changed

- Conduct Workflow Walkthrough demos▪ Risk and Issues/Items for Management Attention

- Beaker analysts need SME/Training contact to help them understand St. Luke’s lab workflows.

Radiology and Inpatient Cardiology

▪ Accomplishments- Continued to hold weekly SME meetings- Continued to attend Workgroup meetings- Continue to receive 2nd wave of data requests.- Conducted gap analyses- Continued to prepare for Workflow Walkthrough sessions- Completed Workflow Walkthrough demo practice sessions

▪ Current and Upcoming Activities- Continue weekly SME meetings- Continue to attend Workgroup meetings- Continue to receive requested data- For shared master files, identify settings and changes that

need to be approved/changed - Conduct Workflow Walkthrough demos

▪ Risk and Issues/Items for Management Attention- Radiology/Cardiology analysts need SME/Training contact to help them understand St. Luke’s lab workflows. (Pam received senior level Tacoma contacts from Angelique and has contacted them

Overall Status

Scope

Schedule Status

Resource Status

Willow Ambulatory

▪ Accomplishments- Continued to hold weekly SME meetings.- Continued to attend Workgroup meetings.- Worked on the following build: NDC, PRD, PHR, EFY,BAL, LPP,

LPR, CER, Willow ECL records. - Continued to prepare for Workflow Walkthrough sessions- Completed Workflow Walkthrough demo practice sessions

Current and Upcoming Activities- Get local client loaded to South/St. Luke’s platform- Continue weekly SME meetings- Continue to attend Workgroup meetings- Continue build

- For shared master files, identify settings and changes thatneed to be approved/changed

- Conduct Workflow Walkthrough demo▪ Risk and Issues/Items for Management Attention

- Willow Ambulatory is a risk at this time, analyst in process of building out new records- Willow Ambulatory – Local Client needs to be loaded to South Platform/St. Luke’s environment (should be loaded week of 7/9)

Ancillary Project StatusMemorial Health Implementation

Lead Project Manager: Pam Taylor


Willow Inpatient

▪ Accomplishments- Continued to hold weekly SME meetings.- Continued to attend Workgroup meetings- Continued to receive requested data - Continued to prepare for Workflow Walkthrough sessions- Conducted Workflow Walkthrough practice session.

▪ Current and Upcoming Activities- Continue to hold weekly SME meetings- Continue to attend Workgroup meetings- Receive remaining Meditech extracts (simple meds,

mixture meds)- Conduct initial Pharmacy scan for TN hospitals

- Conduct Workflow Walkthrough demo

▪ Risk and Issues/Items for Management Attention- Willow Inpatient analyst resigned. Replacement being

hired.-Teams will miss 7/13 Wave 1 build deadline, because:

1) ‘Shared Record’ process of Deloitte/EMG/Epic (Upgrade) /Memorial team cooperation and approval of records is not defined/ shared build is on hold. To prepare for collaboration meetings, team analysts will, identify specific records to be shared/changes to be made.2) Facility Structure/Department build is not

complete.

Overall Status

Scope

Schedule Status

Resource Status

Overall Ancillary Status

▪ Accomplishments- Continued to hold weekly SME meetings.- Continued to receive requested Discovery data from SMEs- Continued Workflow Walkthrough preparations- Conducted Workflow Walkthrough practice sessions.- Teams prepared 3rd Party Contracting and Interface needs

and met with Ryan Ball to discuss.

▪ Risk and Issues/Items for Management Attention- Willow Inpatient analyst resigned. Replacement being hired.-Teams will miss 7/13 Wave 1 build deadline, because:

1) ‘Shared Record’ process of Deloitte/EMG/Epic (Upgrade)/Memorial team approval of records is not defined/ shared build is

on hold. To prepare for collaboration meetings, team analysts will, identify specific records to be shared/changes to be made.

2) Facility Structure/Department build is not complete.- Willow Ambulatory is a risk at this time, analyst in process of building out

new records- Willow Ambulatory – Local Client needs to be loaded to SouthPlatform/St. Luke’s environment (should be loaded week of 7/9)

- Beaker analysts need SME/Training contact to help them understand St. Luke’s lab workflows.

