City Council Workshop Presentation July 26, 2011

City Budget and Finances

City Council Workshop PresentationJuly 26, 2011

Show each department included in Administration

Provide detail for Non-Departmental Provide detail for Economic Development Number of cities using electric utility tax Number of cities using electric franchise fee Cost savings for running medical trucks versus

fire trucks Possibility of adding additional prison crew Current condition of city streets

Items from July 12 Budget Workshop

General FundExpenditures

General Fund

Budget Budget Change Percentage2011 2012 2011-2012 Change

Expenditures 26,291,582 25,873,009 (418,573) -1.6%

Personnel (FTE) 216.48 210.98 (5.50) -2.5%

Actual Estimated Change Percentage2007 2011 2007-2011 Change

Expenditures 25,433,849 26,074,506 640,657 2.5%

Personnel (FTE) 228.40 216.48 (11.92) -5.2%Per 1,000 Population 3.23 2.89 (0.34) -10.5%

Administration


Expenditures 3,274,682 3,266,900 (7,782) -0.2%


Expenditures 4,212,803 3,411,315 (801,488) -19.0%

Personnel (FTE) 30.50 21.38 (9.12) -29.9%

Includes: City Council, City Manager, Community Relations, Purchasing and Contracts Management, City Clerk, Human Resources, City Attorney, Finance, and Non-Departmental

City Council


Expenditures 88,377 95,502 7,125 8.1%

Entire budget increase is due to the internal transfer to IT&C ($7,125)

City Manager


Expenditures 352,569 361,830 9,261 2.6%

FTEs - 2

Entire budget increase is due to the internal transfer to IT&C ($12,197)

Community Relations


Expenditures 229,476 213,583 (15,893) -6.9%

FTEs - 2.38

Purchasing and Contracts Management


Expenditures 290,724 297,078 6,354 2.2%

FTEs - 4

City Clerk


Expenditures 165,586 146,789 (18,797) -11.4%

FTEs - 1.5

Human Resources


Expenditures 283,789 293,435 9,646 3.4%

FTEs - 3

City Attorney


Expenditures 341,077 383,248 42,171 12.4%

FTEs - 0.5

Financial Services


Expenditures 763,068 759,914 (3,154) -0.4%

FTEs - 8

Non-Departmental


Expenditures 760,016 715,521 (44,495) -5.9%

Major Expenditures Professional services 65,000 Transfer to SR100 CRA Fund 452,521 Transfer to Tennis Center Fund 125,000 Flagler Volunteer Services 25,000 Cultural Arts 20,000 Palm Coast Historical Society 3,000 Florida Agricultural Museum 25,000

Economic Development


Expenditures 330,081 457,141 127,060 38.5%

FTEs - 1.25

Major Expenditures Business Assistance Center 53,000 SCORE 3,000 Marketing Efforts 15,000 Parkway East Master Plan 40,000

Economic Development Programs 100,000 Qualified Target Industry Grants 64,000 Enterprise Flagler 93,500

