CITY COUNCIL AGENDA September 5, 2017 - · PDF file1122 • Fax( 405) 752-8855. ip. ffjffln. OKLAHOMA CITY CS DEPT. OKLAHOMA CITY, OK ... Work Order Nbr Description. Quantity. Unit

CITY COUNCIL AGENDA September 5, 2017

Michael McEachern, Mayor ~ Ward 4

Earline Smaistrla, Vice Mayor ~ At-Large

John Alberts, Council Member ~ Ward 2

Richard Russell, Council Member ~ Ward 1

Donna Yanda, Council Member ~ Ward 3

Jim Crosby, City Manager

Yukon City Council / Yukon Municipal Authority Work Session September 5, 2017 – 6:00 p.m.

Conference Room - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

1. Discussion of Capital Improvement Program, Bonds, and Concerts.

City Council - Municipal Authority Agendas

September 5, 2017 - 7:00 p.m.

Council Chambers - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to

attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at

354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting,

please call or notify City Hall, 500 West Main, by noon, September 1, 2017.

Invocation: Pastor Rex Arnold, St. John Nepomuk Catholic Church

Flag Salute:

Roll Call: Michael McEachern, Mayor

Earline Smaistrla, Vice Mayor

Richard Russell, Council Member

John Alberts, Council Member

Donna Yanda, Council Member

Presentations and Proclamations

Visitors

(Recess as Yukon City Council and Reconvene as Yukon Municipal Authority)

1A. YMA Consent Docket

This item is placed on the agenda so the Yukon Municipal Authority, by unanimous

consent, can designate those routine items they wish to be approved by one motion.

If an item does not meet with the approval of all Authority Members, that item will be

heard in regular order.

The City Manager recommends a motion to approve:

A) The minutes of the regular meeting of August 15, 2017

B) Payment of material claims in the amount of $38,957.62

ACTION___________________________________________________________________________

2A. Consider awarding the contract for the Solid Waste Landfill Disposal Services to

Oklahoma Environmental Management Authority (OEMA), to begin October 1,

2017, as recommended by the Public Works Director

ACTION___________________________________________________________________________

(Adjourn as YMA and Reconvene as Yukon City Council)

Council Agenda – September 5, 2017 Page 2

1. Consent Docket

This item is placed on the agenda so the City Council, by unanimous consent, can

designate those routine items they wish to be approved by one motion. If an item

does not meet with the approval of all Council Members, that item will be heard in

regular order.

The City Manager recommends a motion that will approve:



C) Renewal of the Water Management Agreement with TurnPro Aquatics, for pond

maintenance, through June 30, 2018, at a monthly fee of $779.00

D) Payment of $27,385.00 to SignalTek for replacement of a damaged traffic

signal cabinet, reimbursed by insurance

E) An Interlocal Agreement to join the Houston-Galveston Area Council (HGAC)

Purchasing Cooperative.

F) The renewal of the existing Parks and Recreation Department Operation/Lease

Agreement with Yukon Optimist Sports Club for use of the Community Center

Football Field from August 16, 2017 through November 30, 2017

G) Setting the date for the next regular Council meeting for September 19, 2017,

7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St.

ACTION___________________________________________________________________________

2. Reports of Boards, Commissions and City Officials

3. Consider authorizing the Expenditure of Funds, not to exceed $90,394.00, for the

annual renewal of the New World Systems Public Safety Software maintenance to

be paid to Tyler Technologies, Inc., as recommended by the Information

Technology Director

ACTION___________________________________________________________________________


annual renewal of the Incode Financial Software maintenance to be paid to Tyler

Technologies, Inc., as recommended by the Information Technology Director

ACTION___________________________________________________________________________

5. Consider approving the Collective Bargaining Agreement between the City of

Yukon and the International Association of Firefighters Local #2055 for the fiscal

years of 2017-2019

ACTION____________________________________________________________________________

Council Agenda – September 5, 2017 Page 3

6. Consider approving Resolution 2017-14, a resolution of the City of Yukon,

Oklahoma regarding approval and acceptance of the Codification of the

Municipal Ordinances for the City of Yukon, Oklahoma

ACTION___________________________________________________________________________

7. Consider approving a Conditional Use Permit to GameFace to allow a Board

Game Lounge in a C-3 Restricted Commercial District, located at 10 W. Main, Ste.

200 (Lot 1, Block 1 Carson Addition), as recommended by the Planning

Commission

ACTION___________________________________________________________________________

8. Consider approving a Preliminary Plat for Yukon Angle (Westmark Investors, LLC),

1010 Garth Brooks Blvd., with conditions, as recommended by the Planning

Commission

ACTION___________________________________________________________________________


parking lot expansion at Chisholm Trail Park to be paid to Brewer Construction

Oklahoma, LLC, as part of the 2017 Concrete and Asphalt Paving, Drainage, Water

and Sewer Project contract, as recommended by the Public Works Director

ACTION___________________________________________________________________________

10. New Business

11. Council Discussion

12. Adjournment

Yukon Municipal Authority Minutes

August 15, 2017

ROLL CALL: (Present) Michael McEachern, Chairman

Earline Smaistrla, Vice Chairman

Richard Russell, Trustee

Donna Yanda, Trustee

(Absent) John Alberts, Trustee









The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of August 1, 2017, was made by Trustee Russell and

seconded by Trustee Yanda.

The vote:

AYES: Russell, Yanda, McEachern, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

2A. Consider entering into a Memo of Understanding with the Oklahoma City Water

Utilities Trust and the City of Oklahoma City, to provide water and wastewater

service to the Frisco Ranch Development

The motion to enter into a Memo of Understanding with the Oklahoma City Water

Utilities Trust and the City of Oklahoma City, to provide water and wastewater service

to the Frisco Ranch Development, was made by Trustee Yanda and seconded by

Trustee Smaistrla.

Mr. Russell confirmed with Mr. Crosby that the City of Yukon would not incur any

expenses. Mr. Crosby confirmed.

The vote:

AYES: McEachern, Russell, Smaistrla, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider approving the specifications and authorizing the Purchasing Agent to

solicit proposals for advertising on the Frisco Road Water Tower

The motion to approve the specifications and authorizing the Purchasing Agent to

solicit proposals for advertising on the Frisco Road Water Tower was made by Trustee

Russell and seconded by Trustee Yanda.

The vote:

AYES: Yanda, Smaistrla, Russell, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

jbeal

Text Box

1AA

Municipal Authority Minutes – August 15, 2017 Page 2

4A. Consider approving a Letter of Engagement for legal services with McAfee &

Taft, for legal services related to defense and counterclaim proceedings

regarding Grayson Bottom

The motion to approve a Letter of Engagement for legal services with McAfee & Taft,

for legal services related to defense and counterclaim proceedings regarding

Grayson Bottom, was made by Trustee Smaistrla and seconded by Trustee Russell.

The vote:

AYES: Smaistrla, McEachern, Yanda, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED


EXHIBIT “A”

FORMOFPAYMENTREQUISITION

YUKONMUNICIPALAUTHORITYSALESTAXREVENUENOTE, TAXABLESERIES2017

SERIES2017CONSTRUCTIONFUND

FROM: TrusteesofTheYukonMunicipalAuthority

TO: BOKF, NA, asTrusteeBank

DATE: _________________ September5,2017

PursuanttotheprovisionstheSeries2017SupplementalNoteIndenturedatedasofJuly1, 2017, asitsupplementsandamendstheNoteIndenturedatedasofMarch1, 2015, aspreviouslysupplementedandamended, allbyandbetweentheYukonMunicipalAuthorityandBOKF, NA, asTrustee, youaredirectedtopayCreditorfromtheConstructionFundofsaidAuthorityasindicatedbelow, theamountsshownforthepurposessetforthinthisRequisition.

ProfessionalServiceIndustries,Inc. 82-2202-03-6CREDITOR TRUSTNO.

ITEM ITEMNO.

3,021.3607/25/2017YukonPublicWorksFacilityDATE PURPOSE AMOUNT

AUTHORIZATIONANDCERTIFICATEOFAUTHORIZEDREPRESENTATIVE

Withreferencetotheaboverequisition, theundersignedcertifies:

1. Theaboverequisitionisapproved.

2. Eachobligationthereinhasbeenproperlyincurredandisnowdueandunpaidandthatinsofarassuchobligationwasincurredforwork, materials, equipmentorsupplies, suchworkwasactuallyperformed, andsuchmaterials, equipmentorsupplieswereactuallyinstalledordeliveredtoorfortheProjectasevidencedbythecertificateofthesupervisingarchitectorengineerorotherappropriatecertification.

ExhibitA - Page1

jbeal

Text Box

1AB

3. ThatobligationsinthestatedamountshavebeenincurredbytheAuthorityandthateachitemisaproperchargeagainsttheYukonMunicipalAuthority’sConstructionFundandhasnotbeenpaid.

4. ThattherehasnotbeenfiledwithorservedupontheYukonMunicipalAuthoritynoticeofanylien, righttolien, orattachmentupon, orclaimaffectingtherighttoreceivepaymentof, anyofthemoniespayabletoanyofthepersons, firms, orcorporationsnamedinsuchrequisition, whichhasnotbeenreleasedorwillnotbereleasedsimultaneouslywiththepaymentofsuchobligation.

5. ThatsuchrequisitioncontainsnoitemrepresentingpaymentonaccountofanyretainedpercentageswhichtheYukonMunicipalAuthorityisatthedateofsuchcertificateentitledtoretain.

YUKONMUNICIPALAUTHORITY

By: ________________________________ Name: __________________________ MichaelMcEachernorEarlineSmaistrla

Title: __________________________ ChairmanorViceChairman

Attest: ________________________________ Secretary

APPROVALBYBOKF, NA, asTrustee

By: ______________________________ Name: ________________________ Title: ________________________

DateApproved: ___________________ September5,2017

DatePaid: ________________________

Submitintriplicate:

1toTrustee1toAuthority1toCity

ExhibitA - Page2

UIRD D4MN * SOUP

0.

August 9, 2017

Mr. Mitch Hort

Developmental Services Director

City of YukonP.O. Box 850500

Yukon, OK 73085

Re: Yukon Public Works Facility

Dear Mr. Hort:

Please find attached Professional Service Industries, Inc., Invoice No. 005165W, in an amount of3,021. 36 for which we recommend payment.

Should you have any questions, please contact me at 405-752- 1122.

ResveCtfully SubjWtted.

obbie Williams, P.E.

RW/kr

Attachment

File A208

i

3020 Northwest 1401" street • Oklahoma City, Oklahoma 73134 • Telephone( 405) P52- 1122 • Fax( 405) 752-8855

ipffjffln OKLAHOMA CITY CS DEPT

OKLAHOMA CITY, OK 73170o.rLu(/ on 405) 735-6 352

Ytltlng a Tes>ang

Professional Service Industries, Inc.v WALPsiu9a.c0rn

CITY OF YUKONTRIAD DESIGN GROUP PO BOX 8505003020 NW 149TH STREET YUKON ON 73085OKLAHOMA CITY OK 73134

i

913942 05461102 07/311 17 00516580 0001

Project YUKON PUBLIC WORKS FACILITY

Dabs I Work Order Nbr Description Quantity Unit Coat Amount

07111117 05461702-1 PROJECT SETUP FEE( EA) 2.00 137.25 274.50HOUR

07/11/ 17 05461702. 1 SAMPLE/CYL PICKUP( HR) 3.00 59.75 179.25

07111/ 17 05461702- 1 TRIP CHARGE( EA) 1. 00 29.00 29.00

07/11/ 17 05461702- 1 SO, M- D RELATION STD( EA) 3.00 198.00 594.00

07111/ 17 05461702. 1 SO, ATTERBERG LIMITS( EA) 3.00 4.50 253.50

07111117 05461702- 1 SO, SM WASH( EA) 3.00 58.00 174.00

07/11117 05461702- 1 TEST EVAL-REPORT REVIEW 1. 80 137.25 247.05

07114117 05461702.2 ENGINEERING TECH, SOIL( HR) 2.00 59.75 119.50

07114117 05461702.2 PROOFROLL INSPECTION( HR) 1. 00 72.75 72.75

07/14/ 17 0546170242 NUCLEAR DENSITY EQP( DAY) 1. 00 41. 00 41. 00

07/14/ 17 05461702-2 1 TRIP CHARGE( EA) 1. 001 29.001 29.00

In oice Total: Continued'

TERMS: NET 30 DAYS. A SERVICE CHARGE OF 1. 8% PER MONTH, WHICH IS AN ANNUAL PERCENTAQE RATE OF 18% WILL BE ADDED TO ALLPAST DUE ACCOUNTS. FOR QUESTIONS REGARDING THIS INVOICE, PLEASE CALL THE PHONE NUMBER ABOVE.

To assure proper credit to your account, please return with your check made payable to PSI.

Ph*" nm nr"' ftnc• Customer# Invoice# Project Number I Amount Endosedto

r 913942 00516580

t

Professional Service Industries, Inc.PO Box 74008418Chicago, IL 00874-8418

xk 6-

formation OKLAHOM 4 CITY CS DEPTs OKLAHOM 4 CITY, OK 73170

l On 405) 7354052

1 wbitimu * ConsuMV * To* Mlg Federal ID 37-M2090

Professional Service Industries, Inc.wwv pwma.com

CITY OF YUKONTRIAD DESIGN GROUP PO BOX 8505003020 NW 149TH STREET YUKON ON 73085OKLAHOMA CITY OK 73134

ProlictCIgft= r* Purchase Order jpyoiee a

913942 05461702 07131117 00518580 0002

Project: YUKON PUBLIC WORKS FACILITY

Date Work Order Nbr Dee Quantity Unit Coat Amount

07114117 05461702.2 TEST EVAL-REPORT REVIEW 0.60 137.25 82.35

07117117 054617023 ENGINEERING TECH. SOIL( HR) 2.00 59.75 119.50

07/17/ 17 05461702,3 PROOFROLL INSPECTION( HR) 1. 00 72.75 72.75

07/17/17 054617023 NUCLEAR DENSITY EQP( DAY) 1. 00 41. 00 41. 00

07117117 85461702-3 TRIP CHARGE( EA) 1. 00 29.00 29.00

07/17117 054617023 TEST EVAL-REPORT REVIEW 0.60 137.25 82.35

07/18/17 05461702-4 ENGINEERING TECH, SOIL( HR) 3.00 59.75 179.25

07118/17 05461702-4 NUCLEAR DENSITY EQP( DAY) 1. 00 41. 00 41. 00

07118/17 05481702 4 TRIP CHARGE( EA) 1. 00 29.00 29.00

07118/17 05461702-4 TEST EVAL-REPORT REVIEW 0.30 137.25 41. 18

07/19/17 05461702-5 ENGINEERING TECH, SOIL( HR) 3.00 59.75 179.25

Iniolce Total: Continued`

TERMS: NET 30 DAYS. A SERVICE CHARGE OF 1. 5% PER MONTH, WITCH IS AN ANNUAL PERCENTA43E RATE OF 18% WILL BE ADDED TO ALLPAST DUE ACCOUNTS. FOR QUESTIONS REGARDING THIS INVOICE, PLEASE CALL THE PHONE NU41SER ABOVE.

To assure proper credit to your account, please return with your check made payable to PSI.

Plan" me ate Customer 9 Invoice 0 Pr ect Number Amount EncloserW,

0051& 560 054

Professional Service Industries, Inc.PO Box 74008418Chicago, IL 50674-8418

MM & Information OKLAHOMA CITY CS DEPTPmff .7bBuild OnOKLAHOMA

0 54 52 OK 73170

Envjnse FbWng Federal ID 37-0962090

Professional Service!Industries, Inc.wMnll PSIUSa.00m

CITY OF YLIKONTRIAD DESIGN GROUP PO BOX 8506003020 NW 149TH STREET YUKON OK 73085OKLAHOMA CITY OK 73134

Invoice N _ I Pam

913942 05461702 071311- 7 00516580 0003

Project YUKON PUBLIC WORKS FACILITY

Date Work Order Nbr DescrWon Quentily Unit Cost Amount

07/19/17 054617025 ..NUCLEAR DENSITY EQP( DAY) 1. 00 41. 00 41. 00

07/19/17 05461702.5 TRIP CHARGE( EA) 1. 00 29.00 29.00

07119117 05461702-5 TEST EVAL-REPORT REVIEW 0.30 137.25 41. 18

Invoice Total: 3 021. 36

Balance Due: 3,021. 36

TERMS: NET 30 DAYS. A SERVICE CHARGE OF 1. 6% PER MONTH, WHICH IS AN ANNUAL PERCENTAGE RATE OF 18% WILL BE ADDED TO ALLPAST DUE ACCOUNTS. FOR QUESTIONS REGARDING THIS INVOICE, PLEASE CALL THE PHONE NUMBER ABOVE.

To assure proper credit to your aocouM; please return wkh your check made payabtb to PSI..

pl. m. r new= Customer a Invoice• Project Number Amount Enclosed

r 913942 00516580 0541

Professional Service Industtries, Inc.PO Box 74008418Chicago, IL 60674-8418

M

EXHIBIT" A"

FORM OF PAYMENT REQUISITION

YUKON MUNICIPAL AUTHORITY

SALES TAX REVENUE NOTE, TAXABLE SERIES 2017SERIES 2017 CONSTRUCTION FUND

FROM: Trustees of The Yukon Municipal Authority

TO: BOKF, NA, as Trustee Bank

DATE: September 5, 2017

Pursuant to the provisions the Series 2017 Supplemental Note Indenture dated as of July 1,2017, as it supplements and amends the Note Indenture dated as of March 1, 2015, as previously

supplemented and amended, all by and between the Yukon Municipal Authority and BOKF, NA, asTrustee, you are directed to pay Creditor from the Construction Fund of said Authority as indicatedbelow, the amounts shown for the purposes set forth in this Requisition.

Triad Design Group 82-2202-03-6

CREDITOR TRUST NO.

ITEM ITEM NO.

08/ 30/2017 1- 40 Frisco Road Interchange - Phase 2 25,912.02

DATE PURPOSE AMOUNT

AUTHORIZATION AND CERTIFICATE OF AUTHORIZED REPRESENTATIVE

With reference to the above requisition, the undersigned certifies:

1. The above requisition is approved.

2. Each obligation therein has been properly incurred and is now due and unpaid and thatinsofar as such obligation was incurred for work, materials, equipment or supplies, such

work was actually performed, and such materials, equipment or supplies were actuallyinstalled or delivered to or for the Project as evidenced by the certificate of the supervisingarchitect or engineer or other appropriate certification.

Exhibit A- Page 1

3. That bligations in the stated amounts have been incurred by the Authority and that eachitem is a proper charge against the Yukon Municipal Authority' s Construction Fund and hasnot been paid.

4. That there has not been filed with or served upon the Yukon Municipal Authority notice of

any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of,any of the monies payable to any of the persons, firms, or corporations named in suchrequisition, which has not been released or will not be released simultaneously with thepayment of such obligation.

5. That such requisition contains no item representing payment on account of any retainedpercentages which the Yukon Municipal Authority is at the date of such certificate entitledto retain.


By:Name: Michael McEachem or Earline Smaistr1a

Title: - Chairman or Vice Chairman

Attest:

Secretary

APPROVAL BY BOKF, NA, as Trustee

By:Name:

Title:

Date Approved: September 5, 2017

Date Paid:

Submit in triplicate:

I to Trustee

I to AuthorityI to City

Exhibit A- Page 2

TRIAD DISIG11 GROUP ARCHITECTS • ENGINEERS

NW 14e Street 405) 752-1122AO

Oklahoma City, Oklahoma 73134 FAX:( 405) 752-8855

City of Yukon Invoice number 10060

ATTN: Phillip Merry Date 08/30/2017

P.O. Box 850500

Yukon, OK 73085 Project E249.00 1- 40 Frisco Road Interchange-Phase 11

Engineering Services through August 25, 2017

Contract Percent Total Prior Current

Description Amount Complete Billed Billed Billed

Roadway Design 500,000.00 3.71 18,565.10 0.00 18,5135. 10

Bridge A 200,000.00 3.67 7,346.92 0.00 7,346.92

Permitting, Study,& Survey 100,000.00 0.00 0.00 0.00 0.00

Bridge Geolach 25,000.00 0.00 0.00 0.00 0.00

Roadway Geotech 15,000.00 0.00 0,00 0. 00 0.00

Traffic Control/Signals 75,000.00 0.00 0.00 0.00 0.00

Utility Coordination 50,000.00 0.00 0,00 0.00 0.00

Total 965,000.00 2.69 25,912.02 0.00 25,912.02

Invoice total 26,912.02

Aging SummaryInvoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120

10060 08/30/2017 25,912.02 25,912.02

Total 25,912.02 25,912.02 0.00 0.00 0.00 0.00

City of Yukon Invoice number I ONO Invoice daft OW3012017

Page 1

DESCRIPTION City of YukonP.O. Box 850500

Yukon, Oklahoma 73085

City of Yukon1- 40& Frisco Road Interchange

Phase 2

STATE OF OKLAHOMA

SS

COUNTY OF OKLAHOMA

The undersigned ( architect, contractor, supplier, or engineer) of lawful age,

being first duly sworn on oath, says that this invoice or claim is truth and correct.

Affiant further states that the (work, services, or materials) as shown by this

invoice or claim have been (completed, or supplied) in accordance with the

plans, specifications, orders, or requests furnished the afflant. Affiant further

states that( s)he has made no payment directly or indirectly to any elected

official, officer, or employee of the State of Oklahoma, any county or local

subdivision of the state, of money or a0y other, s of value to obtain payment.

A ite tractor, Engineer

Subscribed and sworn to before me this

4'' g

Arc) itec ti

30th day of August, 2017

Notary/Publi

Ic or Judge) # 15008074LPI

My Commission Expires: 9/ 1/ 2019

EXHIBIT" A"

FORM OF PAYMENT REQUISITION


SALES TAX REVENUE NOTE, TAXABLE SERIES 2017

SERIES 2017 CONSTRUCTION FUND

FROM: Trustees of The Yukon Municipal Authority

TO: BOKF, NA, as Trustee Bank

DATE: September 5, 2017

Pursuant to the provisions the Series 2017 Supplemental Note Indenture dated as of July 1,2017, as it supplements and amends the Note Indenture dated as of March 1, 2015, as previouslysupplemented and amended, all by and between the Yukon Municipal Authority and BOKF, NA, asTrustee, you are directed to pay Creditor from the Construction Fund of said Authority as indicatedbelow, the amounts shown for the purposes set forth in this Requisition.

Triad Design Group 82-2202-03-6

CREDITOR TRUST NO.

ITEM ITEM NO.

08/29/2017 1- 40 Frisco Road Interchange - Phase 1 10,024.24DATE PURPOSE AMOUNT

AUTHORIZATION AND CERTIFICATE OF AUTHORIZED REPRESENTATIVE

With reference to the above requisition, the undersigned certifies:

1. The above requisition is approved.

2. Each obligation therein has been properly incurred and is now due and unpaid and thatinsofar as such obligation was incurred for work, materials, equipment or supplies, such

work was actually performed, and such materials, equipment or supplies were actually

installed or delivered to or for the Project as evidenced by the certificate of the supervisingarchitect or engineer or other appropriate certification.

Exhibit A- Page 1

I

3. Tha obligations in the stated amounts have been incurred by the Authority and that eachitem is a proper charge against the Yukon Municipal Authority' s Construction Fund and hasnot been paid.

4. That there has not been filed with or served upon the Yukon Municipal Authority notice ofany lien, right to lien, or attachment upon, or claim affecting the right to receive payment of,any of the monies payable to any of the persons, firms, or corporations named in suchrequisition, which has not been released or will not be released simultaneously with thepayment of such obligation.

5. That such requisition contains no item representing payment on account of any retainedpercentages which the Yukon Municipal Authority is at the date of such certificate entitledto retain.


By:Name: Michael McEachern or Earline Smaistrla

Title: Chairman or Vice Chairman

Attest:

Secretary

APPROVAL BY BOKF, NA, as Trustee

By:Name:

Title:

Date Approved: September 5, 2017

Date Paid:

Submit in triplicate:

1 to Trustee

1 to Authority1 to City

Exhibit A- Page 2

TRIAD DISIGIN GROUP ARCHITECTS ' ENGINEERS

AJk3020 NW 14V Street 405) 752- 1122

AO

Oklahoma City, Oklahoma 73134 FAX:( 405) 752-8855

City of Yukon Invoice number 10057

ATTN: Phillip Merry Date 08/29/2017

P.O. Box 850500

Yukon, OK 73085 Project E248.00 140 Frisco Road Interchange-Phase 1

Engineering Services through August 25, 2017

Contract Percent Total Prior Current

Description Amount Complete Billed Billed Billed

Conceptual Plan& Feasibility Study 76,000.00 100.00 75,000. 00 75,000.00 0.00

Survey 75,000.00 100.00 75,000.00 76,000.00 0.00

Highway Capacity& Access Justification Study 100,000.00 28.69 28,685.00 18,660.76 10,024.24

Traffic Study 50,000.00 100.00 50,00.0.00 50,000.00 0.00

Environmental Study 125,000.00 98. 12 122,656.19 122,656. 19 0.00

Roadway Design 300,000.00 39.17 117,521. 22 117,521. 22 0.00

Hydraulics/Hydrology 25,000.00 5.00 1. 250.00 1, 250.00 0.00

Total 750,000.00 62.68 470,112.41 460,088. 17 10,024.24

Invoice total 10,024.24

Aging SummaryInvoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120

10057 08129/2017 10,024.24 10,024.24I

1 otal 10,024.24 10,024.24 0.00 0.00 0.00 0,00—

City of Yukon E Invoice number 10057 Invoice date 0812912017

Page 1

DESCRIPTION City of YukonP.O. Box 850500

Yukon, Oklahoma 73085

City of Yukon1- 40& Frisco Road Interchange

Phase 1

STATE OF OKLAHOMA

SS

COUNTY OF OKLAHOMA

The undersigned ( architect, contractor, supplier, or engineer) of lawful age,

being first 4 swom on oath, says that this invoice or claim is truth and correct.