- Radiology/Cardiology analysts need SME/Training contact tohelp them understand St. Luke’s lab workflows. (Pam received seniorlevel Tacoma contacts from Angelique and has contacted them

Milestone%

Complete Due Date

Workflow Walkthrough Demos

90% Week of 7/9

Beaker - CompleteWave 1 Tasks

0% 7/13/18

Radiant/Cardiology -Complete Wave 1 Tasks

0% 7/13/18

Willow Ambulatory -Complete Wave 1 Tasks

22% 7/13/18

Willow Inpatient -Complete Wave 1 Tasks

0% 7/13/18

Revenue Access Project StatusCHI Memorial Health Implementation

Project Manager: Sonja Weiland

Resolute Professional Billing/PB Claims

▪ Accomplishments –• Internal Meeting regarding Heart Institute, Revenue Integrity

Meeting, Meeting with PB Operational Team Members• Gathering multiple levels of information from Heart (Pam

Wood) regarding current state details and information• Received first piece of information from Chattanooga Heart

Institute regarding discovery questions. Received Payor information.

• Analyzed information. Out of 1414 payors only 54 need to be reviewed that had 80 or more claims sent out in a 12 month period. 15 exist in Epic, 4 duplicates in spreadsheet, 9 payor plans need to be created, 36 need plans created under existing payors. However, need to be reviewed with all business parties

• Received payors for Memorial Health. However, information supplied not enough in order to do research. We may need to give the Epic payor plan information to Memorial and allow them to decide which payors need to be created.

• Preparing for workflow demo. As this will a first time exposure to Epic to most end users, there will be a lot of information provided.

▪ Current and Upcoming Activities –▪ Working on Decision Document regarding Memorial and

Heart▪ They operate as 2 entities, Separate Revenue

• Finalize workflow Demo items and details• Finalize Visio and power points for demo• Set up meetings with Pam Wood for Heart gathering current

state

Resolute Hospital Billing/Claims

▪ Accomplishments –▪ Completed the Charge Sheet Tracker ▪ Built test patients for upcoming demos▪ Working out import process for Patient Load for demo and testing ▪ Still working out access to other applications in the Epic suite ▪ Continued working in Orion to prioritize tasks and evaluate the work effort needed for each task ▪ Scheduled and held working sessions with HB/PB analysts for testing Patient build Strategy▪ Reviewing and validating workflows and current state documentation for SLEH▪ Met with team to discuss approach and participation for upcoming meetings▪ Working to prepare SME Demos▪ Same Bullets for attending all Meetings below*▪ Pulled JXPORTS for POC for BCC DEP MOD EAP EPT ECL▪ Began review and Analysis of Discovery Documents received from operations

▪ Current and Upcoming Activities –▪ Continued working in Orion to prioritize tasks and evaluate the work effort needed for each task and determine if any

tasks are NA▪ Continue working sessions with HB/PB to evaluate the Project Plan and the SOW to determine in/out of scope and tie

the information in these documents back to the tasks in Orion▪ Performed validation of hours allocated to waves to tasks created report for discussion

▪ Continue evaluating current state build in St Luke’s POC 2018/SUP 2015▪ Continue research and working with HB/HB Clams to identify additional tasks and verify that everything is correctly

documented and accounted for in workflows.▪ Participated in working sessions with HB /HB Claims to begin planning for the SME demos▪ Continue review of documentation as they are added to the SharePoint ▪ Attended ECCB Review Sessions*, Collaboration Meeting*, HB/HB Claims Weekly Touchbase Meeting (with CTG PMs)*▪ Scheduled, planning, and facilitating Revenue Integrity and HB/HB Claims Meeting ▪ Attended User and Security Integrated Workgroup kick-off meeting*, Upgrade Integrated Workgroup*, Materials

Management Workgroup - Kickoff Planning* and Orders (EAP) Integrated Workgroup (as Requested)*▪ Pull additional JXPORTs from POC/SUP

Overall Status

Scope

Schedule Status

Resources Status


Revenue Access Project StatusCHI Memorial Health Implementation

Project Manager: Sonja Weiland

HIM

▪ Accomplishments –▪ Discussion around HIM structure▪ Identified test users that will be needed for Memorial

▪ Current and Upcoming Activities –▪ Will Continue workflow review with the SMEs and going

through Orion tasks.▪ Working with Jean to get on upcoming tasks for HIM▪ Working on build prep for workflow demo on July 12th

▪ Started working with SMEs to get user information for the User and Security workgroup.

