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CHRIST THE KING LUTHERAN CHURCH
CTK Church Council Agenda
11/15/2016 @ 5:30pm
Christ the King Lutheran Church is a caring community committed to empower all to know Christ and make
Christ known.
Minutes
1. Attendance
2. Devotions
3. Approval of Minutes (October) 5
4. Consent Agenda: (Treasurer’s, Worship Attendance, Pastors’ Reports) 5
5. Council Priority Topic – Crossroads Campus Ministry Discovery Team Progress 20
6. Old Business
a. HVAC Project Update 5
b. Give to the Max/End of Year Promotions 5
7. New Business:
a. Proposed City Sidewalk Proposal 5
8. Council Action:
a. Approve Ginger Kipp as new Word & Sacrament Member
9. Covenant Commission Communication 5
10. Prayer Request/Adjournment 5
Reminder – Next Council Meeting –December 20th @ 5:30PM
Please email commission minutes to [email protected]
by 10AM on December 14th
Christ the King Lutheran Church
Council Minutes October 18, 2016
Members Present: Pastor Patrick Patterson, Pastor Trish Reedstrom, Sara Hansen-President, Kate Hansen,
Matt Norland, Scott Nelsen, Kari Much, Pam Krahmer-Secretary, Chastity Valvick-Vice President, Jim
Armbruster, Paul Jakes-Past President
Members Absent: Todd Lundquist, Missy Bradley-Treasurer, Doug Dittbenner
Devotions: Pastor Trish
Meeting was called to order at 6:00 p.m.
Approval of Minutes – Scott made a motion to approve the September 20, 2016 council minutes. (Motion
Approved). A correction was noted that Pastor Trish and Missy Bradley were in attendance at the September
meeting.
Consent Agenda – Kari made a motion to approve the September 2016 Treasurer’s Report, Pastors’
Reports, and Attendance Report. (Motion Approved)
Treasurer’s Report – Pastor Patrick outlined the treasurer’s report. Our income for the month was $78,000,
which is $1,377 below the projected amount. Expenses for the month were $76,401; budgeted amount of
expenses was $76,920, for a difference of $859 for the month.
Pastors’ Reports -
Pastor Patrick – Outlined the Pastor 2 Pastor program, which is a professional development
opportunity for our pastor to help him be healthy, balanced, and effective in his role. At the Pastor 2
Pastor that Patrick attended, they discussed the Women and Justice social statement and the
discussion guide the synod provides to congregations to better understand the complexities of the
issues, discuss as a group or study individually, and then provide feedback to the Synod team that
will finalize the social statement. We will be discussing the social statement as a congregation in
order to give feedback to the synod for the 2019 vote.
Pastor Trish – CTK Youth participated in the Valley Scare experience with other local youth groups.
Next big large group activity will be Finding Waldo at the Mall of America in January.
Council Priority Topic – Crossroads Campus Ministry - Pastor Patrick outlined the current situation with
Crossroads Campus Ministry and how we might become involved in it. A discovery team will be formed to
explore and do due diligence in regards to campus ministry options. Topics to be considered involve
financials, ministry needs, staffing, facilities, community, legal aspects, and a positive working coalition with
other local ELCA churches.
Old Business –
1) HVAC Project Update – Work still continues, will not be completely done by October 28, but closer
to November 9th. Heat is functioning in the community room, worship center, and chapel. So far we
have incurred about $16,000 in change orders due to unforeseen circumstances. Parking lot hopefully
to be completed yet this year once HVAC work is done.
2) New Wednesday Schedule – Average attendance at 5 pm service during September has been 50
people. Attendance at supper has significantly increased.
3) Matt made a motion to change meeting times of council meetings to 5:30 pm instead of 6:00 p.m.
Motion approved.
New Business – Give to the Max/End of Year Promotions - Give to the Max Day is on Thursday, November
17. Chastity is drafting an article to include in the newsletter, etc. as to what Give to the Max Day is and how
this can help stretch contribution dollars.
