City of Stockton · 2013. 10. 17. · 19, 2013. Department: City Clerk Minutes Civil Service Regular Meeting 2013-09-19 Minutes Civil Service Special Meeting 2013-09-19 Attachments:

Thursday, October 17, 2013

3:00 PM

City of Stockton

Concurrent Civil Service Commission/Equal Employment Commission Meeting

Council Chamber, City Hall, 425 N. El Dorado Street, Stockton CA

Civil Service Commission - Equal Employment

Commission Susanne St. Clair, Chair

Kathleen Chapman, Vice Chair John Pulver, Commissioner

Sarbjeet Singh, Commissioner Pamela Sloan, Commissioner

Meeting Agenda - Final

October 17, 2013Civil Service Commission - Equal

Employment Commission


1. CLOSED SESSION CALL TO ORDER/ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION

2.1 13-0856 FIRE PREVENTION INSPECTOR II (OPEN/PROMOTIONAL)

ELIGIBLE LIST CERTIFICATION

RECOMMENDATION

Adopt a resolution certifying the results of the open/promotional

examination for Fire Prevention Inspector II.

Department: Human Resources

2013-10-17 CSC Agenda Reso - FPIIAttachments:

2.2 13-0860 ECONOMIC DEVELOPMENT ANALYST (OPEN/PROMOTIONAL)

ELIGIBLE LIST CERTIFICATION

RECOMMENDATION

Adopt a resolution certifying the results of the open/promotional

examination for Economic Development Analyst.


2013-10-17 CSC Agenda Reso - EDAAttachments:

(Government Code § 54957.5(b)).

3. PUBLIC COMMENT*

(Comments will be limited to the Closed Session items listed below).

4. RECESS TO CLOSED SESSION

5. REGULAR SESSION CALL TO ORDER/ROLL CALL

6. REPORT OF ACTION TAKEN IN CLOSED SESSION

7. CITIZENS COMMENTS/ANNOUNCEMENTS*

(Government Code § 54957.5 (b))

8. CONSENT CALENDAR

8.2 13-0865 APPROVE CIVIL SERVICE COMMISSION MEETING MINUTES

Page 2 City of Stockton Printed on 10/11/2013

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RECOMMENDATION

Approve by motion the Minutes of the Regular and Special Concurrent

Civil Service/Equal Employment Commission Meetings of September

19, 2013.

Department: City Clerk

Minutes Civil Service Regular Meeting 2013-09-19

Minutes Civil Service Special Meeting 2013-09-19

Attachments:

8.3 13-0839 WAITING PERIOD FOR FIRE CAPTAIN PROMOTIONAL

EXAMINATION FOR EMPLOYEE RETURNING FROM LEAVE OF

ABSENCE TO SERVE IN THE ARMED FORCES

RECOMMENDATION

Approve by motion the 60-90 day waiting period for the purpose of

review and preparation for the promotional examination for Fire Captain

candidate Daniel Jones.


8.4 13-0855 REQUEST FOR ONE-YEAR EXTENSION OF THE ONE-YEAR-OLD

ELIGIBILITY LIST FOR MECHANIC II (HEAVY)

(OPEN/PROMOTIONAL)

RECOMMENDATION

Approve by motion the one-year extension of the Miscellaneous

Employee Eligibility list for Mechanic II (Heavy) (Open/Promotional), with

six (6) names on the list, in accordance with Rule VI, Section 12 (b) of

the Civil Service Rules and Regulations for Miscellaneous Employees.


9. UNFINISHED BUSINESS

10. REQUEST FOR APPEALS/PUBLIC HEARINGS

11. APPEALS/PUBLIC HEARINGS

12. NEW BUSINESS*

12.1 13-0804 ANNUAL EQUAL EMPLOYMENT REPORT - CITY MANAGER’S

OFFICE

RECOMMENDATION

Accept by motion the Annual Equal Employment Report of the Office of


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the City Manager.


CM EEC Report 2012Attachments:

12.2 13-0805 ANNUAL EQUAL EMPLOYMENT REPORT - MUNICIPAL UTILITIES

DEPARTMENT

RECOMMENDATION

Accept by motion the Annual Equal Employment Report of the Municipal

Utilities Department.


MUD EEC Report 2012Attachments:

(Government Code §54957.5(b))

13. REPORTS/WRITTEN COMMUNICATIONS/ INFORMATIONAL ITEMS

13.1 13-0853 NOTICE OF UPCOMING EXAMINATIONS

RECOMMENDATION

This item is informational only. No action is necessary. The City will be

conducting examinations for the positions of Financial Services

Supervisor (Open/Promotional) and Electrical Technician II

(Open/Promotional), in accordance with Rule VI, Section 5 of the Civil

Service Rules and Regulations for Miscellaneous Employees.


14. COMMISSION COMMUNICATIONS AND COMMENTS

15. ADJOURNMENT

Agendas, staff reports and minutes can be viewed on the City of Stockton web

site http://www.stocktongov.com/government/oMeetings/boardComMeetings.html

Citizens may comment on any subject within the jurisdiction of the Civil Service

Commission, including items on the Agenda. Anyone wishing to speak on a consent

item or public hearing item, please complete a “Request to Speak Card” and submit it to

the Recording Secretary prior to the meeting. No speaker cards will be received after

the close of the Citizen's Comments portion of the meeting. Each speaker is limited to

five minutes. Speakers must be prepared to speak when called. Speakers should hold

comments on items listed as a Public Hearing until the Hearing is opened. If a large

number of people desire to speak at a Public Hearing, the Chair may reduce the

amount of time allocated to each speaker to three (3) minutes.