Grand Central/Prelude/Cadence

▪ Accomplishments –▪ All WFWT Test patients complete▪ WFWT demo Visio complete▪ Service Area, Parent Location, and Revenue

Locations built.▪ Met with Heather Hastings and Justin Cook

regarding scheduling optimization at St. Luke’s▪ Test Patient Tracker built and uploaded to

SharePoint

▪ Current and Upcoming Activities –▪ Workflow review and validation▪ Project task validation in Orion▪ Facility Structure Meeting▪ Integrated Scheduling workgroup meeting▪ Integrated HOD workgroup meeting▪ Security & Users analysis▪ Department shell build▪ WFWT dry runs

Overall Revenue Cycle/Access Status

▪ Risk and Issues-▪ Thorough analysis has yet to be completed

to accommodate build needs▪ No build has begun other than Fac/Org shell

records, yet build is to be completed for testing by September, thus schedule status is now red. Barriers to build starting include data requested and not received (managing this through service line workgroups), need for a shared record strategy with St. Luke’s, and delayed facility structure decisions (now moving forward for areas where data has been received).

▪ Items for Management Attention –▪ Need workflow details surrounding at what

point PB workflows will be outsourced.▪ There are communication barriers between

Memorial and St. Luke’s. ▪ Need to validate with Revenue Cycle

Advisory in next meeting that Chattanooga Heart Institute, MHPF and Memorial Hospital how financials will be shared under the same service area. A separate service are is out of current scope.

▪ Unsure how billing office is organized in MHPF and we have had one meeting only. Need a business champion in MHPF to take ownership of data request items.

▪ Need to finalize decision on clearinghouses.

Overall Status

Scope

Schedule Status

Resources Status


3rd Party and ECSM Project StatusCHI Memorial Health Implementation

Project Manager: Ryan Ball

Device Integration and Smart Pumps

▪ Accomplishments – Review middleware vendor decision with Technical Advisory Group subcommittee.

▪ Received updated vendor quote from Excel Medical.

▪ Current and Upcoming Activities – Pending receipt of updated vendor quotes, present vendor decision to Steering Committee for a decision on 7/16.

▪ Present pump integration scope decision on to Steering Committee on 7/16.

▪ Risks and Issues: Need to finalize vendor and the scope of devices to be integrated

Overall 3rd Party Applications Status

▪ Risks and Issues: None at this time

3rd Party Application Integration

▪ Accomplishments: Held introductory calls with key PMs and Interface staff. Collected the various application lists and interface list being used at CHI to consolidate for a first draft. Created the TN Integration inventory based on the St. Luke’s Cloverleaf Migration inventory. Memorial (interfaces) ancillary systems vs TX ancillary systems gap analysis.

▪ Current and Upcoming Activities: Finalize initial draft of Application and Interface portfolio. Identify Application Owners for validation. Prepare for approach overview on July 16th. Prepare for first review at TAG on July 26th. Memorial (interfaces) ancillary systems vs TX ancillary systems gap analysis. Continue to engage Integration Architects to determine the strategy for Epic interfaces that will be built for TN market. Finalize initial Interface Scope.

▪ Risks and Issues: None at this time

ECSM

▪ Accomplishments: ECSM Roles and responsibility discussion, Willow Ambulatory Client discussion and client configuration

▪ Current and Upcoming Activities: Further MyChartdiscussion, Willow Ambulatory discussion

Overall Status

Scope

Schedule Status

Resources Status


Integrated Workflows Project StatusProject Manager: Jonah Tane

Facility Structure

▪ Accomplishments: Built service area, parent and revenue location records.