Council Action –
1) Kari made a motion to create a Crossroads Discovery Team to look into doing due diligence
regarding the Crossroads Campus Ministry. Motion approved.
2) Scott made a motion to approve Max Hendricks as a new member to the Servant Commission.
Motion approved.
3) Chastity made a motion to approve Miranda Hellenbrand as a new member to the Faithful People
Commission. Motion approved.
Covenant Commission Communication – Discussion regarding Faithful People Commission goal to
increase attendance at Sunday morning Coffee Fellowship. Patrick will get further information from facilities
management. No action taken at this time.
Closing Prayer – Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 7:38 p.m.
Next Meeting: November 15, 2016 at 5:30 p.m.
Respectfully submitted,
Pam Krahmer, Secretary
Strategic Planning 2015 - Strategies By Goal
Goal 1 – CTK is a caring community committed to empower all people
1. Increase engagement of CTK members by 10% within the next 12 months from the start of
implementation. (FP1) – Scott Nelson
2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –
Sue Raasch – Catherine Berg – Darla Austin
3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church
facility currently and into the future. (FP3) Lynn Austin-Dave Raasch
4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) – John Frey
5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their
story by Nov 1, 2016. (Pro3) – Matt Norland
6. To create and maintain Care Groups, encompassing all members, providing servant care, including
but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger
7. Form a body within CTK that will inspire, bring forth, and equip sustainable volunteer power to
fulfill goals of all commissions by Jan 2017. (JP3) - OPEN
Goal 2 – To Know Christ
1. Provide opportunities for people to dive deeper into scripture by May 1, 2016. (WS1) – OPEN
2. Create 3 faith formation opportunities for all ages by Rally Day 2016. (WS2) – Barbie Doyle & Gerri
DeWitte
3. Create a consistent schedule of adult education opportunities based on biblical and historical
relevance on current social issues beginning in fall 2016. (JP2) – Nancy Patterson
Goal 3 – Make Christ Known
1. In 2 months identify a signature event presented by CTK to the greater community. (WS3) – Jim
Hatleli
2. To create and implement a communications plan aimed at the CTK congregation and Greater
Mankato Community by July 1, 2016. (Pro1) – Kevin Klanderud
3. Create 3 new opportunities to better connect with the Greater Mankato Community outside the walls
of CTK by Christmas 2016. (Pro2) - Anna Thill
4. To increase volunteer involvement of our members through new servant opportunities including a
host for Wednesday night supper and Senior High servant night by Jan 2016. (Ser2) – Cindy Kehoe
5. Increase the CTK knowledge-base of community groups addressing the J & P issues (within 6 mos)
and provide access to increase CTK involvement by 2017. (JP1) Elaine Lilly
Strategic Planning 2015 - Strategies By Goal
Goal 1 – CTK is a caring community committed to empower all people
1. Increase engagement of CTK members by 10% within the next 12 months from the start of
implementation. (FP1) – Scott Nelson
“Your Partnership Promise” is now out and being distributed as an effort to invite members to commit to
participating in the work of the church. Watch for more PR on it come September.
2. Create 3 new initiatives that address the need to be more welcoming to all (by Sept 2016). (FP2) –
Sue Raasch – Catherine Berg – Darla Austin
Changes to the welcome area in the narthex, experimentation with small tables during fellowship hour during
the summer months, additional ideas have also been presented.
3. Create a facility mission team by Feb 2016 to oversee the usage, operations, and safety of the church
facility currently and into the future. (FP3) Lynn Austin-Dave Raasch
This strategy was on hold during the transition to a new property manager, and since that time many things
have been happening and changing! May want to wait until HVAC implementation is complete, then look at
what needs are/remain.
4. Implement 5 new initiatives that enhance the care of creation by July 1, 2016. FP4) John Frey
A mission team presented a number of proposals for continued facility changes to be green.