Engineering


Expenditures 548,150 506,505 (41,645) -7.6%


Expenditures 1,282,121 440,237 (841,884) -65.7%

Personnel (FTE) 7.00 3.20 (3.80) -54.3%

Facilities Maintenance


Expenditures 740,592 693,923 (46,669) -6.3%


Expenditures 601,960 697,609 95,649 15.9%

Personnel (FTE) 3.00 2.00 (1.00) -33.3%

Parks/Facilities


Expenditures 999,231 1,096,695 97,464 9.8%


Expenditures 1,073,402 1,020,882 (52,520) -4.9%

Personnel (FTE) 12.00 12.00 - 0.0%

Recreation


Expenditures 1,270,123 1,188,975 (81,148) -6.4%


Expenditures 1,221,183 1,140,776 (80,407) -6.6%

Personnel (FTE) 28.40 23.90 (4.50) -15.8%

Planning


Expenditures 1,566,156 1,443,697 (122,459) -7.8%


Expenditures 1,512,949 1,565,663 52,714 3.5%

Personnel (FTE) 19.00 15.15 (3.85) -20.3%

Code Enforcement


Expenditures 2,219,803 2,151,037 (68,766) -3.1%


Expenditures 1,969,557 2,147,308 177,751 9.0%

Personnel (FTE) 19.50 26.30 6.80 34.9%

Law Enforcement


Expenditures 2,599,863 2,599,863 - 0.0%


Expenditures 2,498,954 2,599,863 100,909 4.0%

Personnel (FTE) 1.00 - (1.00) -100.0%

Streets and Drainage


Expenditures 5,206,560 5,127,713 (78,847) -1.5%


Expenditures 5,385,596 5,238,373 (147,223) -2.7%

Personnel (FTE) 52.00 45.30 (6.70) -12.9%

Fire


Expenditures 7,536,341 7,340,560 (195,781) -2.6%


Expenditures 5,497,824 7,474,209 1,976,385 35.9%

Personnel (FTE) 48.00 66.00 18.00 37.5%

General FundRevenues

Revenues


Property Taxes 15,039,800 15,039,800 - 0.0%Other Revenue 11,356,889 10,714,400 (642,489) -5.7% Total Revenues 26,396,689 25,754,200 (642,489) -2.4%

Expenditures 26,396,689 25,873,009 (523,680) -2.0%Difference - (118,809) (118,809)

General FundOptions

Increase property tax revenue (maximum revenue available with a simple majority vote = $21,596,700)

Move State Revenue Sharing from the Streets Improvement Fund (up to $1,307,800)

Move Local Option Fuel Tax from the Streets Improvement Fund (up to $1,612,500)

Establish a Utility Tax on electricity (up to $2,500,000)(309 cities)

Establish a Franchise Fee on electricity (up to $2,500,000)(319 cities)

Recurring Revenue Options

Flagler Volunteer Services, $25,000 Florida Agricultural Museum, $25,000 Palm Coast Historical Society, $3,000 Cultural Arts, $20,000 Enterprise Flagler, $93,500 Economic Development Programs, $100,000 Close the pool from late November to early April,

$57,400

Expenditure Reduction Options – Non Big 4

Reduce Code Enforcement staffing by one team (2 officers and 1 administrative support staff), $144,000

Reduce the number of law enforcement officers funded from the City of Palm Coast budget, $103,000 per deputy

Reduction of 11 out of 44 employees and a reduction in contractual services in Streets and Drainage, $938,000

Additional reduction in force in Fire, $116,200 Discontinue Emergency Medical Services, $402,600 Close one fire station, $1,000,000

Expenditure Reduction Options – Big 4

Capital Improvement Program

Additional Considerations

Reinstating capital funding allocation Stormwater maintenance support

◦Increase in Stormwater fee

Streets Improvement Fund

Project FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total

Street Paving and Resurfacing 3,770,500 2,098,300 2,203,200 2,313,400 2,429,000 12,814,400

Royal Palms Parkway Phase III 200,000 600,000 300,000 - - 1,100,000

Intersection/Turn Lane Improvements 50,000 50,000 350,000 50,000 350,000 850,000

Traffic Signals - 470,000 - 270,000 - 740,000

Palm Harbor Extension 300,000 - - - 2,300,000 2,600,000

Palm Coast Parkway 6-Laning 1,625,000 9,025,000 - - - 10,650,000

Old Kings Road Extension 1,350,000 1,600,000 5,000,000 5,000,000 - 12,950,000

North Old Kings Road 4-Laning 2,000,000 50,000 7,300,000 7,600,000 - 16,950,000

North Pine Lakes Pkwy Improvements 2,200,000 - - - - 2,200,000

Whiteview Parkway Shoulders - - - - - -

Bridge Rehabilitation 1,050,000 150,000 1,000,000 150,000 1,000,000 3,350,000

Total Streets Improvement Fund 12,545,500 14,043,300 16,153,200 15,383,400 6,079,000 64,204,400