NOTE: All proceedings before the City of Stockton Civil Service Commission are

conducted in English. The City of Stockton does not furnish interpreters and, if one is

needed, it shall be the responsibility of the person(s) needing one. In compliance with

the Americans with Disabilities Act, if you need special assistance to participate in the

meetings of the Civil Service Commission, please contact the Office of the City Clerk at


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(209) 937-8459 at least 48 hours prior to the meeting to enable the Commission to

make reasonable arrangements to ensure accessibility.

CONSENT ITEMS: Information concerning the consent items have been forwarded to

the Civil Service Commission prior to the meeting. Unless a Civil Service

Commissioner or member of the audience has questions concerning a particular item

and asks that it be removed from the Consent Calendar, the items are approved at one

time by a roll call vote.

* For any person wishing to address the Civil Service Commission on any matter not on

the printed agenda. Chairperson may set time limit for individual speakers/groups.


City of Stockton

Legislation Text

File #: 13-0856, Version: 1

FIRE PREVENTION INSPECTOR II (OPEN/PROMOTIONAL) ELIGIBLE LIST CERTIFICATION

RECOMMENDATION

Adopt a resolution certifying the results of the open/promotional examination for Fire PreventionInspector II.

City of Stockton Printed on 10/10/2013Page 1 of 1

CIVIL SERVICE COMMISSION

Resolution No. CS

RESOLUTION CERTIFYING THE RESULTS OF THEOPEN/PROMOTIONAL EXAMINATION FOR THE POSITION OFFIRE PREVENTION INSPECTOR II

WHEREAS, the Chief Examiner for the Civil Service Commission conducted an

open/promotional examination for FIRE PREVENTION INSPECTOR II for the City of

Stockton; and

WHEREAS, the open/promotional recruitment evaluated applicants for specified

knowledge, skills, and abilities to perform the duties of the Miscellaneous position of

FIRE PREVENTION INSPECTOR II, as set forth in the job announcement prepared in

accordance with the Rules and Regulations of this Commission; and

WHEREAS, the Chief Examiner has filed with this Commission a report of the

results of the open/promotional examination, in accordance with Rule VI, section 12(a)

of the City of Stockton Civil Service Rules and Regulations for Miscellaneous

Employees, which report is on file with the Human Resources Department; now,

therefore,

BE IT RESOLVED BY THE CIVIL SERVICE COMMISSION OF THE CITY OF

STOCKTON, AS FOLLOWS:

1. That the report of the open/promotional examination for the Miscellaneous

position of FIRE PREVENTION INSPECTOR II is hereby approved.

2. That the open/promotional list of eligibles for the Miscellaneous position of

FIRE PREVENTION INSPECTOR II for the City of Stockton, attached hereto as Exhibit

A, is hereby certified.

3. That the candidates appearing on Exhibit A are hereby declared eligible

for appointment to the Miscellaneous position of FIRE PREVENTION INSPECTOR II,

and shall be certified to the appointing authority to fill vacancies approved by the

Personnel Officer in accordance with the Stockton Municipal Code and the Rules and

Regulations of this Commission.

4. That the list certified herein shall remain in effect for one (1) year and shall

expire on October 18, 2014, unless the duration is otherwise changed by this

Commission.

PASSED, APPROVED, and ADOPTED this 17th day of October 2013.

___________________________ SUSANNE ST. CLAIR, CHAIR CITY OF STOCKTON CIVIL SERVICE COMMISSION ATTEST:

BONNIE PAIGE SECRETARY TO THE CIVIL SERVICE COMMISSION

By: ___________________________ Dora M. Sidrian, Deputy City Clerk LEGAL REVIEW: ___________ Date: _______________ ::ODMA\GRPWISE\COS.PER.PER_Library:101618.1

City of Stockton

Legislation Text


ECONOMIC DEVELOPMENT ANALYST (OPEN/PROMOTIONAL) ELIGIBLE LISTCERTIFICATION

RECOMMENDATION

Adopt a resolution certifying the results of the open/promotional examination for EconomicDevelopment Analyst.


CIVIL SERVICE COMMISSION

Resolution No. CS

RESOLUTION CERTIFYING THE RESULTS OF THE OPEN/PROMOTIONAL EXAMINATION FOR THE POSITION OF ECONOMIC DEVELOPMENT ANALYST

WHEREAS, the Chief Examiner for the Civil Service Commission conducted an

open/promotional examination for ECONOMIC DEVELOPMENT ANALYST for the City

of Stockton; and

WHEREAS, the open/promotional recruitment evaluated applicants for specified

knowledge, skills, and abilities to perform the duties of the Miscellaneous position of

ECONOMIC DEVELOPMENT ANALYST, as set forth in the job announcement

prepared in accordance with the Rules and Regulations of this Commission; and

WHEREAS, the Chief Examiner has filed with this Commission a report of the

results of the open/promotional examination, in accordance with Rule VI, section 12(a)

of the City of Stockton Civil Service Rules and Regulations for Miscellaneous

Employees, which report is on file with the Human Resources Department; now,

therefore,

BE IT RESOLVED BY THE CIVIL SERVICE COMMISSION OF THE CITY OF

STOCKTON, AS FOLLOWS:

1. That the report of the open/promotional examination for the Miscellaneous

position of ECONOMIC DEVELOPMENT ANALYST is hereby approved.

2. That the open/promotional list of eligibles for the Miscellaneous position of

ECONOMIC DEVELOPMENT ANALYST for the City of Stockton, attached hereto as

Exhibit A, is hereby certified.

3. That the candidates appearing on Exhibit A are hereby declared eligible

for appointment to the Miscellaneous position of ECONOMIC DEVELOPMENT

ANALYST, and shall be certified to the appointing authority to fill vacancies approved by

the Personnel Officer in accordance with the Stockton Municipal Code and the Rules

and Regulations of this Commission.