Affiant further states that the (work, services, or materials) as shown by this

invoice or claim have been ( completed, or supplied) in accordance with the

plans, specifications, orders, or requests furnished the affiant. Affiant further

states that( s)he has made no payment directly or indirectly to any elected

official, officer, or employee of the State of Oklahoma, any county or local

subdivision of the state, of money or any other things f value to obtain payment.

Architect, ractor, Engineer

was

Subscribed and sworn to before me this

76008074

29th day of August, 2017 1P

of

Notary u li ( or l erk or Judge) 16008074

My Commission Expires: 09/ 01/ 19

DATE: August 23, 2017

FROM: Arnold Adams / Public Works Director

TO: Jim Crosby / City Manager

CC: Doug Shivers / City Clerk

Tammy DeSpain / Asst City Manager

RE: Agenda Item –Bid Proposal Recommendation

MEMORANDUM

Jim, I have reviewed the bid proposals for the landfill disposal. I recommend the

lowest bidder OEMA for a total savings of $28,500.00 per year to begin this October, 1,

2017.

jbeal

Text Box

2A

RFP – Solid Waste Landfill Disposal Services 08/16/2017 10:00 AM, Conference Room, Yukon City Hall, 500 W. Main, Yukon, OK 73099

RATE CATEGORIES OEMA Waste Connections Republic Services

Municipal Solid Waste

Construction and Demolition Waste





A. Disposal Municipal Solid Waste, Construction & Demolition Waste, per ton $15.50 $15.50 $16.95 per ton $16.95 per ton $18.95 $18.95

B. Sludge Waste disposal, Unit Price per ton $15.50 - $11.45 per ton $175 per haul N/A N/A

C. **Transfer Trailer Hauling – Hauls per Ton rate (Yukon Transfer to Landfill) $6.98 $153.56 / 22

ton minimum $16.95 per ton $175 per haul N/A N/A

D. Roll Off Hauling MSW Waste (Corporate limits: Yukon to Landfill) $185 + Disposal

$15.50/ton $16.95 per ton $175 per haul $250 $250

E. Roll Off Hauling Appliance Box recycle $185 No Disposal City keeps rebate $175 per haul $200 $200

F. Roll Off Hauling Metal Box recycle $185 No Disposal City keeps rebate $175 per haul $200 $200

G. Roll Off Hauling Chip Box – Landfill $100 No Disposal No disposal $175 per haul $200 $200

H. Hauling Recycle Roll Off Box $185 No Disposal City keeps rebate $175 per haul $200 $200

I. Hauling Glass recycle $185 No Disposal City keeps rebate $175 per haul $200 $200

i-

OKLAHOMA fNVIRONMfNTAL MANAGfMfNT AUTHORITY

Executive Summary

r SroYy

Oklahoma Environmental Management Authority was established in 1971 as a Title 60 PublicTrust. The purpose of OEMA is to plan, establish, maintain, and operate a solid waste disposal

system that will prevent pollution of the air, water and general environment. Canadian County,

Oklahoma is the beneficiary of the Trust.

Governance

OEMA policies are established by a Board of Trustees. Trustees are appointed by the governing

body of the seven municipalities in Canadian County and by the County Commissioners. TheBoard of Trustees are as follows:

Donnie Robinson, Chairman T.J. McCullough, Jr., Vice Chairman

City of Piedmont Town of Union City

Barbara Johnson, Secretary Mike Mendel, Treasurer

Town of Calumet Town of Okarche

David Anderson, Member Matt White, Member

Canadian County City of El Reno

Linda Hagan, Member Richard Russell, Member

City of Mustang City of Yukon

Vision

An innovative and technologically advanced waste solution leader providing full environmentalservices while protecting our natural resources for our greatest asset— our citizens.

Mission

Community Outreach —To address the waste disposal needs of the area and be

responsive to the needs of the citizens of our communities.

StaffDevelopment— To recruit, develop and retain the highest quality employees.

Business Operation— To discover, test and deploy new and advanced technologies;preserve and extend the life of the landfill; and maximize the use and reuse of our

resources.

Environmental Objectives

To protect human health and the environment from the potential hazards of waste

disposal

To conserve energy and natural resources.To reduce the amount of waste generated.

To ensure that wastes are managed in an environmentally sound manner.

To prevent future problems caused by irresponsible waste management.

To clean up releases of hazardous waste in a timely, flexible, and protective manner.

Benefits ofPartnering with OEMA

Proven Commitment to Canadian County

O; MA has been serving the citizens of Canadian County since 1971.

Members of our staff are actively involved in improving the quality of life for CanadianCounty residents. This involvement is not new, it is ongoing. Efforts include economic

development, emergency planning, environmental programs, water and wastewater issuesand storm remediation.

Experience

OI?MA management and staff have over 100 years of combined experience in solid waste

management.

Superior Service

Our most valuable assets are our employees. This group of loyal, trustworthy and

hardworking individuals are the reason OEMA is known for superior service.As quoted by Mr. Tony Rivera, past City Manager for the City of El Reno, " OEMA has

been an outstanding partner, not only in the things that they are required to do, but theyhave also gone above and beyond...."

Economic Impact

OFMA supports the county economy by purchasing from local vendors in all ofCanadian County Communities.

Providing stability of long term disposal options is beneficial to our children andgrandchildren.

OEMA funds are primarily held in financial institutions in Canadian County.

AND-

The City of Yukon has a voice on the Board of Trustees!

Yukon City Council Minutes

August 15, 2017

The Yukon City Council met in regular session on August 15, 2017 at 7:00 p.m. in the

Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma.

The invocation was given by Pastor Woody Burpo, Passion Church

The flag salute was given in unison.

ROLL CALL: (Present) Michael McEachern, Mayor

Earline Smaistrla, Vice Mayor

Richard Russell, Council Member

Donna Yanda, Council Member

(Absent) John Alberts, Council Member

OTHERS PRESENT:

Jim Crosby, City Manager Doug Shivers, City Clerk

Tammy DeSpain, Assistant City Manager Robbie Williams, Triad

Gary Cooper, IT Director Mitchell Hort, Dev. Services Director

Gary Miller, City Attorney Jenna Roberson, PIO

Arnold Adams, Public Works Director Officer Rushing, Police

Jason Beal, Deputy City Clerk Candy Schwartz, Court Clerk

Mayor McEachern pulled Item #9 from the agenda. Mr. Crosby stated it will be rebid

so all bids are comparable.

Presentations and Proclamations

None

Visitors

None









The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of August 1, 2017, was made by Trustee Russell and

seconded by Trustee Yanda.

The vote:

AYES: Russell, Yanda, McEachern, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

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City Council Minutes – August 15, 2017 Page 2

2A. Consider entering into a Memo of Understanding with the Oklahoma City Water





to the Frisco Ranch Development, was made by Trustee Yanda and seconded by

Trustee Smaistrla.

The vote:

AYES: McEachern, Russell, Smaistrla, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider approving the specifications and authorizing the Purchasing Agent to

solicit proposals for advertising on the Frisco Road Water Tower

The motion to approve the specifications and authorizing the Purchasing Agent to

solicit proposals for advertising on the Frisco Road Water Tower, was made by Trustee

Russell and seconded by Trustee Yanda.

The vote:

AYES: Yanda, Smaistrla, Russell, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

4A. Consider approving a Letter of Engagement for legal services with McAfee &

Taft, for legal services related to defense and counterclaim proceedings

regarding Grayson Bottom



Grayson Bottom, was made by Trustee Smaistrla and seconded by Trustee Russell.

The vote:

AYES: Smaistrla, McEachern, Yanda, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED


1. Consent Docket

This item is placed on the agenda so the City Council, by unanimous consent, can

designate those routine items they wish to be approved by one motion. If an item

does not meet with the approval of all Council Members, that item will be heard in

regular order.

The City Manager recommends a motion that will approve:



C) Designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade

D) The renewal of the Lease Agreement between the City of Yukon and the

Kathryn R. Wright Estate, for lease of the property at 334 Elm, at a cost of

$1,000.00 per month


E) The amendment to the Maintenance Agreement with SignalTek, Inc.,

including revised monthly rates

F) Setting the date for the next regular Council meeting for September 5, 2017,

7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St.

The motion to approve the Consent Docket, consisting of the minutes of the regular

meeting of August 1, 2017; payment of material claims in the amount of $575,164.18;

designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade; the renewal of the Lease

Agreement between the City of Yukon and the Kathryn R. Wright Estate, for lease of

the property at 334 Elm, at a cost of $1,000.00 per month; the amendment to the

Maintenance Agreement with SignalTek, Inc., including revised monthly rates; setting

the date for the next regular Council meeting for September 5, 2017, 7:00 p.m., in the

Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council

Member Yanda and seconded by Council Member Smaistrla.

The vote:

AYES: Russell, McEachern, Smaistrla, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

2. Reports of Boards, Commissions and City Officials – none

3. Consider entering into a Memo of Understanding with the Oklahoma City Water





to the Frisco Ranch Development, was made by Council Member Russell and

seconded by Council Member Smaistrla.

The vote:

AYES: McEachern, Yanda, Smaistrla, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

4. Consider granting Oklahoma Gas and Electric (OG&E) a permanent easement

for an additional 10 foot easement (east side of the Greenbelt between

Vandament Ave. and south of Red Bud Street) to replace and upgrade electrical

service to residents in Skyview 2nd Addition

The motion to grant Oklahoma Gas and Electric (OG&E) a permanent easement for

an additional 10 foot easement (east side of the Greenbelt between Vandament

Ave. and south of Red Bud Street) to replace and upgrade electrical service to

residents in Skyview 2nd Addition, was made by Council Member Smaistrla and

seconded by Council Member Yanda.

Mr. Hort stated this easement will increase the total easement to 25 foot in width, all

on the greenbelt side.

The vote:

AYES: Yanda, Russell, Smaistrla, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED


5. Consider accepting the Sanitary Sewer Line improvements and placing the

Maintenance Bond into effect to serve Legacy Lakes Phase II, as recommended

by the Development Services Director

The motion to accept the Sanitary Sewer Line improvements and placing the

Maintenance Bond into effect to serve Legacy Lakes Phase II, as recommended by

the Development Services Director, was made by Council Member Yanda and

seconded by Council Member Russell.

The vote:

AYES: Smaistrla, Yanda, McEachern, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

6. Consider accepting the Water Line improvements and placing the Maintenance

Bond into effect to serve Legacy Lakes Phase II, as recommended by the

Development Services Director

The motion to accept the Water Line improvements and placing the Maintenance

Bond into effect to serve Legacy Lakes Phase II, as recommended by the

Development Services Director, was made by Council Member Russell and seconded

by Council Member Smaistrla.

The vote:

AYES: McEachern, Smaistrla, Russell, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

7. Consider approving Ordinance 1347, an ordinance adopting and enacting a

new code for the City of Yukon, Oklahoma; providing for the repeal of certain

ordinances not included therein; providing a penalty for the violation thereof;

providing for the manner of amending such code; and providing when such

code and this ordinance shall become effective

The motion to approve Ordinance 1347, an ordinance adopting and enacting a new

code for the City of Yukon, Oklahoma; providing for the repeal of certain ordinances

not included therein; providing a penalty for the violation thereof; providing for the

manner of amending such code; and providing when such code and this ordinance

shall become effective, was made by Council Member Russell and seconded by

Council Member Yanda.

The vote:

AYES: Russell, Smaistrla, Yanda, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

7a. Consider approving the Emergency Clause of Ordinance No. 1347

The motion to approve the Emergency Clause of Ordinance No. 1347, was made by

Council Member Smaistrla and seconded by Council Member Yanda.

The vote:

AYES: Smaistrla, Russell, McEachern, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED


8. Consider approving Ordinance 1348, an ordinance which provides an

amendment to the Code of Ordinances of the City of Yukon, Oklahoma, by

amending certain sections as necessitated by 20 O.S. §1313.2 of the Oklahoma

Statutes; and declaring an emergency.

The motion to approve Ordinance 1348, an ordinance which provides an

amendment to the Code of Ordinances of the City of Yukon, Oklahoma, by

amending certain sections as necessitated by 20 O.S. §1313.2 of the Oklahoma

Statutes; and declaring an emergency, was made by Council Member Russell and

seconded by Council Member Yanda.

The vote:

AYES: Yanda, McEachern, Russell, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

8a. Consider approving the Emergency Clause of Ordinance No. 1348

The motion to approve the Emergency Clause of Ordinance No. 1348, was made by

Council Member Yanda and seconded by Council Member Smaistrla.

The vote:

AYES: McEachern, Russell, Yanda, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

9. Consider awarding the contract for the 2015 Hail Damage Bids to Scott Owens

Roofing in the amount of $48,009.54, as recommended by the Emergency

Manager/Insurance Coordinator

This item was pulled from the agenda.

10. Consider approving changes and an increase in Expenditures of Funds for the

Oklahoma Tourism and Recreation Department Phase II Trails Grant, from

$38,915.10 to $56,331.10, for the relocation plan of a sidewalk and approach at

Chisholm Trail Park

The motion to approve changes and an increase in Expenditures of Funds for the

Oklahoma Tourism and Recreation Department Phase II Trails Grant, from $38,915.10

to $56,331.10, for the relocation plan of a sidewalk and approach at Chisholm Trail

Park, was made by Council Member Smaistrla and seconded by Council Member

Yanda.

The vote:

AYES: Russell, McEachern, Yanda, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

11. Consider approving a Letter of Engagement for legal services with McAfee & Taft,


Grayson Bottom




Grayson Bottom, was made by Council Member Russell and seconded by Council

Member Yanda.

The vote:

AYES: McEachern, Smaistrla, Russell, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

12. New Business – No new business

13. Council Discussion

Council Member Yanda reminded drivers to be cautious in school zones.

Council Member Smaistrla had no comment.

Council Member Russell asked everyone to be aware of the kids and teachers

starting school.

Mayor McEachern gave a recap of upcoming events and thanked all those in

attendance or watching.

14. Adjournment

___________________________________

Michael, McEachern, Mayor

_______________________________

Doug Shivers, City Clerk

FUND #

01 General Fund Claims 292,768.79$

03 Sinking Fund 108,000.00

36 Sales Tax Claims 359,840.15

38 Hotel/Motel Tax Fund 7,334.65

46 Municipal Court 93,939.33

64 Special Revenue Fund 35,395.28

70 Water & Sewer Enterprise 9,122.47

71 Sanitation Enterprise 9,002.74

73 Storm Water Enterprise 336.21

74 Grant Fund 56,367.10

972,106.72$

Doug Shivers, City Clerk Michael McEachern, Mayor

this 5th day of September 2017 by the Yukon City Council.

RECAP OF CLAIMS

The above foregoing claims have been passed and approved

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9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 1FUND: 01 - General Fund

P.O.# VENDOR # NAME DESCRIPTION DATE INVOICE AMOUNT____________________________________________________________________________________________________________________________________

DEPARTMENT: 101 LEGISLATIVE18-70768 01-00101 City of Yukon (JPMC) ADM Memorial Flowers 8/2017 Yukon Flowe 135833 69.0018-71215 01-00102 City of Yukon (JPMC) FIN membership fee 8/2017 Sam's 08/14/17 45.0018-71219 01-00102 City of Yukon (JPMC) FIN bal due-study sess dinner 8/2017 Logan's 8/01/17 20.0018-71214 01-00110 City of Yukon (JPMC) REC study session dinner 8/2017 Logan's 8/15/17 124.7118-71211 01-01325 American Legion Rent-1010 W Main-SP17 9/2017 Sep 2017 1,000.0018-71210 01-05342 Canadian Cty Clerk filing-1312 Kingston 8/2017 R520550 13.00 filing-809 Kouba Dr 8/2017 R520551 13.00 filing-121-125 Oak 8/2017 R520552 13.00 filing-1313 Kingston 8/2017 R520553 13.00 filing-407 Yukon Ave 8/2017 R520554 13.00 filing-109 N 10th St 8/2017 R520555 13.00 filing-604 Annawood 8/2017 R520556 13.00 filing-511 Spruce 8/2017 R520557 13.00 filing-206 S 2nd 8/2017 R520558 13.0018-71231 01-05342 Canadian Cty Clerk filing fee-Ord #1342 8/2017 R520866 21.0018-71212 01-06815 Compassionate Hands, Inc. Monthly Contribution 9/2017 Sep 2017 1,000.0018-71217 01-07275 Crawford & Associates Prof Srvcs to 08/15/17 8/2017 10903 3,630.0018-71144 01-15440 Frontier Country Advertising-Travel Guide 8/2017 8139 8,300.0018-71218 01-25000 The Journal Record legal-Advertising on FRWT 8/2017 743409449 25.9118-71220 01-31400 McAfee & Taft Prof Srvcs-07/31/17 8/2017 518332 28,456.4318-71221 01-33871 National League of Cities 17-18 membership dues 7/2017 126536 1,861.0018-71232 01-46940 Sam's Club Direct- 16-17 annual admin fee 7/2017 CF160728-7636347 50.00 membership fees 7/2017 999999 07/26/16 255.0018-71233 01-46940 Sam's Club Direct- supplies 8/2017 08/23/17 777.8318-71213 01-59400 Kathryn Wright Rentals Rent-334 Elm-SEP2017 9/2017 Sep 2017 1,000.0018-71216 01-62000 Youth & Family Services, Monthly Contribution 9/2017 Sep 2017 1,250.0018-70710 01-62800 Yukon Progress Advertising-Rock/Route 8/2017 YP2352 756.0018-70921 01-62800 Yukon Progress Advertising-Wtr Rationing 7/2017 YP2064 756.0018-70998 01-62800 Yukon Progress Advertising RtheR 8/2017 YP2260A 56.0018-71229 01-62800 Yukon Progress legal ad-SinkingFundBudge 8/2017 YP2345 25.2018-71290 01-62800 Yukon Progress Advertising 8/2017 YP2427 1,000.0018-71230 01-62900 Yukon Review Inc. legal ad-Ord# 1347 8/2017 13458 23.30 legal ad-Ord# 1348 8/2017 13459 21.40 legal ad- ann.TIF report 8/2017 13461 84.4518-71314 01-62900 Yukon Review Inc. legal-PlanComm/SpanCove 8/2017 13481 75.50 legal-PlanComm/SpanCove 8/2017 13515 28.20 legal-BrdAdj/StorageOK 8/2017 13519 22.20

DEPARTMENT TOTAL: 50,851.13



DEPARTMENT: 102 ADMINSTRATION18-70534 01-00101 City of Yukon (JPMC) ADM Luncheon Meetings 8/2017 Jimmy's Egg 130 32.5118-71182 01-00101 City of Yukon (JPMC) ADM OML Conf Reg-JC/TD 8/2017 OML 9115510 565.00 OML Conf Reg-JC/TD 9/2017 OML 09/12/17 65.0018-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 14.4518-71179 01-90002 3CMA 3CMA Membership 8/2017 08/18/17 400.00


DEPARTMENT: 103 INSURANCE18-71223 01-37468 OK Municipal Assurance Worker's Comp 17-18 8/2017 Oct-Dec 2017 168,711.2518-71228 01-57600 Wesco, Inc. additions to property pkg 8/2017 214775 659.0018-71313 01-57600 Wesco, Inc. increase RR bathroom 8/2017 215095 99.00


DEPARTMENT: 104 FINANCE18-71227 01-00102 City of Yukon (JPMC) FIN notary renewal-D.Shivers 7/2017 Walker Co 07/13/17 77.5018-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 14.45

DEPARTMENT TOTAL: 91.95

DEPARTMENT: 106 FIRE DEPARTMENT18-70969 01-00105 City of Yukon (JPMC) FD Provence - meals 8/2017 Microtel 59490468 180.00 Provence - meals 8/2017 House of 08/04/17 19.88 Provence - meals 8/2017 McDonald's 226 12.43 Provence - meals 8/2017 Abendigo 08/05/17 35.79 Provence - meals 8/2017 McDonald 08/06/17 7.0918-70996 01-00105 City of Yukon (JPMC) FD calendar,pens, 8/2017 Staples 25791 24.9918-71095 01-00105 City of Yukon (JPMC) FD coffee 8/2017 Sam's Club 4923 211.5518-71109 01-00105 City of Yukon (JPMC) FD training two way radio 8/2017 Amazon 4035460 136.9918-70904 01-01485 Arrow EZ-IO needles 8/2017 95064492 3,309.8018-70995 01-04175 BoundTree Medical, LLC medical gloves 8/2017 82586800 424.9818-70572 01-1 Dave Nichols Extrication Tools Oil 8/2017 OE 17-055 35.0018-71068 01-30600 Lowe's Companies, Inc. ice maker for St 1 8/2017 95138 1,709.0518-70997 01-48410 Special Ops Uniforms, Inc class A's s/s & l/s 8/2017 266939 1,007.3918-71022 01-48410 Special Ops Uniforms, Inc Stephens - Dress Hat 8/2017 266940 89.9918-71183 01-48410 Special Ops Uniforms, Inc Chief Vogt & Chief Trumbl 8/2017 267421 80.0018-71097 01-57500 Weatherman Mechanical AC not cooling at St 1 7/2017 22205-16265 442.95




DEPARTMENT: 107 POLICE DEPARTMENT18-70843 01-00111 City of Yukon (JPMC) PD intoxilyzer mouthpieces 7/2017 CMI 8003623 54.6418-70851 01-00111 City of Yukon (JPMC) PD office supplies 7/2017 Staples 7180419071 88.20 office supplies 8/2017 Staples 7181870001 211.7218-70960 01-00111 City of Yukon (JPMC) PD light sensors 8/2017 Voss Ligh 30164740 179.9018-71026 01-00111 City of Yukon (JPMC) PD prisoner supplies 8/2017 Sam's Club 5319 410.5618-71028 01-00111 City of Yukon (JPMC) PD cleaner 8/2017 Sam's Club 5318 26.24 coffee and cups 8/2017 Sam's Club 5318 67.5018-71093 01-00111 City of Yukon (JPMC) PD working lunch 8/2017 Little Ca 08/11/17 44.9118-71155 01-00111 City of Yukon (JPMC) PD fuel-return ammo for CR 8/2017 Quiktrip 08/15/17 30.0018-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 22.2218-70926 01-90217 Black Hills Ammunition sniper ammunition 8/2017 233584 1,139.0018-70930 01-90700 GT Distributors, Inc duty ammo 8/2017 INV0627453 8,572.50


DEPARTMENT: 108 STREET DEPARTMENT18-70940 01-00180 City of Yukon (JPMC) PW harnesses for weedeaters 8/2017 Gilles Bros 19600 89.92 harnesses for weedeaters 8/2017 Gilles Bros 19600 10.0018-70971 01-00180 City of Yukon (JPMC) PW emulsion 8/2017 Vance Broth O83216 458.1518-71062 01-00180 City of Yukon (JPMC) PW bucket truck rental 8/2017 ETI 08/21/17 1,250.0018-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50839430 62.5618-71142 01-00180 City of Yukon (JPMC) PW transfer cable 8/2017 CTC 41259 72.0018-71154 01-00180 City of Yukon (JPMC) PW ship traffic counters 8/2017 Staples 85962 22.0918-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50840522 62.5618-71153 01-01352 Safety Pro Products 4XL safety vests 8/2017 3580 14.00 5XL safety vests 8/2017 3580 14.0018-71089 01-09525 Dolese Bros. Company concrete 8/2017 RM17045304 160.50 delivery fee 8/2017 RM17045304 40.0018-71255 01-47670 SignalTek, Inc. signal repairs 8/2017 13106 219.30 maint Aug 2017 8/2017 13106 775.00


DEPARTMENT: 109 MUNICIPAL COURT18-71067 01-00106 City of Yukon (JPMC) CRT Rolls of Stamps 8/2017 USPS 439 196.00 Cert.Mailing 7249-5659 8/2017 USPS 439 6.59 Cert.Mailing 7249-5642 8/2017 USPS 439 6.59




DEPARTMENT: 110 EMERGENCY MANAGEMENT18-71029 01-45760 Rose State College DRobinson training 8/2017 WCD-817011GS 199.00


