CITADEL BUSINESS SYSTEM DOCUMENTATION · citadel business system documentation release notes 10.1 april 2, 2000 corrected 02/04/00 . base files 5 area/technician cross reference dd.areatechmaint

CITADEL BUSINESS SYSTEM DOCUMENTATION

RELEASE NOTES 10.1

April 2, 2000 Corrected 02/04/00

BASE FILES 5

AREA/TECHNICIAN CROSS REFERENCE DD.AREATECHMAINT 5 COMPANY MAINTENANCE DD.COMAINT 5 GST CODE MAINTENANCE DD.GSTCODEMAINT 5 COMPANY DEFINED GENERAL LEDGER INTERFACE ACCOUNTS. 5 BRANCH DEFINED GENERAL LEDGER INTERFACE ACCOUNTS 5 BRANCH RECHARGE CODES DD.RECHARGEMAINT 6 DAY TYPES 6 REQUISITIONER MAINTENANCE DD.REQUISITIONERMAINT 6 BRANCH MAINTENANCE DD.BRANCHMAINT 6 BRANCH DELETION DD.BRANCHDEL 6

OPERATIONAL MASTER FILES 7

CHANGE OF CUSTOMERS BRANCH NUMBER DD.CNOBNOCHANGE 7 DEFAULT CUSTOMERS PURCHASE ORDER NUMBER DD.CNOPOREFMAINT 7 PRODUCT MAINTENANCE 7 PRODUCT ENQUIRY 7 MISCELLANEOUS CHARGE MAINTENANCE 7 CUSTOMER MAINTENANCE 7 CUSTOMER ENQUIRY 8 VENDOR MAINTENANCE 8 VENDOR ENQUIRY 8 PRODUCT NOTES DD.PRODNOTEMAINT 8 STOCK NOTES DD.SNMAINT 8 GLOBAL MARGIN MAINTENANCE DD.GLOBALMGM 8 GLOBAL PRICE MAINTENANCE DD.GLOBALPRICE 8

GENERAL LEDGER 9

ACCOUNT MAINTENANCE 9 GENERAL LEDGER REPORTING 9 BRANCH RECHARGES 9

SALES ORDER PROCESSING 10

REPORT - CUSTOMER SALES IN DESCENDING ORDER BY MONTH DD.265 10 REPORT - PRODUCT SALES ANALYSIS 10 CREDIT CHECKING 10 FORCING REPRESENTATIVES TO BELONG TO THE SALES BRANCH 10 PRICING 10 TAX EXCLUSIVE PRICING 10 TAX INCLUSIVE PRICING 11 STATEMENT REPORT DD.STATREPRINT 12 DISPLAY OF ORDER NUMBER WHEN INVOICING 12

Release Notes – Version 10.1 ii

REQUIRED DATE IN ORDER ENTRY 12

PURCHASING 13

REPORT – PURCHASE ORDER ENQUIRY BY PRODUCT NUMBER 13 PURCHASE ORDERS ENTRY – IDENTIFY REQUISITIONER 13

ACCOUNTS PAYABLE 14

ACCOUNTS PAYABLE VOUCHER ENTRY 14 ACCOUNTS PAYABLE CHEQUE PRINT & DIRECT REMITTANCE PRINT GENERAL LEDGER ENTRIES 14 INVOICE APPROVAL 14 AP CHEQUE CANCELLATION GENERAL LEDGER ENTRIES 15 PREPAYMENTS 15 PREPAYMENTS REPORT DD.PPRECDETENQ 15 PREPAYMENT RELEASE MAINTENANCE DD.APPREPAYRELMAINT 15 AP JOURNALS 15 POSTINGS TO FUTURE PERIODS 15 FORCE PROJECT COST TYPES WHEN APPLICABLE 15 AP DISBURSEMENTS LIST (DETAIL) DD.APDISBDETL 15