4. That the list certified herein shall remain in effect for one (1) year and shall

expire on October 18, 2014, unless the duration is otherwise changed by this

Commission.

PASSED, APPROVED, and ADOPTED this 17th day of October 2013.

________________________________ SUSANNE ST. CLAIR, CHAIR CITY OF STOCKTON CIVIL SERVICE COMMISSION ATTEST: BONNIE PAIGE SECRETARY TO THE CIVIL SERVICE COMMISSION By: ___________________________ Dora M. Sidrian, Deputy City Clerk LEGAL REVIEW: ___________ Date: _______________

City of Stockton

Legislation Text


APPROVE CIVIL SERVICE COMMISSION MEETING MINUTES

RECOMMENDATION

Approve by motion the Minutes of the Regular and Special Concurrent Civil Service/EqualEmployment Commission Meetings of September 19, 2013.


MINUTES CIVIL SERVICE COMMISSION- EQUAL EMPLOYMENT COMMISSION CONCURRENT

MEETING OF SEPTEMBER 19, 2013

3:00PM, STOCKTON, CALIFORNIA

1. CALL TO ORDER/ROLL CALL (3:00P.M.)

Roll Call Present:

Commissioner Chapman Commissioner Singh Commissioner Sloan Chair St. Clair

Absent: Vice Chair Pulver.

EXCUSED: Vice Chair Pulver

2. ANNOUNCEMENT OF CLOSED SESSION (3:01 P.M.)

Motion: APPROVE THE CLOSED SESSION ITEMS, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6.

Moved by: Commissioner Sloan, seconded by Commissioner Singh.

Vote: Motion carried 4-0

Yes: Commissioner Chapman, Commissioner Singh, Commissioner Sloan, and Chair St. Clair. Absent:Vice Chair Pulver.

2.1 13-0758 POLICE OFFICER TRAINEE ELIGIBLE LIST - REMOVAL OF NAMES -RULE VI, SECTION 12(d)(5) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES "WRITTEN REQUESTS FOR REMOVAL"

Motion CS 2013-09-19-0201 approving the removal of name(s) from the Police Officer Trainee eligible list.

2.2 13-0759 POLICE OFFICER TRAINEE ELIGIBLE LIST - REMOVAL OF NAMES -RULE VI, SECTION 12(d) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES "FAILURE TO PASS AND/OR SUCCESSFULLY COMPLETE A BACKGROUND INVESTIGATION"

2.3

Motion CS 2013-09-19-0202 approving the removal of name(s) from the Police Officer Trainee eligible list.

13-0760 POLICE OFFICER RECRUIT ELIGIBLE LIST - REMOVAL OF NAMES -RULE VI, SECTION 12(d)(5) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES "WRITTEN REQUESTS FOR REMOVAL"

Civil Service Commission- Equal Employment Commission Concurrent September 19, 2013 Page 1 of6

Motion CS 2013-09-19-0203 approving the removal of name(s) from the Police Officer Recruit eligible list.

2.4 13-0761 POLICE OFFICER RECRUIT ELIGIBLE LIST - REMOVAL OF NAMES -RULE VI, SECTION 12(d) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES "FAILURE TO PASS AND/OR SUCCESSFULLY COMPLETE A BACKGROUND INVESTIGATION"

Motion CS 2013-09-19-0204 approving the removal of name(s) from the Police Officer Recruit eligible list.

2.5 13-0762 POLICE OFFICER ACADEMY GRADUATE ELIGIBLE LIST • REMOVAL OF NAMES • RULE V, SECTION 4(a)(6) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR POLICE AND FIRE EMPLOYEES "FAILURE TO PASS AND/OR SUCCESSFULLY COMPLETE A BACKGROUND INVESTIGATION"

Motion CS 2013-09-19-0205 approving the removal of name(s) from the Police Officer Academy Graduate eligible list.

2.6 13-0763 POLICE OFFICER LATERAL ELIGIBLE LIST - REMOVAL OF NAMES -RULE V, SECTION 4(a)(6) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR POLICE AND FIRE EMPLOYEES "FAILURE TO PASS AND/OR SUCCESSFULLY COMPLETE A BACKGROUND INVESTIGATION"

Motion CS 2013-09-19-0206 approving the removal of names from the Police Officer Lateral eligible list.

Motion: APPROVE CLOSED SESSION ITEMS 2.7-2.10:

Moved by: Commissioner Singh, seconded by Commissioner Sloan.


Yes: Commissioner Chapman, Commissioner Singh, Commissioner Sloan, and Chair St. Clair.

Absent:Vice Chair Pulver.

2.7 13-0764 POLICE LIEUTENANT (P) ELIGIBLE LIST CERTIFICATION

Resolution CS 2013-09-19-0207 certifying the results of the promotional examination for the position of Police Lieutenant (P).

2.8 13-0765 POLICE SERGEANT (P) ELIGIBLE LIST CERTIFICATION

Resolution CS 2013-09-19-0208 certifying the results of the promotional examination for the position of Police Sergeant (P).


2.9 13-0766 BOOKMOBILE DRIVER/CIRCULATION ASSISTANT (0/P) ELIGIBLE LIST CERTIFICATION

Resolution CS 2013-09-19-0209 certifying the results of the open/promotional examination for the position of Bookmobile Driver/ CirculationAssistant (0/P).

2.10 13-0767 ACCOUNTANT I (0/P) ELIGIBLE LIST CERTIFICATION

Resolution CS 2013-09-19-0210 certifying the results of the open/promotional examination for Accountant I.

2.11 13-0768 NOTICE OF EMPLOYEE DISCIPLINE- POLICE DEPARTMENT EMPLOYEE SUSPENSION (Government Code(§ 54957.5(b)).