Recommendation as well for some educational initiatives in this regard for members to consider care of
creation in their own lives. That recommendation is currently “living” in a Goal 2 strategy.
5. Increase discipleship of service opportunities outside of CTK by 100 additional people and tell their
story by Nov 1, 2016. (Pro3) – Matt Norland
Tree planting this spring; watch for highway cleanup on “God’s Work Our Hands” Sunday and a servant
night for the congregation on Wednesday, November 2.
6. To create and maintain Care Groups, encompassing all members, providing servant care, including
but not limited to meals, prayers, and visits to begin in 2017. (Ser1) – Jodie Wallschlaeger
Lots of conversation, and a newly expressed ideas to think about care groups using social media. Servant
Commission continues their conversation.
7. Create a culture that maximizes the CTK volunteer force. (JP3) – OPEN
This strategy has been reworked by the Justice and Peace Commission after consultation with the council;
advocacy position remains open while the new “Your Partnership Promise” forms are being completed.
(Updated 8-8-16)
Pastoral Report
CTK Ministries 2016
November Senior Pastor’s Report – Pastor Patrick Patterson Administrative
Financials –Our Pledged Giving was ahead of budget again in October while non-pledged was short about
$1,600. October expenses were over budget by $5,500, so we ended the month of October about $3,000 short
of budget. Our income YTD is $7,500 behind and our expenses are about $3,000 over budget for a net YTD
of $10,550 behind budget. Give to the Max Day is coming up and we hope a bump in giving will be enough
to get us caught up.
RRR projects – while we’ve passed the October 28 date of anticipated substantial completion set forth in
the contract, we still have numerous items left to go before the heating and air conditioning system is fully
functional in all areas of the building. We have a final punch list meeting with the contractors on Nov. 9 and
expect to have all units up and running before our first major cold snap. The parking lot will need to be
completed in the spring once the ground has thawed.
Crossroads Campus Ministry – Following the council authorization for a Discovery Team to be formed,
much effort has gone into identifying the individuals and process components necessary to arrive at a
recommendation about CTK’s role in campus ministry going forward. The finance group has received 5
years of Crossroads financials and will have their first meeting on Nov. 8. Our property manager will be
doing a site inspection this week and will determine what specialties he will need in his group to complete
the property and upkeep assessments. The ministry group is still being formed but conversations have started
about the worship identity that would be most effective. The overall model of ministry integration between
Crossroads and CTK is still being developed. We have a meeting on Nov. 10 with the synod and the other
ELCA congregations in the area to discuss the current situation and how we can all continue to support
campus ministry with CTK taking the lead at Crossroads.
Personnel
Personnel Handbook – the first draft of the personnel handbook is being reviewed by legal counsel.
Suggested changes will then be made and the handbook distributed to council for approval.
Facilities
School sidewalk proposal – city staff held an informational meeting November 2 to inform property owners
on Pfau and McConnell streets of a proposed safe schools sidewalk project that would potentially have a
significant impact on CTK. The current proposal is for a five-foot wide sidewalk the length of McConnell
Street and on Pfau Street from Main to Madison Avenue. While the assessment is said to be $10 per foot and
would be a large financial hit to the congregation, some of the other aspects are also challenging. Much of
the sidewalk would connect to the curb to save on the depth of the impact into our property which means
each time the snowplow comes by it would shove the snow from the street onto the sidewalk which we
would then need to cleared (again and again). This would require additional equipment acquisition and extra
labor during the winter months. While as a congregation we always want to promote child safety, the draft
plan seems onerous in multiple ways.
Proclaim Commission
• Special promotions – the communication efforts for numerous upcoming special promotions is the primary
focus for Proclaim currently. Getting the word out about the Advent Recital series, Thanksgiving and
Christmas worship schedules, Women’s Advent Brunch and other activities is a priority.