DEPARTMENT: 111 TECHNOLOGY18-71197 01-00102 City of Yukon (JPMC) FIN phone srvc-Kimbell Pool 8/2017 Cox 08/17/17 Kimbe 31.9518-71200 01-00102 City of Yukon (JPMC) FIN Internet Phone & LD Srvc 8/2017 Cox 08/17/17 2,470.9618-71207 01-00102 City of Yukon (JPMC) FIN Copier Rental & Page Fees 8/2017 Superior Off 15359 684.3818-71057 01-00123 City of Yukon (JPMC) TECH Domain Name Renewal 8/2017 DOTGOV.GOV 2139288 400.00 Domain Name Renewal 8/2017 DOTGOV.GOV 2139285 400.0018-71058 01-00123 City of Yukon (JPMC) TECH Memory Card & Tape 8/2017 Amazon 2909851 22.99 Memory Card & Tape 8/2017 Amazon 2909851 28.9818-71070 01-00123 City of Yukon (JPMC) TECH Fuses 5A & 10A 8/2017 Amazon 0100239 19.5718-71072 01-00123 City of Yukon (JPMC) TECH Chair Mat 8/2017 Staples 26653 69.9918-71092 01-00123 City of Yukon (JPMC) TECH WiFi Network Adapter 8/2017 Staples 73564 29.9918-71121 01-00123 City of Yukon (JPMC) TECH Deep Freeze Renewal 8/2017 Faroni INUS0172190 116.4018-71163 01-00123 City of Yukon (JPMC) TECH Cellular Service 8/2017 Verizon 9790562973 4,749.5718-71166 01-00123 City of Yukon (JPMC) TECH Ipad Cellular Service 8/2017 Verizon 9790562976 334.68 Ipad Cellular Service 8/2017 Verizon 9790562977 304.6218-71167 01-00123 City of Yukon (JPMC) TECH Investigations Cell Phone 8/2017 Verizon 9790562978 226.4918-71170 01-00123 City of Yukon (JPMC) TECH Replacement Bridge 8/2017 newegg 1300562536 82.0618-71195 01-00123 City of Yukon (JPMC) TECH Square Credit Card Reader 8/2017 Staples 30346 49.9918-71122 01-03880 BlueCosmo SAT Phone Service 8/2017 BU01023222 127.5618-71171 01-22511 Ipswitch, Inc. WS_FTP Server Renewal 8/2017 IN604446 600.6018-71071 01-30600 Lowe's Companies, Inc. Extension Cords 8/2017 15901 20.8418-71196 01-51740 Tyler Technologies, Inc. Brazos to Court Interface 9/2017 030-10562 829.5818-71286 01-51740 Tyler Technologies, Inc. System Mgmt Services 9/2017 025-199871 578.8118-71100 01-92008 Tangent Computer Datacove Maint Renewal 8/2017 SI092577 1,122.69


DEPARTMENT: 112 DEVELOPMENT SERVICES18-70934 01-00107 City of Yukon (JPMC) DEV SRMeeting snacks-OUBCC 8/2017 Yukon Don 08/08/17 24.00 Meeting snacks-OUBCC 8/2017 Cookies 08/08/17 19.5918-71192 01-00107 City of Yukon (JPMC) DEV SRLarge Scissor & Ribbon 8/2017 Amazon 4188207 37.48 Large Scissor & Ribbon 8/2017 Amazon 1625065 29.0018-71193 01-00107 City of Yukon (JPMC) DEV SRContractor License Paper 8/2017 Staples 7181955447 50.9518-71194 01-12035 Express Services, Inc. Temp Worker Dev Serv 8/2017 19299962 426.6018-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 34.7118-70935 01-53430 United Printing Inc. Garage Sale Signs 8/2017 4356 1,570.0018-71075 01-53430 United Printing Inc. Inspection stickers 8/2017 4357 274.4018-71101 01-91529 Oklahoma Floodplain ManagerAnnual Membership 8/2017 1923 75.00




DEPARTMENT: 113 LIBRARY18-70593 01-00108 City of Yukon (JPMC) LIB Postage for Interlibrary 8/2017 USPS 369A 28.91 Postage for Interlibrary 8/2017 USPS 680A 82.2918-70812 01-00108 City of Yukon (JPMC) LIB Power Strip & Cord Cover 8/2017 Ace Hardwar 880507 9.5618-71079 01-00108 City of Yukon (JPMC) LIB Locally Purchased Materia 7/2017 Sam's Club 4289 112.2818-71262 01-00108 City of Yukon (JPMC) LIB Bulbs and Ballasts 8/2017 Locke Sup 32140573 196.7018-71264 01-00108 City of Yukon (JPMC) LIB Postage for ILL and Overd 8/2017 USPS 681A 78.4018-70586 01-04450 Brodart Adult Standing Order 8/2017 B5082460 14.47 Adult Standing Order 8/2017 B5082848 16.06 Adult Standing Order 8/2017 B5088426 15.51 Adult Standing Order 8/2017 B5088553 31.5418-70813 01-04450 Brodart Children's Materials 8/2017 B5082744 158.3618-71080 01-04450 Brodart Adult Fiction Materials 8/2017 B5086522 170.8018-70816 01-16230 Gale Group Inc Large Print Standing Orde 8/2017 60971592 121.56 Large Print Standing Orde 8/2017 60968844 27.19 Large Print Standing Orde 8/2017 60977883 74.22 Large Print Standing Orde 8/2017 60978557 46.48 Large Print Standing Orde 8/2017 61024477 13.5918-71265 01-16230 Gale Group Inc Large Print Standing Orde 8/2017 61007551 43.33 Large Print Standing Orde 8/2017 61052570 80.96 Large Print Standing Orde 8/2017 61069433 159.6718-71266 01-37469 OK Library Association Public Library Certificat 8/2017 08/25/17 Deeds 20.0018-70590 01-44395 Recorded Books, LLC Audio Book Standing Order 8/2017 75577962 103.50 Audio Book Standing Order 8/2017 75580218 74.9818-70591 01-44395 Recorded Books, LLC Eaudio Standing Order 8/2017 75580673 56.9018-71260 01-46405 SAGE Publications, Inc. Washington Iinformation D 8/2017 230734KI 246.4218-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 11.5718-71021 01-70945 Shawna Deeds Tuition Reimbursement 6/2017 Summer 2017 1,437.30


DEPARTMENT: 114 PROPERTY MAINTENANCE18-71222 01-00102 City of Yukon (JPMC) FIN Service-1794 HC Pkwy 8/2017 OG&E 08/18/17 29.6418-70962 01-00180 City of Yukon (JPMC) PW cleaning supplies 8/2017 Massco 2373475 1,732.3018-71053 01-00180 City of Yukon (JPMC) PW pump 8/2017 Grainge 9526165262 181.5118-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50839430 35.6518-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50840522 35.6518-71252 01-00180 City of Yukon (JPMC) PW fan blade-A/C at City Hal 8/2017 Trane 3042557 139.7218-71224 01-37601 OK Natural Gas Co transp.chg-1035 Indu 8/2017 08/14/17 114.0418-71225 01-37602 OK Natural Gas Co transp chg-501 Ash 8/2017 08/14/17 146.2118-71177 01-57500 Weatherman Mechanical condensor coil 8/2017 20514616446 835.00




DEPARTMENT: 115 HUMAN RESOURCES18-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 14.45


DEPARTMENT: 116 PARK ADMINISTRATION18-71066 01-00110 City of Yukon (JPMC) REC office supplies 8/2017 Staples 73455 41.3118-71139 01-00110 City of Yukon (JPMC) REC SWCS hot dog lunch 8/2017 Sam's Club 7022 378.7818-71279 01-00110 City of Yukon (JPMC) REC Pumpkins for programs 8/2017 A&B Wholesal 42959 575.0018-70983 01-07390 Crosslands A & A Rent-All Sporta potties 7/2017 23706AC-7 63.00 porta potties 7/2017 69004D-7 63.00 porta potties 7/2017 76803-3 50.93 porta potties 8/2017 11280AK-7 63.00 porta potties 8/2017 69004E-7 63.00 porta potties 8/2017 23706AD-7 63.0018-70944 01-08550 Demco, Inc. laminate for Lib 8/2017 6185334 93.9418-71065 01-30600 Lowe's Companies, Inc. Landscaping 8/2017 02297 16.00 Landscaping 8/2017 02460A 47.4018-71201 01-37900 OK Tax Commission craft fair tax permit 11/2017 11/04/17 50.0018-71235 01-41390 Production Essentials, Inc.labor day sound 8/2017 00018645 1,650.0018-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 11.8918-71003 01-62800 Yukon Progress ads for Spriit Sprint 8/2017 YP2353 189.0018-71133 01-90120 All About Bouncin Moonbounces-Spirit Sprint 8/2017 08/15/17 655.00


DEPARTMENT: 117 PARK MAINTENANCE18-70906 01-00180 City of Yukon (JPMC) PW misc items-Christmas disp 8/2017 Ace Hardwar 879913 78.2118-70964 01-00180 City of Yukon (JPMC) PW 50' hose w connector 8/2017 Midwest H 01243557 320.46 75' hose w connector 8/2017 Midwest H 01243557 223.9818-71011 01-00180 City of Yukon (JPMC) PW 1 1/2 parts, glue, 8/2017 Ace Hardwar 879899 32.2618-71019 01-00180 City of Yukon (JPMC) PW valve 8/2017 Central 392194-00 48.0418-71084 01-00180 City of Yukon (JPMC) PW welding gloves 8/2017 A Weldors 7075731 62.4818-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50839430 43.3218-71113 01-00180 City of Yukon (JPMC) PW pvc pipe-sprinkler repair 8/2017 Ace Hardwar 879926 6.4918-71150 01-00180 City of Yukon (JPMC) PW strike 3 (2.5 gal) 8/2017 Winfield 61887187 831.2518-71151 01-00180 City of Yukon (JPMC) PW hand dryers 8/2017 Global 111453420 458.0018-71152 01-00180 City of Yukon (JPMC) PW auto faucets 8/2017 Locke Sup 32245051 472.9218-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50840522 43.3218-71254 01-00180 City of Yukon (JPMC) PW pond maintenance 8/2017 TurnPro Aqua 11482 779.00




DEPARTMENT: 118 RECREATION FACILITIES18-70785 01-00110 City of Yukon (JPMC) REC ice cream social 8/2017 Wal-Mart 04384 39.76 ice cream social 8/2017 Party Galax 268124 31.93 ice cream social 8/2017 Wal-Mart 07862 146.5018-70788 01-00110 City of Yukon (JPMC) REC t-shirts 8/2017 Ski's Tee 08/11/17 78.00 t-shirts 8/2017 Ski's Tee 08/29/17 50.0018-70861 01-00110 City of Yukon (JPMC) REC sock hop floats 8/2017 Wal-Mart 00844 6.00 sock hop floats 8/2017 Wal-Mart 00278 49.0618-70947 01-00110 City of Yukon (JPMC) REC Bunco supplies-YCC 8/2017 Wal-Mart 03249 73.81 Bunco supplies-YCC 8/2017 Dollar Tr 08/14/17 24.0018-70959 01-00110 City of Yukon (JPMC) REC Geocaching supplies 8/2017 Wal-Mart 07982 42.1218-70986 01-00110 City of Yukon (JPMC) REC shut off valve 8/2017 Locke Sup 32180921 86.9618-71033 01-00110 City of Yukon (JPMC) REC DRC lunch food 8/2017 Wal-Mart 03154 22.0818-71063 01-00110 City of Yukon (JPMC) REC Musical instruments 8/2017 Amazon 5553832 92.8018-71132 01-00110 City of Yukon (JPMC) REC coffee supplies-YCC 8/2017 Sam's Club 3779 123.9018-71160 01-00110 City of Yukon (JPMC) REC pump for city pool 8/2017 Sump Pu SPD1524823 254.9918-71236 01-27300 K & W Pool Maintenance pools closing 8/2017 530009 925.00 pools closing 8/2017 530008 1,050.0018-70786 01-27395 Kidshine LLC- Mad Science special guest for camp 7/2017 132450 299.0018-71035 01-32660 Mobile Mini, Inc. mobile storage-flag footb 8/2017 9002693946 343.0518-71239 01-37770 OK State Dept of Health food service license DRC 10/2017 10/28/17 100.0018-70958 01-44625 Regional Food Bank food for DRC lunch 8/2017 AI278648-1 330.9818-70783 01-48825 Steve's Maintenance scrubber pads 8/2017 1541 40.0018-70984 01-53450 United Linen - Uniform Re linens rentals 6/2017 2039058 62.84 linens rentals 7/2017 2051390 64.55 linens rentals 8/2017 2053962 61.53 linens rentals 8/2017 2058830 59.25


DEPARTMENT: 121 FLEET MAINTENANCE18-70530 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 8/2017 Edwards Wir 107926 85.12 parts to repair vehicles 8/2017 Luber INV00162683 164.97 parts to repair vehicles 8/2017 Fire Line Eq 12461 127.20 parts to repair vehicles 8/2017 K&N Mobi TDC003762 207.7818-70531 01-00180 City of Yukon (JPMC) PW CNG fuel 8/2017 OnCue 114340 22.09 CNG fuel 8/2017 OnCue 101837 22.42 CNG fuel 8/2017 OnCue 091113 8.83 CNG fuel 8/2017 OnCue 080548 18.03 CNG fuel 8/2017 OnCue 101103 27.94 CNG fuel 8/2017 OnCue 114901 21.2718-70836 01-00180 City of Yukon (JPMC) PW rim/tire assembly-mower 7/2017 Luber INV00162587 440.80 freight 7/2017 Luber INV00162587 36.5018-70961 01-00180 City of Yukon (JPMC) PW credit bearing, seal 7/2017 O'Reilly 279201 11.04- parts to repair vehicles 8/2017 O'Reilly 282155 446.94 parts to repair vehicles 8/2017 O'Reilly 282790 17.19 parts to repair vehicles 8/2017 O'Reilly 283221 54.18 parts to repair vehicles 8/2017 O'Reilly 281783 48.58 parts to repair vehicles 8/2017 O'Reilly 284403 29.45



DEPARTMENT: 121 FLEET MAINTENANCE parts to repair vehicles 8/2017 O'Reilly 283420 26.00 parts to repair vehicles 8/2017 O'Reilly 284406 42.45 parts to repair vehicles 8/2017 O'Reilly 284865 135.56 parts to repair vehicles 8/2017 O'Reilly 284866 299.22 parts to repair vehicles 8/2017 O'Reilly 285062 67.99 parts to repair vehicles 8/2017 O'Reilly 285071 117.54 parts to repair vehicles 8/2017 O'Reilly 285169 9.99 credit on filters 8/2017 O'Reilly 281793 48.58-18-70975 01-00180 City of Yukon (JPMC) PW 2 cycle oil 8/2017 Gilles Bros 19680 356.4018-71008 01-00180 City of Yukon (JPMC) PW cylinder 8/2017 Gulf South E 28033 500.00 freight 8/2017 Gulf South E 28033 75.0018-71055 01-00180 City of Yukon (JPMC) PW weedeater string 8/2017 Ace Hardwar 879904 179.9418-71088 01-00180 City of Yukon (JPMC) PW red prokees 8/2017 Hoidale 1046204 292.50 estimated freight 8/2017 Hoidale 1046204 47.50 fuel stick 8/2017 Hoidale 1045799 31.8018-71098 01-00180 City of Yukon (JPMC) PW red oil rag rental 8/2017 Clean 50839430 17.21 uniform cleaning,ren 8/2017 Clean 50839430 20.4418-71104 01-00180 City of Yukon (JPMC) PW tires-Eng. 2 8/2017 T&W Tire 5873008 879.1218-71112 01-00180 City of Yukon (JPMC) PW fuel for rented bucket tk 8/2017 OnCue 074922 80.0018-71147 01-00180 City of Yukon (JPMC) PW parts to repair veh 8/2017 O'Reilly 285135 19.92 parts to repair veh 8/2017 O'Reilly 285147 53.76 parts to repair veh 8/2017 O'Reilly 286956 199.94 parts to repair veh 8/2017 O'Reilly 286959 47.4918-71148 01-00180 City of Yukon (JPMC) PW CNG fuel 8/2017 OnCue 104232 21.42 CNG fuel 8/2017 OnCue 134056 21.95 CNG fuel 8/2017 OnCue 111225 12.63 CNG fuel 8/2017 OnCue 124249 28.65 CNG fuel 8/2017 OnCue 142450 22.6518-71174 01-00180 City of Yukon (JPMC) PW 265/60r17 8/2017 T&W Tire 5877370 269.68 waste fee 8/2017 T&W Tire 5877370 5.0018-71176 01-00180 City of Yukon (JPMC) PW red oil rag rental 8/2017 Clean 50840522 27.63 uniform cleaning,ren 8/2017 Clean 50840522 20.4418-71253 01-00180 City of Yukon (JPMC) PW circuit board 8/2017 AMSCO 3174662 227.53 flame sensor kit 8/2017 AMSCO 3174662 29.1218-71172 01-30600 Lowe's Companies, Inc. foam fill 8/2017 02325A 48.3618-71143 01-39550 Paul Penley Oil Company, Inunleaded fuel 8/2017 39977 6,918.40 diesel fuel 8/2017 39977 1,255.45




DEPARTMENT: 122 ANIMAL CONTROL18-70924 01-00111 City of Yukon (JPMC) PD dog food 8/2017 Wal-Mart 08313 91.9218-71027 01-00111 City of Yukon (JPMC) PD cleaner bleach 8/2017 Sam's Club 5317 58.8618-70989 01-57776 West Yukon Animal Hospita vet services 8/2017 08/01/17 293.60


FUND TOTAL: 292,768.79

9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 10FUND: 36 - ST Capital Improvement


DEPARTMENT: 501 SALES TAX CAPITAL IMPROV18-71123 01-37200 OK Gas & Electric Taylor Park Lights,poles 8/2017 7374746 4,691.58



9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 11FUND: 38 - Hotel/Motel Tax Fund


DEPARTMENT: 501 HOTEL/MOTEL EXPENSES18-71178 01-00101 City of Yukon (JPMC) ADM Rock the Route Supplies 8/2017 Amazon 2459420 157.72 Rock the Route Supplies 8/2017 Wal-Mart 09695 24.96 Rock the Route Supplies 8/2017 Target 08/21/17 29.9718-71117 01-15440 Frontier Country Sponsorship 8/2017 8138 3,000.0018-71199 01-22175 ID Solutions Rock the Route T-shirts 8/2017 1226 1,762.0018-71119 01-57600 Wesco, Inc. Insurance-Rock/Route 8/2017 214791 975.0018-70948 01-62300 Yukon Comm Support Fdn Reimb Meal Buyouts-R/R 8/2017 08/31/17 400.0018-71306 01-62300 Yukon Comm Support Fdn Reimb-Patron Aints Band 8/2017 08/31/2017 200.0018-70998 01-62800 Yukon Progress Advertising RtheR 8/2017 YP2260 700.0018-71158 01-63050 Yukon Trophy & Awards, Inc.Rock the Route Banner 8/2017 817300 85.00



9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 12FUND: 64 - Special Revenue


DEPARTMENT: 123 SPECIAL EVENT REVENUE18-71118 01-00101 City of Yukon (JPMC) ADM invoice credit for FF wri 6/2017 Precision 06/07/17 4.14- credit from invoice 6/2017 Kurt S. A 06/14/17 100.00- Christmas in the Park 8/2017 Katheri 0361745-IN 300.00 Christmas in the Park 8/2017 Katheri 0361744-IN 240.00 Christmas in the Park 8/2017 Katheri 0361743-IN 510.39 Christmas in the Park 8/2017 Katheri 0361381-IN 2,700.69


DEPARTMENT: 128 PARK & EVENTS SPEC REVENU18-70612 01-00110 City of Yukon (JPMC) REC plaques for benches 8/2017 MTM 92519 545.7018-71136 01-00110 City of Yukon (JPMC) REC Sprit Sprint 8/2017 Crown Awa 33228395 276.94 Sprit Sprint 8/2017 Sam's Club 2300 140.2518-71272 01-00110 City of Yukon (JPMC) REC t-shirts for Spirit Run 8/2017 Ski's Tee 08/22/17 888.0018-71034 01-32660 Mobile Mini, Inc. mobile office-HrshoeTourn 8/2017 9002701251 497.6318-71129 01-62900 Yukon Review Inc. Ice cream social ad 8/2017 13438 228.00


DEPARTMENT: 142 INSURANCE/MISC REIMB18-71273 01-47670 SignalTek, Inc. signal controller repairs 8/2017 13083 27,385.00


DEPARTMENT: 144 LIBRARY STATE AID18-71274 01-11790 Mae Dean Erb Adult Fall Reading Progra 8/2017 08/28/17 316.00


DEPARTMENT: 146 LIBRARY SPECIAL REVENUE18-71259 01-1 Oghma Creative Media Books for Adult Fall Read 8/2017 OCM 0071 178.53


9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 13FUND: 64 - Special Revenue


DEPARTMENT: 167 POLICE DEPT SPECIAL REV18-70513 01-00111 City of Yukon (JPMC) PD Cochran expenses 8/2017 Hard Rock 1044867 432.48 Cochran expenses 8/2017 Toby Keith 380799 73.3818-70841 01-00111 City of Yukon (JPMC) PD lodging/meals-AONE Conf 7/2017 Hard Rock 26359 34.98 lodging/meals-AONE Conf 8/2017 Hard Rock 1044966 432.48 lodging/meals-AONE Conf 8/2017 La Mansion 119 23.9718-71030 01-1 PATC Smith training 8/2017 PATC 220598 295.00



9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 14FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 201 WATER DISTRIBUTION18-70531 01-00180 City of Yukon (JPMC) PW CNG fuel 8/2017 OnCue 092519 19.57 CNG fuel 8/2017 OnCue 132312 19.47 CNG fuel 8/2017 OnCue 142855 25.90 CNG fuel 8/2017 OnCue 131856 18.5718-71012 01-00180 City of Yukon (JPMC) PW 2" meter 8/2017 HD Supply H651088 540.00 2" flange kit 8/2017 HD Supply H651088 56.0018-71054 01-00180 City of Yukon (JPMC) PW valve box tops 8/2017 HD Supply H643735 280.0018-71086 01-00180 City of Yukon (JPMC) PW 16" valve box tp 8/2017 HD Supply H651107 320.00 valve box lids 8/2017 HD Supply H651107 125.0018-71087 01-00180 City of Yukon (JPMC) PW 2" meter 8/2017 HD Supply H651072 540.00 flange kit 8/2017 HD Supply H651072 56.0018-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50839430 33.3518-71145 01-00180 City of Yukon (JPMC) PW 2" meter 8/2017 HD Supply H680097 540.00 2" meter can 8/2017 HD Supply H680097 198.00 2" corp stop 8/2017 HD Supply H680097 215.00 2" ball valve 8/2017 HD Supply H680097 314.00 6x2 " tap 8/2017 HD Supply H680097 83.00 2" stick of copper 8/2017 HD Supply H680097 248.00 2"x6" brass nipple 8/2017 HD Supply H680097 28.0018-71147 01-00180 City of Yukon (JPMC) PW parts to repair veh 8/2017 O'Reilly 286851 101.2218-71148 01-00180 City of Yukon (JPMC) PW CNG fuel 8/2017 OnCue 083125 1.91 CNG fuel 8/2017 OnCue 082755 13.94 CNG fuel 8/2017 OnCue 132233 12.27 CNG fuel 8/2017 OnCue 104908 26.6018-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50840522 33.3518-71143 01-39550 Paul Penley Oil Company, Inunleaded fuel 8/2017 39977 363.18 diesel fuel 8/2017 39977 139.7518-71127 01-90316 CUES Maintenance Renewal 8/2017 489289 1,800.00


DEPARTMENT: 202 UTILITY BILLING18-71164 01-00123 City of Yukon (JPMC) TECH Meter Reader Cell Service 8/2017 Verizon 9790562974 137.9418-71077 01-00170 City of Yukon (JPMC) UB Post It Notes 8/2017 Staples 7181454602 8.49 Cash Register Rolls 8/2017 Staples 7181454602 141.97 Computer Labels 8/2017 Staples 7181454602 35.2218-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 8/2017 Clean 50839430 17.2018-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 8/2017 Clean 50840522 17.2018-71110 01-29320 Linebarger, Goggan, Blair &Collection Fees 8/2017 08/16/17 304.8418-71143 01-39550 Paul Penley Oil Company, Inunleaded fuel 8/2017 39977 299.3318-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 14.46


9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 15FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 203 TREATMENT AND SUPPLY18-71090 01-57420 Waste Connections of Oklaholandfill fees Jul 17 7/2017 23571 1,993.74



9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 16FUND: 71 - Sanitation Enterprise


DEPARTMENT: 301 SANITATION18-71165 01-00123 City of Yukon (JPMC) TECH San Svcs MiFi Service 8/2017 Verizon 9790562975 160.0418-71140 01-00171 City of Yukon (JPMC) SAN Office Supplies 8/2017 Staples 7181831479 132.66 3 Cases of Copy Paper 8/2017 Staples 7181831479 89.9718-71162 01-00171 City of Yukon (JPMC) SAN parts for dumpster repair 8/2017 Ace Hardwar 879951 53.1618-71205 01-00171 City of Yukon (JPMC) SAN Drill Bits 8/2017 Ace Hardwar 879989 51.9518-70530 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 8/2017 NAPA 4534-673314 259.9618-70961 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 8/2017 O'Reilly 282846 450.75 parts to repair vehicles 8/2017 O'Reilly 283043 67.0318-70972 01-00180 City of Yukon (JPMC) PW recaps 11r22.5 8/2017 Southern 47211390 1,335.18 waste fees 8/2017 Southern 47211390 75.0018-71010 01-00180 City of Yukon (JPMC) PW tire 8/2017 T&W Tire 5873580 522.2418-71091 01-00180 City of Yukon (JPMC) PW radiator-San truck 8/2017 Bruckner's 516160C 878.9018-71098 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50839430 53.8018-71176 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 8/2017 Clean 50840522 53.8018-71241 01-00180 City of Yukon (JPMC) PW 11r22.5 tire 8/2017 T&W Tire 5879855 255.38 315-80/22.5 tire 8/2017 T&W Tire 5879855 271.54 waste fees 8/2017 T&W Tire 5879855 7.0018-71143 01-39550 Paul Penley Oil Company, Inunleaded fuel 8/2017 39977 113.14 diesel fuel 8/2017 39977 3,271.7418-71059 01-45735 Roll-Offs USA Replacement Wheels 8/2017 0040475-IN 634.0018-71111 01-91527 OCT Equipment, LLC Cutting Edge for Backhoe 8/2017 K92645 265.50