NO ACTION NECESSARY- INFORMATION ONLY

3. PUBLIC COMMENT*- None

4. RECESS TO CLOSED SESSION (3:01 P.M.)

The Commission recessed to Closed Session.

5. REGULAR SESSION CALL TO ORDER/ROLL CALL 3:10PM

Roll Call 3:10PM Present:

Commissioner Chapman Commissioner Singh Commissioner Sloan Chair St. Clair



6. REPORT OF ACTION TAKEN IN CLOSED SESSION 3:10PM

Legal Counsel Dan Schroeder, reported that by unanimous vote of the members present, the Commission approved the removal of names from the noted eligibility lists for Items 2.1 - 2.6. Regarding Items 2. 7 - 2.1 0, by unanimous vote, the Commission approved resolutions Certifying the Eligibility lists.

7. CITIZENS COMMENTS/ANNOUNCEMENTS*- None 3:10PM

8. ADOPTION OF CONSENT CALENDAR- None 3:11PM

9. UNFINISHED BUSINESS- None 3:11 PM

Civil Service Commission- Equal Employment Commission Concurrent September 19,2013 Page 3 of6

10. REQUEST FOR APPEALS/PUBLIC HEARINGS 3:11PM

DeeAnna Salina, Assistant Director, Human Resources- requested that Item 10.1 be removed from the agenda for further staff review.

10.1 ~a-9798 REQ~ES=F F9R P~BLIC HEARING =F9 AMENB R~LE VI, SECTI9N 2(bH3} 9F TilE CIVIL SERVICE R~LES ANB REG~LATI9NS F9R MISCELLANE9~S EMPL9YEES T9 PR9VIBE F9R A~~OLIAR¥ FIRE FIGHTERS T9 Q~ALIF¥ AS LA=FERAL ENTRY FIRE FIGI-ITER =FRAINEE

This item was removed from the Agenda for further staff review.

11. APPEALS/PUBLIC HEARINGS 3:12PM

11.1 13-0787 PURSUANT TO RULE XIV, SECTION 2(A) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES, REQUEST TO HEAR THE APPEAL SUBMITTED BY THE TERMINATED EMPLOYEE, RELATING TO THE ACTION TAKEN ON JULY 1, 2013, BY THE CITY OF STOCKTON TERMINATING THE INDIVIDUAL'S EMPLOYMENT 3:12PM

Deputy City Attorney Marci Arredondo - noted that the employee is no longer represented by the Union and will be representing himself.

Suggested dates for the Closed Hearing are October 21-31, 2013. It is expected that the matter will take only one day to consider.

Motion: 2013-09-19-1101 SCHEDULING A CLOSED HEARING ON OCTOBER 23, 2013, AT 9:00A.M., TO HEAR THE APPEAL SUBMITTED BY A TERMINATED EMPLOYEE, RELATING TO THE ACTION TAKEN ON JULY 1, 2013, BY THE CITY OF STOCKTON TERMINATING THE INDIVIDUAL'S EMPLOYMENT, PURSUANT TO RULE XIV, SECTION 2(A) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES.

Moved by: Commissioner Chapman, seconded by Commissioner Sloan.



12. NEW BUSINESS* 3:15PM

12.1 13-0709 ELECT A CHAIR OF THE CIVIL SERVICE COMMISSION IN ACCORDANCE WITH COMMISSION POLICY 12-001 3:15PM

Motion: MOTION 2013-09-19-1201 ACCEPTING THE NOMINATION OF INCUMBENT, COMMISSION CHAIR SUSANNE ST. CLAIR, TO SERVE AS CHAIR OF THE CIVIL


SERVICE COMMISSION IN ACCORDANCE WITH COMMISSION POLICY 12-001

Moved by: Commissioner Chapman, seconded by Commissioner Sloan.



12.2 13-0748 ELECT A VICE CHAIR OF THE CIVIL SERVICE COMMISSION IN ACCORDANCE WITH COMMISSION POLICY 12-001.3:16 PM

Motion: MOTION 2013-09-19-1202 ACCEPTING THE NOMINATION OF COMMISSION MEMBER KATHLEEN CHAPMAN, TO SERVE AS VICE CHAIR OF THE CIVIL SERVICE COMMISSION, IN ACCORDANCE WITH COMMISSION POLICY 12-001

Moved by: Commissioner Sloan, seconded by Commissioner Singh.



12.3 13-0773 ANNUAL EQUAL EMPLOYMENT REPORT· CITY ATTORNEY'S OFFICE· (Government Code (§54957.5(b)) 3:18PM

Motion: MOTION 2013-09-19-1203 TO ACCEPT FOR FILING, THE 2012 ANNUAL EQUAL EMPLOYMENT REPORT OF CITY ATTORNEY'S OFFICE.

Moved by: Commissioner Sloan, seconded by Commissioner Chapman.



13. REPORTS/WRITTEN COMMUNICATIONS/INFORMATIONAL ITEMS 3:18PM

13.1 13-0743 NOTICE OF EXAMINATION FOR THE POSITIONS OF TECHNOLOGY PROJECT COORDINATOR (OPEN/PROMOTIONAL), CRIME ANALYST (OPEN/PROMOTIONAL), TREE SURGEON (OPEN/PROMOTIONAL) AND ENGINEERING TECHNICIAN I (OPEN/PROMOTIONAL), IN ACCORDANCE WITH RULE VI, SECTION 5 OF THE CIVIL SERVICE RULES AND REGULATIONS FOR MISCELLANEOUS EMPLOYEES 3:19PM


This item is informational only. No action is necessary.

14. COMMISSION COMMUNICATIONS AND COMMENTS 3:19PM

Legal Counsel Dan Schroeder- Reported on the Closed Session Hearing of August 29,2013 and September 13, 2013, the Brown Act requires that a report be provided. The Commission unanimously affirmed the dismissal of Sr. Plant Operator.

