City Council Study Session AgendaPuyallup City Council Chambers333 S Meridian, Puyallup 98371

Tuesday, September 17, 20196:30 PM

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF THE AGENDA

1. AGENDA ITEMS

1.a City Entrance SignsSite Vicinity MapEntrance Signage - Council Presentation

1.b City Electronic Permit System - Informational Status Presentation

CITIZEN COMMENTS

ADJOURNMENT

The City Council Chambers is wheelchair accessible. Those needing assistance with hearing devicesshould contact the City Clerk's Office (253-841-5480) the Friday preceding the meeting.

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City Council Agenda Item Report

Submitted by: Scott TkachSubmitting Department: EngineeringMeeting Date: 9/17/2019

Subject:City Entrance Signs

Presenter:Scott J. Tkach P.E.

Recommendation:Discuss options related to new entrance signs at key locations throughout the city.

Background:The 2019 budget allocates $55,000 for city staff to research new city entrance, ‘Welcome’,signage. The intent is to provide three conceptual options for City Council’s contemplationand direction regarding the fabrication and installation of signage to include preferredlocations, size, graphics, costs and an evaluation of site-constraints. The project is defined bythree phases as detailed below:

Phase 1 - Develop Conceptual Themes for presentation to City Council (Summer of 2019).Phase 2- Design of signs for specific sites (Fall/Winter of 2019).Phase 3 - Construction of Signs (Spring of 2020).

The project scope includes design of signage, survey of the site, site preparation, foundationdesign and installation, electrical service for lighting, vegetative maintenance, and installationof the signs.

Council Direction:Staff is requesting direction from City Council, to proceed with the design of new Cityentrance signage at three locations. Specifically looking for an approved range of costs fordesign, prioritization of installations and budget appropriations. Staff is also requestingdirection from Council regarding staff seeking partnership with community sponsors such asWSU, Lions Club, Kiwanis, the State Fair, etc.

Fiscal Impacts:The 2019 adopted budget allocated $55,000 for the project.

ATTACHMENTSSite Vicinity Map

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Entrance Signage - Council Presentation

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09-17-19

CITY ENTRANCE SIGNS – SITE VICINITY MAP

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CITY COUNCIL WORKSHOP 09-17-2019

City of Puyallup – Welcome Signs

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• HISTORY

• COMMUNITY PARTNERS

• FUNCTIONAL DESIGN CRITERIA AND CITY REQUIREMENTS

• PROJECT SCOPE, SCHEDULE & BUDGET

• PROJECT LOCATIONS AND SITE CONSTRAINTS/CHALLENGES

• SIGN TYPES AND ASSOCIATED COSTS

• QUESTIONS AND CITY COUNCIL DIRECTION

City of Puyallup – Welcome Signs

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DESIGN CRITERIA AND CITY REQUIREMENTS

Site grading, foundation design, electrical service, vegetation impacts and site-distance safety requirements.

Engineering (Right-of-Way) permit will be required for installation of the signage.

The project is considered ‘Monument Signage’ via Section 20.60.005 – (Definitions) of the City’s Municipal Code and is considered exempt from the code requirements via Section 20.60.010(2) – (Exempt signs).

City of Puyallup – Welcome Signs

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PROJECT SCOPE, SCHEDULE & BUDGET

SCOPE OF WORK – Site preparation, design, fabricate and install ‘Welcome’ entrance signage at three locations within the peripheral edges of the City limits. Staff is seeking specific direction from the City Council regarding the following scope items: Preferred signage type based on aesthetics, costs and available budget. Will signage type at each of the three location be the same or be site-specific

(different) signage; if different what is the criteria? Local Sponsors – does City Council want secondary sponsorship signage on

the city sign monumentation? Implementation – size of signage and how many signs to be installed per year?

City of Puyallup – Welcome Signs

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SIGN TYPES AND ASSOCIATED COSTS

Vendor costs $33,153 plus tax (9%). Includes foundation & fabrication.

$5k City costs include site preparation. Grading. Drainage. Electrical Service.

TOTAL COST = $41.1K Size: 10-ft X 9-ft.

City of Puyallup – Welcome Signs

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SIGN TYPES AND ASSOCIATED COSTS (continued)

Vendor costs $34,422 plus tax (9%). Includes foundation & fabrication.