ACCOUNTS RECEIVABLE 16

SPECIFICATION OF SOURCE BRANCH IN AR CASH RECEIPTING 16 REPORTS - CURRENCY OPTIONS WHEN REPORTING 16 AR ENQUIRY 16

STOCK TRANSFERS 17

TRANSFER MAINTENANCE HOT PICK OPTION DD.TFRMAINT 17 TRANSFER PICK SLIP REPRINTS 17

INVENTORY 18

CHECKING SERIAL NUMBERS ARE UNIQUE 18 REPORT - NATIONAL STOCK LIST DD.STOCKNATLIST 18 STOCK ENQUIRY 18 ROPROQ MAINTENANCE AUDIT 18 REPORT – STOCK WITH NO MOVEMENTS DD.STOCKNOMVMT 18 DISPLAY OF VENDOR PRODUCT CODES ON THE IRR2 REPORT 18 KIT ASSEMBLY 18

SERVICE MANAGEMENT 19

CREATION OF SERVICE CALLS FROM THE PM GENERATION PROCESS 19

Release Notes – Version 10.1 iii

CONSOLIDATED INVOICING OF SERVICE CALLS 19 REPAIR JOBS – FORCING SITE TO BE MANDATORY 19 REPAIR CLOSE – BILLING DETAIL 20 SERVICE CALL COST RECORDING DD.SMCHARGEMAINT 20 SERVICE CONTRACT – GST 20 SERVICE CALLS – GST 20 TECHNICIANS ON CALLS 21 CALL CLOSE DD.SMCALLCLOSE 21 CALL REOPEN DD.SMCALLREOPEN 21 CALL ENQUIRY DD.SMCALLENQUIRY 21 DISPLAY OF INTERIM CLOSED CALLS IN CALL ENQUIRY 21 CALL ENTRY/ CALL MAINTENANCE DD.SMCALLENTER/DD.SMCALLMAINT 21 DISPLAY OF INVOICE BILLING DETAIL IN CONTRACT ENQUIRY 21 CONTRACT ENQUIRY DD.SMCENQ 21 SERVICE REPORTS 21

MANUFACTURING 22

FIXED ASSETS 23

VALUATION REPORTS DD.FAVACLIST & DD.FATAX 23 FIXED ASSET DISPOSAL REPORT DD.FADISPLIST 23

PROJECT COSTING 24

PROJECT BILLING – GST 24

GENERAL 25

PURGE OF PRODUCTS IN THE PRODUCT HISTORY FILE 25 PASSWORD SECURITY CONTROL 25 BUILD OF ABN CROSS REFERENCE FILE 25

Release Notes – Version 10.1 iv

BASE FILES Area/Technician Cross Reference DD.AREATECHMAINT The area/technician maintenance process allows a technician to be specified for each area code. The file is used when service calls are generated from the PM generation process to default the technician onto the service call raised. Company Maintenance DD.COMAINT The maintenance process allows the default GST code (percentage) to be specified and the companies ABN#. GST Code Maintenance DD.GSTCODEMAINT The GST code maintenance process allows a file of GST codes and their percentages to be set up and maintained. Codes are put on products, misc. charge codes, service contracts etc to apply GST to sales made of the item. Company Defined General Ledger Interface Accounts. Accounts must be defined for • Unpaid procure receipts (Procure receipts have been separated from purchase order

receipts) • GST output tax (sales) • GST input tax (purchases) Branch Defined General Ledger Interface Accounts Accounts must be defined for • Consolidated invoice suspense (where service calls are consolidated onto one invoice

for billing purposes).

Release Notes – Version 10.1 Page 5

Branch Recharge Codes DD.RECHARGEMAINT The recharge maintenance process allows a branch recharge code file to be set up and maintained. The file is used in the branch recharge process DD.RECHARGE (see General Ledger notes). Day Types The day type file allows the day type to be flagged as either a workday or a non-workday. This detail is used in the process that creates service calls for preventative maintenance jobs to ensure the log date is a workday. Requisitioner Maintenance DD.REQUISITIONERMAINT The requisitioner maintenance process allows a file of requisitioners (purchase orders) to be set up and maintained. Each purchase order raised can have its requisitioner recorded. Branch Maintenance DD.BRANCHMAINT New attributes allow • The branch to be flagged as inactive. This stops the branch being used in sales order

entry etc. • Alternative headings for the branch to be specified (for commercial invoices etc). • Default form queues to be defined for the branch for the printing of stock transfer

pick slips if hot picked. This allows the pick slip to be printed on the appropriate printer rather than the printer that the user is assigned to.