9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 17FUND: 73 - Storm Water Enterprise


DEPARTMENT: 401 STORMWATER18-70978 01-06377 City of Oklahoma City Williams-301EPlttDr 7/2017 170717 79.00 Miller-732MarkleyLn 7/2017 170717 39.50 Thornton-1341ChmnHil 7/2017 170717 79.00 Hudson-4928CndrwdDr 7/2017 170717 39.50 Griggs-116Snowmass 7/2017 170717 39.5018-71143 01-39550 Paul Penley Oil Company, Inunleaded fuel 8/2017 39977 12.1518-71226 01-47660 Shred-it US JV LLC document destruction 8/2017 8122920402 47.56


FUND TOTAL: 336.21

9/01/2017 2:56 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 18FUND: 74 - Grant Fund


DEPARTMENT: 110 PARK GRANTS18-71074 01-00107 City of Yukon (JPMC) DEV SRLetters for RTP Grant 8/2017 Yukon Troph 817277 36.0018-71184 01-04477 Brewer Construction OklahomConcrete-Sidewalk 7/2017 2017-6 41,909.1018-71185 01-04477 Brewer Construction OklahomConcrete sidewalk 7/2017 2017-7 14,422.00



GRAND TOTAL: 415,018.82

9/ 01/ 17 1: 23 PM Journal Entry Register PAGE: 1

PACKET : 04457 August ' 17 Debt Service

APPROVED: NO

JE NO# : 012457 DESC: August ' 17 Debt Service POSTING DATE: 8/ 18/ 2017 REVERSING DATE:

ACCOUNT ACCOUNT NAME REFERENCE DESCRIPTION AMOUNT

88 100 Pooled Cash Account Misc 000000 August ' 17 Debt Service 355, 148. 57CR

36 5501- 608 Debt Service - ' 12 Revenue Misc 000000 August ' 17 Debt Service 60, 012. 38

36 5501- 610 Debt Service YMA 2013 Rev B Misc 000000 August ' 17 Debt Service 78, 351. 19

36 5501- 611 Debt Service 2015A Rev Bond Misc 000000 August ' 17 Debt Service 95, 906. 99

36 5501- 612 Debt Service 2015B Rev Bond Misc 000000 August ' 17 Debt Service 94, 691. 34

36 5501- 617 Debt Service- 2017 Rev Bond Misc 000000 August ' 17 Debt Service 26, 186. 67

88 202 Due To Other Funds Misc 000000 August ' 17 Debt Service 355, 148. 57

36 100 Claim on Cash Misc 000000 August ' 17 Debt Service 355, 148. 57CR

TOTAL CREDITS: $ 710, 297. 14CR

DEBITS: $ 710, 297. 14

9/ 01/ 17 1: 23 PM Journal Entry Register PAGE: 2

PACKET : 04457 August ' 17 Debt Service

APPROVED: NO

ACCOUNT TOTALS ***

ACCOUNT ACCOUNT NAME DEPARTMENT AMOUNT

36 100 Claim on Cash N/ A 355, 148. 57CR

36 5501- 608 Debt Service - ' 12 Revenue Bon SALES TAX CAPITAL IMPROV 60, 012. 38

36 5501- 610 Debt Service YMA 2013 Rev Bond SALES TAX CAPITAL IMPROV 78, 351. 19

36 5501- 611 Debt Service 2015A Rev Bond SALES TAX CAPITAL IMPROV 95, 906. 99

36 5501- 612 Debt Service 2015B Rev Bond SALES TAX CAPITAL IMPROV 94, 691. 34

36 5501- 617 Debt Service- 2017 Rev Bond SALES TAX CAPITAL IMPROV 26, 186. 67

88 100 Pooled Cash Account N/ A 355, 148. 57CR

88 202 Due To Other Funds N/ A 355, 148. 57

JOURNAL ENTRIES: 1

ENTRIES: 8

0/ B JOURNAL ENTRIES: 0

ERRORS: 0

WARNING: 0

TOTAL CREDITS: $ 710, 297. 14CR

DEBITS: $ 710, 297. 14

END OF REPORT **

8/ 11/ 2017 12: 54 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1

PACKET: 20838 EOM Court July ' 17VENDOR SET: 01 CITY OF YUKON

BANK: MunCt Municipal Court

CHECK CHECK CHECK CHECK

VENDOR I. D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT

06477 CLEET

I- EOM Court July ' 17 CLEET R 8/ 11/ 2017 3, 193. 36 004264 3, 193. 36

36350 OK Bureau of Narcotics

I- EOM Court July ' 17 OK Bureau of Narcotics R 8/ 11/ 2017 30. 00 004265 30. 00

38550 OSBI

I- EOM Court July ' 17 OSBI R 8/ 11/ 2017 3, 447. 44 004266 3, 447. 44

B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 3 0. 00 6, 670. 80 6, 670. 80

HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00

PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 3 0. 00 6, 670. 80 6, 670. 80


PACKET: 20838 EOM Court July ' 17VENDOR SET: 01 CITY OF YUKON

BANK: ALL

REGISTER GRAND TOTALS *

T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 3 0. 00 6, 670. 80 6, 670. 80


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 3 0. 00 6, 670. 80 6, 670. 80

POSTING PERIOD RECAP **

FUND PERIOD AMOUNT

46 8/ 2017 6, 670. 80CR

ALL 6, 670. 80CR

TOTAL ERRORS: 0 TOTAL WARNINGS: 0


PACKET: 20839 July ' 17 Tech FeeVENDOR SET: 01 CITY OF YUKON




06380 City of YukonI- July ' 17 Tech Fee City of Yukon R 8/ 11/ 2017 3, 060. 00 004267 3, 060. 00


REGULAR CHECKS: 1 0. 00 3, 060. 00 3, 060. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 3, 060. 00 3, 060. 00


PACKET: 20839 July ' 17 Tech FeeVENDOR SET: 01 CITY OF YUKON

BANK: ALL



REGULAR CHECKS: 1 0. 00 3, 060. 00 3, 060. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 3, 060. 00 3, 060. 00


FUND PERIOD AMOUNT

46 8/ 2017 3, 060. 00CR

ALL 3, 060. 00CR



PACKET: 20841 July ' 17 Police IncomeVENDOR SET: 01 CITY OF YUKON




06380 City of YukonI- July ' 17 PD Fees City of Yukon R 8/ 11/ 2017 1, 614. 00 004268 1, 614. 00


REGULAR CHECKS: 1 0. 00 1, 614. 00 1, 614. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 1, 614. 00 1, 614. 00


PACKET: 20841 July ' 17 Police IncomeVENDOR SET: 01 CITY OF YUKON

BANK: ALL

4



REGULAR CHECKS: 1 0. 00 1, 614. 00 1, 614. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 1, 614. 00 1, 614. 00


FUND PERIOD AMOUNT

46 8/ 2017 1, 614. 00CR

ALL 1, 614. 00CR



PACKET: 20842 July ' 17 Court FeesVENDOR SET: 01 CITY OF YUKON




06380 City of YukonI- July ' 17 Court Fee City of Yukon R 8/ 11/ 2017 81, 934. 53 004269 81, 934. 53


REGULAR CHECKS: 1 0. 00 81, 934. 53 81, 934. 53


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 81, 934. 53 81, 934. 53


PACKET: 20842 July ' 17 Court FeesVENDOR SET: 01 CITY OF YUKON

BANK: ALL



REGULAR CHECKS: 1 0. 00 81, 934. 53 81, 934. 53


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 81, 934. 53 81, 934. 53


FUND PERIOD AMOUNT

46 8/ 2017 81, 934. 53CR

ALL 81, 934. 53CR



PACKET: 20898 2015 GO Bond Interest

VENDOR SET: 01 CITY OF YUKON

BANK: SF Sinking Fund



02780 BOK Financial, NA

I- 9- 1- 17 GO Interest BOK Financial, NA H 8/ 21/ 2017 108, 000. 00 001004 108, 000. 00


REGULAR CHECKS: 0 0. 00 0. 00 0. 00

HANDWRITTEN CHECKS: 1 0. 00 108, 000. 00 108, 000. 00

PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 108, 000. 00 108, 000. 00


PACKET: 20898 2015 GO Bond Interest


BANK: ALL



REGULAR CHECKS: 0 0. 00 0. 00 0. 00

HANDWRITTEN CHECKS: 1 0. 00 108, 000. 00 108, 000. 00

PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 108, 000. 00 108, 000. 00


FUND PERIOD AMOUNT

03 8/ 2017 108, 000. 00CR

ALL 108, 000. 00CR



PACKET: 20907 Walter Stumph Judicial Re





1 Walter w Stumph Jr

I- S 452872E Walter W Stumph Jr : R 8/ 22/ 2017 260. 00 004270 260. 00


REGULAR CHECKS: 1 0. 00 260. 00 260. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 260. 00 260. 00


PACKET: 20907 Walter Stumph Judicial Re


BANK: ALL



REGULAR CHECKS: 1 0. 00 260. 00 260. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 260. 00 260. 00


FUND PERIOD AMOUNT

46 8/ 2017 260. 00CR

ALL 260. 00CR


8/ 23/ 2017 2: 56 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1PACKET: 20919 Irfaan Eswani Judicial Re





1 Irfaan Majeed Eswani

I- E 454702 Irfaan Majeed Eswani : R 8/ 23/ 2017 400. 00 004271 400. 00


REGULAR CHECKS: 1 0. 00 400. 00 400. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 400. 00 400. 00

8/ 23/ 2017 2: 56 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2PACKET: 20919 Irfaan Eswani Judicial ReVENDOR SET: 01 CITY OF YUKON

BANK: ALL



REGULAR CHECKS: 1 0. 00 400. 00 400. 00HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00

PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 400. 00 400. 00


FUND PERIOD AMOUNT

46 8/ 2017 400. 00CR

ALL 400. 00CR







RE: Agenda Item –Contract Renewal Turn Pro for 2017-2018

MEMORANDUM

Jim, attached is the contract renewal for Turn Pro, who treats and maintains our ponds

for the City, for the 2017-2018 fiscal year. There has been no increase in price. The

amount will still be $779 a month for all inspections, treatments if necessary, for control

and prevention of noxious aquatic weeds and algae-excluding Watermeal.

Upon your approval, I would respectfully request it be placed on the next available

agenda.

jbeal

Text Box

1C

Y bon'sBEST

OKLAHOMA


FROM: Jim Crosby, City Manager

TO: City Council

RE: Signal repair- NW l 0th & Yukon Parkway

On 03/ 26/ 17 the cabinet for the signal light at NW l 0th and Yukon Parkway washit by a vehicle and damaged. An insurance claim was made and we

received a check from State Farm for a total of $27,385.00.

The controller cabinet has been repaired and I recommend authorizing

payment to SignalTek in the amount of $27,385.00

P. O. Box 850500 Yukon, OK 73085 T: 405.354.1895 F: 405.350.7676 www.yukonok.gov

jbeal

Text Box

1D

4/21/2017

MR. ARNOLD ADAMS

YUKON, OKNW 10TH & YUKON PARKWAYREPLACEMENT CONTROLLER CABINET

PLEASE ACCEPT OUR QUOTATION FOR THE FOLLOWING ITEMS OF WORK ON THE ABOVE SUBJECT PROJECT:

ITEM UNITNO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT

TRAFFIC SIGNAL ITEMS1 CABINET ASSEMBLY 1.00 EA 9,435.00$ 9,435.00$ 2 ECONOLITE COBALT ATC CONTROLLER 1.00 EA 2,717.00$ 2,717.00$ 3 ITERIS VIDEO DETECTION PROCESSORS 2.00 EA 4,329.00$ 8,658.00$ 4 TOMAR 4140 OPTICAL SIGNAL PROCESSOR 1.00 EA 3,245.00$ 3,245.00$ 5 REPLACEMENT BATTERIES (TESCO BATTERY BACKUP SYS 6.00 EA 195.00$ 1,170.00$ 6 LABOR (SIGNAL TECHNICIAN) 16.00 HR 85.00$ 1,360.00$ 7 LABOR (APPRENTICE) 16.00 HR 50.00$ 800.00$

TOTAL THIS QUOTATION 27,385.00$

QUOTATION NOTES:

1 This quote includes all labor and material to replace the damaged controller cabinet at this intersection.2 Items 1 - 5 include material only. These extended prices reflect a 30% markup per the SignalTek Maintenance Agreement.3 Items 6 - 7 include the labor to replace the damaged controller cabinet. It will take one day in the shop to assemble and test

the new cabinet assembly, and one day in the field for installation.4 All work will be done in accordance with City of Yukon and ODOT specifications.5 All traffic control is included and will be done in accordance with MUTCD standards.6 This pricing reflects the terms of a SignalTek Maintenance Agreement.

I appreciate the opportunity to quote you on this project. Please do not hesitate to call if you have any questions.

Sincerely,

Assistant Operations ManagerSignalTek, Inc.

1502 W. 37th Place, Tulsa, OK 74107 13305 N. Santa Fe, OKC, OK 73114 783 W. Morris Ave., Springdale, AR 72764918) 583-4335 Fax (918) 582-6118 (405) 524-1341 Fax (405) 524-2386 (479) 419-9320 Fax (479) 419-9321

Incident: 2017-00006625

Incident Date/Time: 3/26/2017 1:37:00 AM Incident Type: Traffic Accident (Non-Injury)Location: Venue:

Phone Number: Source:Report Required: Priority:Prior Hazards: Status:LE Case Number: Nature of Call:

Unit/Personnel

Unit Personnel

530 2258-Patterson545 2276-Soliz

Person(s)

No. Role Name Address Phone Race Sex DOB

Reporting Party . (405)808-7824

1 Driver Henry, Lauren Michele 1136 KINGSWAY AVE (405)262-3253 White FemaleYUKON OK 73099

2 Driver Smith, Kristen Shawn 11101 COLECHESTER CT (405)513-3618 White FemaleYukon OK 73099

1 Property Owner City of Yukon 500 W MAIN ST (405)354-1896YUKON OK 73099

1 Vehicle Owner Smith, Aaron Shawn 11101 COLECHESTER CT (405)373-3394 White MaleYukon OK 73099

2 Vehicle Owner Henry, Angela Maria 1136 KINGSWAY AVE (405)350-1603 White FemaleYUKON OK 73099

Vehicle(s)

Role Type Year Make Model Color License State

Driver's Vehicle Automobile - Passenger

2013 Audi AA4 Black 644LZM OK

Driver's Vehicle Automobile - Passenger

2016 Mazda 616 Black 044PIE OK

Disposition(s)

Disposition Count

3 18 1

PropertyDate Code Type Make Model Description Tag No. Item No.

Non-Emer PhoneNoNo

2In Progress

S YUKON PKWY/ NW 10TH ST

Page: 1 of 1

ORI Number:Print Date/Time:Login ID:

Yukon Police DepartmentOK0090200

Incident Report

08/28/2017 12:18yukon\jpoage

Page: 1 of 5

2017-6625 Collision Report

OFFICIAL OKLAHOMA TRAFFIC COLLISION REPORT

Incident Report

Invesligation Completed

Investigation Made at Scene

eg1ot4

Revlsed

Fatality

mmm mffiHit and Run

YUKON POUCE DEPARTMENTl-^.--^-lzut/-oozJ ln:x*- lo zlm:'lo ol*r'lo o

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WARNING - STATE LAW Use of contents for commercial solicitation is unlawful

DPS: 01 92-01 REV 0107

Page: 2 of 5

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Page: 3 of 5

cas€N(,mb6f 2017-6625

E

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Lq sl

Llght

1 Daylight2 Oark-Not Lighted3 Oark-Lighted4 Dawn5 D\isk6 Dark-Unknown

Lighling7 Other9 unknown

1 Before the First WorkZone Warning Sign

2 Advance Warning Area3 Tfansition A€a

5 Termination Area

Uddenlde/Overdde

00 Not Applicable01 Go Ahead02 Tu.n Left03 Turn Right04 lvlake'U'Turn05 Stop06 Slow for Cause07 Start from Parustop08 Change Lanes09 Overtake10 Pa6s1't Back12 Remain Stopped13 Remain Pa*ed14 Enler/Merge in Tramc15 Negotiale a Curve16 Pa.k17 Other99 Unknown

0 Not Applicable1 No Underride or Ovenide2 Underdde, Compadment

Inlrusron3 Under de, No Compa(menilntuston4 Underride, Comparlment

lnlrusion lJnknown5 Override, Motor Vehicle in

Transport6 Ovenide, Olher lllolo.

Vehicle

01 From Stop Slgn02 From Yield Sign03 Private Drive04 County Road at

Through Highway05 From Signal Light06 From Alley07 To Pedestrian08 To Vehicle on Right09 To Vehicle in

Interseclion10 To Emergency

12 OtherFOLLOWED TOOCLOSELY

Unil1 Un 2

8O ALCOHOL-DUUDWI81 DRUG-DUI

MOVEMENT82 Failed to Signal

lil ]':

trt ilr]. --r s noi-corrsiori

49 Tires50 Suspension51 Headlights52 Tail Lights53 Stop Lightsg \Meel55 Exhaust System56 Wndshield Wpels57 Oiher Mechanical Delecls

62In Marked Zone63 On Hill/Curve64 At lntersection65 Wthout Sufiicienl Clearance66 OlherIMPROPER PARKING67 On Roadway68 \ /here Prohibiled69 OlherINATTENTION70 Dislracted by Passenger in

71 Other Dist6ction Inside

72 Oistraclion From Outside

73 OtherWRONG WAY74 On One Way75 On Exit Ramp76 On Enlrance Ramp77 OtherIMPROPER START FROM78 Pa*ed Position79 Olher

01 Clear02 Fog/Smog/Smoke

Unil2

fJ11

Trafticway

work€.! Prcsent ves !m lu"m*nl

Unsafe / UnlawfirlContributing Factols

03 Clotidy04 Rain

06 SleeVHail (FreezingRaln/Drizzle)

07 Severe Crosswind08 Elowjng Snow09 Blowing Sand, Soil,

Dirt'l0 other99 Unknown

Locallty

1 Residential2 Business3lndustrial4 School5 Not Blilt-up6 Mixed Use7 OtherI Unknown

Weather

oflnte13ection

Incld6nt Type

Unil l UnilzTraf{lc r --Control n ,i- :l

00 Nol Applicable01 Wenl Ahead02 Tumed Leit03 Tum€d Righi04 Enlered "U'Tlrn05 Slopped06 Slowed07 Started From Park/Stop08 Enlered Other Lane09 overtaking10 Passing11 Aacked12 Remained Stopped13 Remained Parked14 Entered/Merged15 Departed Rdwy-Right16 Deparled Rdwy-Left17 SweNed Righl18 Swerved Left19 Parked20 Other99 Unknown

00 No Control01 Slop Sign02 T.affic Signal03 Flashing Tramc Signal04 SchoolZone Signs05 Yield Sign

VEhicleRemovar t1l t1l

0 Not Applicable1 Towed Due to

Vehicle Damage2 Towed For Reasons

Olher Than Damage3 Remained at Scene4 Driven fiom Scene5 Unknown

59 No Passing Zone (lJnmarked60 ll,lalked Zone61 OtherIMPROPER OVERTAKINGWhat

V6hlcleDid

obcurod F ; lsy LY ul00 NotApplicable01 Trees02 Embankment03 Building04 Signs05 Pa ed Vehicles06 High Weeds07 Fences08 Shrubbery09 lce, Snow or Frost on

10 Smoke1'1 Fog12 Dust13 Rain14 Sun15 Other99 Unknown

VVarning Sign08 Raihoad Cross Bucks09 Railroad Gates10 Railroad Signal11 No Passing Zone12 Person (including flagger,

law enforcement, crossing9uard, etc.)

13 Abnormal Control14 Olher99 Unknown

I 06 Vtarning Sign07 Raihoad Advance

lJnit 1 Unit2Surface f l

condltlonsl0 1 ]

01 Ory02 wet03 lce/Frost04 Snow05 Mud, Dirt, Gravel06 Slush

01

07 Water (standing, moving)08 Sand09 oil10 Other99lJnknown

Unn 1 Unrl2Vehlcle

-

.-c;ilil;F 1F 1

13 Human Element'14 Traffic Condition15 Wealher ConditionUNSAFE SPEED16 Driver'sAbility (Aged)17 Inexpe enced Driver -

Young18 Exceeding Legal Limit19 For Traffic Conditions20 For Type of Roadway

(Gravel, Dirt, etc.)21 For lce or Snow on

22 Raan or Wbi Roadway23 Wnd24 Other Weather

Conditions25 Vehicle Condition26 View Obslruction27 On CuNe/Turn28 lmpediflg Traffic29 OtherIMPROPER TURN30 From \ryrong Lane31 From Oirecl Cou6e32 Right33 Left34 Turn AbouUL,-Turn35 To Enter Privale Orive36 In Frcnt of Oncoming

Tlaffic37 Other

0 Not an Intersection2 Y-lnlersection3 T-lntersection

Intetsection5 Five-Poant or More

i 6Inlerseclion asI Part of Interchange,r lranlc Ulrcle

, I Roundabout

Vlslbllfty unil 1 unil2

00 Not an Incident51 Pdvate Prcperty52 Deliberate lntent53 Medical Condition54 Legal Intervention

57 Drowning58 Olher

Flrst HarmfulEvent

TRAFFIC LANEFAILEO TO STOP40 For Stop Sign41 For Traffic Signal42 For School Bus43 For Railrcad Gates/

Signal44 For OfficerFlagman45 Al SidewalUstopline46 OtherUNSAFE VEHICLE

I UNSAFELY, 39 STOPPED IN

49 Sleering

13 Wpe6 iS Other14 Power Train 99 Unknown

Unit 1

Special f lFunction 0 0

of Vehicle !00 38 CHANGED LANES

83 Disregarded warning Signal84lmproper Use of Lane85 lmproper Backing86 Apparently Sleepy87 Failed to SecLrre Load88 Other/UnknownUNKN./NO lITIPROPER ACT89 Deer in Roadway90 Animalin Roadway91 Domeslic Animal in Rdwy92 Avoiding OtherVehicle93 Avolding Pedestrian94 ObjecuDeb s in Roadway95 Defect in Roadway96 Abnormal Traffic Control97 lmproper Bicf clist Action98 NO IMPROPER ACNON BY

DRIVER99 PEDESTRIAN ACTION

0l On Roadway02 Shoulder03 Median04 Roadside05 Gore06 Separator07 Pa*ing Lane/zone08 Off Roadway,

Localion lJnknown09 Outside Right-of

10 Other99 Unknown

12 Public Owned Vehicle

99 Unknown

13 Highway Equipment14 Specjal Mobilized M15 Other Unit 1 Unit2Point of First

Contact onVohicle

Most Damaged

3 Top4 Undercarriage 99 Unknown

OFFICIAL OKLAHOMA TRAFFIC COLLISION REPORT Pg3 61 4

wa3 the collislon In or n..r. cons!ruction, mht n.nco .. llility wq* Ves azon6? (iay8, complele ihis s..tlon)

* XLocation ol the Wdk Zono

Type ofWork Zone

1 Lane Closure2 Lane Shifuorossover3 Work on Shoulder or Median4 Intemitlent or Moving Work9 Unknown

Jt10 Not Applicable1 One Way2 Two-Way - Nol Divided3 Two-Way - Divided4 Tweway - Divided -

Positive Median Barier5 Turn Lane6 Ramp / Loop7 Driveway8 Alley / Parking Lot

00 Not Applicable01 Apparently No.mal02 Brakes03 Headlights04 Steering05 Tail Lights06 Brake Lights07 Tires/Wheels08 Suspension09 Signallights

11 TruckCoupling/TraalerH itch/Safety Chains

12 Mirrors

00 Not Applicrble01 School Bus02 Transit Bus03 Inlercity Bus04 Charter Bus05 Olher Bus06 [,,titirary07 OHP08 Other Police09 Other Law Enforcement10 Ambulancell Fire Truck

EEtrI E I t_IWhat Unil l Unit2 Unit2

'llt:l

vetrtcte ] r.r p las Golngl v ul

Road Character

Grade Unil l Unil21 Level t2 Hillcrest I i3 Uphill4 Oownhill5 sag (bottom)

RoadAllgnment1 Straiqht2 Curue - Left3 CuNe - Right

Driver Unil l Unit2

oistr.ct.d -JBy l:ti

0 Nol Applicable/None1 Electronic Communication

Devices2 Other Eleclronic Device3 Other lnside Vehicle4 other outside vehicle9 Unknown

