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CICWIC Central Indiana Celebration of Women in Computing. Gloria Townsend Beth Plale Suzanne Menzel Barb Clark. Introductions. Gloria Townsend Professor of Computer Science, DePauw University Beth Plale Assistant Professor of Computer Science, Indiana University Suzanne Menzel - PowerPoint PPT Presentation
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October 8, 2004 Townsend, Plale, Menzel, Clark
CICWICCentral Indiana Celebration of
Women in Computing
CICWICCentral Indiana Celebration of
Women in Computing
Gloria Townsend
Beth Plale
Suzanne Menzel
Barb Clark
Gloria Townsend
Beth Plale
Suzanne Menzel
Barb Clark
October 8, 2004 Townsend, Plale, Menzel, Clark
IntroductionsIntroductionsGloria Townsend
Professor of Computer Science, DePauw University
Beth PlaleAssistant Professor of Computer Science, Indiana University
Suzanne MenzelSenior Lecturer in Computer Science, Indiana University
Barb ClarkDirector, Science Diversity Office, Purdue University
Gloria TownsendProfessor of Computer Science, DePauw University
Beth PlaleAssistant Professor of Computer Science, Indiana University
Suzanne MenzelSenior Lecturer in Computer Science, Indiana University
Barb ClarkDirector, Science Diversity Office, Purdue University
October 8, 2004 Townsend, Plale, Menzel, Clark
Huge ThanksHuge Thanks University sponsors: DePauw, Butler, Rose-
Hulman, Indiana, Purdue Corporate sponsors: Hewlett-Packard,
CREW, Microsoft ACM-W
University sponsors: DePauw, Butler, Rose-Hulman, Indiana, Purdue
Corporate sponsors: Hewlett-Packard, CREW, Microsoft
ACM-W
October 8, 2004 Townsend, Plale, Menzel, Clark
Inspiration and MotivationInspiration and MotivationBrainchild of Gloria Townsend: mini-GHC
Foster connections between Indiana schools
Women supporting women
Technical component
Women leaders from industry and academics
Relationship building: networking and mentoring opportunities
Brainchild of Gloria Townsend: mini-GHC
Foster connections between Indiana schools
Women supporting women
Technical component
Women leaders from industry and academics
Relationship building: networking and mentoring opportunities
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning AreasPlanning Areas Venue
Keynote speaker
Program Panels
Poster session
Fund raising
Marketing
Give-aways
6-9 month planning cycle
Venue
Keynote speaker
Program Panels
Poster session
Fund raising
Marketing
Give-aways
6-9 month planning cycle
Guiding philosophy:
Keep it short, Keep it cheap
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning: Organizational CommitteePlanning: Organizational Committee Who: wanted all 5 area schools represented How to organize: divided based on strengths,
interests, and connections Connections for panel speakers and for fund
raising How to meet: held F2F early on.
F2F was excellent idea; got idea of people’s strengths, weaknesses, commitment level, and interests
Communicated by e-mail thereafter All organizational committee members were e-mail
responsive. Important for making steady progress.
Who: wanted all 5 area schools represented How to organize: divided based on strengths,
interests, and connections Connections for panel speakers and for fund
raising How to meet: held F2F early on.
F2F was excellent idea; got idea of people’s strengths, weaknesses, commitment level, and interests
Communicated by e-mail thereafter All organizational committee members were e-mail
responsive. Important for making steady progress.
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning: Program SelectionPlanning: Program Selection Who is our audience?
Undergraduates from liberal arts college who were trying to decide whether to marry or have a career, to the urban evening student, to the 4th year PhD student.
This was probably the toughest issue to get right. Went with Grad panel Technical panel Undergrad panel Career panel
Poster session held during registration
Who is our audience? Undergraduates from liberal arts college who were
trying to decide whether to marry or have a career, to the urban evening student, to the 4th year PhD student.
This was probably the toughest issue to get right. Went with Grad panel Technical panel Undergrad panel Career panel
Poster session held during registration
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning: Keynote SpeakerPlanning: Keynote Speaker
Our maxim: get the maximum amount of speaker possible for the most reasonable cost. Found sponsorship for this Chose keynote speaker that understood the intent
of the conference (a good idea) Leah Jamieson gave our keynote – a technical keynote
that wove in a female thread She then stayed for the remainder of the retreat.
Our maxim: get the maximum amount of speaker possible for the most reasonable cost. Found sponsorship for this Chose keynote speaker that understood the intent
of the conference (a good idea) Leah Jamieson gave our keynote – a technical keynote
that wove in a female thread She then stayed for the remainder of the retreat.
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning: VenuePlanning: Venue Held at Indiana State Park hotel.
Reasonable rates in February Central location No Magnificent Mile to lure people away.
It’s got to have good vegetarian food. Someone has to go check it out.
Take sketch pad – you’ll be asked to clarify every nook and cranny of the place 100 times to the rest of the committee over the next 3-6 months.
Held at Indiana State Park hotel. Reasonable rates in February Central location No Magnificent Mile to lure people away.
It’s got to have good vegetarian food. Someone has to go check it out.
Take sketch pad – you’ll be asked to clarify every nook and cranny of the place 100 times to the rest of the committee over the next 3-6 months.
