Ashland_pictometry_IGA.docx Digital Aerial Imagery IGA Page 1 of 7

INTERGOVERNMENTAL AGREEMENT

Pictometry Imagery THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Administrative Services Information Resources Management Division (“DAS”), and the various state agency and local government signatories (“Partners”). RECITALS 1. By the authority granted in ORS 190.110 and 283.110, state agencies may enter

into agreements with units of local government or other state agencies for the performance of any or all functions and activities that the parties to the agreement, its officers, or agents have the authority to perform.

2. Pursuant to a consortium approach being developed and administered by DAS,

DAS will obtain from Pictometry, Inc. oblique imagery, and related products and services, under a license allowing use of the images.

3. The purpose of this Agreement is to provide a method by which the parties can

share costs for the oblique digital images and make the resulting images available to the Partners.

4. In order to obtain access to the imagery discussed above, the Partners agree to

share in providing the necessary funding, at levels to be determined and set forth in attachments to this agreement.

NOW THEREFORE, the premises being in general as stated in the foregoing recitals, the parties hereto, in consideration of those mutual promises, terms and conditions hereinafter provided, agree as follows: TERM OF AGREEMENT The acquisition of the imagery shall begin on the date all required signatures are obtained and shall be completed no later than June 30, 2012, on which date this agreement automatically terminates unless extended by a fully executed amendment. DAS OBLIGATIONS 1. Under its public procurement authority, DAS will acquire digital oblique imagery

and the licenses and means to make the imagery easily accessible to the Partners, as per attachments to this agreement and specific to each Partner’s requirements.

2. DAS hereby grants to each participating Partner all those rights held by DAS

pursuant to its agreement with Pictometry, namely, a perpetual license to use, reproduce, prepare derivative works based upon, distribute hard copies of, display the images on a website, and to make and distribute digital copies of the imagery.

3. DAS shall comply with all federal, state and local laws, regulations, executive

orders, and ordinances applicable to the work under this Agreement. Without limiting the generality of the foregoing, the parties expressly agree to comply with: (i) Title VI of the Civil Rights Act of 1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659.425; (iv) all regulations and administrative rules established pursuant to those laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. DAS’s performance under this Agreement is conditioned upon Partners’ compliance with the provisions of ORS 279.312, 279.314, 279.316, 279.320 and 279.555, as applicable and as amended from time to time, which are incorporated by reference herein.

4. DAS, its contractors, and all employers working under this agreement are subject

employers under the Oregon Workers Compensation Law and shall comply with ORS 656.017, which requires them to provide workers’ compensation coverage for all their subject workers, unless such employers are exempt under ORS 656.126.

5. DAS’s project manager for this agreement is Cyril Smith, State Geospatial

Information Officer.. PARTNER OBLIGATIONS 1. In consideration for the services performed, each Partner will transfer funds to

DAS. Transfer of funds will occur following the date all required signatures are obtained from each Partner. The amount of fund transfer will be determined by the requirements of each Partner for the imagery, as indicated in attachments to this Agreement.

2. Each Partner agrees to use all images provided or made available under this

Agreement in accordance with the terms of the use license granted herein. TERMINATION 1. This Agreement may be terminated, and funds returned to the Partner(s) by

mutual written consent of both parties.

2. This Agreement may also be terminated, and funds returned to the Partner(s),

under any of the following conditions: a. if DAS fails to perform any of the other provisions of this agreement or so fails to

pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from the Partner(s) fails to correct such failures within 10 days or such longer period as the Partner(s) may authorize.

b. if DAS fails to receive funding from the Partners at levels sufficient to pay for the

work provided in the agreement. c. if Federal or State laws, regulations or guidelines are modified or interpreted in

such a way that either the work under this agreement is prohibited or if DAS is prohibited from paying for such work from the planned funding source.

Any termination of this agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. INDEMNIFICATION 1. To the extent permitted by Article XI, Section 7 of the Oregon Constitution, DAS shall indemnify and hold harmless Partner and its officers, employees and agents from claims arising from: a. Injury to any person or damage to property caused by the negligence or other wrongful acts or omissions of DAS or DAS’s officers, employees, or agents; or b. Failure of DAS to perform or fulfill its responsibilities under this Agreement or any law, through no fault of Partner. 2. To the extent permitted by Article XI, Section 10 of the Oregon Constitution, Partner shall indemnify and hold harmless DAS and its officers, employees and agents from claims arising from: a. Injury to any person or damage to property caused by the negligence or other wrongful acts or omissions of Partner or Partner’s officers, employees, or agents; or b. Failure of Partner to perform or fulfill its responsibilities under this Agreement or any law, through no fault of DAS. 3. Each party’s obligations under this section are subject to limitations imposed by ORS 30.060 to 30.300 and successor statutes. The provisions of this section are intended to allocate risk between Partner and DAS. Nothing in this section is intended