DeeAnna Salina - Thanked City Clerk and Human Resources staff for working very hard to transition the Commission's agenda into Legistar Agenda preparation software, sooner than expected. She thanked the Commission for their patience while staff continues to work through some minor bumps.

15. ADJOURNMENT 3:21 PM

The next regular meeting of the Civil Service Commission is scheduled for October 17, 2013.

iY~~~~~~ BONNIE PAIGE, CMC SECRETARY CIVIL SERVICE COMMISSION


MINUTES CIVIL SERVICE COMMISSION· EQUAL EMPLOYMENT COMMISSION ON 2013-09·

19 3:30PM· SPECIAL CIVIL SERVICE COMMISSION MEETING OF SEPTEMBER 19,2013

CITY COUNCIL CHAMBER, CITY HALL, STOCKTON, CALIFORNIA

1. SPECIAL SESSION CALL TO ORDER/ROLL CALL 3:23 PM

Roll Call 3:23 PM Present:

Chair St. Clair Commissioner Chapman Commissioner Singh Commissioner Sloan



2. CITIZENS COMMENTS/ANNOUNCEMENTS* 3:23PM

None

3. ADOPTION OF CONSENT CALENDAR 3:23 PM

3.1 13-0771 MOTION APPROVING THE MINUTES OF THE REGULAR CIVIL SERVICE COMMISSION MEETING OF AUGUST 15,2013.3:23 PM

Motion CS 2013·09-19-301 Approving the Minutes of the Regular Civil Service Commission Meeting of August 15, 2013.

Moved by: Commissioner Chapman, seconded by Commissioner Singh.


Yes: Chair St. Clair, Commissioner Chapman, Commissioner Singh, and Commissioner Sloan. Absent: Vice Chair Pulver.

3.2 13-0772 CERTIFICATION OF THE NAME OF THE CANDIDATE RANKED NUMBER ONE ON THE POLICE SERGEANT ELIGIBILITY LIST TO THE POSITION OF POLICE SERGEANT, PROBATIONARY STATUS, IN ACCORDANCE WITH RULE VII, SECTION S(C) OF THE CIVIL SERVICE RULES AND REGULATIONS FOR POLICE AND FIRE EMPLOYEES· EFFECTIVE OCTOBER 12, 2013

3:24PM

Motion Approve Resolution CS 2013-09-19-302 certifying the number one candidate on the Police Sergeant Eligibility List from the current position of Police Officer to the promotional position of Police Sergeant, probationary status. The candidate ranked first on the eligibility list, DEAN HAPPEL, is certified as Police Sergeant effective October 12, 2013.

Moved by: Commissioner Sloan, seconded by Commissioner Chapman.


Yes: Chair St. Clair, Commissioner Chapman, Commissioner Singh, and Commissioner Sloan. Absent: Vice Chair Pulver.

4. ADJOURNMENT 3:26 PM

i4Jz~, BONNIE PAIGE, CMC SECRETARY CIVIL CIVIL SERVICE COMMISSION

City of Stockton

Legislation Text


WAITING PERIOD FOR FIRE CAPTAIN PROMOTIONAL EXAMINATION FOR EMPLOYEERETURNING FROM LEAVE OF ABSENCE TO SERVE IN THE ARMED FORCES

RECOMMENDATION

Approve by motion the 60-90 day waiting period for the purpose of review and preparation for thepromotional examination for Fire Captain candidate Daniel Jones.

DISCUSSION

Background

On May 17, 2012, the Civil Service Commission approved by resolution, the weights of theexamination, application of seniority points, and the contents of the job announcement for thepromotional position of Fire Captain. The filing period for the Fire Captain was June 11 - June 28,2012. Mr. Jones submitted an application during the filing period and was invited to participate in thewritten test. Mr. Jones was called up to active duty in the armed forces prior to the date of the writtentest, and he remained on an approved leave of absence until his return in September 2013.

Present Situation

Mr. Jones returned to duty from his approved leave of absence on September 16, 2013 and hasindicated his desire to participate in the promotional exam for Fire Captain. Upon his return, HumanResources Staff has informed the Fire Department no permanent appointments can be made fromthe Fire Captain eligibility list until Mr. Jones has had the opportunity to test in accordance with RuleVI, section 10 (b) of the Civil Service Rules for Police and Fire Employees. The rule allows the CivilService Commission to grant a 60-90 day waiting period for Mr. Jones to prepare for the promotionalexamination upon his return.

AUTHORITY

Rule VI, Section 10 (b). Each City employee who has taken a leave of absence to go into the armedforces shall have the right upon his return to take a promotional examination to get upon an eligibilitylist for which he would have been eligible had he not entered the armed forces.


City of Stockton

Legislation Text


REQUEST FOR ONE-YEAR EXTENSION OF THE ONE-YEAR-OLD ELIGIBILITY LIST FORMECHANIC II (HEAVY) (OPEN/PROMOTIONAL)

RECOMMENDATION

Approve by motion the one-year extension of the Miscellaneous Employee Eligibility list for MechanicII (Heavy) (Open/Promotional), with six (6) names on the list, in accordance with Rule VI, Section 12(b) of the Civil Service Rules and Regulations for Miscellaneous Employees.

DISCUSSION

The Mechanic II (Heavy) (Open/Promotional) eligibility list was established on October 19, 2012, withseven (7) names on the list. Six (6) eligibles are remaining on the list.It is the practice of the Civil Service Commission to extend eligibility lists for an additional one-yearperiod, unless the Personnel Officer recommends that such lists be abolished for reasons consistentwith the principles of merit and good personnel administration.