Branch Deletion DD.BRANCHDEL Deleted branches are now moved to a branch history file in order that reports using the deleted branch find a branch name for display purposes.


OPERATIONAL MASTER FILES Change of Customers Branch Number DD.CNOBNOCHANGE The process DD.CNOBNOCHANGE allows a list of customers to have their branch number changed. Default Customers Purchase Order Number DD.CNOPOREFMAINT The DD.CNOPOREFMAINT process allows a default purchase order number to be defined for a customer. If defined, the purchase order reference defaults in the order entry process and can either be accepted or overridden. Product Maintenance Product maintenance, product entry and quick product entry allow a GST code to be specified to define the GST % for the product. Product Enquiry The product enquiry facility displays the GST code and percentage for the product. Miscellaneous Charge Maintenance Miscellaneous charge maintenance allows a GST code to be specified to define the GST% for the misc. charge code. Customer Maintenance The customer maintenance process allows a) The customers ABN# to be entered and maintained. An ABN# search facility

allows the customer to be accessed by his ABN#, b) The customers e-mail address to be entered c) Whether the customer has internet access to be defined


d) The customer’s primary web user number to be entered. The customers contact can be maintained from an option within the customer maintenance process. The minimum credit check limit and default limit can be set in the program parameters of DD.CUSMAINT. Customer Enquiry The customers ABN#, e-mail address etc are displayed for reference purposes. Vendor Maintenance The vendors ABN# and GST code (%) can be entered and maintained. The GST% is used to default the GST amount in the AP voucher entry process. Vendor Enquiry The vendors ABN# and GST code (%) are displayed for reference purposes. Product Notes DD.PRODNOTEMAINT Product notes can be defined and then displayed in the stock enquiry process using the (NOTE)s option. Stock Notes DD.SNMAINT Stock notes can be defined and then displayed in the stock enquiry process using the (NOTE)s option. Global Margin Maintenance DD.GLOBALMGM The global margin maintenance process allows akeys to be entered at any level. Global Price Maintenance DD.GLOBALPRICE The global price maintenance process allows akeys to be entered at any level.


GENERAL LEDGER Account Maintenance General Ledger accounts can be defined as either. (R)evenue or (E)xpense (profit and loss) (A)sset or (L)iability (balance sheet) These definitions are used in the CORVU reporting. General Ledger Reporting The general ledger trial balance DD.GLTB can be run from the screen or in batch mode. If run in batch mode the current A/R period is used instead of nominating a from and to period. The General Ledger trial balance report DD.GLTBLIST allows the GL trial balance to be printed with only the opening and closing balance of each account displayed. Branch Recharges The branch recharge facility allows a branch to charge another branch for costs incurred on their behalf i.e. for freight costs incurred. Recharge codes define recharge items (DD.RECHARGEMAINT). Each code is given a General Ledger recovery account and a General Ledger charge account to direct the General Ledger entries to the General Ledger when recharges are done. The recharge process DD.RECHARGE allows the recharges required to be entered. Details entered include the branches, who the recharge is to the attention of, the recharge code, quantity, price and comments. A financial journal is done to generate the entries to the general ledger. Each recharge is given a reference number for docket reprint purposes. A recharge docket is printed for each recharge (the print format must be defined in the control file DD.RECHARGEPRINT). Recharge dockets can be reprinted using the reprint process DD.RECHARGEREPRINT. The recharge purge process DD.RECHARGEPURGE purges the file DD.BRANCHRECHARGE.


SALES ORDERS Report - Customer Sales in Descending Order by Month DD.265 The customer sales report DD.265 shows sales by customer by month for the last 12 months. Report - Product Sales Analysis The product sales analysis report DD.345 shows product sales by product analysis key. Credit Checking Program parameters in the credit check process DD.CREDITCHECK allow the age and limit warning to be suppressed. Forcing Representatives to Belong to the Sales Branch The system can be set to force the representatives branch and the sales branch to be the same before an order can be entered (order entry to invoice and order entry to pick) by a program parameter in DD.ORDERENTRY. Pricing Pricing can be done either tax inclusive or tax exclusive. The program parameter in DD.PRICEBASIS determines how the system is to operate. Tax exclusive pricing implies that price files are held excluding tax. As orders are entered tax will be added to the order if appropriate. Tax inclusive pricing implies that price files are held inclusive of tax. Order values are shown as a tax inclusive figure unless the customer is flagged as being (E)xclusive in which case tax is stripped from the default price and shown separately. Tax Exclusive Pricing Prices are entered and held excluding tax and GST added to the order unless the order is exempt.