Justice & Peace Commission
Draft Social Statement on Women’s Justice– the ELCA has published a draft social statement on women’s
justice that can invite rich conversation in our church. The commission is going to review the materials and
determine how and when to facilitate these conversations in order to provide feedback on a final draft of the
ELCA social statement.
Word & Sacrament Commission
Seasonal events and schedules – Reformation Day and All Saints Day worship celebrations were well
received and generated many positive comments. The Christmas Cantata, children’s Christmas program
and modified worship schedule for Christmas Eve services are all being worked on at this time. We will
have just one service on Thanksgiving Eve at 6PM as has been our tradition. There will be no 5PM
service that Wednesday. A reminder that with a Vikings vs. Packers football game kicking off at noon
on Christmas Eve, we’re planning services for 10:30am, 2:00, 4:00 and 10:00pm. There will not be a
joint Christmas Day service with the other ELCA congregations this year since it falls on a Sunday. Our
service will be at 9:30AM Christmas Day.
Pastoral Report
CTK Ministries 2016
November Associate Pastor’s Report – Pastor Trish Reedstrom
Worship:
The Wednesday 5 PM service holds stead with 40-50 in attendance. There will be some
modifications in the schedule as we look at Advent (no service on the night of the Cantata, for
example.) We are also exploring doing an Evening Vespers service on the 1st and 4th Wednesdays in
Advent at both 5 PM and 6 PM as something a little bit different.
Our first Faith in Motion worship services happened in October, with the theme of Creation. This
month, Faith in Motion occurs on the weekend of Christ the King Sunday, and that will be our theme
for worship. Any ongoing feedback is always welcome.
As indicated last month, we are trying to involve children in Reformation and All Saint’s services,
and we will also try and incorporate families/JAM kids in some of the Advent wreath lighting
liturgies.
Pastoral Care:
Nothing out of the ordinary.
Education and Youth:
Our first B3 classes for the year were held in October. Those are busy days since they also fall on
Faith in Motion worship days, so Wendy, Justine, and I split our time on those days. Numbers
included about a dozen kids for each session, with some families being there for both and others
coming for just one.
3rd grade Bibles were handed out on Wednesday, October 26 and will also be given out on Sunday,
November 13.
Two Baptism classes have now been held. We’ll do one more in November and then again in
January.
CLUB had their first fellowship night in October, and stay tuned for a report on how our first “all
together” servant night goes.
We are not taking anyone to the Junior High gathering in Willmar this year due to a lack of sign-ups.
Wednesday Senior High Night continues with steady attendance. Isaac also participates at Fast
Fridays and Young Life. The senior high you will be doing a carnival for KLUB kids on November
16th since there is no education that night.
Continuing Education
The first call retreat was productive and enjoyable. The small group that I was a part of awaits a new
mentor before we resume our otherwise monthly meetings.
Commissions
Faithful People – a total of 120 Partnership Promise forms were completed. They await further
discussion on round tables and chairs. They also request the approval of Carol Peterson to be added
as a new member to the commission.
Servant – is doing an “e-meeting” this month, and topics include serving at a Crossroads “Lunch for
$1” day in November, and preparing for the giving tree for the holidays. They request approval of
Max Hendricks as a new member to that commission.
Christ the King Lutheran Church
Executive Committee, November 8, 2016
Members Present: Chastity Valvick, Pastor Patrick, Pastor Trish, Paul Jakes, Pam Krahmer, Sara Hansen,
Melissa Bradley
Members Absent: None
Devotions: Pastor Patrick
Treasurer Report: No further update following Pastoral reports.
Pastors’ Reports: No additional updates.
Old Business:
HVAC Project Update – Work still continues, not completely done yet, but getting closer.
Give to the Max/End of Year Promotions – Give to the Max Day is on Thursday, November 17.
Information has been sent forth to promote this fundraising opportunity.