Having received no objections to the extension, the Mechanic II (Heavy) (Open/Promotional), with six(6) names remaining on the list, will be extended for an additional one-year period until October 19,2014, in accordance with Civil Service Rules and Regulations for Miscellaneous Employees.

AUTHORITY

The period of eligibility for appointment from eligible lists shall be at the discretion of the Civil ServiceCommission, but shall not exceed three (3) years. (Rule VI, § 12(b))

BOB DEISCITY MANAGER

TERESIA HAASEDIRECTOR OF HUMAN RESOURCES

TH:mmj


City of Stockton

Legislation Text


ANNUAL EQUAL EMPLOYMENT REPORT - CITY MANAGER’S OFFICE

RECOMMENDATION

Accept by motion the Annual Equal Employment Report of the Office of the City Manager.


October 17, 2013

TO: CIVIL SERVICE/EQUAL EMPLOYMENT COMMISSION

FROM: LAURIE MONTES, DEPUTY CITY MANAGER

SUBJECT: 2012 CITY MANAGER ANNUAL EQUAL EMPLOYMENT REPORT

Introduction

The Office of The City Manager is dedicated to providing equal consideration and treatment to all City of Stockton employees and applicants; establishing a comprehensive effort to support workplace diversity and equity; and ensuring that the Department and city's workforce is representative of the community's diverse population.

Organizational Structure and Responsibilities

The Office of the City Manager is committed to the goals adopted by City Council: fiscal sustainability, increased public safety, economic development and job creation, and increasing organizational capacity to effectively meet the needs of a diverse population.

The City Manager is appointed by the City Council to direct the administration and operations of the City under the policy direction of the City Council. The City Manager's Office supervises the operations of the City departments, prepares reports to the City Council on City activities, makes recommendations to Council on policy matters, and carries out the implementation of Council policy. Other functions within the Office of the City Manager include: Operation Peacekeeper, Grants, Public Information, Channel 97 Government Access Cable Channel and oversight of the SMG Managed Entertainment Venues: Stockton Arena, Stockton Ballpark, Bob Hope Theatre, and Oak Park Ice Arena.

Workforce Composition

For the period of time covered by this report (September 2012 through September 2013) the Office of the City Manager was staffed with 18 full-time positions. The Department also employed two part time staff: a Program Specialist supervising the Peacekeeper Program, and a temporary employee assisting with special projects.

CIVIL SERVICE/EQUAL EMPLOYMENT COMMISSION October 17,2013 Page 2

The Office of the City Manager is comprised of a fairly balanced workforce reflective of the City and County population ratio. In the department, 50% are female. By way of comparison, Citywide, 31% of employees are female. In comparison to the greater community, the Office of the City Manager ratio of 50% is close to the 49% of the population within Stockton, and in line with 50% of the population within San Joaquin County. One of the three department senior management positions is held by a female. The following table is a comparative summary of gender percentages in the department and greater community.

Gender Composition City Manager

City Employees Stockton San Joaquin

Office County

Male 50% 69% 49% 50% Female 50% 31% 51% 50% Total 100% 100% 100% 100%

The following table is a breakdown of ethnicity which compares the department to City employees, Stockton residents, and San Joaquin County residents.

Ethnicity Composition City Manager City Employees Stockton San Joaquin County

White 8 44.5% 817 63% 66,836 23% 246,025 36% Black 2 11% 57 4% 33,507 11% 48657 7% Hispanic 6 33.5% 286 22% 117,590 40% 266,584 39% Asian 2 11% 130 10% 61,945 21% 97,999 14% Native American 0 0% 16 1% 1,237

CIVIL SERVICE/EQUAL EMPLOYMENT COMMISSION October 17,2013 Page 3

Professional and Diversity Training

The Office of the City Manager promotes training and continuing education as opportunities to enhance personal growth and organizational awareness of current workplace diversity issues. City Manager staff received training, attended professional development and conferences in the following areas during this reporting period:

1. Harassment and Prevention 2. Public access for municipal cable channels 3. CaiED Economic Development Conference 4. International City/County Management Association Annual Conference 5. League of California Cities City Managers Department Meeting 6. League of California Cities Annual Conference 7. Violence prevention 8. Large Cities Executive Forum 9. Social media training

Recruitment Efforts

The Office of the City Manager seeks to recruit, employ, and retain men and women of all races. The department establishes a strong diverse team through extensive recruiting, soliciting community input during the recruitment process when appropriate, and hiring qualified staff.

Summary

The Office of the City Manager will continue to strengthen equal employment goals, address barriers or challenges as they arise, and establish plans to improve employment opportunities for all people to better meet the needs of the community.

&~ DEPUTY CITY MANAGER

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City of Stockton

Legislation Text


ANNUAL EQUAL EMPLOYMENT REPORT - MUNICIPAL UTILITIES DEPARTMENT

RECOMMENDATION

Accept by motion the Annual Equal Employment Report of the Municipal Utilities Department.


October 17, 2013

TO: Civil Service/Equal Employment Commission

FROM: C. Mel Lytle, Ph.D., Director of Municipal Utilities

SUBJECT: 2012-2013 MUNICIPAL UTILITIES DEPARTMENT ANNUAL EQUAL EMPLOYMENT REPORT

INTRODUCTION

This report describes the demographics of the Municipal Utilities Department (MUD) for the period between October 1, 2012, and September 30, 2013. The predominant challenges for the Department over the past year have primarily been to quickly fill positions vacated by retirements or separations. Much of the staff of the department interacts regularly with the public, and it is important our department's demographics reflect that of our community. MUD continually strives for ethnic and cultural diversity while also maintaining a high level of skill and professionalism.