Customers must have their pricing basis defined as Null. Prices are displayed in order entry excluding tax with the order total options showing tax as an additional figure (unless the order is tax exempt). e.g.: Taxable Orders 1 unit @ $100.00 = $100.00 Order net = $ 100.00 Tax $ 10.00 Order gross = $110.00. Exempt Orders 1 Unit @ $100.00 = $100.00 Order net = $100.00 Tax $0.00 Order gross = $100.00 Tax Inclusive Pricing Prices are entered and held including tax if the order is taxable. For tax exempt orders, tax is stripped from the default price. If price files are held inclusive of tax then each customer must have their pricing basis defined (DD.CUSTMAINT - (I)nclusive or (E)xclusive). Prices are displayed in order entry either including tax or excluding tax based on the customer. (I)nclusive customers Taxable orders 1 unit @ $100.00 = $100.00 (incl.) order nett ______ tax ______ order gross $100.00 exempt orders 1 unit @ $90.91 = $90.91 order nett ______ tax ______ order gross $90.91 (E)xclusive customers Taxable orders 1 unit @ 90.91 (excl) order nett 90.91 tax 9.09 order gross $100.00 exempt orders 1 unit @ 90.91 = 90.91 (excl) order nett 90.91 tax____ order gross $90.91


Statement Report DD.STATREPRINT A selection criteria of AR type has been added to the generation screen. Display of Order Number when Invoicing A response from the operator can be made mandatory after the order number is displayed via a program parameter setting in DD.INVOICE. Required Date in Order Entry The required date can be made optional based on a program parameter setting in DD.ORDERENTRY.


PURCHASING Report – Purchase Order Enquiry by Product Number The purchase order enquiry by product (DD.PO101) lists outstanding purchase orders for a nominated product and displays sales order detail linked to each PO line. Purchase Orders Entry – Identify Requisitioner Purchase orders can have their requisitioner recorded for reference purposes. This can be seen in the purchase order maintenance process and the purchase order enquiry facility.


ACCOUNTS PAYABLE Accounts Payable Voucher Entry The AP voucher entry process allows the GST on the invoice to be entered immediately after the gross amount of the invoice is entered. The amount defaults based on the gross amount entered and the GST code (percentage) held on the vendor file but can be maintained. The nett amount of the voucher (gross value less GST) is carried through to the coding screen The GST amount is automatically coded to the GST input tax account as defined in the company General Ledger interface account file. Accounts Payable Cheque Print & Direct Remittance Print General Ledger Entries The GST portion of any settlement discounts taken is coded to the GST input tax account and the settlement discount reduced by the GST amount. The GST value is determined based on the GST amount for the voucher X settlement discount %. E.g. Voucher gross value $100.00 GST amount $ 3.00 Settlement discount 20%

DR Accounts Payable $100.00 CR Bank $ 80.00 CR Settlement discount $ 19.40 CR GST inputs tax (20% x $3.00) $ .60

Invoice Approval A program parameter can be set in DD.APENTRY to force each entry in APENTRY to have an operator code entered in the ‘OK’ed” field. This invoice approval can be seen in the APENTRYENQ facility.


AP Cheque Cancellation General Ledger Entries The GST portion of any settlement discounts reversed is coded to the GST input tax account and the settlement discount reduced by the GST amount. The GST value is determined based on the GST amount for the voucher x settlement discount %.