to confer any right to indemnity on any other person or entity or to waive any immunity under ORS 30.060 to 30.300 or successor statutes. 4. The parties will not be required to indemnify the other for any such liability arising out of the wrongful acts of the other’s officers, employees or agents. 5. The obligation of the parties under this section will survive termination of this Agreement. RECORDS DAS and each Partner acknowledge and agree that DAS, each Partner, the Secretary of State’s Office of the State of Oregon, the Federal Government, and their duly authorized representatives shall have access to the books, documents, papers, and records of DAS and each Partner that are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three years after project completion. Copies of applicable records shall be made available upon request. AMENDMENTS The terms of this Agreement shall not be waived, altered, modified, supplemented or amended, in any manner whatsoever, except by written amendment signed by the parties. The amendment shall be effective as of the date on which every party has signed the amendment and all requisite approvals are obtained. MERGER This Agreement and attached exhibit(s) constitute the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. WAIVER No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by all parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made shall be effective only in the specific instance and for the specific purpose given. The failure of DAS to enforce any provision of this agreement shall not constitute a waiver by DAS of that or any other provision. GOVERNING LAW; JURISDICTION; VENUE This Agreement will be governed by and construed according to the laws of the State of Oregon without resort to any jurisdiction's conflict of laws rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between DAS (and/or any other

Agency or department of the State of Oregon) and each Partner that arises from or relates to this Agreement will be brought and conducted solely and exclusively within the Circuit Court of MARION County for the State of Oregon. Provided, however, if the claim must be brought in a federal forum, then it will be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. EXECUTION AND COUNTERPARTS This Agreement may be executed in several counterparts, each of which will be an original, all of which will constitute but one and the same instrument. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. PARTNER ORGANIZATION: STATE OF OREGON,

By and through its Department of City of Ashland, Oregon Administrative Services By By Sean McSpaden, Deputy Chief Information Officer Enterprise Information Strategy & Policy Division Date Date APPROVAL RECOMMENDED APPROVAL RECOMMENDED By By Cy Smith, State Geospatial Information Officer Enterprise Information Strategy & Policy Division Date Date Reviewed and Approved By: Debbie Gage, DAS Contracts Officer Date: ____________________

Attachment A Ashland Order Form and Sector Map

State of Oregon DAS/EISPD City of Ashland, OregonGeospatial Enterprise Office Jason Wegner, GIS ManagerCy Smith Public Works Department955 Center Street NERoom 470 20 East Main StreetSalem, OR 97301-4280 Ashland, OR 97520Phone: 503-378-6066 Phone: 541-552-2417E-mail: cy.smith@state.or.us E-Mail: wegnerj@ashland.or.us

Map Projection

Mr SID or ECW

Intermap DEM $10.00

1 Delivery Media 465 Gb Hard drive, copying, handling, and shippingEstimated hard drive space = 70 Gb

$0.00

Oregon State Plane South Zone , NAD83, Intl Foot

27 12-inch C5 Community level 4 WAY (Leaf on___ off__X_) $61.00$0.008-inch C5 Community-level 4 WAY (Leaf on___ off___)

REP

6-inch N5$255.50$362.00

4-inch N5 Neighborhood-level 4 WAY (Leaf on___ off_X__)

SHIP

RM120214

BILL TO

P.O. Number Customer ID

5-meter postings

Customer Provided LiDAR

AMOUNT

STATE OF OREGONSchedule A

Payment Terms

SHIP TO

Net 45

QUOTE #

2/14/2012

DATE

A122909 RM Pictometry

QUANTITY ITEM CODE DESCRIPTION PRICE/SECTOR

$199.00 $199.00

$0.00Neighborhood-level 4 WAY (Leaf on___ off_X__)

$412.00

$1,647.00

$0.00

DEMMrSID for area-wide mosaics

Intermap DEM $10.00$10.00$12.00$2,165

Acceptance of Quote/Order:

Signature/Date

Printed Name

$70,605.00

$0.00

ortho mosiac in either MrSID or ECW format. Order includes site license for Pictometry Electronic Field Study and Pictometry's

web-based training will be provided. Includes 10 hours of telehone support over the license term. The individual Consortium

$0.00$0.00Reprocess Existing

Tiles and Area-wideModify map projection and elevation data5 meter postings

Subtotal $67,451.00

Partner shall comply with the contracted Terms and Conditions between the State of Oregon and Pictometry International Corp.