Crossroads Campus Ministry – A discovery team has started looking into the financial status and
facility issues of Crossroads Campus Ministry. Church Council will meet for our monthly meeting on
November 15 at the Crossroads building to view the site.
New Business:
Proposed City Sidewalk – we have been notified of a potential new city sidewalk proposal that will
have a noticeable effect on the resources of our congregation. Pastor Patrick and Sara Hansen will
attend an informational meeting next month to get more details.
Covenant Commission Communications – none
Pastor Patrick closed the meeting with prayer requests. Meeting adjourned at 7:00 p.m.
Next meeting December 13, 2016 at 5:45 p.m.
Respectfully submitted,
Pam Krahmer, Secretary
Christ the King Lutheran Church
Covenant Commission Reports
Name of Commission: Faithful People
Date of Meeting: November 1, 2016
Members Present: Pastor Trish, Scott Nelson, Lynn Austin, Darla Austin, Sharon Hanson, Anna Thill, Kari
Much, Catherine Berg. WELCOME to new members Miranda Hellenbrand, Carol Peterson.
Members Absent: McKenzie Mulder, Bill Bickett – Mickey Moe has asked off the commission.
Devotions: Scott Nelson
Minutes: Minutes for October were approved as published by Lynn Austin seconded by Sharon Hanson
Old Business:
Lefse bake set for November 12th. Sharon stated that all is going well. It is a one-day event with
three shifts. Signup sheets are in the Narthex. If anyone has supplies or tools they are encouraged to
bring them.
Partnership Promise Forms – Justine has started inputting the information. We have received less
than 5% of the forms.
New Business:
Give to the Max is November 17th. Christ the King is part of this program. Can go to
“givetothemax.com, there is a certain amount for matching funds. Suggestion to give CTK T-shirt to
new givers.
Cookie Bake will be in April instead of February.
Note taker needed for December thru April.
Advent Brunch is set for Saturday, December 3rd.
Strategic Planning:
Feedback from Council regarding round table and chairs. They think the idea is a good one, but
storage and cost is quite prohibitive. We suggested that maybe we could have a total of 2 more round
tables, just to add to the ones we have. It was also suggested that we move the coffee and tables to
the front of the hall so people would feel more comfortable walking in.
Next Meeting: Next meeting will be held Tuesday, December 6th at 6PM
Respectfully Submitted: Catherine Berg
Christ the King Lutheran Church
Covenant Commission Reports
Name of Commission: Word & Sacrament
Date of Meeting: November 1, 2016
Members Present: Pastor Trish, Jim Hatleli, Jim Armbruster (council liaison), Matt Norland (council
liaison), Amy Lorenz, and Barbie Doyle
Members Absent: Mike Johnson, Gerri DeWitte, Jason Fette, Pastor Patrick
Others Present: Ginger Kipp
Call to Order: Without a quorum present, Jim Hatleli, Chairperson, began discussions at 6:33 PM.
Devotions: Jim Hatleli – Thank you.
Future Devotions Schedule
o December Jason Fette
o January – Gerri DeWitte
o February – Matt Norland
o March – Amy Lorenz
o April – Jim Armbruster
o May – Mike Johnson
o June – Barbie Doyle
Approval of the October 4, 2016 Meeting Minutes: The minutes were discussed.
Pastor’s Report: Items shared by Pastor Trish included:
The first Faith in Motion was held. The next one will be held CTK Sunday.
Reformation Sunday was last week.
This week will be All Saints Sunday.
Tomorrow night is the Servant Night for the CLUB kids after service. Four awesome projects are
slated to be completed.
Staff Report: None
Old Business:
New Members for W & S Commission
o Ginger Kipp has agreed to join the Word and Sacrament Commission. Approval is awaiting.
o Matt and Barbie reported those they were to ask about joining this commission politely
declined.
o Amy reported she may have someone interested in joining the commission.
o Ideas of those yet to ask are: Stan Bruss – Jason, Carol Peterson
Strategic Planning Process and 3 goals for W&S
o Baptism Class will have another class opportunity in November and then again in January.
o Pastor Trish, Wendy, and Justine offered a B3 (birth to three‐year old) class October 16 & 19.