▪ Current and Upcoming Activities: Validate proposed department structure with workgroup in 7/13 meeting.

▪ Start build on 7/9 of DEP shell records for departments where all data has been received.

▪ Risk and Issues: No equivalent extracts yet received for Georgia sites on Athenahealth – Discussed with Angie 7/2 for need of departments, test catalogues, etc. No department extracts or ETA received as of 7/9, asked again for ETA.

Business Continuity BCA/Downtime

▪ Kickoff in December

Reporting

▪ Kickoff in August/September

Referrals

▪ Kickoff in July/August

Charging

▪ Accomplishments: Ongoing service line workgroup meetings with Revenue Integrity.

▪ Current and Upcoming Activities: Plan workgroup kickoff for July

▪ Ownership of chargemaster standardization will be driven by operations – Leslie Richard will have a conversation with Troy Hammett to plan kickoff

▪ Review chargemaster standardization approach in July Revenue Cycle Advisory meeting

▪ Risk and Issues: None yet identified

Overall Integrated Workflow Status

▪ Identified that we will also kick off an integrated payor/plan workgroup, with stakeholders from St. Luke’s, Memorial hospital, MHPF and the Heart Institute. Targeting July kickoff.

Overall Status

Scope

Schedule Status

Resources Status


Clinical Integrated Workflows Project StatusMemorial Health Implementation

Lead Project Manager: Rena

In Basket

▪ Every other Monday Starting Kick off meeting scheduled for Aug 20th 3pm -4pm

Users and Security

Accomplishments:• Kick off on Tues 6/5/18 @ 1:30-2:30 – Weekly meeting▪ Analysts Identifying need for new users▪ Analysts ownership of Activity, Security Class, Roles, Profiles,

Templates, and Sub-Templates Current and Upcoming Activities: ▪ Analysts will build the security records they will need for

Memorial – collaborate with St LukesRisks and Issues:

Orders (EAP)

Accomplishments:

• Kick off meeting 3:30-4:30 Thursday - Start 6/28 (Late day –

more info to be included in next weeks status report)

Current and Upcoming Activities:

• Determine process of EAP build- utilizing St Lukes vs rebuild

of 5600 from Memorial

Risks and Issues:

•

Clinical Decision Support

Accomplishments:▪ Kick off meeting scheduled for Occurs every other

Tues Starting Tues Sept 11th 3pm - 4pm

Referrals

Accomplishments:▪ Kick off meeting scheduled for Every other Tues Start Tues

7/24 12:30-1pm

HOD

Accomplishments:

▪ Kick off on June 28th 10am - 11am – Every other week

Current and Upcoming Activities: ▪ Obtain dept. list to decipher HOD ▪ Determine owner of dept.▪ Determine tools needed

Risks and Issues: ▪ Fac Org info and build in process. Develop and

implement plan to catch up.

Clinical Integrated Workflows Project Status ..ContinuedMemorial Health Implementation

Lead Project Manager: Rena

Blood Admin

Accomplishments:• Kick off on Wed Start 6/27 1:30-2:20Current and Upcoming Activities:• Confirm St Lukes use of BP (Blood Product) module • Implementation plan of BP module for Memorial• SafeTrace contract discussions• Responsible teams for build: Orders vs Beaker

Risks and Issues:

Upgrade

Accomplishments:• Kick off on Thurs Starting Thurs July 5th 10am - 11am

Current and Upcoming Activities:

Risks and Issues:

Overall Integrated Workflow Status

• Kickoff in progress


Upcoming Events/Milestones


Questions


Appendix


Project Management Contact Information

Project Management Contact Information

Position Name Email

Program Director Paula Palmer [email protected]

Program Manager Alexandra Rae [email protected]

Clinical Team Lead Rena Hrivnak [email protected]

Technical/Revenue Access Team Lead Jonah Tane [email protected]

Ancillary Project Manager Pam Taylor [email protected]

Ambulatory Project Manager Paul Decker [email protected]

Inpatient Project Manager Julie Kientzy [email protected]

Revenue/Access Project Manager Sonja Weiland [email protected]

3rd Party Applications Project Manager Ryan Ball

27