CIO Update to UTM Computing Committee

January 21, 2009

Robert Cook

Office of the Chief Information Officer

Agenda

1.  Principles 2.  Initial workplan 3.  Enablers to progress 4.  Preliminary initiatives 5.  Timetable 6.  Discussion

Principles

Alignment

Service

Collectivity Autonomy

UTM UTSC

St. George

Coherence

Consistency of IT experience

Money - NO!

Value - YES!

Initial workplan

Keep things humming….

Implement pre-existing projects

SAP Blackboard Exchange

LISTEN

LISTEN

LISTEN

Five Enablers of the Dawning of Aquarius

1. Communications

I+TS Integrated Website: http://preview.its.utoronto.ca

Resources information for the I+TS community

Technological:

Facilities

Specialized hardware

Specialized software

Development projects

Code libraries

…..

Human:

Skill sets

Communities of interest

Professional development opportunities

…..

2. Consultation

Purpose of Consultation

•  To gather feedback •  To identify opportunities

Guiding principles

•  Linked to Communications

•  Redundancy is good

•  Redundancy is good

•  Process owners and process users

•  Tri-campus

•  Use existing mechanism if possible

3. IT governance

CO

NSU

LTAT

ION

C

OM

MU

NIC

ATION

Process owners, user groups, client reps, campus/divisional/portfolio leaders. IT+S Strategy

IT governance: decisions phase

University Governance Allocate existing funds Proposal to Annual Budget Process

“Small” “Large”

Policy/Guidelines initiation

Project/Service initiation

Process Supported by CIO

I+TS Middle Table

I+TS Priorities & Accountability Committee

Comprehensive Analysis Redirect

Provost (CIO)

IT governance: accountability phase

CO

NSU

LTAT

ION

CO

MM

UN

ICATIO

N

Projects, Services, Standards compliance

Implementation

I+TS Middle Table Review

I+TS Priorities & Accountability Committee

Provost (CIO)

Analysis

IT governance: committee make-up

I+TS Priorities and Accountability Committee

Mandate:

• To provide comprehensive counsel in the provision of I+TS (Strategy)

• To recommend priorities among I+TS opportunities to best achieve University goals

• To review the accountability of I+TS delivery

Proposed Membership:

The following officers, or a senior academic or administrative designate:

UTM, UTSC, Arts & Science, Medicine, Applied Science & Engineering, OISE, iSchool, a single department faculty, Research, Business Affairs, HR & Equity, Advancement, Students, Planning & Budget, Chief Librarian, Chief Information Officer, Directors from I+TS

(It would be desirable if no more than one third of the membership overlapped with the I+TS Middle Table)

IT governance: committee make-up

I+TS Middle Table

Mandate:

• To provide technical and process review and recommendation of I+TS opportunities

• To provide technical assessment of accountability reports, services

Proposed Membership:

Chief technology or business administrators from: UTM VP-Research UTSC VP-Business Affairs Arts & Science VP-HR&E Medicine VP&CAdvO Applied Science & Engineering VP-UR OISE VP-Students two single department faculties VP-Planning Library , Internal Audit University Registrar Directors from I+TS Chief Information Officer (chair)

4. Restructuring

5. Co-location

Preliminary initiatives

•  Federated identity management and roles system

•  Enhance online phone directory and stop printing hard copies

• Digital media repository •  Consolidated help desk •  Procurement support •  Business process analysis

Timetable

Discussion