These will be the same days as Faith in Motion with eight sessions throughout the year.
o First Holy Communion class will be held on Sunday, October 30 from 10:30 – 12:30. There
were 18 – 19 participants.
New Business:
Crossroads Discovery Team – Pastor Patrick is working to develop small sub‐committees to help
assess and do more discovery regarding Crossroads Ministry. There’s a meeting with the ELCA
Pastors in the area regarding Crossroads. There are some Bible studies, Lunch for $1, ministry on
Wednesdays at 8:00 among other items as part of their ministry needs.
Council Communication:
Crossroads Ministry was the main item of communication. The current Pastor at Crossroads is
pursuing a different career and will be done December 31. A funding source for Crossroads will be
discontinued next year.
Mission Teams (currently in action):
Garrett is handling All Saints. Those that have assisted in the past are on it.
Jim Hatleli will talk to those who have assisted in the past regarding the Christmas decorating.
Jan will continue assisting with the Thanksgiving decorating.
Next Meeting: December 6 @ 6:30
Meeting Adjourned: Discussions / meeting ended at 7:22 PM.
Respectfully Submitted, Barbie Doyle
Christ the King Lutheran Church
Covenant Commission Reports
Name of Commission: Proclaim
Date of Meeting: November 1, 2016
No meeting was held
Some Statistics:
Website Visits – 1,299 in October, down 14% from September (1,513). This was mostly due to the
amount of people that visited in order to register for JAM and Kids Klub
Top pages visited: homepage, the Wednesday night page, the calendar, and the streaming page.
Streaming saw a 113% increase in October over September with 188 visits (7% of overall traffic)
compared to just 88 visits (3%) in September.
Facebook, the number of people reached was 6,065 with 5,737 engagements, a 34% increase. We
also received 13 new page likes, bringing our total to 788.
Christ the King Lutheran Church
Covenant Commission Reports
Name of Commission: Servant
Date of Meeting: November 3, 2016
Members Present: Mary Oudekerk, Cindy Kehoe, Naomi Baker, Max Hendricks, Todd Lundquist and
Pastor Trish
Call to order
Pastor Trish called the E meeting to order.
Approval of minutes from the last meeting
The minutes were reviewed from the last meeting and approved without change.
Old Business
Discussed Strategy #1 Care groups and progress. Discussed piloting a face to face care group with
the Saturday night service members and asking Jodi Wallschlaeger and L’Myra Hoogland to lead
these care groups. At the next meeting in December we will work to define the focus of the group.
Strategy #2 Tabled for now
Cindy is checking with Justine to find volunteers for the Giving tree. Cindy will write a blurb for the
bulletin, which will go in the bulletin the same time the tree goes up Wednesday the 16th. Cindy will
find out from Pastor Patrick who the participants will be.
Lunch for $1.00 at Crossroads is from 11-1 Nov. 15th, Mary, Todd and Naomi will serve. Mary,
Cindy and Naomi will provide dessert. Cindy’s Mom is available to help if we need her.
New Business
Cindy spoke with Spencer Quiram who is interested in our commission, he is unable to join at this
time but may join in the future.
Cindy made a motion to request the council approve the purchase of 100 $5.00 subway gift cards to
be distributed by Food for Friends on Dec. 10th to diners at the Salvation Army. Naomi seconds the
motion. Motion is approved.
Pastor update: No updates at this time.
Adjournment
Pastor Trish adjourned the meeting and Naomi submitted the minutes.
Christ the King Lutheran Church
Covenant Commission Reports
Name of Commission: Justice & Peace
Date of Meeting: November 3, 2016
No Minutes Submitted