DR Bank $ 80.00 DR Settlement discount $ 19.40 DR GST inputs tax (20% x $3) .60 CR Accounts Payable $100.00

Prepayments Prepayments Report DD.PPRECDETENQ The prepayment report has been enhanced to show the prepayment id on the amounts to be released in addition to the detail. Prepayment Release Maintenance DD.APPREPAYRELMAINT The prepayment maintenance process allows the detail held in the prepayment file to be changed including the period the values are to be released. AP Journals Postings to Future Periods A program parameter has been added to optionally allow postings into a future period (default N). Force Project Cost Types When Applicable A program parameter has been added to force entry of the project cost type when applicable (default Y). AP Disbursements List (Detail) DD.APDISBDETL The report can show either the vendor reference date or the due date of each invoice. The detail required is defined when running the report.


ACCOUNTS RECEIVABLE Specification of Source Branch in AR Cash Receipting The branch that is the source of the transaction can be specified and then used for reference purposes. The facility is made available via a program parameter in DD.ARCASHREC. Reports - Currency Options when Reporting The accounts receivable reports can be run either in local (system) currency or in the currency defined on each customer’s file. The current exchange rate ((A)ccounts) is used to convert overseas currency transactions into local currency values unless the report is taken from the end of month files in which case the EOM exchange rate is used. (Note: EOM copies of the exchange rates must be done to hold the EOM values. The tasks DD.XRATEAP, DD.XRATERAR and DD.XRATEP must be included in the EOMCOPY control task list to create the EOM files DD.XRATEAPEOM, DD.XRATEAREOM and DD.XRATEPEOM). AR Enquiry The (PS)uedo order option allows the detail of pseudo orders held for the customer to be displayed. These orders come from service calls that have been closed and are yet to be billed using the consolidated invoice process.


STOCK TRANSFERS Transfer Maintenance Hot Pick Option DD.TFRMAINT A hot pick option has been added to the transfer maintenance process. Transfer Pick Slip Reprints A “printer or screen” option has been added to the process.


INVENTORY Checking Serial Numbers are Unique When a serialised product has it’s stock adjusted, a check is made to ensure that each serial number is only held on the system once if the trading quantity of the product is set to one. This check includes both the stock file and the ownership file. The check extends to stock takes as well as the normal stock entry/adjustment processes. Report - National Stock List DD.STOCKNATLIST This report prints the national stock situation by analysis key showing product, qty on hand and the unit cost.

Stock Enquiry Additional options available. a) (NOTE)s - This option allows both product notes and stock notes to be displayed.

Notes are set up using product notes maintenance (DD.PRODNOTEMAINT) and stock notes maintenance (DD.SNMAINT). The option displays if notes are held.

b) (SUP)ply detail - This displays the supply point for the product for the branch along with the vendor part # and price. The option displays if set to display in the program parameters.

c) (PR)oducts - This allows all products held in a branch to be displayed. The option displays if set to display in the program parameters.

ROPROQ Maintenance Audit An audit file is written of all changes made to the ROPROQ files. Writing to the file is dependant on the program parameter setting in DD.ROPROQMAINT and DD.XROPROQMAINT.

Report – Stock with no Movements DD.STOCKNOMVMT The stock with no movement report allows stock items held that have had no movements between a specified date range to be displayed. Display of Vendor Product Codes on the IRR2 Report Vendor product codes can be displayed instead of product codes on the IRR2 report based on a program parameter setting in DD:IRR2. Kit Assembly Generic products can optionally be assembled based on a program parameter setting in DD.KITASSEMBLY.


SERVICE MANAGEMENT Creation of Service Calls from the PM Generation Process Service calls can be raised automatically from the PM generation process. Program parameters in DD.PMGEN and DD.PMCALLCREATE determine which PM jobs are to have service calls created and the default settings on calls raised. The technician is determined for each call from the AREATECH file (see base files). Consolidated Invoicing of Service Calls Service calls referencing the same service contract can be invoiced on a consolidated basis rather than on a call by call basis. Whether a call has its invoice(s) printed immediately or not depends on the contract that the call lines reference and the customer being invoiced (charged). The contract must be flagged as consolidated invoicing for service calls The customer being charged must be the same as the contract customer. The consolidated invoice that is printed can be either in a detailed (call by call) format or a consolidated format (a one line invoice) for the billing period. How the invoice is to be formatted is defined by contract. Sales file updates and general ledger financial entries are done when the call is closed. The entry to Debtors is replaced by an entry to a consolidated invoice suspense account. The consolidated invoice suspense report DD.CISUSPENCEDET displays the detail of pseudo orders raised for calls that are closed that have yet to be invoiced. The consolidated invoice print process DD.CISUPDATE generates the invoice for all closed calls that have only had a pseudo order raised. The contract that calls are to be invoiced for is nominated along with invoice text. General ledger entries are generated to clear the consolidated invoice suspense account and debit Trade Debtors. The normal Debtors file updates are done to record the invoice raised. Repair Jobs – Forcing Site to be Mandatory Entry of the customer’s site can be made mandatory if the product is being returned to a customer via a program parameter setting in RPRENTRY, RPRMAINT and RPRCLOSE.