Park Impact Fee FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total

Trails - - - - - -

Graham Swamp Trail 5,000 - - 250,000 2,550,000 2,805,000

Big Mulberry Branch - - - - - -

Cypress Knoll Neighborhood Park - - - - - -

Matanzas Woods Park - - - - - -

Total Park Impact Fee Fund 5,000 - - 250,000 2,550,000 2,805,000

Fire Impact Fee FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total

Fire Station #26 - Seminole Woods - - - - 150,000 150,000

Total Fire Impact Fee Fund - - - - 150,000 150,000

Transportation Impact Fee Fund


Whiteview Overpass - - 50,000 300,000 - 350,000

Belle Terre Parkway-RPP to SR100 6 laning - - - - - -

Belle Terre Parkway-PCP to PLP - - 150,000 500,000 500,000 1,150,000

Whiteview Parkway 4 Laning - - - - - -

Total Transportation Impact Fee Fund - - 200,000 800,000 500,000 1,500,000

Capital Projects FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total

Fire Station #22 Replacement - 200,000 1,000,000 1,200,000 - 2,400,000

Industrial Park - - - - - -

Holland Park Renovation 20,000 2,870,000 - - - 2,890,000

Indian Trails Sports Complex 430,000 - - - - 430,000

Sidewalks and Bike paths 4,695,000 200,000 2,000,000 700,000 - 7,595,000

Parkway Beautification 200,000 200,000 200,000 200,000 200,000 1,000,000

Longs Landing 425,000 - - - - 425,000

Park Renovation 75,000 75,000 75,000 75,000 75,000 375,000

City Hall - - - - - -

Training and Safety Facility - - - - - -

Total Capital Projects Fund 5,845,000 3,545,000 3,275,000 2,175,000 275,000 15,115,000

Stormwater Management Fund


Swale Rehabilitation Program 525,600 551,900 579,500 608,500 638,900 2,904,400

Valley Gutter Improvements 75,000 78,000 81,100 84,300 87,700 406,100

Pipe Replacement 1,710,000 1,795,500 1,885,300 1,979,600 2,078,600 9,449,000

Control Structure Rehabilitation 355,600 506,000 517,000 528,000 539,000 2,445,600

Total Stormwater Management Fund 2,666,200 2,931,400 3,062,900 3,200,400 3,344,200 15,205,100

Property Tax Impacts

Property ComparisonsProperty #1 Property #2 Property #3 Property #4

Assessed Value2011 185,293 276,290 117,557 222,353 2010 182,555 288,596 149,457 239,091

Change 2,738 1.5% (12,306) -4.3% (31,900) -21.3% (16,738) -7.0%

Taxable Value2011 135,293 226,290 67,557 222,353 2010 132,555 238,596 99,457 239,091

Change 2,738 2.1% (12,306) -5.2% (31,900) -32.1% (16,738) -7.0%

Taxes2011 548.64 917.65 273.96 901.69 2010 463.94 835.09 348.10 836.82

Change 84.70 18.3% 82.57 9.9% (74.14) -21.3% 64.87 7.8%

ChangePer month 7.06 6.88 (6.18) 5.41

ChangePer day 0.23 0.23 (0.20) 0.18

Millage Rates Property #1; Homesteaded, Has SOH Diff erential Remaining

2011 4.0552 Rolled-Back Rate Property #2; Homesteaded, SOH Diff erential Used Up in 2011

2010 3.5000 Property #3; Homesteaded, SOH Diff erential Used Up Prior to 2010

Property #4; Non-Homesteaded

Decision Time

Tentative Budget Schedule

July 26 – Workshop on General Fund and property tax discussion

August 2 – Set proposed millage rate August 9 – Proprietary, special revenue, and

capital project funds August 23 – Special budget workshop on final

proposed budget September 14 – First public hearing and

tentative adoption of the 2012 millage rate and budget

September 27 – Final public hearing and final adoption of the 2012 millage rate and budget

Documents

City Council Workshop Presentation July 26, 2011