2 isphatt Emergency unit 1 unil2a a,l."r Vohlcle --l T:-li oiiver vohrcre ;--l fJ4 D,n Re3pondins to

L u l LY I

b Brick an Emergency6 other 0 N/A 2 No

7 tJnknown ,'1 Yes g Unknown

0192

Page: 4 of 5

2017-6625

@

COILISION EVENTS

EEEo^4 4

*r llRa,[oad Crcssinq Numb€r

Lo1unit fiErEEnr ScddE{.ni Inird EsdEE EZ

Mon Har urErclt tFlld"..r','lI Ev.m ror rh. I

l? 4l I Eirrn II Colll.lon I

|^ - llllJ n I

? 4 l'-Jl

56 Pavement DrotrOff57 Datch58 Embankment59 Tree (Strandino)60 Dvrdiho StiD-61 Retain'-no Wall62 BridqeAlutmentbJ tsnoge Pr€r or Suppon64 Bridoe Rail

66 Brid6€ Curb67 Brid6e Super Structue (Beams)68 Bridoe Overhead Structure69 Dehieator70 lrailbox71 Other Fixed Obiect72 OlherHiohwaySlructure73 Ground -99 lJnknown

E=]t :l

37 WbrkZone/MainienanceEquipmenl38 Other Non-Fixed Object

FIXED OBJECT:40 garrier (Cable)41 Barder (Concrete)42 Bar er (Other)

45 Trafiic Sional Suoooft

47 Utility Pofe/LEliiSupport48 OtherPosuPole/Support49 Guardrail/GuardrailFace

51 Culvert52 Curb53 lsland54 Sand Barrels55 lmpact Atlenuator/ crashCushion

@tr4@ @ @00't011121314't5

16'17181920

Not Applicable 21 Fell/Jumped From l otorvehicleOverlurn/Rollover 22 Thrcwn Or Fallino ObEctFrrc/ExDlosion 23 Other Non-Collisionlmmersion PERSOII. MOTORVEHICLE. OR NON.Jackknife FIXED OBJECT:Caroo/EqurDmenl 30 Pedestdan PedalEqui-pmeirl Fa ure (8lown Tire, B.ake 31 CvcleFarlure. etc.) 32 Railwav Vehicle {trarn. enqrnerSeparation 6f uni$ 33 Animat'Departed Road Rioht 34 Molor Vehrcle in TransporlDepaned Road Left 35 Parked MotorCross luedian/Centerline 36 Vehicle Struck bv Fallino. Shifrino Caroo orDownhrll Runaway Anythrng Set In l.,lotion 6y lrotorvehicle

UNTT 1 AND UNTT 2 WERE BOTH TMVEUNG SOUTH ON S, YUKON PARKWAY, UNIT 2 WAS TRAVEUNG IN THE OUTSIDE

IANE ANNCIPATING A RIGHT TURN ONTO NW 1OTH STREET, UNIT T WAS TMVEUNG IN THE INSIDE LANE AND

ANTICIPATED ON CHANGING LANES TO MAKE A RIGHTTURN ONTO NW 1OTH STREET, UNIT 1 FAILED TO YIELD TO UNIT

2 WHILE CHANING LANES, UNIT 1 COLLIDED INTO THE FRONT LEFT SIDE OF UNIT 2. UNIT 1 CONTINUED TMVELING

SOUTH THROUGH THE INTERSECTION DEPARTED THE ROADWAY OVER THE CURB STRIK]NG THE TMFFIC CONTROL BOX

rHEN COMING TO REST,

This report is based on the officer's investigation of this collision. This report may contain the opinion of the officer.

| ||]||t ilfl lllll llll]ll llll DPS: 0192-04 REV 0107

Page: 5 of 5

Y bon'sBEST

OKLAHOMA


FROM: Jim Crosby, City Manager

TO: City Council

RE: HGAC Interlocal Agreement

Per State Statute 74- 1004 passed in 2015, local governments may takeadvantage of Purchasing Cooperatives with any other public agency inOklahoma and other states. With this in mind, I have placed for your approval

an Interlocal Agreement with the Houston- Galveston Area Council ( HGAC.)

With this agreement we are able to get the best prices on a number of items for

the city. This Purchasing Cooperative will primarily be utilized by the Fire andPolice Departments, though other departments are free to use it. There is no

cost associated with joining the cooperative.

Products offered through HGAC have been subjected to either the competitive

bid or competitive proposal process. This allows the City to be in compliance

with purchasing laws as the bidding process is similar to state contracts donewith the Oklahoma Department of Central Services.

It is my recommendation that this agreement be approved.

P. O. Box 850500 Yukon, OK 73085 T: 405.354.1895 F: 405.350.7676 www.yukonok.gov

jbeal

Text Box

1E

MGACBINTERLOCAL CONTRACT ILC

THE SMART PURCHASING SGLUr/ G, / FOR COOPERATIVE PURCHASING No.:

Permanent Number assigned by H- GAC

THIS INTERLOCAL CONTRACT(" Contract"), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter

791, Texas Government Code( the" Act"), by and between the Houston-Galveston Area Council, hereinafter referred to as" H-GAC,"having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and* CITY OF YUKON

a local government, a state agency, or anon-profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as" End

User," having its principal place of business at* YUKON, OKLAHOMA

WITNESSETH

WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391,Texas Local Government Code; and

WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and

services, including the purchase of goods and services; and

WHEREAS, in reliance on such authority, H-GAC has instituted a cooperative purchasing program under which it contracts witheligible entities under the Act; and

WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract onSeptember 5, 2017 Date), and that it desires to contract with H-GAC on the terms set forth below;

NOW, THEREFORE, H-GAC and the End User do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITY

The End User represents and warrants to H-GAC that( 1) it is eligible to contract with H-GAC under the Act because it is one of the

following: a local government, as defined in the Act( a county, a municipality, a special district, or other political subdivision of theState ofTexas or any other state), or a combination of two or more ofthose entities, a state agency( an agency of the State ofTexas asdefined in Section 771. 002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation createdand operated to provide one or more governmental functions and services, and( 2) it possesses adequate legal authority to enter into thisContract.

ARTICLE 2: APPLICABLE LAWS

H-GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and

ordinances and laws in effect or promulgated during the term of this Contract.

ARTICLE 3: WHOLE AGREEMENT

This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede anyand all oral and written agreements between the parties relating to matters herein.

ARTICLE 4: PERFORMANCE PERIOD

The period of this Contract shall be for the balance of the fiscal year of the End User, which began* July 1, 2017 and

ends* June 30. 2018 This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year,provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H-GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract.

ARTICLE 5: SCOPE OF SERVICES

The End User appoints H- GAC its true and lawful purchasing agent for the purchase of certain products and services through the H-GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy.com and by submission of any dulyexecuted purchase order, in the form prescribed by H- GAC to a contractor having a valid contract with H-GAC. All purchaseshereunder shall be in accordance with specifications and contract terms and pricing established by H-GAC. Ownership ( title) toproducts purchased through H- GAC shall transfer directly from the contractor to the End User.

over)

ARTICLE 6: PAYMENTS

H-GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, andpresentation of a properly documented invoice, the End User shall promptly, and in any case within thirty( 30) days, pay H-GAC' scontractor the full amount ofthe invoice. All payments for goods or services will be made from current revenues available to the payingparty. In no event shall H-GAC have any financial liability to the End User for any goods or services End User procures from an H-GAC contractor.

ARTICLE 7: CHANGES AND AMENDMENTS

This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, ordeletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automaticallyincorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law orregulation.

H-GAC reserves the right to make changes in the scope ofproducts and services offered through the H-GAC Cooperative PurchasingProgram to be performed hereunder.

ARTICLE 8: TERMINATION PROCEDURES

H-GAC or the End User may cancel this Contract at any time upon thirty( 30) days written notice by certified mail to the other party tothis Contract. The obligations of the End User, including its obligation to pay H-GAC' s contractor for all costs incurred under thisContract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, untilperformed or discharged by the End User.

ARTICLE 9: SEVERABILITY

All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall notaffect any other term of this Contract, which shall continue in full force and effect.

ARTICLE 10: FORCE MAJEURE

To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified ofany obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts ofwar, insurrection,accident, order of any court, act of God, or specific cause reasonably beyond the party' s control and not attributable to its neglect ornonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform isremoved; provided, however, force maj cure shall not excuse an obligation solely to pay funds. Determination of force maj cure shallrest solely with H-GAC.

ARTICLE 11: VENUE

Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase.

THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS:

City of Yukon Houston- Galveston Area Council

Name of End User( local government, agency, or non-profit corporation) 3555 Timmons Lane, Suite 120, Houston, TX 77027

PO Box 850500 By:

Mailing Address Executive Director

Yukon OK 73085

City State ZIP CodeAttest:

Manager

By:Date:

Signature of chief elected or appointed official

Michael McEachern, Mayor 9/ 5/ 2017

Typed Name& Title of Signatory Date

Signature of Attestor

Doug Shivers, City Clerk 9/ 5/2017 Gary Miller, City Attorney 9/ 5/2017

Typed name ofAttestor Date Typed name of City Attorney Date

Denotes requiredfields rev 12/ 15

ligemBuyTHE SMART PURCHASING SOLUTION

Search

GENERAL PURPOSE& EMERGENCY VEHICLES

INFRASTRUCTURE EQUIPMENT& SERVICES

COMMUNICATIONS EQUIPMENT& SERVICES

GROUNDS FACILITIES& PARKS EQUIPMENT

PUBLIC WORKS EQUIPMENT EMERGENCY EQUIPMENT& SUPPLIES

CONSULTING LEASING& STAFFING SERVICES

EMERGENCY PREPAREDNESS& DISASTER RECOVERY

COOPERATIVE ENERGY PURCHASING

LIST OF END USERS

OklahomaCentral Oklahoma)

Canadian County El Reno

CART/University of Oklahoma Norman

Central Oklahoma Transportation & Parking Authority Oklahoma City

City of Bethany Bethany

City of Chickasha Chickasha

City of Del City Del City

City of Guthrie Guthrie

City of Norman Norman

City of Oklahoma City Oklahoma City

City of Shawnee Shawnee

City of Warr Acres Oklahoma CityCleveland County Norman

Moore Public Schools Moore

Oak Cliff Fire Protection District Edmond

Oklahoma City Housing Authority Oklahoma CityOklahoma Municipal Utility Services Authority Oklahoma CityPottawatomie County Shawnee

React Ambulance Authority dba React EMS Shawnee

Western Heights School Oklahoma City

Back to TopCopyright© 2017 H- CAC. All Rights Reserved.

jjijkon'sBEST

PARK ADMINISTRATION


FROM: Jan Scott CY6(------TO: Doug Shivers, City ClerkRE: Sports Contracts/Council Agenda September 5, 2017

MEMORANDUM

Consider approval of the agreement for the following sports organization.

A. Yukon Optimist Sports Club use of City Park Brad BuckFootball Field/ Community Center Football Field fromAugust 16, 2017 - November 30, 2017

P. O. Box 850500 Yukon, OK 73085 T: 405.350.8937 F: 405.350.7677 www.cityofyukonok.gov

jbeal

Text Box

1F

CITY OF YUKON

PARKS AND RECREATION DEPARTMENT

OPERATION/ LEASE AGREEMENT

This agreement is made and entered into this day of August 16, 2017 by and between the Cityof Yukon, a municipal corporation, acting by and through the Yukon Parks and RecreationDepartment, hereinafter referred to as " the City", and Yukon Optimist Sports Club hereinafter

referred to as " Organization".

WITNESS TO:

WHEREAS, the City owns, operates, and maintains recreational facilities for the benefit of thecitizens of the City of Yukon and visitors to the City; and

WHEREAS, the City desires to allow the public to use certain property under the Supervision ofthe City of Yukon Parks and Recreation Department, under the terms and conditions as setforth hereafter.

NOW, THEREFORE, for and in consideration of the covenants and conditions contained herein,

the parties agree as follows;

The City shall permit the Organization to use the following property, hereinafter referred to asthe " Leased Premises": Community Center Football Field

1 . Duration of Permit: This permit shall be effective and the Organization shall be

permitted to use the Leased Premises from August 16 through November 30, 2017

according to the following schedule:Monday, Tuesday and Thursdays 5:00 p.m.- 9:30 p.m.Saturday & Sunday 9:00 a.m.- 5:00 p.m.NO G trr . tosetterhaidon rr. 8)

2. Use of leased Premises: The Organization shall be permitted to use the io,easedPremises for the following activity or activities: Youth Tackle Football League & Practice

In no event shall the Organization use the Lease Premises for any purpose or for anyactivity not listed above, without obtaining the express approval of the Parks andRecreation Department, or the Parks and Recreation Director.

3. Ownership: The organization hereby acknowledges that the City is the owner of all ofthe property described in this permit, including real property improvements existing orerected thereon, and the Organization agrees to cooperate and protect said

improvements existing or erected thereon, and the Organization agrees to cooperateand protect said improvements from damage. Title to any personal property providedby the Organization shall remain in the name of the Organization. No buildings, displaysor other structures, either permanent or temporary, shall be erected or positioned withinthe park without prior approval of the Parks and Recreation Director.

4. Utilities: Organization shall be responsible for the payment of all utility charges. No

1

electrical, telephone or other services shall be altered, extended, or added without

prior written approval of the Parks and Recreation Director. Organization shall initial this

paragraph, indicating its approval and further indicating that it agrees to pay any suchutility charges.Initial: NA

5. Security and Site Selection: Organization will be responsible for providing security inaddition to normal city police. Each organization agrees to follow the direction and

instructions of the Parks and Recreation Director in regard to area assignment for

parking, garages, exhibits, or any other activities or functions associated with thispermit.

6. Payment: Organization shall furnish to the City a statement of its total gross receipts,together with payment in the amount of N/ A percent N/ A of those gross

receipts. The Term " Gross Receipts" as used in this permit shall mean anything of valuereceived by Organization through the operation of activities, events or business uponthe park premises, provided, however, that the term " Gross Receipts" shall not include

any sales or excise taxes collected by the Organization.

7. Accounts and Records: Organization shall keep true and accurate books and recordsshowing all of its transactions and the city shall have the option to inspect such booksand records. Organization hereby agrees that a year-end financial statement shall besubmitted to the City.

8. Refuse: The city will furnish all necessary refuse and garbage containers and will removeand dispose of all rubbish, refuse and garbage resulting from the special use, events oractivity, provided that the refuse is deposited in receptacles provided. The

Organization will be responsible for refuse and garbage pickup and facility clean up onthe park ground and agrees to restore all park grounds, buildings, facilities and

structures to the level of cleanliness and order which existed prior to the event, activityor use.

9. Performance/ Damage deposit: Organization agrees to provide to the City a

N/ A performance/ damage deposit, prior to the effective date of the permit.

This deposit will be returned to Organization upon evaluation by the City thatOrganization has met all obligations expressed in this permit document.

Non-performance of any obligation or unrepaired damage to park facilities areexamples, but not the sole grounds for forfeiture of a portion or all of the deposit.

10. Performance of contract: Violation by Organization of the terms of this permit shall begrounds for termination by the City; and shall be grounds for prohibiting futurecontractual use by Organization.

11 . Liability Insurance: Organization shall indemnify and hold the City and its employees,agents, and officers harmless from all claims, damage, suits cost, or losses arising outany negligence or wrongful conduct of the Organization or from the activities of theOrganization pursuant to this agreement. Organization shall obtain public liability

2

insurance naming both Organization and the City as the named insured. Insurancecoverage shall be obtained from a duly licensed insurance company within the Stateof Oklahoma, acceptable to the City, providing for minimum limits of:

1. 000.000.00 each person

1. 000.000.00 each accident

1, 000,000.00 property damage

All coaches shall be required to become certified by the NYSCA, if applicable. It is the

responsibility of the Organization to set up NYSCA certification clinics for their coaches andrequire that each coach be certified a week before the season starts. Clinics will be set upthrough the City of Yukon Parks and Recreation Department. A copy of the insurance policyshall be furnished to the City prior to the commencement of the permit period.This item has been waived by the:

Park Board: Date

City Council:Date

12. Risk Management Policy: It is expressly understood and agreed that this agreement issubject to the Risk Management Policy of the City of Yukon. Pursuant to the Risk

Management Policy, the Organization further agrees to meet or comply with each ofthe following requirement:

a. Liability Waivers: X

b. Parental Releases: X

c. Medical Waivers: X

Other: The Organization must provide insurance policy to the Yukon Parks &Recreation Department before this contract is valid.

13. Inspection of Premises: The City hereby reserves the right to enter upon the premisesoccupied by Organization, at any reasonable time, to inspect the same.

14. Applicable Laws: Organization shall comply with all Federal laws and regulations andwith all other applicable laws, ordinances and regulations of the state, county andmunicipality where the park is located, with regard to construction, sanitation, licenses,

3

permits and all other matters. Section Nineteen of the Yukon Parks Rules states " No

person shall consume or inhale any intoxicating substance for the purposes of thissection. " No person shall consume or possess beer within any sport facility at anytimeregardless of the alcoholic content.

15. Non- Discrimination: Organization and its employees shall not discriminate because of

race, religion, color, sex orientation, origin, against any person by refusing to furnishsuch person any accommodation, facility service or privilege offered to or enjoyed bythe general public.

16. Assignments and subleases: Organization shall not assign, sublease or convey anyinterest granted by this permit. The Organization must be the operator of the event or

activity. Any document by which an interest is granted shall indicate that the personacquiring the interest takes subject to the terms of this permit.

17. Approval of permit: This permit shall not become effective unless it is approved by theYukon Parks and Recreation Department, Yukon Parks & Recreation Board and signed

by the Mayor of Yukon.

18. Professional conduct: Permittee will conduct his or her activity in a professionalmanner at all times and his employees and associates are expected to do likewise. Anyincident of an unprofessional nature that could jeopardize the image or reflect

adversely on the City of Yukon Parks and Recreation Department, or its holdings, canand will be considered grounds for termination.

19. Fees: Each organization shall provide information ( for information purposes only) tothe Yukon Parks and Recreation Board regarding fee structures to be charged peraddendum A.

20. Games and/ or Tournaments: All activities or tournaments which are not covered in this

contract must be approved by the Parks and Recreation Department and a contractsigned for that particular activity or tournament.

21 . Safety: Each organization is responsible for providing information concerning

appropriate safety equipment, relating to each sport, to each and all participants intheir programs.

IN WITNESS WHEREOF, the parties herein have hereunto set their hands and seals the day andyear set forth below.

4

aAkar

Orga zational Person In C arge Date

eti„ ........ ' i f _i& -Yukon Par . a d Recreation Director Date

o ' atoi, Chairmf, Yukon Park Board Date

Mayor, City of Yukon Date

ATTEST: City Clerk Date

5

ADDENDUM A

CITY OF YUKON

PARKS AND RECREATION DEPARTMENT

FACILITY CONTRACT

The Yukon Optimist Sports Club desires to use the following facilities:Organization)

OWNERSHIP: City of YukonFACILITY: City ParkAREA INVOLVED: Football Fields, concession buildings and bathrooms

LOCATION: 2200 South Holly Ave. Yukon, OK.DAYS OF WEEK: Monday, Tuesday & Thursday Saturdays & Sundays

HOURS: 5 p. m.-9:30 p.m. 9:00 a. m.-5: 00 p.m.BEGINNING DATE: August 16, 2017

ENDING DATE: November 30, 2017

ACTIVITY: Youth Tackle Football League & Practice

ORGANIZATIONAL-

CONTACT PERSON: Jarrett Kelough

ADDRESS: 12416 NW 4th Yukon, OK. 73009

PHONE: 577-2351

MAINTENANCE RESPONSIBILITIES: OWNER ORGANIZATION

LIGHT BILLS X

Minor LIGHT REPAIRS ( LIST) X

JANITOR X X

PICKING UP X X

Large MOWING X

DRAGGING FIELD X

RAKING, WATERING, LINING X

RESTROOMS X

CONCESSIONS X

LIABILITIES X

SUPERVISOR (AMOUNT OF FEE) X

We have read the policies of the owners involved and fully understand the agreements set forth in this

contract. We agree to abide by them and to be responsible for payment of all fees and damages to property notincluding wear and tear.

OR c--4; IZATIONAL PERSON CHARGE DATE

APPROVED:

I LLOWNE' SON IN CHARGE DATE

6

NOTE: Special or other agreements are set forth at the end of this contract. All league schedules must be in the possessionof the owner before the first game, also practice assignments.

SPECIAL OR OTHER AGREEMENTS: Insurance and financial statement must be attached tobe a valid contract.

APPROVED:

p 7l 846- / 1

OR IZATIONAL PERSON IN CH G DATE

diL, -•• / /4c? -/ - i7

OWNER • -. ON IN CHARGE DATE

7

0002&

ONE BALA PLAZA, SUITE 100Bala Cynwyd, PA 19004

0 Philadelphia Indemnity Insurance Company ( A capital stock company)

COMMERCIAL GENERAL LIABILITYCONFIRMATION OF COVERAGE

This CONFIRMATION OF COVERAGE is attached to andmade part of MASTER POLICY NUMBER: PHPK1644021 MERCER CONSUMER, a service ofCLUB NUMBER: 7134 ueMercer Health& Ben AdministrationCLUB NAME: YUKON SPORTS, OK

LLC*

CLUB ADDRESS: 12416 NW 4th StMercer Consumer")

12421 MEREDITH DRIVEYukon, OK 73099-6408URBANDALE, IA 50398

1- 800- 503-9227EXTENDED NAMEDINSURED: Optimist International

MAILING ADDRESS: 4494 Lindell BoulevardSt. Louis, MO 63108

POLICY PERIOD: FROM May 1, 2017 TO May 1, 2018YOUR MAILING ADDRESS SHOWN ABOVE

AT 12:01 A M_TIME AT

UMITS OF INSURANCEEACH OCCURRENCE LIMIT

1, 000,000DAMAGE TO PREMISESRENTED TO YOU LIMIT 100,000MEDICAL EXPENSE LIMIT

My one premises

PERSONAL& ADVERTISING INJURY LIMIT $ EXCLUDED Any one person1, 000,000 Any one person or organizationGENERAL AGGREGATE LIMIT

PRODUCTS/COMPLETED OPERATIONS AGGREGATE LIMIT2,000,000

2,000,000

APPLICABLE ENDORSEMENT(S) PROVIDED TO THE EXTENDED NAMED INSURED:BJP-190- 1 ( 12- CPD-PIIC( 06- Location Sched- Additional Insured PI- BELL-1 MO 11-98) PP2015( 06-15) 14) ule( 01- 00) Schedule( 01- 00) 09)PI- CME-1 MO

Hired or(11- 09) IL0017( 11- 98) IL0021 ( 09-08) IL0274( 02- 13) CADS03( 10- 13) Auto( 07-06) CA0001 ( 10- 13) CA0165( 10- 13) CA0166( 10- 13) CA0219( 01- 16) CA2356( 11- 02) CG0011 ( 05-09)Gen Liab Dec Gen Liab Sched-10-04) ule( 01- 00) CG0001 ( 04- 13) CG0134( 08-03) CG2011 ( 04/ 13) CG2012(04- 13)CG2026( 04- 13) CG2101 ( 11- 85) CG2106( 05-14) CG2116( 04- 13) CG2135( 10-01) CG2146( 07-98)CG2147( 12-07) CG2167( 12-04) CG2170( 01- 15) CG2504( 05-09) CG2625( 04-05) CG2643( 12-04)PI-GL-001 ( 08- PI-GL-002( 08- PI- SE-001 ( 12- PI- SO-008D( 11- PI-ARB-1 MO( 03-CG2650( 04- 13) 94) 94

PI-SO-008( 01- PI-SO-013( 02-05) 98) 05)

99) 05)

102222( 07110)Includes copyrighted material of Insurance Services Page 1 of 2 13Office, Inc., with its permission.All rights reserved.

0002&

r

zr

ADDITIONAL COVERAGE IS ONLY PROVIDED TO THE EXTENDED NAMED INSURED IF" COVERAGEPROVIDED" BOX, BELOW, IS CHECKED. COVERAGE IS NOT PROVIDED IF" COVERAGE NOT PROVID-ED" BOX, BELOW, IS CHECKED.

ABUSE AND MOLESTATION COVERAGECOVERAGE NOT PROVIDEDCOVERAGE PROVIDED PREMIUM SEE POLICY FOR COVERAGE EFFECTIVE

INCLUDED APPLICABLE LIMITS PERIOD

05/01/ 17 TO 05/01/ 18 AT 12;01AM TIME AT YOUR MAILINGADDRESS SHOWN ABOVE

HIRED& NON-OWNED AUTOMOBILE LIABILITY COVERAGECOVERAGE NOT PROVIDEDCOVERAGE PROVIDED PREMIUM SEE POLICY FOR COVERAGE EFFECTIVE

INCLUDED - APPLICABLE

05/01/17 TO 05/01/ 18 AT 12:01AM TIME AT YOUR MAILINGADDRESS SHOWN ABOVE

Authorized Representative

102222( 07/10)Includes copyrighted material of Insurance Services Office, Inc., with its

Page 2 of 2 All rights reserved.

permission.