$0.00

Additional Products

Specify ______MrSID or _______ECWThree day advanced trainingAdvanced Training

SECTOR MAP ATTACHED

Applied State of Oregon Credit

3-inch AccuPlus four-way obliques, ortho imagery, and planimetric mapping per attached specifications

Order includes Pictometry standard orthos and oblque imagery at the defined GSD. Also includes ortho sector tiles and area-wide

1-$5,000.00

$67,451.00

Cy Smith - State of Oregon DAS/EISPD

Total Thank you for choosing Pictometry as your service provider. (05-01-2009) Order subject to the State of Oregon contractual terms and conditions with Pictometry International.

extension for Esri ArcMap. For individual county orders over $20K, on-site training is included. For orders under $20K,

  

Ashland, OR  SOW Page 1 

Planimetric Mapping Scope of Work  

 ISC will perform Planimetric Compilation from the ASPRS Class 1 Accuracy Standard, for 1”=100’ Mapping Imagery provided by Pictometry for the city of Ashland OR (approximately 7.5 square miles).  The compilation/updates will be done from mono imagery with no z (elevation) component extracted or attributed.  The following map layers will be collected/updated where visible and identifiable on imagery supplied by Pictometry.  

Buildings 1. Building outlines of all fixed structures collected as a general feature 

“BUILDING_FOOTPRINT” 2. Buildings will be collected as a polygonal (area) feature. 

Edge of pavement/road (Paved/Unpaved Roads) 1. Collected at the edge of the paved surface of the roadway not including parking lots 2. Collected at the edge of “traveled path” for all unpaved roads Note:  Edge of pavement will be collected as a linear feature 

Edge of curb 1. Collected as an offset to the edge of pavement of the road feature 2. Collected as a single line delineating the edge of curb furthest away from road edge Note:  This feature class will not include concrete edging allotted for sewer/manhole access 

Sidewalks 1. Will be collected as a single line if one edge abuts to an existing collectable feature 2. Will be collected as a double line feature if stand alone, or more than 1’ gap between 

the sidewalk and coincident feature for more than 10 foot distance. 

Driveways Paved and unpaved driveways will be collected as a linear feature along the edges of the pavement or traveled path. 

Parking lots Parking lots will be collected as a linear feature along the edge of the paved/unpaved portion used for parking. 

Manholes, catch basins, curb inlets None will be collected 

Power poles & light poles None will be collected 

Ditches/Canals 1. Ditches and canals will be collected in separate linear feature classes. 2. Ditches wider than 10’ will be collected as a double line feature Note:  Only man‐made ditches longer than 50’ long or major ditches used for irrigation and/or drainage will be collected 

  

Ashland, OR  SOW Page 2 

 

Streams 1. Streams will be collected as a single line feature if less than 10’ across. 2. Streams will be collected as a double line feature if 10’ or greater across for no less than 

50’ span. Note:  Attention will be given to prevent “sausage linking” of streams. 

Railroads 1. Railroads will be collected as a single line per “track”. 2. Spurs will be collected as a railroad track feature Note:  Tracks will not run into/under building footprints 

Ponds, lakes, & reservoirs 1. Ponds will be collected as an area feature if the body of water is less than 5 acres in 

area. 2. Lakes/reservoirs will be collected as a combined feature if the body of water is greater 

than 5 acres. 

Concrete pads 1. Concrete pads used to facilitate public utilities will be collected as a single area feature 2. Concrete pads may overlap point “pole” features and may overlap (i.e. share face) with 

building footprints 

Pools 1. In‐ground pools will be collected as a point for residential pools and as a polygon (area) 

for community/public pools. 

Fences None will be collected 

Walls None will be collected 

Road Striping 1. Parking Lanes, driving lanes, fog lines, and other traffic indicators painted on paved 

surfaces will be collected in linear feature classes 2. Directional arrows will be collected as an outline feature of the shape 3. Painted text/words will be collected as a point feature attributed with the text string. 4. Crosswalks will be collected as an outline feature (instead of individual stripes). 

Vegetation No vegetation layers will be collected. 

Spot Elevations No spot elevations will be collected from provided imagery source 

Horizontal and vertical control 1. No control will be collected from provided imagery source 2. Pictometry provided GPS coordinates can be input into the data set as “control” points. 

Section corners, ¼ Section corners, and DLC corners will not be updated/collected from provided imagery source. 

Licensee Initial__________ V2011728

City of Ashland, OR Flight Sector Map

12-in Standard with customer elevation data – 27 sectors

3-inch AccuPlus with customer elevation data – 19 sectors

Attachment B Cooperative Funding from City of Ashland

This attachment to the Intergovernmental Agreement (IGA) to acquire Pictometry oblique imagery and related products and services for the City of Ashland documents the funding amounts to be contributed toward the project by both the City of Ashland and DAS. This attachment specifies the amount of funding to be provided by the City of Ashland based on the approved order form in Attachment A of this IGA, as well as the amount of matching funds to be provided by DAS. CITY OF ASHLAND CONTRIBUTION TO IGA The City of Ashland will provide $67,451.00 to the Department of Administrative Services (DAS) towards the acquisition of the Pictometry imagery and related products and services for the City. The City of Ashland will provide the funds within 30 days of receipt of an invoice from DAS. DAS CONTRIBUTION TO IGA FOR CITY OF ASHLAND DAS will provide $5,000.00 towards the completion of the project for the City of Ashland.