Repair Close – Billing Detail Repair jobs can be made tax exempt with the default coming from the customer. If tax is to apply to the invoice the GST rate must be entered. The default is from the company file. Service Call Cost Recording DD.SMCHARGEMAINT • The ability has been added to allow the description of General Ledger charges that are

recorded, to be altered. • A program parameter has been added to define if the unit cost of miscellaneous

change codes are to be displayed. Service Contract – GST Service contracts can hold a tax exemption reference on each line and hold the GST code (%) that is to apply to each line. The tax exemption reference defaults from the customer site (new reference) if held. Invoices that are generated from contract billing recognize either tax exemption for the order or the line and apply the GST where applicable from 1 July 2000. Service Calls – GST Service call charge lines can be flagged as GST exempt (DD.SMCHARGEMAINT & DD.SMCHGPARTS). Exemption reference default based on whether the customer being charged is the same as the call customer. If the customer is the same the default is taken from the exemption on the call header. If the customer differs the default is taken from the customer file of the customer being charged. GST is applied to invoice lines based on the items charged (i.e. from the product file, misc. charge file, procure file and company file – G/L codes). Note: Procure entry allows the GST code (5) to be defined for the procure.


Technicians on Calls Call Close DD.SMCALLCLOSE Options have been added (message line) to add or remove technicians from the call. The (RE)move option allows the first technician (as shown on the call close screen) to be removed. The second technician held is then displayed (as the first technician) and can like wise be removed and so on. The (A)dd option allows the additional technicians for the call to either be deleted or added to. Reference to the call is deleted in the technician file for all technicians assigned to the call although the call continues to hold the technicians that were assigned to the call.

Call Reopen DD.SMCALLREOPEN Technicians held on the call header files are reassigned automatically to the call. The technician file for each technician held is updated with the call reference. Call Enquiry DD.SMCALLENQUIRY An option has been added to display all technicians held on the call – (SH)ow technicians.

Display of Interim Closed Calls in Call Enquiry Call Entry/ Call Maintenance DD.SMCALLENTER/DD.SMCALLMAINT The next PM due date is displayed in call entry for calls that reference a contract line that holds a next PM due date.

Display of Invoice Billing Detail in Contract Enquiry Contract Enquiry DD.SMCENQ An option has been added to the contract enquiry process to view invoice billing detail – (BI)lling history. The option is available form the header screen display and displays detail for each invoice raised for the contract. Service Reports DD.SMC105 Customer list form contract file. DD.SMC106 Contract customer list DD.SMC117 List contract lines with no PM date


MANUFACTURING


FIXED ASSETS Valuation Reports DD.FAVACLIST & DD.FATAX The fixed asset valuation report facility includes a selection option to exclude additions and disposals greater than a specified period. The period specified must be in the current financial year. Fixed Asset Disposal Report DD.FADISPLIST The fixed asset disposal report process includes a selection to exclude disposals greater than a specified period.


PROJECT COSTING Project Billing – GST Projects are flagged in the billing process to be tax exempt or to have the GST code (5) that is to be charged defined. The exemption flag defaults from the customer file. Projects hold the GST code until the next billing.


GENERAL Purge of Products in the Product History File The process DD.DELPRODMAINTHIST allows products that are no longer required to be purged from the product history file. Password Security Control The Citadel log on includes a number of controls for security purposes. Users are each given a security level. This determines the security that is to apply to their password by reference to a password security level file. The security level file contains attributes that govern how each level is to operate. These attributes cover: Login retries Maximum age Grace Warn time Minimum age History items Expiry Maximum length Minimum alpha Minimum other Maximum repeats Build of ABN Cross Reference File The program DD.BUILDABNXREF allows the ABN# cross reference file to be built in order it can be used for search purposes.