Nick Grba Ward 1 2018 Michael McEachern Trustee 1 2017

Larry Taylor Ward 2 2018 John Alberts Trustee 2 2020

Ed Hatley Ward AL 2019 Mike Geers Trustee 3 2018

Bill Baker Ward 3 2020 Vacant Trustee 4 2016

Robert Davis Ward 4 2020 Vacant Trustee 5 2021

Ray Wright Trustee 6 2019

John Nail Trustee 7 2019

Sherry Huston Ward 1 2018

Rena Holland Ward 2 2018

Buddy Carpenter Ward AL 2019 Larry Taylor, Representative

Joe Horn Ward 3 2020

Russ Kline Ward 4 2020

Richard Russell, Representative

Michael McEachern, Alternate

Joe Edwards Ward 1 2018

Ward 2 2018

Lee Clark Ward AL 2019 Ray Wright, Representative

Cathy Wright Ward 3 2020 John Alberts, Alternate

Joe Baumann Ward 4 2020

Mike McEachern, Member

Richard Russell, Alternate

Teddye Sales*

Inez Andrews*

Lee Wells Ward 1 2018

Joyce Roman Ward 2 2018 Genie Vinson, Representative

Jesica Wright Ward AL 2019 Larry Taylor, Alternate

Jeanne Riggs Ward 3 2020

Margaret Albrecht Ward 4 2020

Illona Morris

Terry Beaver

Nancy Novosad

Charles Lee Ward 1 2018 Edwin Shedeck

James Montgomery Ward 2 2018

John Knuppel Ward AL 2019

Tom Thomas Ward 3 2020

Darrell R. Goulden Ward 4 2020

updated 04/10/17

Traffic Commission

Park Board

Sister City Committee

*Members of Ladies' Library Club are appointed by same

OK Environmental Management Auth.

Senior Citizens

ACOG

COWRA

Library Board

Report of Boards, Commissions and Committees

Planning Commission

Spanish Cove

Board of Adjustment/Board of Appeal

Titles and members of various boards, commissions and committees that are appointed

by the Mayor and City Council are listed below, as well as the expiration date of their term

and the ward they represent. All terms expire June 30th.

Economic Development Auth.

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FROM: Gary D. Cooper, Technology Director

TO: Jim Crosby, City Manager

Tammy DeSpain, Assistant City Manager

RE: Approval of Expenditure

Our annual software maintenance renewal for the Police Department’s New

World Systems (owned by Tyler Technologies) Public Safety Software has been

billed and is now due for the period of September 1, 2017 to August 31, 2018.

I am asking that an item be placed on the next Council agenda authorizing the

expenditure of funds for the $ 90,394.00 amount, to be paid to Tyler

Technologies, Inc. from the Technology Department 2017-2018 budget.

jbeal

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Remittance: InvoiceTyler Technologies, Inc.

t 'e FEIN 75- 2303920) Invoice No Date Page

P. O. Box 203556 030- 10193 08/ 01/ 2017 1 of 2

technologies Dallas, TX 75320- 3556

Empowering people who serve the public®Questions:Tyler Technologies - New WorldPhone: 1- 800- 772- 2260 Press 2, then 2

11 IN 11 1 1 111 11111 11Fax: 1- 866- 673-3274

Email: [email protected]

Bill To: City of Yukon Ship To: City of Yukon500 West Main Street 500 West Main Street

PO Box 850500 PO Box 850500

Yukon, OK 73085- Yukon, OK 73085-

Customer No. Ord No PO Number Currency Terms Due DateI

l45154 1564 USD NET30 08/ 31/ 2017

1

Description Extended Price

Annual Maintenance 9. 1. 17- 8. 31. 18 90, 394.00

Milestone Details

Description: Contract Amount: Percent Invoiced: Amount Invoiced:

Additional Corrections MSP Users 322. 00 100% 322. 00

Additional Enterprise View/ Inquiry Users 722. 00 100% 722. 00

Alarms Tracking and Billing MSP 1, 547. 00 100% 1, 547. 00

ArcGIS Standard Enterprise Server Integration 4, 061. 00 100% 4, 061, 00

AVL CAD Interface 1, 547. 00 100% 1, 547. 00

AVL Interface 1, 547. 00 100% 1, 547. 00

Base Message Switch to NCIC 7, 737. 00 100% 7, 737. 00

CAD AVL Enterprise. NET 1, 155. 00 100% 1, 155.00

CAD Pager Interface Enterprise. NET 1, 155. 00 100% 1, 155. 00

Case Management MSP 967. 00 100% 967. 00

Combined LE/ Fire/ EMS CAD Enterprise. NET 11, 261. 00 100% 11, 261. 00

Corrections Management Base MSP 1, 934. 00 100% 1, 934.00

E- 911 Interface Enterprise. NET 1, 155. 00 100% 1, 155. 00

Field Investigations MSP 967. 00 100% 967. 00

Field Reporting Data Merge 387.00 100% 387. 00

Field Reporting Server 1, 547. 00 100% 1, 547.00

Fire CAD Via Switch( Messaging) 3, 017.00 100% 3, 017. 00

Fire Records Interface Enterprise. NET 2, 021. 00 100% 2, 021. 00

In Car Mapping 1, 114.00 100% 1, 114. 00

LE Field Reporting 4, 034. 00 100% 4, 034. 00

LE Field Reporting Compliance 805. 00 100% 805. 00

LE Management Dashboard 1, 733. 00 100% 1, 733. 00

LE Management Data Mart 578. 00 100% 578. 00

LE Records Federal& State Compliance MSP 967. 00 100% 967. 00

LE Records Single Jurisdiction Base MSP 6, 189. 00 100% 6, 189. 00

LE State/NCIC via Switch 2, 011. 00 100% 2, 011. 00

Livescan Interface MSP 1, 354. 00 100% 1, 354.00

MDT/MCT Base CAD/ RMS Interface 1, 547. 00 100% 1, 547.00

Mobile In- Car Mapping Integration 464.00 100% 464.00

Mobile Upload of Field Reports 2, 414. 00 100% 2, 414.00

Mobile Upload Software 3, 868. 00 100% 3, 868.00

Mugshot Images Download 805. 00 100% 805. 00

Narcotics Management MSP 1, 547.00 100% 1, 547. 00

New World AVL 1, 207.00 100% 1, 207. 00

New World CAD Interface for Aegis/MSP 1, 547.00 100% 1, 547. 00

On- Line CAD Interface to State/ NCIC Enterprise. NET 1, 011. 00 100% 1, 011. 00

Property Room Bar Coding MSP 967. 00 100% 967. 00

PSMA 40 hours 5, 600. 00 100% 5, 600. 00

Public Safety Mug Shots/ Line- Ups MSP 2, 127. 00 100% 2, 127. 00

State/ NCIC Interface Enterprise. NET 1, 588. 00 100% 1, 588. 00

Remittance: Invoice

ITyler Technologies, Inc.

A • FEIN 75- 2303920) Invoice No Date Page

A P. O. Box 203556 030- 10193 08/ 01/ 2017 2 of 2

technologies Dallas, TX 75320-3556

Empowering people who serve the public°Questions:Tyler Technologies - New World

Phone: 1- 800- 772- 2260 Press 2, then 2

Fax: 1- 866- 673- 3274

Email: ar@tylertech. com

Bill To: City of Yukon Ship To: City of Yukon500 West Main Street 500 West Main Street

PO Box 850500 PO Box 850500

Yukon, OK 73085- Yukon, OK 73085-

Customer No. Ord No PO Number Currency Terms Due Date 1

L45154

1

4 O S C c 3O 08/ 31/ 20171

Description Extended Price

Annual Maintenance 9. 1. 17- 8. 31. 18 90, 394. 00

Ticket Writer Interface MSP 3, 868. 00 100% 3, 868. 00

ATTENTION** Subtotal 90, 394. 00

Order your checks and forms from

Tyler Business Forms at 877-749- 2090 or Sales Tax 0. 00

tylerbusinessforms.com to guarantee

100% compliance with your software. Invoice Total 90, 394. 00



FROM: Gary D. Cooper, Technology Director

TO: Jim Crosby, City Manager

Tammy DeSpain, Assistant City Manager

RE: Approval of Expenditure

A large portion (thirteen modules) of our maintenance for our Tyler Technologies

Incode Financial Software is now up for annual renewal. We have received

their invoice and it is now due. Paying this amount will continue our coverage

until September 30, 2018.

I am asking that an item be placed on the next Council agenda authorizing the

expenditure of funds for the $ 36,154.84 amount, to be paid to Tyler

Technologies, Inc. from the Technology Department 2017-2018 budget.

jbeal

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Remittance: InvoiceTyler Technologies, Inc.

Invoice No Date PageN

ox2035560) 025- 199360 09/ 01/ 2017 1 of 1yi P. O.P: O Box 203556

technologies Dallas, TX 75320- 3556

Empowering people who serve the public®Questions:Tyler Technologies - Local GovernmentPhone: 1- 800- 772- 2260 Press 2, then 2

Fax: 1- 866- 673- 3274 11 111 1111111 11 11 11Email: [email protected]

Bill To: City of Yukon Ship To: City of Yukon500 West Main Street 500 West Main StreetPO Box 850500 PO Box 850500Yukon, OK 73085- Yukon, OK 73085-

Customer No. Ord No PO Number Currency Terms Due Date1

IS N T30 10/ 01/ 2017JfJ 4187 wD IvElav

Date Description Units Rate Extended Price

Contract No.: Yukon, Ok, City ofGeneral Ledger 1 4,253.60 4, 253. 60

Maintenance: Start: 01/ Oct/ 2017, End: 30/ Sep/2018

Budget Preparation 1 0. 00 0. 00


Check Reconciliation 1 0. 00 0. 00


Accounts Payable 1 2, 978. 55 2, 978. 55

Maintenance: Start: 01/ Oct/ 2017, End: 30/ Sep/ 2018

Purchase Orders 1 3,401. 12 3, 401. 12


Payroll/ Personnel 1 4, 817. 98 4, 817. 98


Fixed Assets 1 1, 136. 16 1, 136. 16


Project Accounting 1 2, 272. 33 2, 272. 33


Utility CIS System 1 8, 505. 70 8, 505. 70

Mainteiianc.e: Start. 01/ Oct/ 2017, End: 30/ Sop/ 2013

Central Cash Collection 1 3, 684. 78 3, 684. 78


Service Order Management 1 3, 401. 12 3, 401. 12


U/ SQL Data Dictionary 1 1, 276. 53 1, 276. 53


Utility Handheld Meter-Reader Interface 1 426. 97 426.97


ATTENTION** Subtotal 36, 154. 84

Order your checks and forms from

Tyler Business Forms at 877-749- 2090 or Sales Tax 0. 00

tylerbusinessforms.com to guarantee

100% compliance with your software. Invoice Total 36, 154. 84 II

1

COLLECTIVE BARGAINING AGREEMENT BETWEEN

THE CITY OF YUKON AND

THE INTERNATIONAL ASSOCIATION

OF FIREFIGHTERS LOCAL #2055

FISCAL YEAR 2017-2019

jbeal

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2

Contents ARTICLE 1 – RECOGNITION ........................................................................................................................... 4

ARTICLE 2 – AUTHORITY AND TERM ............................................................................................................. 5

ARTICLE 3 – MANGEMENT RIGHTS ............................................................................................................... 6

ARTICLE 4 – GRIEVANCE PROCEDURES ......................................................................................................... 7

ARTICLE 5 – PROHIBITION OF STRIKE ............................................................................................................ 9

ARTICLE 6 – WAGES .................................................................................................................................... 10

ARTICLE 7 – CLOTHING ALLOWANCE .......................................................................................................... 11

ARTICLE 8 – VACATION ............................................................................................................................... 12

ARTICLE 9 – HOLIDAY LEAVE ....................................................................................................................... 15

ARTICLE 10 – SICK LEAVE ............................................................................................................................ 16

ARTICLE 11 – HEALTH AND DENTAL INSURANCE ....................................................................................... 18

ARTICLE 12 – EMERGENCY MEDICAL PROGRAM AND OTHER INCENTIVE PAY .......................................... 19

ARTICLE 13 – EXISTING CONDITIONS/PREVAILING RIGHTS ....................................................................... 21

ARTICLE 14 – OVERTIME AND CALLBACK .................................................................................................... 22

ARTICLE 15 – DUES CHECK OFF ................................................................................................................... 23

ARTICLE 16 – MEETINGS AT THE STATION .................................................................................................. 25

ARTICLE 17 – WORKING OUT OF CLASSIFICATION...................................................................................... 26

ARTICLE 18 – NEGOTIATIONS DURING TERM OF AGREEMENT .................................................................. 27

ARTICLE 19 – HOURS OF WORK .................................................................................................................. 28

ARTICLE 20 – PERSONNEL FILES .................................................................................................................. 29

ARTICLE 21 – PROMOTIONAL POLICY ......................................................................................................... 30

ARTICLE 22 – SAVINGS CLAUSE ................................................................................................................... 36

ARTICLE 23 – PERSONAL PROPERTY............................................................................................................ 37

ARTICLE 24 – LONGEVITY PAY ..................................................................................................................... 38

ARTICLE 25 – WORK RELATED ILLNESS OR INJURY ..................................................................................... 39

ARTICLE 26 – SUBSTANCE ABUSE TESTING AND TREATMENT .................................................................... 40

ARTICLE 27 – UNION LEAVE TIME ............................................................................................................... 43

ARTICLE 28 – FIRE INSPECTIONS ................................................................................................................. 44

ARTICLE 29 – SPECIAL ASSIGNMENT ........................................................................................................... 45

ARTICLE 30 – PERSONNEL/STAFFING .......................................................................................................... 46

3

COLLECTIVE BARGAINING AGREEMENT

BETWEEN THE CITY OF YUKON

AND THE INTERNATIONAL ASSOCIATION OF FIRE

FIGHTERS LOCAL #2055

This collective bargaining agreement is entered into by and between City of Yukon, hereafter referred to as “Employer” and the International Association of Fire Fighters, Local #2055, hereafter referred to as “Union.”

4

ARTICLE 1 RECOGNITION

Section 1. The Employer recognizes The International Association of Fire Fighters, Local 2055, as the sole and exclusive bargaining agent for all permanent paid fire fighters employed by the Employer, excluding the Fire Chief and administrative assistant.

5

ARTICLE 2 AUTHORITY AND TERM

Section 1. The Employer and the Union have by these presents, reduced to writing the collective bargaining agreement resulting from negotiations entered into by the Employer and Union. Section 2. This agreement shall be effective on the first day of September, 2017 and shall remain in full force and effect until the 30th day of June, 2019 or until replaced by a successor agreement. Section 3. For so long as the Union remains the bargaining agent of the Employees covered by this agreement, upon request of either party, given not more than ninety (90) days and not less than thirty (30) days before the anniversary date of this agreement or as required in Section 4 below, the parties will meet at reasonable times and confer in good faith, within ten (10) days from the receipt of such notice for the purpose of negotiating a subsequent collective bargaining agreement. The first meeting pursuant to such notice shall be held not more than ninety (90) days and not less than thirty (30) days before the anniversary date of this agreement. Section 4. Whenever matters requiring appropriations of monies by the Employer are included as matters of collective bargaining for a subsequent agreement, it shall be the obligation of the Union to serve written notice of Request for Collective Bargaining upon the Employer at least on hundred twenty (120) days before the last day on which monies can be appropriated by the Employer to cover the subsequent contract period which is the subject of the collective bargaining procedure.

6

ARTICLE 3

MANAGEMENT RIGHTS Section 1. The Union recognizes that the City has exclusive right to operate and manage its affairs and direct its work force in all respects in accordance with its responsibilities, and the power of authority which the City has not officially abridged, deleted, or modified by this agreement, is retained by the City. Section 2. Nothing herein contained shall be construed or interpreted so as to infringe upon or remove the prerogatives of the City of Yukon to operate and manage its affairs in all respects in accordance with its responsibilities and power of authority, nor shall the right to collective bargaining extend to such matters. Section 3. The Employer retains the right, in accordance with the code and character of the City of Yukon, in accordance with the State statutes of the State of Oklahoma and as interpreted by the appropriate court.

A. To hire, direct, promote and take disciplinary action against employees for just cause subject to the provisions of this agreement.

B. To maintain the efficiency of government operations entrusted to them. C. To determine the methods, means, and personnel by which such operations are to

be conducted. D. To take whatever action may be necessary to carry out the mission of the City of

situations of emergency. Section 4. The Employer shall implement furloughs and/or merit raise freezes as an alternative before reduction in force measures as outlined in this contract, after agreement of both parties at any time of financial crisis, subject to the provisions of this agreement. Section 5. Written notice of any changes of such rules and regulations should be posted on I.A.F.F. Local #2055’s bulletin board in Fire Station #1 seven (7) days in advance of implementation. Section 6. The seven (7) day advance implementation rule may be waived or shortened by mutual agreement of the Union and the Employer.

7

ARTICLE 4 GRIEVANCE PROCEDURES

Section 1. Any controversy between the Employer and the Union, or an Employee concerning the interpretation, enforcement or application of any provision of this agreement, concerning any of the terms or conditions of employment contained in this agreement, shall be adjusted in the following manner: Section 2. The Union or any member of the Bargaining Unit covered by this agreement may present a grievance, should a grievance arise as defined herein, in writing, of the event giving rise to the grievance. The following steps shall be taken:

A. Step One – Fire Chief

Step one is the initial action that is to be taken with respect to a written grievance. The Fire Chief shall review the grievance and investigate the matter and may hold a grievance meeting within ten (10) business days after receipt of the grievance. Both the employee and the City shall have the right to call witnesses as are necessary for investigation and explanation of the grievance. The Fire Chief shall have ten (10) business days to respond and announce his decision.

B. Step Two – City Manager

Step two shall be initiated if the employee is not satisfied with the results of Step One and elects to appeal the Fire Chief’s decision to the City Manager within the time limit prescribed above. The City Manager shall review the grievance, along with all pertinent information and correspondence to date. The City Manager may, at the Manager’s Discretion, schedule and hold a grievance meeting within ten (10) business days after receipt of the grievance. This grievance meeting may be conducted by either the City Manager or a designated representative. Both the employee and the City shall have the right to call such witnesses as are necessary to the investigation and explanation of the grievance. The City Manager shall have ten (10) business days to respond and announce his decision.

C. Grievance Arbitration

If the decision of the City Manager does not satisfactorily settle the grievance, then the Employee and the Union, with written consent of the Employee, may request arbitration of the grievance by written request to the Employer within ten (10) administrative work days following the receipt of the answer in Step Two.

8

D. Mediation

If the grievance is not settled in Step Two, the grievance may, by mutual agreement of both parties, be submitted, within ten (10) administrative work days, for mediation to a Mediator of the parties choosing or to the Federal Mediation and Conciliation Services (FMCS). If the parties request federal mediation services, a mediator assigned shall assist in adjusting the grievance at this level. The parties will each select on representative to present the receptive party’s position to the mediator; such a presentation shall be limited to one hour per side. The presentation shall include a summary of relevant facts. If, at the conclusion of the hearing, the parties have not settled the grievance, the mediator will advise the parties jointly that resolution was not achieved. He or she shall make no other report to the parties. The procedure set forth in this step shall not delay the procedure in Step D unless mutually agreed to by both parties.

Section 3. Any grievance not presented within the time limits set forth above shall be forfeited and waived by the aggrieved Employee and/or Union. Failure of the Fire Chief or City Manager to render a decision within the time limits set forth above shall be deemed to be a denial of the grievance. Time limits set forth in this agreement may be extended by mutual agreement of both parties. Section 4. Any arbitrator shall be selected in the following manner: The Director of the Federal Mediation and Conciliation Service shall be requested to submit a panel of seven (7) names. Either party, prior to notifying FMCS, may require that the panel of perspective arbitrators be from the regional area. By the alternate striking of names, the person’s name that remains is to be the arbitrator. The party who requested arbitration shall strike the first name. Section 5. The decision of the arbitrator shall be final and binding upon both parties. The arbitrator must base his decision on facts as ascertained and determined by him or her and the terms of the agreement. He or she shall have no power to render a decision, the effect of which would change or modify any provisions of this agreement. Section6. The fees and expenses of the arbitrator shall be borne equally by both parties. Any expenses incurred by the Employer will be borne by the Employer. Any expenses incurred by the Union shall be borne by the Union.

9

ARTICLE 5 PROHIBITION OF STRIKE

Section 1. The Employees covered by this agreement shall have no right to engage in any work stoppage, slowdown or strike.

10

ARTICLE 6 WAGES

Section 1. All matters pertaining to wages of Employees during the term of this agreement shall be governed by the terms of the ordinance passed by the City Council which governs the Fire Department pay plan (a copy of which is attached to this agreement as Attachment “A”) and pay plan modifications attached thereto from time to time. In case of conflict between the terms of this agreement and said ordinance, the ordinance shall govern. Section 2.

(A) The Employer shall establish written standards of performance (standards of performance) against which each Employee’s job performance shall be measured and upon which the Employee’s merit raise shall be awarded (job evaluation) and a written system for awarding merit increases based upon the job evaluation scored of all the Employees (awards system).

(B) Both the standards of performance and the awards system shall be posted on the bulletin boards in each fire station within ten (10) days of the date of execution of this agreement.

(C) Each Employee shall be entitled to see their job evaluation and the awards system

reflecting the score of their evaluation. (D) Within five (5) calendar days after the results of an Employee’s performance

evaluation are given and the results are known by that Employee, the Union, and only the Union, may file a grievance alleging a violation of Article 6, Section 2 (A). If such grievance is filed, the final results of Employee performance evaluation being grieved will be held in abeyance until the grievance is resolved.

(E) Each Employee shall receive compensation equal to 1/52 of his or her annual salary,

in accordance with Attachment A, payable on his or her birthday, effective July 1, 2017.

11

ARTICLE 7 CLOTHING ALLOWANCE

Section 1. A uniform allowance of nine hundred dollars ($900.00) shall be provided annually by the Employer to all uniformed Fire Department personnel. The Employer shall pay a four hundred fifty dollar ($450.00) stipend in August and in February for the purpose of purchasing and/or replacing uniforms and accessories. Section 2. Employees hired to a firefighting capacity with the City of Yukon shall be provided uniform items (clothing) as listed in Attachment “B” of this agreement upon hire. Section 3. Seasonal uniform items as listed in Attachment “B” of this contract shall be provided to Employees on an as needed basis. Should the Department, by order of the Fire Chief, change from one seasonal uniform to another, the Employer shall provide affected Employees with necessary uniform items to comply with the Fire Chief’s order. Section 4. Each member is required to report for duty in a clean, and neat uniform. No uniform shall look discolored or overused. If any uniform item belonging to an employee covered by this agreement is soiled or stained with blood, blood products, saliva, bodily fluids or any other agent which would be conducive to transference of communicable diseases, such uniform item shall be laundered commercially at City expense in such a manner that the danger of disease transference is eliminated. If such uniform item is soiled or stained to the point where commercial laundering would be ineffective, such uniform item may be replaced by the affected employee by making use of his/her uniform purchase allowance as provided in Section 1 of this Article. If sufficient funds are not available in the employee uniform purchase account, the City shall replace the uniform item at no cost to the employee. Section 5. All personal protective equipment, such as helmets, bunkout coats, pants, boots, hood, gloves, SBCA etc. are provided by the employer. Additional approved safety items may be purchased from the employee’s clothing allowance. Section 6. All Station uniforms shall meet or exceed NFPA 1975 standards for station uniforms. All safety items shall meet or exceed NFPA standards.

12

ARTICLE 8 VACATION

Suppression Division Section 1. Paid vacation leave shall be earned and accrued by each Suppression Employee according to the length of the Employee’s continuous service with the Employer. Section 2. Each Suppression Employee shall earn paid vacation as follows:

(A) An Employee with one (1), but less than eight (8) years of continuous service shall

earn eight (8) twenty-four (24) hour shifts after each full year of service.

(B) An Employee with eight (8), but less than thirteen (13) years of continuous service shall earn eleven (11) twenty-four (24) hour shifts after each full year of service.

(C) An Employee with thirteen (13), but less than eighteen (18) years of continuous

service shall earn fourteen (14) twenty-four (24) hour shifts after each full year of service.

(D) An Employee with eighteen (18) or more years of continuous service shall earn

seventeen (17) twenty-four (24) hour shifts after each full year of service. Section 3. Each Employee shall accrue paid vacation leave earned in the previous year as follows:

• An Employee may accumulate a maximum of sixteen (16) twenty-four (24) hour shifts to carry over.

• An Employee with twenty (20) years of completed service may accumulate a maximum of twenty (20) twenty-four (24) hour shifts to carry over.

Section 4. Accrued paid vacation leave time in excess of the maximum set forth in Section 3 above shall be forfeited as of the Employee’s anniversary date. Section 5. A Suppression employee is allowed to use vacation leave in eight (8), twelve (12) or twenty-four (24) hour increments. Section 6. Each Employee separating from employment shall be paid for all unused hours of vacation leave at their final regular hourly rate of pay.

13

Training Division Section 1. Paid vacation leave shall be earned and accrued by each Training Division Employee according to the length of the Employee’s continuous service with the Employer. Section 2. Each Training Division Employee shall earn paid vacation as follows:

(A) An Employee with one (1), but less than eight (8) years of continuous service shall earn ninety six (96) hours of leave after each full year of service.