October 8, 2004 Townsend, Plale, Menzel, Clark
Planning: MarketingPlanning: Marketing Early announcement to send to potential sponsors
and speakers Early web site presence
On-line registration Brochure that creates excitement and outlines
registration process Our brochure did great job creating an atmosphere of fun
(e.g., slumber party) Nametags – essential Video – very useful for claiming success afterwards Goodies – t-shirts, pens, raffle items donated by
sponsors
Early announcement to send to potential sponsors and speakers
Early web site presence On-line registration
Brochure that creates excitement and outlines registration process Our brochure did great job creating an atmosphere of fun
(e.g., slumber party) Nametags – essential Video – very useful for claiming success afterwards Goodies – t-shirts, pens, raffle items donated by
sponsors
October 8, 2004 Townsend, Plale, Menzel, Clark
Basic FormatBasic Format
Overnight at McCormick’s Creek State Park: 4pm on Fri to 1pm on Sat
Cozy Inn setting
Low cost: $15 early, $25 late
Poster session, Keynote speaker, Panel discussions
Overnight at McCormick’s Creek State Park: 4pm on Fri to 1pm on Sat
Cozy Inn setting
Low cost: $15 early, $25 late
Poster session, Keynote speaker, Panel discussions
October 8, 2004 Townsend, Plale, Menzel, Clark
Socialization OpportunitiesSocialization Opportunities Dinner, Breakfast, Lunch Roommates Film screening Slumber party Midnight hike
Dinner, Breakfast, Lunch Roommates Film screening Slumber party Midnight hike
To Dream TomorrowJohn Fuegi and Jo Francis
Wolf Cave
October 8, 2004 Townsend, Plale, Menzel, Clark
WIC@IUWIC@IU
Back row L to R: Cherry Liu, Ying Liu, Nithya Sivaraman, Nithya Vijaykumar. Front row L to R: Deepti Kodeboyina, Poornima Venkatakrishnan.
October 8, 2004 Townsend, Plale, Menzel, Clark
PanelsPanels Four panels
• Careers in Industry and Academics• The Student Perspective• Technical (Bioinformatics and Health)• Looking to the Future
Three or four panelists, mostly women, plus moderator
Q/A or individual presentations
Balancing personal life with professional
Four panels• Careers in Industry and Academics• The Student Perspective• Technical (Bioinformatics and Health)• Looking to the Future
Three or four panelists, mostly women, plus moderator
Q/A or individual presentations
Balancing personal life with professional
October 8, 2004 Townsend, Plale, Menzel, Clark
Student PanelStudent Panel
Panel of undergraduate students discuss the perils and pleasures of pursuing degrees in computing at their respective institutions: Rose-Hulman, Butler, DePauw, Purdue, and IU. Moderated by Barb Clark, Purdue.
October 8, 2004 Townsend, Plale, Menzel, Clark
What WorkedWhat Worked
Keynote speaker: Leah Jamison talked about software projects that addressed community needs
Panels with three people
Round tables of 8-10 people for meals
Lovely setting
Keynote speaker: Leah Jamison talked about software projects that addressed community needs
Panels with three people
Round tables of 8-10 people for meals
Lovely setting
October 8, 2004 Townsend, Plale, Menzel, Clark
What Didn’t WorkWhat Didn’t Work
Four person technical panel was overwhelming for undergraduates
Hike plans were abandoned due to weather conditions
Registration area was too far from poster area
“Look to the Future” panel was useful for the inaugural conference, but can be omitted in future versions
Four person technical panel was overwhelming for undergraduates
Hike plans were abandoned due to weather conditions
Registration area was too far from poster area
“Look to the Future” panel was useful for the inaugural conference, but can be omitted in future versions
October 8, 2004 Townsend, Plale, Menzel, Clark
EvaluationsEvaluations
4.22 (1-5 scale, 5 being the best) in response to the comment, “I feel my time at CICWIC was well spent”
95.4% of the attendants said they would return to a conference like this as well as recommend it to a friend
4.22 (1-5 scale, 5 being the best) in response to the comment, “I feel my time at CICWIC was well spent”
95.4% of the attendants said they would return to a conference like this as well as recommend it to a friend
October 8, 2004 Townsend, Plale, Menzel, Clark
RecommendationsRecommendations
Three panelists is an absolute maximum
Consider parallel tracks: graduates and undergraduates have different expectations
Short breakout sessions following each panel
Registration area should be in vicinity of poster area
Snacks, ice-breaker activities at registration
Better leisure activities; BoFs perhaps
Encourage students from different schools to mingle; allow students to room with friends, but possibly prepare a seating chart for meals
Three panelists is an absolute maximum
Consider parallel tracks: graduates and undergraduates have different expectations
Short breakout sessions following each panel
Registration area should be in vicinity of poster area
Snacks, ice-breaker activities at registration
Better leisure activities; BoFs perhaps
Encourage students from different schools to mingle; allow students to room with friends, but possibly prepare a seating chart for meals
October 8, 2004 Townsend, Plale, Menzel, Clark
DiscussionDiscussion
What is your reaction?
What similar conferences or retreats have you had at your institutions?
What do you see as the major obstacle to organizing such a conference in your state or region?
What is your reaction?
What similar conferences or retreats have you had at your institutions?
What do you see as the major obstacle to organizing such a conference in your state or region?
October 8, 2004 Townsend, Plale, Menzel, Clark
Contact InformationContact Information
Gloria Townsend [email protected]
Beth [email protected]
Suzanne [email protected]
Barb [email protected]
Gloria Townsend [email protected]
Beth [email protected]
Suzanne [email protected]
Barb [email protected]
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