ORGANIZATIONAL STRUCTURE AND RESPONSIBILITIES

MUD provides administration, planning, operations and maintenance for the 3 utilities owned by the City of Stockton; Water, Sanitary Sewer and Stormwater. These services are provided to the residential , commercial, and industrial customers within the City of Stockton. MUD also furnishes wastewater services to several San Joaquin County service areas and special districts outside the City. Our mission is to provide the community with high quality potable water on demand; collect, treat, and dispose of wastewater; and to ensure that no localized floods occur, all in accordance with all applicable regulations and responsible business practices.

MUD consists of 10 divisions that support the 3 utilities:

• Administration • Financial Services • Engineering • Water Resources • Water Distribution • Water Treatment • Wastewater Treatment • Collections • Laboratory • Environmental Control

October 17,2013 CIVIL SERVICE/ EQUAL EMPLOYMENT COMMISSION (Page 2)

WORKFORCE COMPOSITION (As of September 30, 2013)

There are currently a total of 208 approved positions, of which 180 are filled . The approved MUD personnel listing and the filled positions as of September 30, 2013, are as follows:

Division/Position

Administration

Approved Position

Director of Municipal Utilities 1 Assistant Director of Municipal Utilities 1 Deputy Director 3 MUD Finance Officer 1 Program Manager Ill 2 Program Manager I 1 SCADA/CMMS Program Manager 1 Regulatory Compliance Officer 1 Executive Assistant 1 Occupational Health/ Safety Comp Spec 1 Technical Support Specialist II 1 Office Specialist/Senior Office Assistant 2 Office Assistant II 1

Total 17

Financial Services Program Manager II 1 Buyer II 1 Materials Specialist 2 Secretary 1

Total 5

E ngmeermg Engineering Services Manager 1 Principal Civil Engineer 1 Senior Civil Engineer 1 Jr./Asst./Assoc./Civil Engineer 7 GIS Specialist I 1 Public Works Inspector 1 Office Assistant II 2

Total 14

Filled Position

1 0 3 1 1 0 1 1 1 0 0 2 1

12

1 1 2 1

5

1 1 1 6 1 1 2

13

CIVIL SERVICE/ EQUAL EMPLOYMENT COMMISSION (Page 3)

Division/Position

Water Resources

Approved Position

Program Manager Ill 1 Senior Civil Engineer 1 Project Manager I 1 Office Specialist 1

Total 4

Water Distribution Water Systems Superintendent 1 Senior Water Systems Operator 5 Electrical Technician II 1 Water Systems Operator 16 Water/Sewer Equipment Operator 1 Water Field Technician 5 Senior Hydrant Worker 1 Hydrant Worker 1 Office Specialist 2

Total 33

Water Treatment Chief Plant Operator (Water) 1 Senior Plant Operator 4 Plant Operator 4 Senior Plant Maintenance Mechanic 1 Electrical Technician II 1

Total 11

Wastewater Treatment Chief Plant Operator (Wastewater) 1 Plant Operations Supervisor 2 Senior Plant Operator 8 Plant Operator 18 Plant Maintenance Supervisor 1 Senior Plant Maintenance Mechanic 2 Plant Maintenance Mechanic 9 Electrical Technician II 3 Plant Maintenance Worker 3 Office Specialist 1

Total 48

October 17, 2013

Filled Position

0 1 0 1

2

1 5 1

14 1 4 1 1 2

30

1 4 4 1 1

11

0 2 4

17 1 2 8 3 3 0

40

October 17, 2013 CIVIL SERVICE/ EQUAL EMPLOYMENT COMMISSION (Page 4)

Collections Collection Systems Supervisor 2 2 Senior Collection Systems Operator 9 9 Collection Systems Operator 25 21 Electrical Technician II 2 1 Water/Sewer Equipment Operator 2 2 Senior Plant Maintenance Supervisor 1 1 Plant Maintenance Supervisor 1 1 Senior Plant Maintenance Mechanic 2 2 Plant Maintenance Machinist 1 1 Plant Maintenance Mechanic 8 8 Plant Maintenance Worker 4 2 Program Manager II 1 1 Public Works Inspector 1 1 Office Specialist 1 1 Office Assistant II 2 2

Total 62 55

L b t a ora ory Laboratory Supervisor 1 1 Microbiologist 1 0 Chemist 2 2 Laboratory Technician 3 3

Total 7 6

Environmental Control Technical Services Supervisor 1 1 Senior Environmental Control Officer 1 1 Environmental Control Officer 4 3 Office Specialist 1 1

Total 7 6

Department Total 208 180 I


Exhibit 1 below demonstrates the changes in the ethnic diversity among the employees at MUD from the prior year. Exhibit 2 shows how the department's staff closely represents the census data for the City of Stockton and San Joaquin County.

EXHIBIT 1

ETHNIC DIVERSITY AT MUD Demographic Percentage Change White +1.6% Hispanic +0.8% Black -0.6% Asian/OPI -0.2% Native American +0.4

EXHIBIT 2

2012-2013 CENSUS COMPARISON MUD City Employees City of Stockton San Joaquin

County White 57% 63% 23% 36%

Hispanic 28% 22% 40% 39% Black 4% 4% 11% 7%

Asian/OPI 9% 10% 21% 14% Native American 2% 1% 0% 17%

Other Not Applicable 0% 4% 3%

Note: The census data tracts "Other" ethnic backgrounds which are not identified separately in the City reporting data. If an ethnicity is not specifically identified in the categories shown above, they are included in the "White" category.

October 17,2013 CIVIL SERVICE/ EQUAL EMPLOYMENT COMMISSION (Page 6)

PERSONNEL CHANGES IN THE DEPARTMENT

During 2012-2013; zero new positions were added to the Municipal Utilities Department workforce and zero positions were lost. Within this same period, 29 positions were vacated due to retirement or separation and 24 new employees were hired. Exhibit 3 shows a table of the employee demographics for newly hired personnel within the City of Stockton Municipal Utilities Department as of September 30, 2013. Of the new personnel, 67 percent are White, 4 percent are Black, 17 percent are Hispanic, 13 percent are Asian, and 0 percent is Native American. Males represent 79 percent and females represent 21 percent of this new workforce.