(B) An Employee with eight (8), but less than thirteen (13) years of continuous service shall earn one hundred forty-four (144) hours of leave after each full year of service.

(C) An Employee with thirteen (13), but less than eighteen (18) years of continuous

service shall earn one hundred seventy-six (176) hours of leave after each full year of service.

(D) An Employee with eighteen (18) or more years of continuous service shall earn one

hundred ninety-two (192) hours of leave after each full year of service.

Section 3. Each Employee shall accrue paid vacation leave earned in the previous years as follows:

(A) An Employee may accumulate a maximum of three hundred eighty-four (384) hours to carry over.

(B) An Employee with twenty (20) years of completed service may accumulate a maximum of five hundred (500) hours to carry over.

Section 4. Accrued paid vacation leave time in excess of the maximum set forth in Section 3 above shall be forfeited as of the Employee’s anniversary date. Section 5. Vacation leave shall be taken in not less than two (2) hour increments and shall be scheduled by the Employee and shall be taken upon Employer approval. Section 6. Each Employee separating from employment shall be paid for all unused hours of vacation leave at their final regular hourly rate of pay.

14

An Employee that moves from suppression to training will have all vacation time converted to a forty (40) hour work week template. The conversion will be as follows:

(A) A suppression vacation day is twenty-four (24) hours. (B) A training vacation day is eight (8) hours. (C) All suppression days will be multiplied by three (3) to become training days.

15

ARTICLE 9 HOLIDAY LEAVE Suppression Division

Section 1. Each Employee shall be given twelve (12) twenty-four (24) hour shifts as paid holiday leave annually, except as noted in Section 3 of this article. Holiday leave which is not used during the fiscal year it is earned shall be forfeited. Section 2. Each Employee shall receive such holidays on July 1 of each fiscal year and shall use them throughout the year as approved by the Fire Chief or his designee. Section 3. Each Employee hired after the effective date of this agreement shall receive holiday leave prorated at twenty (20) hours times the number of months until the next July 1. Section 4. Holiday leave shall be taken in not less than twenty-four (24) hour increments and shall be scheduled at such times and on such terms as may be approved by the Employer. Section 5. Each Employee separating from employment shall be paid for all unused hours of holiday leave at their final regular hourly rate of pay. Training Division Section 1. Each Employee shall be given twelve (12) eight (8) hour days as paid holiday leave annually. In accordance with the City of Yukon approved Holiday Schedule. Section 2. A Training Division Employee that works an approved City Holiday shall receive time and one half pay or comp-time plus their regular rate of pay at the Employee’s discretion. Section 3. Each Employee separating from employment shall be paid for all unused hours of holiday leave at their final regular hourly rate of pay.

16

ARTICLE 10

SICK LEAVE Suppression Division

Section 1. Each Employee shall receive 240 hours as paid sick leave annually. Sick leave may be allowed in cases of illness or an injury, off the job, of the employee or their immediate family. The employer may require proof of illness or injury, including a certificate from the attending physician, after sick leave is used for three (3) consecutive twenty-four (24) hour shifts. The Employer may also require proof of illness or injury, including a certificate from the attending physician, when an employee uses sick leave for their last scheduled shift proceeding or their first scheduled shift following scheduled vacation, holiday or compensatory time. The employer may also require proof of illness or injury, including a certificate from the attending physician, in cases where a supervisor suspects abuse and such suspicion has been confirmed by another Supervisor. Section 2. Each employee hired after the effective date of this agreement shall accrue twenty (20) hours of sick leave per month for the first year of employment. Section 3. In January of each fiscal year, the Employer will compensate each employee for all unused hours of sick leave over 2160 hours at the regular rate of pay of one (1) hour for every three (3) hours of accumulated sick leave. Section 4. In January of each fiscal year, the employer will compensate each employee with twenty (20) years of completed service, all accumulated hours of sick leave over ninety (90) twenty-four (24) hour shifts at regular rate of pay one (1) hour for every two (2) hours of accumulated sick leave. The additional amount shall be paid from revenue derived from the Public Employees Sales Tax revenue, as set forth in Ordinance No. 1132. Section 5. In case of an “in line of duty death” the employee’s beneficiary shall receive hour for hour pay of all accumulated sick leave. Section 6. Employees retiring from the City of Yukon under the Oklahoma Firefighter’s Pension and Retirement System shall be reimbursed at seventy-five (75%) of their final hourly rate of pay for all unused hours of sick leave. Section 7. For purposes of this article only the regular rate of pay shall be the Employee’s annual salary (Attachment A), plus their annual EMT incentive pay (Article 12-Section1.A) divided by 12, the result of which is further divided by 212 hours.

17

Training Division Section 1. Each Employee shall receive ninety-six (96) hours as paid sick leave annually. Sick leave may be allowed in cases of illness or an injury, off the job, of the employee or their immediate family. The Employer may require proof of illness or injury, including a certificate from the attending physician, after sick leave is used for three (3) consecutive eight (8) hour days. The Employer may also require proof of illness or injury, including a certificate from the attending physician, when an Employee uses sick leave for their last scheduled day proceeding or their first scheduled day following scheduled vacation, holiday or compensatory time. The Employer may also require proof of illness or injury, including a certificate from the attending physician, in cases where a Supervisor suspects abuse and such suspicion has been confirmed by another Supervisor. Section2. In January of each fiscal year, the Employer will reimburse each Employee for all unused sick leave over seven hundred twenty (720) hours at seventy five percent (75%) of their regular rate of pay. Section 3. In case of an “in line of duty death” the Employee’s current spouse or designee shall receive hour for hour pay for all accumulated sick leave. Section 4. For purposes of this article only the regular rate of pay shall be the Employee’s annual salary (Attachment A), plus their annual EMT incentive pay (Article 12-Section1.A) divided by 26, the result of which further divided by 80 hours.

18

ARTICLE 11

HEALTH AND DENTAL INSURANCE Section 1. Health insurance coverage shall be available to each Employee and their dependent(s) through the City from the insurance company currently under contract to provide such insurance. Section 2. Dental insurance coverage shall be available to each Employee and their dependent(s) through the City from the Dental Insurance Company under contract with the City to provide such coverage. The Employer will pay one hundred percent (100%) of the cost of dental insurance for Employee’s and one hundred percent (100%) of the cost of dependent dental coverage, provided dependent health coverage is taken as well. Section 3. The Employer will pay one hundred percent (100%) of the cost of the health insurance for each Employee and shall contribute one hundred fifty dollars ($150.00) per paycheck or two thousand three hundred forty dollars ($2340.00) per year toward dependent insurance coverage.

19

ARTICLE 12 EMERGENCY MEDICAL PROGRAM AND OTHER INCENTIVE PAY Section 1. Emergency Medical Training:

(A) Any Fire Department Employee maintaining his/her emergency medical certification through the state of Oklahoma shall receive an annual bonus payment as follows: Any employee hired after July 1, 2017 will not receive an incentive for a EMT license.

a. EMT …………………………………………………. $650.00 b. Intermediate EMT ……………………………. $1,200.00 c. Advanced EMT $1,800.00 d. Paramedic ………………………………………… $3,600.00

(B) In the event an Employee is certified or re-certified more than once during any fiscal

year, the Employee’s total bonus payments may not exceed the amount to which he/she might be entitled upon certification or re-certification to the highest certification achieved during the term of this agreement.

(C) The Employer shall pay a one-time incentive payment of two thousand dollars

($2,000.00) to any Employee upon completion of the approved paramedic curriculum and the candidate achieving The State of Oklahoma certification of Paramedic status.

Section 2. Compensation for Fire Department Activities

(A) All Fire Department Employees shall receive time and one-half (1 ½) their hourly rate of pay or time and one-half (1½) rate compensatory time, for all off-duty time engaged in instructing courses in the community for the Yukon Fire Department at the request and with prior approval of the Fire Chief. No monies or compensatory time shall be granted for employees that are paid by another agency for time while instructing during off duty hours.

(B) The City shall pay to all unit members who are specifically designated, in writing, by

the Fire Chief and are certified as an Instructor Level I or II or an E.M.S. Instructor the following:

a. Instructor I …………………………………………$150.00 annually b. Instructor II ………………………….…….………$150.00 annually c. EMS Instructor ………………….……….……….$200.00 annually

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Payment shall be made by separate check during the month of September. Copies of official certification in the areas listed above shall be on file with the Personnel Department, prior to any payment. Employees designated as provided above in more than one area shall only be paid for one such designation.

(C) All unit members designated by the Fire Chief as C.P.R. Instructors shall be given time off on an hour for hour basis for all time spent instructing C.P.R. classes whether on or off duty. All classes must be approved in advance by the Fire Chief before time off will be granted.

Section 3. Educational Incentive Pay

(A) All members who have earned a college degree from an accredited institution shall, upon presenting proof of the degree to the Human Resources office, receive an educational incentive bonus as follows:

a. Associate Degree ……………………………………..$800.00 b. Bachelor Degree ……………………………………….$1400.00 c. Master Degree ………………………………………….$2000.00

(A) If member possesses a minimum of sixty (60) credit hours, he shall receive an education

benefit of eight hundred dollars ($800.00).

(B) The Employer will pay for only one degree at each level and will pay only the bonus for the highest-level degree earned during the term of this agreement.

Section 4. Credits for each degree must be from an accredited college or university equal to those accredited by the North Central Accrediting Agency. Section 5. Payments for educational incentive will be made in August of each fiscal year. Payment will be made by separate check.

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ARTICLE 13 EXISTING CONDITIONS/PREVAILING RIGHTS

Section 1. Except for those provisions covered under this contract, all rules, regulations, fiscal procedures, working conditions, departmental practices and manner of conducting the operation and administration of the Fire Department shall remain in the sole discretion of the Employer and may be changed or modified at any time, in any way, by the Employer. Section 2. However, action by the Employer imposing additional duties, assignments, or responsibilities not historically or customarily assigned to the firefighting service, or imposing discipline or discharge against an Employee, shall be subject to the grievance procedures set forth in Article 4, Grievance Procedures.

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ARTICLE 14 OVERTIME, CALLBACK, and COMP TIME

Section 1. Overtime: Employees of the Fire Department shall receive overtime or compensation time at one and one-half (1½) times the number of hours worked, or a combination of the two (2). The employee has the option to choose how this compensation is divided. An Employee who works a forty-hour (40) work week shall receive overtime or comp-time at one and one half (1 ½) times their regular rate of pay for all time worked over forty (40) hours per week or more than eight (8) hours per day.

A. Twenty-four (24)-hour shift employees shall receive overtime for all hours worked more than two hundred twelve (212) hours in a twenty-eight (28) day work period and/or for all hours worked in excess of twenty-four (24) hours in a shift.

B. Forty (40) hour employees shall receive overtime for all hours over forty (40) hours in a seven (7) day work week and/or eight (8) hours in any day.

C. All employees shall be entitled to overtime for any hours called back to work before or after their regular shift hours.

Section 2. The Fire Chief or their designee shall implement a system for scheduled or unscheduled overtime that distributes overtime as evenly as possible among all employees.

Section 3. Callback Time (A) Employees of the Fire Department shall receive callback time when the Employee

responds to a callback alert or when the individual is utilized by the Shift Commander.

(B) A minimum of two (2) hours of callback time shall be received for each callback.

Section 4. Taking Compensatory Time: Compensatory time shall be taken at the employee’s discretion, in accordance with FLSA subject to approval of the Fire Chief or shift Battalion Chief.

(A) Comp time shall be taken in no less than two (2) hours increments. (B) Employees may accrue up to a maximum of four hundred eighty (480) hours of

compensatory time.

Section 5. Payment for Overtime and Callback: The decision to receive pay for overtime and callback must be made by the last day of the month in which the overtime and callback time was accumulated. The payment will be made on the following check.

Section 6. Hourly Rate of Pay: The hourly rate of pay for twenty-four (24) hour shift employee shall be determined by dividing the Employee’s annual salary plus annual EMT incentive pay by twelve (12) and further dividing that number by two hundred twelve (212) hours. For forty (40) hour employees, it shall be determined by dividing the employee’s annual salary plus EMT incentive by twenty-six (26) and further dividing that number by eighty (80).

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ARTICLE 15

DUES CHECK OFF

Section 1. The Employer agrees to deduct regular monthly Union dues from earned wages of those Employees who are in the bargaining unit. The deduction shall be made from each paycheck in an amount certified to be correct by the Secretary / Treasurer of the local Union. Funds will be delivered via direct deposit to designated account(s) per the Union Secretary / Treasurer. A statement for the total deductions will be mailed to the Treasurer of the Union no later than fifteen (15) calendar days after the deduction is made. Fifteen (15) days subsequent to the effective date of this agreement all members of the bargaining unit desiring payroll deductions of Union dues shall individually sign an authorization card provided by the Union and approved by the Employer, authorizing the stated monthly dues be made. The payroll deduction shall be revocable by the Employee by notifying the Employer in writing. The Union shall be notified of any revocation.

Section 2. The Employer will deduct only Union dues from the Employee’s paycheck and will not deduct initiation fees, special assessments fines or any other deductions except for dues. In the event of an increase or decrease in Union dues, the Union will give the Employer thirty (30) days’ notice in order to allow the Employer to make the proper changes in its account records. No deductions will be made when the salary to be paid an Employee is not sufficient to cover the amount deducted.

Section 3. The Employer will provide the Union Treasurer with a detailed report showing individual Employee’s name and deduction amount at the time of payment.

Section 4. All deductions will be for the month in which they are taken. All deductions refundable at the time of termination or resignation will be refunded by the Union. The Employer shall not be responsible for errors. In the case of an error or if an improper deduction is made by the Employer, a proper adjustment of same shall be made by the Union with the Employee affected. Section 5. The Union shall indemnify, defend and hold the Employer harmless against any claim made and any suits instituted against the Employer on account of payroll deduction of Union dues.

Section 6. The Union shall pay the Employer seven and one-half percent (7.5%) of the dues deducted or seventy-five cents ($.75) per deduction, whichever is less, as administrative expenses.

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Section 7. The Employer is authorized to charge the Union a onetime service fee of one dollar and seventy-five cents ($1.75) per Employee each time the Union changes the schedule of Union dues. The Union shall remit the appropriate amount to the Employer within thirty (30) days of the Employer’s receiving notice of the change.

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ARTICLE 16 MEETINGS AT THE STATION

Section 1. It is understood that the Union may hold twelve (12) regular meetings at the Fire Station annually. Section 2. The Union may hold two (2) special meetings annually, at the Fire Station, for the purpose of ratifying contracts and handling emergencies. Section 3. The Union meetings shall be held after the hour of 1700 and not to last over three (3) hours.

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ARTICLE 17

WORKING OUT OF CLASSIFICATION Section 1. A fire fighter who has worked at a higher classification due to a tempory vacancy at that classification (for any reason other than holidays or annual leave) for twenty (20) consecutive calendar days or more will be paid at his current rate of pay plus five percent (5%) retroactive to the date he assumed the higher classification and for the duration of it. Section 2. The time period worked out of classification shall be certified by the Fire Chief and forwarded to the City Manager for approval.

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ARTICLE 18 NEGOTIATIONS DURING TERM OF AGREEMENT

Section 1. The parties acknowledge that during the negotiations which resulted in this Agreement, each had the right and opportunity to make requests and proposals with respect to any subject or matter in the area of proper and legal collective bargaining and that the understanding and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Employer and the Union, for the life of this agreement, each voluntarily and unqualifiedly, waive the right, and each agrees that the other shall not be obligated to bargain collectively with respect to any subject or matter pertaining to the employment relationship between the Employer and the Employees covered by this agreement, even though such subject or matter may not have been within the knowledge or contemplation of any or all of the parties at the time that they negotiated or at the time that they negotiated or at the time this agreement was signed. Section 2. Without limiting the waiver set forth in Section 1 of this article and without compulsion to arrive at any agreement, the parties agree that the City Manager or his designee and a representative of the Employees will meet, upon request from either of those persons, not more frequently than once each month and for not longer than two (2) hours, for the purpose of discussing the administration of the terms of this agreement.

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ARTICLE 19 HOURS OF WORK

Section 1. A Suppression Employee’s work week shall be an average of fifty-six (56) hours. Section 2. A Training Division Employee shall work a forty (40) hour work week.

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ARTICLE 20 PERSONNEL FILES

Section 1. It is agreed that all material concerning investigations, complaints, reprimands, counseling sessions for violations of any rules, regulations or policies that might be considered detrimental to the Employee’s position advancement or future with the department that are to be placed in the employee’s personnel file, that the Employer shall five said Employee a copy of such material prior to it becoming a part of his personnel file. All matters which will be part of a criminal investigation shall be kept within the Police Department and shall not be given to the employee nor will it be added to the employee’s personnel file. Section 2. It is agreed that all items in an Employee’s City Hall and department personnel file which are labeled “Verbal Reprimand,” “Written Reprimand,” “Reprimand Level I” or “Reprimand Level II” shall be stamped as “Inactive” after a period of three (3) years has elapsed from the date it was signed by the Fire Chief or his designee. Such items shall remain in the files and may only be used in establishing a pattern of disciplinary problems over the course of time. At no time may an item in an Employee’s City Hall or departmental personnel file which is labeled as a “Suspension Without Pay,” “Demotion,” “Discharge” or something similar be stamped as “Inactive.” Such items may be considered at all times when other disciplinary action is being contemplated against an Employee.

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ARTICLE 21 PROMOTIONAL POLICY

The position of Fire Department Training Officer will be offered to anyone who has served at least ten (10) years in a career fire service. If there are no applicants, from within the Yukon Fire Department, the Fire Chief, will have the option to hold the position for one (1) year or go outside of the Yukon Fire Department to hire a Training Officer and meet the same qualifications as an internal applicant. An employee, who has moved from the suppression division into the training division, may request a return to the suppression division at the previous rank that he/she held prior to moving into the training division. The move may only take place if there is an opening at the previous rank that he/she held in the suppression division and with the Fire Chief’s approval. The employee moving from the training division to the suppression division will not be required to retest for the previous position. That employee will not be eligible to test for promotion for one (1) year after moving back to suppression. The employee must notify the Fire Chief of their intent in writing, prior to the posting of the open position, at their previous rank. Section 1. Notification of the promotional examination results will not be made until six (6) calendar days after the final promotional examination. Within five (5) calendar days after the promotional examination is given, the Union, and only the Union, may file a grievance alleging a violation of the procedures utilized during the promotional process contained in this article. If such a grievance is filed, the final results of the promotional examination will be withheld until the grievance is resolved. Section 2. All non-probationary Employees shall be entitled, after meeting certain requirements listed herein below, to a fair and equitable opportunity for advancement. Section 3. The purpose of this provision is to establish a policy and procedure in order to provide all non-probationary Employees an equal opportunity in competing through promotional examinations, which shall be free of favoritism, personalities and politics. The goal of this provision is to select the most qualified individual for the position available in an organized and orderly manner. Section 4. The administration of this procedure shall be the responsibility of the Fire Chief and the City Manager or their designees. They shall coordinate examination procedures and ensure proper administrative control.

Section 5. When a promotional vacancy exists and the Fire Chief has received approval from the City Manager to fill the vacancy, all eligible candidates for the vacancy shall be notified in

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writing. Once vacancy has been announced all eligible employees desiring to test shall indicate their intention by completing a letter of interest no later than the deadline indicated on the job posting. A bibliography list of study materials for the written exam will be provided to each applicant and posted at each fire station no later than the application deadline.

Section 6. Eligibility: Requirements for taking promotional examinations shall be as follows:

All certifications or certificates that are prerequisites to be eligible for promotional testing must be submitted with the candidate’s letter of intent no later than the deadline indicated on the job posting. If it can be shown by any candidate through a valid “Request for Training Form(s)” that any required class or classes were not offered in the applicable time frame and/or denied an opportunity to attend due to staffing, non-acceptance, class cancellation or bereavement, then the candidate will be allowed to test for the available position. Providing, he/she can provide documentation of denial as stated above. The employee will be required to obtain the certifications and/or certificates at the first available opportunity. Failure to obtain the prerequisites will require the successful candidate to forfeit his/her promotion if not completed within one year of the promotion date. A valid “Request for Training Form(s)” must include the date, employee’s signature, class title and approval or denial from his/her supervisor and Training Officer.

(A) A candidate for the rank of Corporal shall have a minimum of three (3) years continuous full time firefighting service with the City of Yukon Fire Department. In addition, the candidate shall have course completion certificate in Firefighter I and Hazardous Materials Operations level from an approved Fire Training facility. The candidate must also complete the Yukon Fire Department Corporal Academy class prior to his promotion. In addition, the candidate shall have and maintain a minimum of an EMT License in good standing with the State of Oklahoma.

(B) A candidate for the rank of Fire Sergeant shall have at least five (5) years of continuous, full time firefighting service with the City of Yukon Fire Department, at least two (2) of which must have been at the rank of Corporal. In addition, each candidate shall have and maintain a minimum of an EMT License in good standing with the State of Oklahoma, completed Fire Officer I and be certified as an IC in the Blue Card Command System with their Blue Card License in good standing.

(C) A candidate for the rank of Fire Captain shall have at least eight (8) years of

continuous, full time firefighting service with the City of Yukon Fire Department, at least three (3) years of which must be at a rank of Sergeant, and shall have

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completed Fire Officer I, Fire Officer II, Instructor Level I, maintain a minimum of an EMT License in good standing with the State of Oklahoma and be certified as an IC in the Blue Card Command System with their Blue Card license in good standing.

(D) A candidate for the rank of Battalion Chief shall have at least ten (10) years of continuous, full time Firefighting Service with the City of Yukon Fire Department, at least two (2) years of which must be at the rank of Captain. In addition, the candidate shall have and maintain a minimum of an EMT License in good standing with the State of Oklahoma and be certified as an IC in the Blue Card Command System with their Blue Card license in good standing.

(E) A candidate for the Training Officer position shall have at least ten (10) years of continuous, full time Firefighting service and completed Fire Officer I, Fire Instructor I, Fire Instructor II completed within one (1) year of promotion, must be a State of Oklahoma approved EMS instructor at the basic level or above and maintain a minimum of an EMT License in good standing with the State of Oklahoma. Upon promotion, he or she shall attend the Blue Card Train the Trainer within one (1) year of promotion

Section 7. Testing: Promotional testing shall be handled as follows:

(A) The Fire Chief or his designee and a representative from Human Resources shall be responsible for preparing all tests.

(B) A bibliography list of study materials for the written exam will be provided to each applicant and posted at each fire station at least forty-five (45) calendar days prior to the administration of the test.

(C) Firefighters testing for the position of Fire Corporal must participate in a written examination and a practical performance examination. A minimum passing score of seventy five percent (75%) must be achieved on the written examination to participate in the practical performance testing. A minimum passing score of seventy five percent (75%) must be achieved on the practical performance assessment to be eligible for promotion.

(D) The Yukon Fire Department Corporal Academy will be offered annually to those employees who have completed two (2) years of employment with the City of Yukon Fire Department or who have not successfully completed a previously offered Corporal Academy. Any candidate for the rank of Corporal, who does not successfully complete the Corporal Academy, will have to complete a Corporal Academy in its entirety.

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(E) Corporals testing for the position of Fire Sergeant must participate in a written examination, practical performance examination, a tactical assessment center, and an interview board process. A minimum passing score of seventy five percent (75%) must be achieved on the written examination to participate in the practical assessment center procedure. A minimum passing score of seventy five percent (75%) must be achieved on the practical performance examination to participate in the tactical assessment center. The practical performance examination will consist of one (1) assessor. The assessor must be a current member of a municipal, state, federal, or military fire service. A minimum passing score of seventy five percent (75%) must be achieved on the tactical assessment center to be eligible to participate in the interview process. The tactical assessment center will consist of no less than four (4) current members or former members of a municipal, state, federal, or military fire service. The tactical assessment center will involve a simulated incident considered to be germane to the position and standard operating procedures for the Yukon Fire Department. The interview board will consist of the Fire Chief and four (4) of his designees, one of which will be a Human Resources representative from the City of Yukon.

(F) Sergeants testing for the position of Fire Captain must participate in a written examination, a tactical assessment center, and an interview board process. A minimum passing score of seventy five percent (75%) must be achieved on the written examination to participate in the tactical assessment center. A minimum passing score of seventy five percent (75%) must be achieved on the tactical assessment center to participate in the interview board process. The tactical assessment center will consist of four (4) current members or former members of a municipal, state, federal, or military fire service. The tactical assessment center will involve a simulated incident considered to be germane to the position and standard operating procedures for the Yukon Fire Department. The interview board will consist of the Fire Chief and four (4) of his designees and a Human Resources representative from the City of Yukon. The Human Resource representative is only present to observe the procedure on behalf of the City of Yukon.

(G) The candidate with the highest total point accumulation as outlined in this policy shall be placed on the top of the promotional list. The second highest accumulation of points next and so forth.

(H) In the case of a tie score after total accumulation of points, the candidate with the

most service time with the Yukon Fire Department shall be placed on the promotion list at the highest position.

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(I) The Battalion Chief will be selected through an interview board process. The interview board will consist of the Fire Chief, Deputy Chief, City Manager or his/her designee and a Human Resources representative from the City of Yukon. The interview will follow the promotional scoring criteria. The City Manager will have the final approval. Upon promotion, he or she shall attend the Blue Card Train the Trainer within one (1) year of promotion.