BASE FILESArea/Technician Cross Reference DD.AREATECHMAINTCompany Maintenance DD.COMAINTGST Code Maintenance DD.GSTCODEMAINTCompany Defined General Ledger Interface Accounts.Branch Defined General Ledger Interface AccountsBranch Recharge Codes DD.RECHARGEMAINTDay TypesRequisitioner Maintenance DD.REQUISITIONERMAINTBranch Maintenance DD.BRANCHMAINTBranch Deletion DD.BRANCHDEL

OPERATIONAL MASTER FILESChange of Customers Branch NumberDD.CNOBNOCHANGEDefault Customers Purchase Order Number DD.CNOPOREFMAINTProduct MaintenanceProduct EnquiryMiscellaneous Charge MaintenanceCustomer MaintenanceCustomer EnquiryVendor MaintenanceVendor EnquiryProduct Notes DD.PRODNOTEMAINTStock Notes DD.SNMAINTGlobal Margin Maintenance DD.GLOBALMGMGlobal Price Maintenance DD.GLOBALPRICE

GENERAL LEDGERAccount MaintenanceGeneral Ledger ReportingBranch Recharges

SALES ORDERSReport - Customer Sales in Descending Order by Month DD.265Report - Product Sales AnalysisCredit CheckingForcing Representatives to Belong to the Sales BranchPricingTax Exclusive PricingTax Inclusive PricingStatement Report DD.STATREPRINTDisplay of Order Number when InvoicingRequired Date in Order Entry

PURCHASINGReport – Purchase Order Enquiry by Product NumberPurchase Orders Entry – Identify Requisitioner

ACCOUNTS PAYABLEAccounts Payable Voucher EntryAccounts Payable Cheque Print & Direct Remittance Print General Ledger EntriesInvoice ApprovalAP Cheque Cancellation General Ledger EntriesPrepaymentsPrepayments Report DD.PPRECDETENQPrepayment Release Maintenance DD.APPREPAYRELMAINT

AP JournalsPostings to Future PeriodsForce Project Cost Types When ApplicableAP Disbursements List (Detail) DD.APDISBDETL

ACCOUNTS RECEIVABLESpecification of Source Branch in AR Cash ReceiptingReports - Currency Options when ReportingAR Enquiry

STOCK TRANSFERSTransfer Maintenance Hot Pick Option DD.TFRMAINTTransfer Pick Slip Reprints

INVENTORYChecking Serial Numbers are UniqueReport - National Stock List DD.STOCKNATLISTStock EnquiryROPROQ Maintenance AuditReport – Stock with no Movements DD.STOCKNOMVMTDisplay of Vendor Product Codes on the IRR2 ReportKit Assembly

SERVICE MANAGEMENTCreation of Service Calls from the PM Generation ProcessConsolidated Invoicing of Service CallsRepair Jobs – Forcing Site to be MandatoryRepair Close – Billing DetailService Call Cost Recording DD.SMCHARGEMAINTService Contract – GSTService Calls – GSTTechnicians on CallsCall Close DD.SMCALLCLOSECall ReopenDD.SMCALLREOPENCall EnquiryDD.SMCALLENQUIRY

Display of Interim Closed Calls in Call EnquiryCall Entry/ Call MaintenanceDD.SMCALLENTER/DD.SMCALLMAINT

Display of Invoice Billing Detail in Contract EnquiryContract EnquiryDD.SMCENQ

Service Reports

MANUFACTURINGFIXED ASSETSValuation Reports DD.FAVACLIST & DD.FATAXFixed Asset Disposal Report DD.FADISPLIST

PROJECT COSTINGProject Billing – GST

GENERALPurge of Products in the Product History FilePassword Security ControlBuild of ABN Cross Reference File

Documents

CITADEL BUSINESS SYSTEM DOCUMENTATION · citadel business system documentation release notes 10.1 april 2, 2000 corrected 02/04/00 . base files 5 area/technician cross reference dd.areatechmaint