$5k City costs include site preparation. Grading. Drainage. Electrical Service.

TOTAL COST = $42.5K

Size: 9-ft X 11-ft.

City of Puyallup – Welcome Signs

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SIGN TYPES AND ASSOCIATED COSTS (continued)

Vendor costs $45,463 plus tax (9%). Includes foundation & fabrication.

$5k City costs include site preparation. Grading. Drainage. Electrical Service.

TOTAL COST = $54.5K Size: 11.5-ft X 14.5-ft.

City of Puyallup – Welcome Signs

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City of Puyallup – Example Welcome Signs

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City of Puyallup – Example Welcome Signs

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PROJECT SCOPE, SCHEDULE & BUDGET PROJECT BUDGET

City Council approved a budget of $55k ($40k of City funds and $15k from WSU appreciation funds) in 2019 for the work – staff recommends additional funds be programmed in future years to complete the project.

Costs for individual signage types ranges from $41.1k to $54.5k. Costs include site preparations (grading, drainage, vegetation

management and foundation preparation), electrical service for lighting and signage fabrication and installation. City forces may complete site preparation and electrical services.Vendor will complete foundation work and sign fabrication and installation

work.

City of Puyallup – Welcome Signs

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PROJECT SCOPE, SCHEDULE & BUDGET

CONCEPTUAL PROJECT SCHEDULE PH I - Develop conceptual themes for City Council contemplation and

direction (Sept 2019). PH II – Complete design for three specific site locations (Fall/Winter

2019). Retrofit 1 existing sign and install new signs at 2 locations.

PH III – Construct and install new signage at one of the locations noted below (2020):

• Hwy 512 & South Meridian – (Staff recommends this as the first location.)• West Pioneer by WSU campus.• East Main at the city limits.

City of Puyallup – Welcome Signs

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PROJECT VICINITY LOCATIONSCity of Puyallup – Welcome Signs

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PROJECT LOCATION – Most Expensive Site Electrical Service is not readily available. Site has a drainage issue – standing water. Existing vegetation needs to be removed. Site will require grading for sign elevation. West Pioneer by WSU is an Arterial street. Site is behind an existing guardrail. Sight-distance is not an issue.

City of Puyallup – Welcome Signs

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PROJECT LOCATION – Least Expensive Site

Electric service is readily available. The existing sign needs to be removed. Sight-distance is not an issue. South Meridian is an Arterial street.

City of Puyallup – Welcome Signs

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PROJECT LOCATION – Moderately Expensive Site

Electric service is readily available. Sight-distance is not an issue. Existing signage to be relocated. Opportunity for community sponsors. East Main is an Arterial street.

City of Puyallup – Welcome Signs

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QUESTIONS &

DISCUSSION

City of Puyallup – Welcome Signs

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City Council Agenda Item Report

Submitted by: Tom UtterbackSubmitting Department: Development Services Meeting Date: 9/17/2019

Subject:City Electronic Permit System - Informational Status Presentation

Presenter:Development Services Director Tom Utterback and City Engineer Hans Hunger

Recommendation:Receive an informational presentation on a City Permit System upgrade

Background:In late 2018, during City Council budget sessions for 2019, staff from the DevelopmentServices and City Engineering Departments shared staff's intent to upgrade our current permitsystem. Since 2008, the City has used the "Eden" permit system to handle application reviewof all land use and construction permits, from initial submittal through finalconstruction/occupancy. In recent years, Eden's functional limitations have become morepronounced while their parent company has been giving less and less technical support to thisproduct. This has adversely affected our ability to provide quality customer service to permitapplicants, particularly in the area of electronic permit review.

As a result, a staff working group from the Development Services, City Engineering and ITDepartments have undertaken an RFP process to identify a potential new permit system forthe City. On September 17th, in advance of pending 2020 budget sessions, we will provideCity Council a summary of this process to date. Staff's focus has been on identifying a systemwhich provides user-friendly, customer-enhancing features while still being efficient forstaff's plan check & inspection requirements, thus streamlining the overall review process.

Council Direction:

Fiscal Impacts:Potential fiscal impacts associated with Permit System upgrades will be outlined at this studysession and at subsequent budget meetings.

ATTACHMENTS

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