(J) The Training Officer will be selected through an interview with the Fire Chief, Deputy Chief and the City Manager or his/her designee. The candidate will be required to submit a resume along with their letter intent no later than the deadline indicated on the job posting. The City Manager will have final approval.

Section 8. Testing shall be administered as follows:

(A) The Fire Chief and the City Manager or their respective designees shall administer and grade all written examinations and performance evaluations.

(B) A Member of the Union shall be appointed by the Union Executive Board to act as

an observer during the promotion process. The observer shall not be present during the preparation of the written examination. The observer shall be present during the administration and grading of the written examination, performance examination and review board. The observer shall report any and all irregularities immediately to the Fire Chief, Union President and the City Manager.

Section 9. All promotional process scoring shall be handled as follows:

(A) Written Test: The written test will consist of one hundred (100) total points available.

(B) Practical Assessment: Scoring for the practical assessment will be based on a total of one hundred (100) points available. When the assessor’(s) final score(s) have been accumulated, this will be the candidate’s score.

(C) Assessment Center: Scoring for the assessment center will be based on one hundred

(100) points available, per accessor. All of the assessor’s final scores will be accumulated and averaged, this will be the candidate’s score.

(D) Interview Board: Scoring for the Interview Board will be based on a total of one

hundred (100) points available, per interviewer. When all of the interviewer’s final scores have been accumulated, this will be the candidate’s score. The Interview Board for Sergeant and/or Captains consists of five (5) designees who are chosen by

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the Fire Chief, one of which will be a representative from Human Resources. Those members will serve as the “Interview Board.” Each member of the interview board will assess and score the candidates. The highest and the lowest score will be eliminated and the three (3) remaining scores will be calculated for the total averaged score.

(E) Point totals for each section shall be added together to arrive at a final score for

each applicant. A list of applicants and their respective scores shall be established. (F) All promotional appointments shall be probationary for a period of six (6) months

from the date of appointment. Section 10.

(A) The promotional list shall have full force and effect for a period of twelve (12) months from the date of its establishment.

(B) For each vacancy, the Fire Chief shall select the candidate from the top of the

promotional list. (C) Candidates that are on disciplinary suspension, disciplinary probation or have

undergone disciplinary reduction in rank within the twelve (12) months prior to the date of the vacancy announcement shall not be eligible for testing. Employees on the promotional list shall not be eligible for promotion if they are placed on disciplinary suspension or disciplinary probation. After the designated period of disciplinary suspension or disciplinary probations is over, the Employee shall return to the promotion list at the same numerical ranking he/she was previously listed.

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ARTICLE 22 SAVINGS CLAUSE

Section 1. If any provision of this agreement or the application thereof to any person or circumstance in held invalid, the invalidity shall not affect other provisions or applications of this agreement which can be given effect without the invalid provision or application, and to this end, the provisions of this agreement are severable. Section 2. In the event of invalidation of any article or section, both the Employer and the Union agree to meet for the purpose of arriving at a mutually satisfactory agreement for such article or section within thirty (30) days of said invalidation. Section 3. If any provision of this agreement is subsequently declared by legislative or judicial authority to be unlawful, unenforceable, or not in accordance with applicable statutes, all other provisions of this agreement shall remain in full force and effect for the duration of this agreement and the parties shall meet as soon as possible to agree on a substitute provision. However, if parties are unable to agree within thirty (30) days following commencement of the initial meeting, then the matter shall be postponed until contract negotiations are reopened. Section 4. The provisions of Section 3 of this article apply to all Federal and State statutes, including the Americans with Disabilities Act and the Family Leave Act.

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ARTICLE 23 PERSONAL PROPERTY

Section 1. The Employer will reimburse the Employee for the value of damaged or destroyed personal property which shall include, but not be limited to, prescription eyeglasses or contact lenses, dentures, watches and medical 1.0 jewelry, and personal portable radios which is damaged, destroyed or lost in the line of duty and not due to the negligence of the Employee, up to a maximum of five hundred dollars ($500.00). Section 2. All items damaged or destroyed in the line of duty which are covered by insurance shall be compensated only after a settlement has been received from the insurance company. At that time, the Employer shall pay to the Employee for the uncompensated balance, up to a maximum of five hundred dollars ($500.00). Section 3. All personal property used, while on duty, by Employees must be approved for use by the Fire Chief in order to be covered by this article.

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ARTICLE 24 LONGEVITY PAY

Section 1. The City of Yukon shall maintain a longevity pay system for Union members. Section 2. All members who have forty-eight (48) months of continuous service to the City of Yukon shall receive an annual payment at the rate of thirteen dollars ($13.00) per month of service. Section 3. Each eligible member shall receive their longevity payment once annually, during the month containing their anniversary date of hire. Payment shall be made by separate check.

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ARTICLE 25 WORK RELATED ILLNESS OR INJURY

Section 1. Whenever any member of the unit, on account of sickness or temporary disability caused or sustained while in the discharge of the member’s duties with the Yukon Fire Department, is unable to perform his or her duties, the salary paid by the City of Yukon to the member shall continue while the member is sick or temporarily disabled for a period of not less than six (6) months, in accordance with 11 O.S. ’49-111. Section 2. At least forty-five (45) days prior to the end of six (6) month period provided for in Section 1 of this article, the affected member shall schedule an examination with their treating physician to determine whether they shall return to full duty or retire at the end of the six (6) month period. The City may request that the affected member appear before the City Physician for examination as well. A written report with recommendations regarding these examinations shall be submitted to the City at least twenty (20) days prior to the expiration of the six (6) month period provided for in Section 1 of this article. Section 3. Upon receipt of said medical reports by the City, representatives of the City shall meet with the affected member to review the reports and to determine whether they shall return to work or retire at the end of the six (6) months. Section 4. Compliance with the provisions of this article shall in no way limit or preclude the parties to this agreement or the affected member from taking advantage of all rights under state statutes or the contract.

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ARTICLE 26 SUBSTANCE ABUSE TESTING AND TREATMENT

Section 1. Any bargaining unit member will be subject to drug testing utilizing the procedures set forth in the City’s Drug Free Workplace Policy, and any amendments thereto. Testing will be in accordance with, and subject to, the substance tested and the cutoff levels set forth in the applicable state and federal regulations and administrative code provisions. Random drug testing may be utilized unless prohibited by applicable state or federal law, rule or regulation. Bargaining unit employees may be subjected to drug testing as part of any annual or periodic physical. Both the City and the Union recognize the importance of having a drug free workplace. Both parties understand that the abuse of drugs, alcohol or other chemical substances endangers the safety of the public, fellow fire fighters and other City Employees. Because of realizing this, both parties to this agreement understand the importance of preventing, treating and eliminating drug, alcohol and chemical substance abuse in the workplace. Section 2. In order to help and assist bargaining unit members, the City will permit members who voluntarily come forward admitting a substance abuse problem to undergo detoxification treatment at an in-patient facility of the member’s choosing. Such treatment will be at the member’s expense, though they may use any available health insurance which covers such treatment. The City shall allow such affected members to use accumulated sick leave while attending such programs. If sick leave is unavailable, the vacation, compensatory time or leave without pay may be used. Section 3. Any member of the bargaining unit may be compelled to submit a urine, breath or blood sample for testing when his or her supervisor has established a reasonable suspicion that an Employee may be under the influence of a substance or substances. After establishing such suspicion, the supervisor shall immediately notify the Fire Chief, or in his absence, the Assistant Chief, and verbally inform him of the suspicion and request permission to have the sample drawn. Additionally, the supervisor shall verbally inform the affected Employee, in the presence of another bargaining unit member, the reasons for his or her suspicion. Prior to the end of the supervisor’s shift, the supervisor shall detail in writing the reasons for the suspicions. Copies of this documentation shall be submitted to the affected Employee, Fire Chief, City Manager and Union President by the end of the next work day. Supervisory personnel shall receive training in the area of detecting behavior characteristics of drug, alcohol and substance use or abuse.

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Section 4. All bargaining unit members shall be required to submit a urine or blood sample immediately after any vehicular accident involving the City owned vehicle they are driving where their vehicle is shown to be the vehicle most contributing to the occurrence of the accident by the investigating police officer. Bargaining unit members shall also be required to submit a urine or blood sample after any death or serious injury to a fellow worker or citizen where their conduct, while in the performance of duties for the City of Yukon, is reasonably suspected to have directly or indirectly caused such injury or death. Such testing shall serve primarily as a protection for the Employees. Section 5. Any bargaining unit member who is the final candidate for a promotion shall be required to submit a urine or blood sample for testing. Section 6. Employees required to report for testing during off duty hours shall be compensated at time and one-half (1 ½) their regular hourly rate of pay or time and one-half (1 ½) compensatory time (at the Employee’s discretion) for time spent at the laboratory, assuming proper documentation is received from lab personnel, and all driving time to and from Fire Station #1. Section 7. Any time a member’s sample is tested, the Gas Chromatography/Mass Spectrometry test shall be used. If a member’s specimen tests positive for substance use or abuse under O.O.T. standards, a second confirmatory test using Gas Chromatography/Mass Spectrometry shall be undertaken. If both the initial and confirmatory tests yield a positive result, such results shall be released to the Medical Review Officer, who shall review the results and five their interpretations. Such Medical Review Officer may meet with the affected Employee if he/she so chooses to gain insight into the possible reasons for the positive result. After review by the Medical Review Officer, the results shall be released to the Employer and the affected Employee. Such results shall not be released to any other parties or persons without the express written permission of the affected Employee. The City manager, Fire Chief, affected Employee and Union President shall immediately upon receipt of the results, schedule a meeting to be held within two (2) days to discuss a course of action. If the Employee agrees to seek help, he or she shall be permitted shall be permitted to do so pursuant to Section Two (2) of this article. Employees refusing help or refusing to submit to testing in accordance with the provisions of this article, shall be subject to disciplinary action and may appeal such action according to the terms of Article four (4) Grievance Procedures, of this agreement. Employees testing positive for substance use or abuse who have caused serious injury, endangerment or death, serious property damage or committed a criminal act shall be subject to disciplinary action and may appeal such action according to the terms of Article four (4), Grievance Procedures, of this agreement. Section 8. Any laboratory used by the Employer for substance testing covered by this article shall be N.I.D.A. certified and certified as to use of Federal Department of Transportation (D.O.T.) standards. Such certification shall be on file with the Employer.

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Section 9. The substances to be tested for shall be those currently listed on the O.O.T.’s list of eligible substances and alcohol, which is currently not on that list. (A positive test result for alcohol shall be a test result that shows a blood alcohol content of .10 or higher.) If the O.O.T. adds or deletes substances to or from their list in the future, testing will be altered to reflect such changes. Section 10. Employees completing detoxification programs and returning to regular job duties shall be subject to unannounced drug testing for a period of twelve (12) months after completion of the detox program. Section 11. Employees entering a detoxification program shall be permitted to do so only once. Any future recurrence of abuse with the same or any other substance shall result in automatic dismissal. Such dismissal may be appealed according to the terms in Article four (4), Grievance Procedures, of this agreement. Section 12. In all cases where an Employee is subject to testing, the affected Employee should provide the laboratory with a list of all medication that they are currently using under doctor’s orders, along with proof from prescribing physician.

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ARTICLE 27 UNION LEAVE TIME

Section 1. The parties agree that a total of two hundred thirty (230) duty hours may be taken with pay by the Union President or his designees to tend to Union business. The two hundred thirty (230) hours is the maximum during the contract year. Section 2. Union leave time must be coordinated with the Fire Chief and may not be taken when such would not allow the maintenance of adequate staffing levels needed for normal shift operations. Section 3. Union leave may be taken upon written request to the Fire Chief as far in advance as possible.

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ARTICLE 28 FIRE INSPECTIONS

Section 1. All shift Captains shall be eligible to participate in the Fire Inspection program under the direction of the City Building Inspector or his designee. Section 2. Eligible Captains shall submit to the Fire Chief a request, in writing, to attend appropriate training programs. Only those Captains who have successfully completed THE FIRE DEPARTMENT INSPECTION CERTIFICATION PROGRAM will be eligible to participate in the program. Section 3. Those Captains who obtain their certification and actively participate will be eligible for an incentive bonus of five hundred dollars ($500.00) per annum, to be paid annually in October of each year. Failure of a certified individual to actively participate will negate his/her eligibility to qualify for the annual incentive bonus, as determined by the City Building Inspector and Fire Chief. Section 4. Eligible employees shall provide copies of the individual certificates and subsequent renewals to the City Building Inspector and Fire Chief. Section 5. The City Building Inspector and Fire Chief shall maintain separate lists of which shift the qualified individual Captains are working.

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ARTICLE 29 SPECIAL ASSIGNMENT

Section 1. The Union acknowledges the necessity of assigning certain shift members to special assignment for a short or long term incident or training schedule / Oklahoma Task Force -1

This assignment would include the member to be assigned to a training day exercise or a large scale incident.

The assignment would include support, assist or perform hazardous material response, meth lab response, technical rescue, swift water rescue and Oklahoma Task Force -1 response to assist any community that requested the assistance of, or services approved by the Fire Chief and/or the City Manager.

All Members assigned by the Battalion Chiefs and approved by the Fire Chief would have mandatory training days on or off duty.

Members shall receive overtime pay for special assignment training scheduled on non-duty days.

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ARTICLE 30

PERSONNEL/STAFFING

The Yukon Fire Department will consist of two (2) separate divisions, Suppression and Training. 1. The Suppression Division will consist of personnel assigned on any one (1) of three (3)

twenty-four (24) hour shifts.

2. The City of Yukon Fire Department will maintain a rank structure that will reflect a minimum of one (1) Battalion Chief, two (2) Captains, and two (2) Sergeants per shift. The remainder of line personnel on each shift shall be comprised of Corporals and Firefighters with a minimum staffing of nine (9) Suppression personnel on duty at all times.

3. The Training Division will consist of one (1) Training Officer that will work a forty (40) hour work week.

(a) During a twenty-four (24) hour shift, Station 1 will have a minimum of at least one (1) Captain or above, one Sergeant or above, with the remaining personnel made up of Corporals and Firefighters.

(b) Station 2 will have a minimum of three (3) Personnel, consisting of at least one (1) Sergeant or above, one (1) Corporal or above, and one (1) Firefighter or above.

(c) When an Interim position exists, it will be considered as working one rank above their current rank.

(d) If an unscheduled time off develops due to family/personal emergency that causes the shift levels to drop below minimum staffing, and where that position is unable to be replaced with personnel of equal rank, the Battalion Chief or Station Officer shall staff each station at their discretion. Personnel with approved scheduled time off shall be allowed to remain on his or her scheduled time off.

(e) The Battalion Chief or the Officer of the day shall determine the staffing for all apparatus.

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ATTACHMENT “B”

Clothing Provided Upon Hire

UNIFORM ITEM NO. OF ITEMS PROVIDED Station Uniform Shirt SIS w/ patches 1 Station Uniform Shirt US w/patches 1 Station Uniform Trousers 3 T-Shirts 5 Golf Shirt S/S 3 Golf Shirt LIS 3 Black Belt 1 Black Socks (Employee choice) 3 Pair Black Shoes or Boots (Employee choice) 1 Name Tags 2 Breast Badge (Rhodium) 2 Collar Insignia 2 Sets Tufty Jacket w/patches 1

CLASS "A" DRESS UNIFORM Long Sleeve Dress Shirt (white) 1 Double Breasted Dress Coat 1 Dress Slacks 1 Dress Shoes 1 Pair Dress uniform cover (hat)

SAFETY UNIFORM ITEMS Helmet with shield or goggles 1 Bunkout Coat 1 Bunkout Pants 1 Suspenders 1 Bunkout Boots 1 Nomex Hood 1 Hearing Protectors 1 Gloves- Firefighting 1 Gloves- Utility 1 Smoke cutter 1 Flashlight 1 SCBA Mask 1 SCBA Mask Pouch 1 Station Key 1 City Photo ID 1 Wildland gear 1 set

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The following items shall be purchased with the additional clothing allowance before attending any Oklahoma Task Force -1 training. 2 - Pairs of BDU style pants 2 - OKTF-1, T-Shirts OKTF-1 has agreed to provide the selected members of the Yukon Fire Department with the following items: Training equipment Gear Bags Coveralls Boots Helmet

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IN WITNESS WHEREOF, THE PARTIES HERETO HAVE SET THEIR HANDS THIS _______________ DAY OF ______________________________, 2017 BY: _____________________________________ MAYOR ATTEST: BY: _____________________________________ CITY CLERK BY: _____________________________________

PRESIDENT, LOCAL 2055 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS

APPROVED AS TO FORM THIS _______________ DAY OF _____________________, 2017 BY: _____________________________________ CITY ATTORNEY

Attachment "A" Fire Union Pay Plan Proposed 3% Increase Fire Pay Scale 17-18 Contract 08/17/2017Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Firefighter 36,965 38,813 40,754 42,791 44,932 47,177 49,537 52,014 54,614 55,979 57,379 58,814

14.53 15.26 16.02 16.82 17.66 18.54 19.47 20.45 21.47 22.00 22.55 23.12Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Corporal 45,694 47,978 50,377 52,896 55,541 58,318 61,234 64,296 67,510 69,197 70,928 72,702

17.96 18.86 19.80 20.79 21.83 22.92 24.07 25.27 26.54 27.20 27.88 28.58Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Sergeant 51,771 54,360 57,077 59,932 62,929 66,075 69,379 72,848 76,490 78,402 80,362 82,371

20.35 21.37 22.44 23.56 24.74 25.97 27.27 28.64 30.07 30.82 31.59 32.38Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Captain 61,179 64,238 67,451 70,823 74,364 78,082 81,986 86,085 90,390 92,650 94,966 97,340

24.05 25.25 26.51 27.84 29.23 30.69 32.23 33.84 35.53 36.42 37.33 38.26Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Battalion Chief 64,238 67,451 70,823 74,364 78,082 81,986 86,085 90,390 94,909 97,282 99,714 102,207

25.25 26.51 27.84 29.23 30.69 32.23 33.84 35.53 37.31 38.24 39.20 40.18

Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Training Officer 57,077 59,932 62,929 66,075 69,379 72,848 76,490 80,313 84,329 86,438 88,599 90,813

27.44 28.81 30.25 31.77 33.36 35.02 36.77 38.61 40.54 41.56 42.60 43.66

The amount of $1,000,000 from the Public Employees Sales Tax revenue, as set forth in Ordinance No. 1132, is earmarked for the fiscal year 2017-2018for the following purposes: Providing competitive compensation and benefits for fire personnel and adding additional firefighting personnel, subjectto collective bargaining agreement with the City of Yukon; firefightling related equipment, offset additional contribution for health insurance for IAFFmembers enrolled in the City of Yukon Health Insurance Plan - Family Coverge. Those members enrolled in family coverage shall remain at a maximum of $166.00 deduction from each paycheck; and the additional amount defined in Article 10; Section 4.

The 2017-2018 Attachment A shall reflect a 3% pay increase over the 2016-2017 Attachment A. *$103,600 in additional funds will come from the Public Employees Sales Tax revenue to cover negotiated salary increase.

Attachment "A" Fire Union Pay Plan Proposed 2.5% Increase Fire Pay Scale 17-18 Contract 08/17/2017Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Firefighter 37,889 39,783 41,773 43,861 46,055 48,356 50,775 53,314 55,979 57,378 58,813 60,284

14.89 15.64 16.42 17.24 18.10 19.01 19.96 20.96 22.00 22.55 23.12 23.70Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Corporal 46,836 49,177 51,636 54,218 56,930 59,776 62,765 65,903 69,198 70,927 72,701 74,520

18.41 19.33 20.30 21.31 22.38 23.50 24.67 25.91 27.20 27.88 28.58 29.29Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Sergeant 53,065 55,719 58,504 61,430 64,502 67,727 71,113 74,669 78,402 80,362 82,371 84,430

20.86 21.90 23.00 24.15 25.35 26.62 27.95 29.35 30.82 31.59 32.38 33.19Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Captain 62,708 65,844 69,137 72,594 76,223 80,034 84,036 88,237 92,650 94,966 97,340 99,774

24.65 25.88 27.18 28.54 29.96 31.46 33.03 34.68 36.42 37.33 38.26 39.22Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Battalion Chief 65,844 69,137 72,594 76,223 80,034 84,036 88,237 92,650 97,282 99,714 102,207 104,762

25.88 27.18 28.54 29.96 31.46 33.03 34.68 36.42 38.24 39.20 40.18 41.18

Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12Training Officer 51,329 61,430 64,502 67,727 71,113 74,669 78,402 82,321 86,437 98,849 90,814 93,083

24.68 29.53 31.01 32.56 34.19 35.90 37.69 39.58 41.56 47.52 43.66 44.75

The amount of $1,000,000 from the Public Employees Sales Tax revenue, as set forth in Ordinance No. 1132, is earmarked for the fiscal year 2017-2018for the following purposes: Providing competitive compensation and benefits for fire personnel and adding additional firefighting personnel, subjectto collective bargaining agreement with the City of Yukon; firefightling related equipment, offset additional contribution for health insurance for IAFFmembers enrolled in the City of Yukon Health Insurance Plan - Family Coverge. Those members enrolled in family coverage shall remain at a maximum of $166.00 deduction from each paycheck; and the additional amount defined in Article 10; Section 4.

The 2018-2019 Attachment A shall reflect a 2.5% pay increase over the 2017-2018 Attachment A. *$227,858 in additional funds will come from the Public Employees Sales Tax revenue to cover negotiated salary increase.

RESOLUTION OF THE CITY OF YUKON, OKLAHOMA

REGARDING APPROVAL AND ACCEPTANCE OF THE

CODIFICATION OF THE MUNICIPAL ORDINANCES FOR

THE CITY OF YUKON, OKLAHOMA

WHEREAS, the City of Yukon is authorized by law to develop,approve and publish Municipal Ordinance for the governing of theCity;

WHEREAS, the City of Yukon is required to codify the MunicipalOrdinance every ten (10) years;

WHEREAS, the City of Yukon has completed the codification andthe City Council for the City of Yukon has approved the

codification, on the15th

of August, 2017;

WHEREAS, it is a desire of the City of Yukon to make availableto all citizens the codified ordinances;

WHEREAS, the City of Yukon hereby provides notice to the

citizens of Yukon of the new codified City Ordinances;

NOW, THEREFORE, BE IT RESOLVED:

1 . The citizens of the City of Yukon are hereby notified that allcurrent ordinances have been codified and that codification

has been accepted by the City of Yukon.

2 . The City of Yukon shall cause a copy of this Resolution to befiled in the Office of the Canadian County Clerk.

3 . Whereas, City of Yukon shall cause at least one ( 1) copy ofthe permanent volume of codified ordinances to be deposited

with the Canadian County Law Library.

4 . Whereas, the Canadian County Law librarian shall execute a

receipt acknowledging the deposit of said ordinances .

5 . Whereas, said receipt shall be filed with the Canadian CountyClerk who shall assign a book and page number to said receipt .

6. Whereas, this Resolution has been passed and approved by theCity Council for the City of Yukon, Oklahoma, this

15t 1

day ofAugust, 2017 .

Mayor, City of Yukon, Oklahoma

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Resolution 2017-14

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ATTEST:

City Clerk

APPROVED AS TO FORM:

Gary E. Miller

City Attorney

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RE: Agenda Item –Chisholm Trail Parking Lot Extension

MEMORANDUM

Jim, attached is a quote from Brewer Construction, under the 2017 Concrete and

Asphalt Paving, Drainage, Water and Sewer Project contract, for the parking lot

extension at Chisholm Trail Park for a total amount not to exceed $122,207.00. This

project is needed so we can accommodate more parking for our events which also

includes more handicap accessibility. Included in this project is:

3,000 S.Y of parking lot with a stabilized base

3” of Type “A” Asphalt

2” of Type “B” Asphalt

27 S.Y. of 4” sidewalk

Striping to accommodate 60 parking spaces

Upon your approval, I would respectfully request it be placed on the next available

agenda.

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±Created : 8/22/2017

DisclaimerThe City of Yukon provides this mapping for your convenience. The data is to be used for general reference only. All data is

provided as is, with all faults, and without warranty of any kind, expressed or implied, including but not limited to, theimplied purpose. The City of Yukon does not warrant that the GIS data will meet your requirements. Verifying the accuracyof all information through official sources is the responsibility of the user, without any claims of completeness or accuracy.

Persons using information provided by the City of Yukon GIS Department acknowledge that any use of this information will be attheir own risk and agree to hold harmless the City of Yukon from any liability or damages that result from the use of this information.

±Created : 8/22/2017

DisclaimerThe City of Yukon provides this mapping for your convenience. The data is to be used for general reference only. All data is

provided as is, with all faults, and without warranty of any kind, expressed or implied, including but not limited to, theimplied purpose. The City of Yukon does not warrant that the GIS data will meet your requirements. Verifying the accuracyof all information through official sources is the responsibility of the user, without any claims of completeness or accuracy.

Persons using information provided by the City of Yukon GIS Department acknowledge that any use of this information will be attheir own risk and agree to hold harmless the City of Yukon from any liability or damages that result from the use of this information.

Documents

CITY COUNCIL AGENDA September 5, 2017 - · PDF file1122 • Fax( 405) 752-8855. ip. ffjffln. OKLAHOMA CITY CS DEPT. OKLAHOMA CITY, OK ... Work Order Nbr Description. Quantity. Unit