EXHIBIT 3

2012-2013 NEW HIRES

1 2

1 3

1 1 4 1 1 2

1 1

1 1 1

1

1 3 1 3

2

1

1

1 1 1


The pie chart in Exhibit 4 illustrates the demographics of the Department for the current year. It is important to note that the 2012 data represents a staffing population of 186, and that the 2013 data represents 180 employees. As of September 30, 2013, the percentage of change in the ethnicity of the Department consisted of the following :

9%

Hispanic 28%

EXHIBIT 4

2013 MUD EMPLOYEE DEMOGRAPHICS

2012-2013 MUD Employee Demographics Black

4%

Native American

2%

White

57%

Iii White

Iii Hispanic

iii Asian/OPI

iii Black

Iii Native American


Exhibit 5 below compares the ratio of males to females within the Department in 2011-12 and in 2012-13. In 2011-12, there were 186 employees at MUD and 34 of them were female. In 2012-13, there are 180 employees and 32 of them are female. The number of female employees within the Department has decreased by 6 percent from the prior year, while the overall ratio of male-to-female employees has decreased slightly.

EXHIBIT 5

MALE TO FEMALE RATIO AT MUD 2011-12 AND 2012-13

r-------------------------------, .----------------------------, 2011-12 Comparison Male-Female

Iii Male

Iii Female

PROFESSIONAL AND DIVERSITY TRAINING

2012-2013 Comparison Male-Female

Female 17%

Iii Male

Iii Female

All MUD employees are aware they are often the first point of contact for many City residents, either with billing questions, sewer back-ups, or street flooding. To best represent the community, MUD employees participate in the City's Multilingual Certification Program. There are multiple languages spoken fluently among the Municipal Utilities Department, including Spanish, Tagalog, French, Persian dialects, and American Sign Language. In addition, staff continues to expand their professional and personal capabilities by participating in training classes covering a variety of topics, including:

• Customer Service; • Harassment Awareness and Prevention; • Health and Safety; • Ethics; • Handling Stress; • Emotionallntelligence; • Supervisor Training; • Professional Communications; and • Conflict Resolution.


RECRUITMENT AND OUTREACH EFFORTS

Recruitment outreach efforts are coordinated through the Human Resources Department and place emphasis on communication opportunities that reach a multitude of elements within the community. Opportunities are posted in publications and with agencies such as The Record, Modesto Bee, Public Sector Job Bulletin ANG, Black Careers Now, Hispanic Hotline, Asian-Pacific Careers, Minority Times, Central Valley Jobs website, EDD website, and newspapers in the Bay Area. The intent of this extensive outreach is to continue MUD's climate of diversity while attracting the most qualified candidates.

MUD participated in events such as Stockton Ports, August Knodt School Math & Science Fair, Ansel Adams Elementary School Science Fair, Stockton Vocational Tour, Valley CAN Tune Up Event, Master Gardeners Conference, State of the City, Earth Day Festival, Family Literacy Day, and San Joaquin County Senior Awareness Day. We also work with the San Joaquin County Public Works, County Office of Education, University of the Pacific, and San Joaquin Delta Junior College. These opportunities frequently result in contacts with people of diverse backgrounds, experiences, and cultures interested in pursuing a career with MUD.

SUMMARY

In the upcoming year, MUD will continue with its efforts to fill staffing needs with the most qualified personnel while best reflecting the cultural diversity of the community. Recruiting for supervisor and management positions has been difficult, and the Department has found it necessary to broaden our scope to attract the most qualified candidates. The department's goals within the next year are two-fold : 1) fill the key management positions to provide strong leadership for staff, and 2) recruit qualified and diverse staff to operate the three utilities. Both goals are essential in order to continue providing exce tional customer service to our community.

C. MEL L TLE, PH.D. DIRECTOR OF MUNICIPAL UTILITIES

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City of Stockton

Legislation Text


NOTICE OF UPCOMING EXAMINATIONS

RECOMMENDATION

This item is informational only. No action is necessary. The City will be conducting examinations forthe positions of Financial Services Supervisor (Open/Promotional) and Electrical Technician II(Open/Promotional), in accordance with Rule VI, Section 5 of the Civil Service Rules and Regulationsfor Miscellaneous Employees.

DISCUSSION

The City Manager has approved the establishment of the eligibility list for these positions, and staffwill move forward with the recruitment and examination process. These positions require prospectiveemployees to obtain a California Department of Justice fingerprint clearance. Upon completion of theprocess, the examination summaries and eligible lists will be provided to you for your review andadoption at a future meeting.

AUTHORITY

Rule VI, section 5 of the Civil Service Rules and Regulations for Miscellaneous Employeesauthorizes the Personnel Officer to conduct all examinations after providing notice to theCommission.

BOB DEISCITY MANAGER

TERESIA ZADROGA-HAASEDIRECTOR OF HUMAN RESOURCES

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Agenda2.1: Staff Report2.2: Staff Report8.2: Staff ReportMinutes Civil Service Regular Meeting 2013-09-19Minutes Civil Service Special Meeting 2013-09-19

8.3: Staff Report8.4: Staff Report12.1: Staff Report12.2: Staff Report13.1: Staff Report

Documents

City of Stockton · 2013. 10. 17. · 19, 2013. Department: City Clerk Minutes Civil Service Regular Meeting 2013-09-19 Minutes Civil Service Special Meeting 2013-09-19 Attachments: