CITY OF BULAWAYO - citybyo.co.z€¦ · Council could only lobby for the expedition of ... Commuter Omnibuses had even stopped venturing ... That the report of the Town Lands and

CITY OF BULAWAYO

MEETING OF THE CITY COUNCIL

NOTICE IS HEREBY GIVEN THAT THE THREE THOUSAND THREE HUNDRED AND THIRTEENTH MEETING OF THE CITY COUNCIL WILL BE HELD ON WEDNESDAY 7TH MARCH, 2018 AT 4.30 P.M. IN THE COUNCIL CHAMBER, MUNICIPAL BUILDINGS TO CONSIDER THE *** ITEMS SET OUT IN THE ATTACHED AGENDA AND TO TAKE SUCH ACTION AS MAY BE DEEMED ADVISABLE.

S. ZHOU 2nd March, 2018 CHAMBER SECRETARY

Our Bulawayo Our Water, Our Water our Bulawayo

CITY OF BULAWAYO

MEETING OF THE CITY COUNCIL: WEDNESDAY, 7TH MARCH, 2018 AT 4.30 P.M

AGENDA

(1) CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING HELD ONTHE 7TH FEBRUARY, 2018.

*** Attached ANNEXURE A Pages A to R (2) REPORT OF THE FUTURE WATER SUPPLIES AND WATER ACTION

COMMITTEE: MEETING HELD ON THE 6TH FEBRUARY, 2018.

*** Attached ANNEXURE B Pages 1 to 17 (3) REPORT OF THE HEALTH, HOUSING AND EDUCATION COMMITTEE:

MEETING HELD ON THE 15TH FEBRUARY, 2018.

*** Attached ANNEXURE C Pages 18 to 30 (4) REPORT OF THE GENERAL PURPOSES COMMITTEE: MEETING HELD ON

THE 26TH FEBRUARY, 2018.

*** Attached ANNEXURE D Pages 31 to 60

(5) REPORT OF THE ENVIRONMENTAL MANAGEMENT AND ENGINEERINGSERVICES COMMITTEE : MEETING HELD ON THE 26TH FEBRUARY, 2018.

*** Attached ANNEXURE E Pages 61 to 80 (6) REPORT OF THE TOWN LANDS AND PLANNING COMMITTEE: MEETING

HELD ON THE 28TH FEBRUARY, 2018.

*** Attached ANNEXURE F Pages 81 to 117 (7) APPLICATIONS FOR LEAVE OF ABSENCE.

The following applications for leave of absence have been received:-

__________________________

ANNEXURE A

CITY OF BULAWAYO A MINUTES: NO. 3312 2 0 1 8 MINUTES OF THE THREE THOUSAND THREE HUNDRED AND TWELFTH MEETING OF THE BULAWAYO CITY COUNCIL HELD IN THE COUNCIL CHAMBER, MUNICIPAL BUILDINGS ON WEDNESDAY 7TH FEBRUARY, 2018 AT 4.30 P.M.

____________________ PRESENT:

His Worship the Mayor (Councillor M.K. Moyo) Councillor S. Chigora M. Chunga M. Dube N. Hlabani R.D Jele S. Khumalo M. Lubimbi G. Mangena G. Masuku S. Mataka -Moyo L. Mlilo C. Moyo P. Moyo T. Moyo S. Musonda E. Ncube M. Ncube C. Ndhlovu E. Rafomoyo N. Sibanda J. Sithole L. Siziba C. Zana ALSO: The Town Clerk (for open Council only) The City Valuer (for Chamber Secretary) The Director of Engineering Services The Financial Director The Director of Health Services The Assistant Director of Housing and Community Services (CS) The Human Resources Manager

B Council 7.2.2018

(1) MINUTES:

RESOLVED: That the minutes of the ordinary Council meeting held on the 3rd January, 2018 be taken as read and signed.

(2) REPORT OF THE FUTURE WATER SUPPLIES AND WATER ACTION

COMMITTEE : MEETING HELD ON THE 2ND JANUARY, 2018 RESOLVED: That the report of the Future Water Supplies and Water Action Committee as submitted be received and the various recommendations contained therein be adopted with the exception of the undermentioned items which be dealt with as follows.

(a) Water Supply Augmentation item 3

Commenting on Water Supply augmentation, Councillor S. Chigora urged the Committee to give foresight as to where the Citys future water will be generated from. He asked for clarity regarding the kick-start of the construction of Shangani Dam Water project, which is believed to have more than 6 times the combined water carrying capacity of the Citys other dams. He was concerned about the rapid growth of the city in relation to available water supply. This particular project had been mooted more than a century ago but sadly, nothing had materialised since then except for occasional comments from Government circles that the project will be completed in due course. He had personally done some research which indicated that other big dams elsewhere in the country had received priority and were completed within reasonable time.

Councillor C. Zana impressed on the need for Council to engage other stakeholders to assist in the construction of Shangani Dam Water project.

Councillor E. Rafamoyo felt that the Future Water Supplies and Water Action Committee was indeed doing its best to lobby Government to catalyse the funding and the kick-start of the construction of Shangani Dam Water project. There were indications that equipment from Tokwe- Mukosi Dam had now moved to Matabeleland. This was a good sign that lobby efforts were paying off. Councillor N. Hlabani critically stated that it was the responsibility of the Government of the day through its relevant bodies such as ZINWA, to provide water and construct dams such as the proposed Shangani Dam. Council could only lobby for the expedition of efforts in this regard.

C

Council 7.2.2018

The Mayor reported that he had been invited on a tour of the site of

the proposed Glass Block Dam in Gwanda with relevant professionals including engineers from South Africa. He stated that the proposed dam was 70km away from Bulawayo. It had a capacity of 162 million cubic metres and a yield of 25 million cubic metres annually and it would take about 2 and half years to complete.

After further debate it was:-

RESOLVED: That the report of the Future Water Supplies and Water Action Committee be adopted.

(b) City Boreholes and Water Quality- item 6

Councillor M. Ncube noted with appreciation that as per the since the previous position declared by the Future Water Supplies and Water Action Committee to suspend meetings until there was progress on the situation regarding borehole repairs, there had been a marked improvement on the rehabilitation programme. He therefore congratulated the Committee for its efforts in this regard.

On that note it was - RESOLVED: That the report of the Future Water Supplies and Water Action Committee be adopted.

(3) REPORT OF THE HEALTH, HOUSING AND EDUCATION COMMITTEE:

MEETING HELD ON THE 9TH JANUARY, 2018 RESOLVED: That the report of Health, Housing and Education Committee as submitted be received and the various recommendations contained therein be adopted with the exception of the undermentioned item which be dealt with as follows:

D

Council 7.2.2018

(a) Report on Nketa Park Christmas Festivities Held in December 2017-

item 8

Councillor M. Ncube applauded the Health, Housing and Education Committee for the Christmas event which was held at Nketa Park in Mpopoma. He emphasized the need for Council to come-up with more of such recreation events during the festive season to instil a sense of identity and also capture the festive mood among the residents of the city. Councillor C. Moyo was concerned about the name of the park (Nketa Park) in Mpopoma, which gave people the wrong impression that it was located in Nketa, while it is in Mpopoma. Thus he was of the view that the park should be renamed appropriately. To improve the quality of this event, Councillor N. Hlabani also suggested that the proceeds of the Mayors Christmas Cheer Fund be distributed during such occasion and not at City Hall as had been the case in the past. This would create the required impact and add meaning to the festivities. On that understanding it was:

RESOLVED: That the report of Health, Housing and Education

Committee be adopted.

(4) REPORT OF THE ENVIRONMENTAL MANAGEMENT AND ENGINEERING

SERVICES COMMITTEE : MEETING HELD ON THE 15TH JANUARY, 2018

RESOLVED:

That the report of the Environmental Management and Engineering Services Committee as submitted be received and the various recommendations contained therein be adopted with the exception of the undermentioned items which be dealt with as follows:-

(a) Road Maintenance Item-3

Councillor C. Ndhlovu was concerned about the delays in attending

to critical issues such as maintenance of roads that were really in bad condition, specifically the Cowdray Park Road which had not been attended to for too long.

E

Council 7.2.2018

Cowdray Park residents had, during the feedback meetings, expressed their disgruntlement over the poor state of the roads particularly towards the Hlalani Kuhle area. Commuter Omnibuses had even stopped venturing into the area and abandoned the route, forcing residents to walk long distances. Residents had now approached certain business people who were willing to assist in rehabilitation efforts, but for some reason Council had turned down the offer preferring to go out to tender instead. It was noted however, that donations were not subject to tender and a policy was in place for the adoption of roads by those interested. There was therefore need for clarity on this matter. There was also need to clarify the applicability of Ward Retention Funds on Road Maintenance Projects. Councillor N. Sibanda emphasized the need to prioritise critical issues such as servicing poor roads, Council had to attend to the issue with the utmost urgency it deserves, even if they were working on other projects. Equipment had been procured for road construction and the department should report in detail on the state of this equipment. Councillor M. Ncube said that the Committee was working tirelessly on road maintenance and that they were still waiting for the relevant Ministry to raise the required foreign currency to purchase and replace the damaged and worn-out tyres of heavy trucks which were used in the servicing of roads. Foreign currency was the stumbling block as tyres were not available locally and this was affecting service delivery. Councillor C. Zana felt that Council should go back to the drawing board, and enough equipment should be purchased for service delivery such as road maintenance rather than giving out tenders which process had proven to be inefficient and too expensive for that matter, and therefore not progressive. Councillor E. Rafomoyo (Chairman of the Environmental Management and Engineering Services Committee) appreciated the concerns raised on the issue of road maintenance and assured Councillors that efforts were underway to ensure rehabilitation of the relevant equipment. After further debate it was:

RESOLVED:

(1) That the report of the Environmental Management and Engineering Services Committee be adopted.

F

Council 7.2.2018

(2) That the issue relating to the Ward Retention Fund be referred to Council in Committee in the Committee Room for further explanation by the relevant Head of Department.

(b) Swimming pools

Councillor C. Moyo was concerned about the delay in the resuscitating of Mpopoma Swimming Pool. This had been a thorny issue in his Ward since 2013. He called for the expedition of the application of the retention funds for ward 9 towards the resuscitating of Mpopoma Swimming pool. On that note it was:

RESOLVED:

That the report of the Environmental Management and Engineering Services Committee be adopted.

(5) REPORT OF THE TOWN LANDS AND PLANNING COMMITTEE : MEETING

HELD ON THE 16TH JANUARY, 2018 RESOLVED:

That the report of the Town Lands and Planning Committee as submitted be received and the recommendations contained be adopted.

(6) REPORT OF THE GENERAL PURPOSES COMMITTEE : MEETING HELD ON

THE, 22ND JANUARY, 2018

RESOLVED: That the recommendation of the General Purposes Committee together with reports on:-

(a) Post Entry Study Scheme : Diploma in Midwifery : Mpilo School

of Midwifery: Registered General Nurse Orlean Ndlovu : S.R.

Number 26335 : January 2018 to 31 December 2018 : Health

Services Department

(b) Authority to Travel to Harare Lapf Mr M. Tshalebwa (Sr No.

21324) Human Resources Manager Town Clerks Department

G

Council 7.2.2018

(c) Signing Powers : Dr K. Nyathi : S.R. Number 21595 : Acting

Assistant Director (Personal Health) : Health Services

Department

(d) General Staff Loss And Injury in Duty for the Month of December, 2017

(e) Authorised and Actual Establishment Comparison Summary

Sheet As At November And December, 2017 as submitted be received and the various recommendations contained therein be adopted with the exception of the undermentioned item which be dealt with as follows:- (a) Authority To Incur Expenditure Workshop On The Review Of Councils Preceding 5 Year Strategic Plan 2014 2018 Matopos Hotel: 31st January - 2nd February 2018 Councillors And Staff . Item 8

Councillor J. Sithole enquired on the final cost of this workshop and

requested that this aspect be referred to Council in Committee for the required information.

It was - RESOLVED ACCORDINGLY (b) Live Streaming Of Full Council Meeting, Council Events And Functions Item

13

Councillor R. D. Jele recalled that a similar proposed had been considered by Council in the past and the general view then was against the proposal. He now supported the proposal in the interest of transparency as well as moving forward with technology. He however noted that the recommendation was to adopt the proposal in principle pending further reports on logistics and cost implications. He therefore proposed that there be a full disclosure of the cost implications and related issues to enable Council to come up with an informed decision.

Councillors S. Khumalo and M. Ncube concurred saying that the proposal

when finally approved, would address the concerns relating to transparency and improve efficiency and effectiveness.

On that note it was

H

Council 7.2.2018

RESOLVED: That consideration of this item be deferred and the matter referred back to the General Purposes Committee for further consideration in the light of detailed logistical and cost implications of the proposal. (7) REPORT OF THE FINANCE AND DEVELOPMENT COMMITTEE : MEETING

HELD ON THE 23RD JANUARY, 2018 RESOLVED: That the report of the Finance and Development Committee as submitted be received and the various recommendations contained therein be adopted with exception of the undermentioned item which be dealt with as follows:-

(a) Application For Waiver of Rates and Interest Charges Account No.

40418827 Item - 26

The Chairman of the Finance and Development (Councillor N. Sibanda) requested that this item be WITHDRAWN from the agenda and referred back to the Finance and Development Committee for further details.

It was - RESOLVED ACCORDINGLY

(8) MINUTES OF THE AUDIT COMMITTEE: MEETING HELD ON 23RD JANUARY,

2018

RESOLVED:

That the minutes of the Audit Committee containing report on:-

2013 Audited Accounts for the year ended 31st December 2013 and the Town Clerks Response Thereto.

as submitted be received and the various recommendations

contained therein be adopted.

I

Council 7.2.2018

(9) APPLICATIONS FOR LEAVE OF ABSENCE

RESOLVED

That the following application for leave of absence be approved/confirmed as appropriate:- Councillor L. Siziba 8th - 17th February, 2018 ABSENT Councillor G. Banda (Deputy Mayor) T. Ngwenya

RESOLVED THAT COUNCIL DO NOW SIT IN COMMITTEE COUNCIL IN COMMITTEE

(10)/.....................

J Council 7.2.2018

(10) AUTHORITY TO INCUR EXPENDITURE WORKSHOP ON THE REVIEW OF

COUNCILS PRECEDING 5 YEAR STRATEGIC PLAN 2014- 2018 MATOPOS

HOTEL : 31ST JANUARY, 2ND FEBRUARY 2018 : COUNCILLORS AND STAFF

(Arising from the Confidential report of the General Purposes Committee Meeting Held on 22nd January, 2018 Item 42)

Discussion ensued and the Financial Director advised that the expenditure relating to

the Strategic Plan Review Workshop held at Matopo Hotel 31 January to 2 February 2018

was as follows :

Strategic Plan Review Workshop Expenditure Matopo Hills (Accommodation and conferencing) $10 276.00

B Ponalo (Accommodation) $ 2 880.00 National (Accommodation) $ 1 984.00 Ephget Enterprises (Transportation) $ 1 380.00 Balancing Rocks (Consultant) $ 2 300.00 Allowances to Councillors of Staff $ 7 555.00 $26 375.60 There after it was -

RESOLVED: That the recommendation of the General Purposes Committee as submitted be adopted.

(11) REQUEST TO USE BARBOURFIELDS STADIUM FOR COMMANDER ZIMBABWE NATIONAL ARMY CHARITIES SHIELD TOURNAMENT 2018 EDITION The Director of Housing and Community Services Department reported (26th January 2018) that he had received a letter (22 January, 2018) from Brigadier General, S. Moyo, Chairperson Charities Organising Committee, Zimbabwe National Army. The letter requested for a waiver in all charges for use of Barbourfields Stadium for a Charity Soccer Match. The letter read as follows:- 1. It is my pleasure to communicate with you once again in connection with the Commander ZNA Charities Soccer Shield as part of the Army Charities Fundraising Campaign for 2018. The Charities Soccer Shield which is now in its sixth year will take an invitational knock out format featuring Dynamos FC, Highlanders FC, Caps United and Chicken Inn FC.

K

Council 7.2.2018

2. The tournament has already received the blessings of the Zimbabwe Premier Soccer League (PSL) and we are working together to ensure the success of this charity event. The tournament is proposed to be played as follows, the semi finals be played on the 18th of February 2018 between CAPS United FC and Dynamos FC at Rufaro Stadium, Highlanders FC versus Chicken Inn at Barbourfields Stadium. The final match will be played on the 25th of February 2018 at either Barbourfields or Rufaro Stadium depending on the outcome of the semis. 3. In view of the above I am writing to kindly request your good office to consider availing Barbourfields Stadium for the match. I also kindly request for a waiver on all charges associated with holding the match at Barbourfields Stadium all in the spirit of charity. For more information you can get in touch with Lieutenant Colonel F. Chitungo on cell 0712235597 or landline (04) 791847.

4. Your positive response to this request will be greatly appreciated. Yours faithfully S MOYO CZM PSC NDC zw Brigadier General Chairperson Charities Organising Committee The Housing and Community Services department had no objections to the application to use of Barbourfields Stadium for Charity Soccer Match. The stadium was not expected to be booked on that particular day as the soccer season would have not commenced. He also recalled that Council had in the past responded favourably to charitable organisations and The Zimbabwe National Army Charities stood to benefit from that same spirit. Usually a 100%, 75%, 50% or 25% became a guide of the rebate on stadium hire charges. RESOLVED: That the request by the commander of Zimbabwe National Army be acceded to and Barbourfields Stadium be availed on the dates requested for the proposal charity match in view of the nature of the event.

L

Council 7.2.2018

(12) RE: INVITATION TO THE 2018 JUNIOR MAYORS AND JUNIOR TOWN CLERKS FORUM

The Town Clerk reported (7th February, 2018) that he had received the following invitation letter dated 25 January 2018, from National Junior Councils Association of Zimbabwe.

The National Junior Councils Association of Zimbabwe (NJCA) in partnership with the Ministry of Local Government, Public Works and National Housing kindly invites your Junior Council to attend the Junior Mayors and Town Clerks Forum which will be held from the 22nd to the 25th of February 2018 at Tamarind lodges in Kariba. Having this cause at hand, NJCA kindly invites your Junior Mayors/ Chairpersons, Junior Town Clerks/ Chief Executive Officers and 1 Patron to attend and participate in this event. The event will run under the theme: Investing leadership in young people by encouraging child participation in local governance to bring about positive impact. Participating local authorities must indicate participants with special dietary requirements, medical conditions and make sure that participants carry their medication.

Participants should also make provisions for their own toiletries and make sure participants bring the appropriate uniforms and attire for the forum. Kariba is prone to mosquitoes hence participants are kindly requested to make appropriate measures such as bringing mosquito repellents, creams in order to prevent malaria. NJCA will cover accommodation and meal costs for the participants. Transport costs to and from Tamarind lodges will be met by the local authorities. Participating local authorities are therefore required to pay $150.00 which is the participating fee that will contribute towards logistical fees for the forum. Making payments at least two weeks before the forum will help in ensuring a smooth planning process. NJCA banking details are as follows: NAME: National Junior Councils Association of Zimbabwe BANK: Ecobank ACCOUNT NUMBER: 0031097604377801 BRANCH: Joina City, Harare

It would be of benefit for the Junior Mayor, Junior Town Clerk and Patron to continue to participate in such fora and network with other Junior Councils in the country. Council was requested to assist Junior Council attend this conference by covering transport costs and incidentals. This would enhance youth participation in local governance.

M Council 7.2.2018

Accordingly, it was therefore recommended that the Junior Mayor, Junior Town Clerk and Patron attend the event and that Council pays the registration fee ($150) and incidentals for the participants. RESOLVED: That authority be granted for the Junior Mayor, Junior Town Clerk as well as Patron (Mrs N. E. Mpofu) to attend the Junior Mayor and Town Clerks forum from 22nd to 25th February 2018 in Kariba and that Council pays the registration fee of $150 and incidental allowances, as well as transport to and from, for the participants.

(13) REQUEST FOR USE OF A COUNCIL STADIUM FOR THE VISIT TO THE CITY OF THE VICE PRESIDENT, HONOURABLE KEMBO MOHADI: 4TH MARCH 2018 The Director of Housing and Community Services reported (5th February, 2018) that a letter had been received from the Organizing Committee for a visit to the City by the Vice President, Honourable Kembo Mohadi on the 4th March 2018.

*** A self-explanatory letter is hereby attached. The Organizing Committee was seeking permission to use the White City Stadium for a football match featuring Highlanders and another local team. According to the organizers the match would offer an opportunity for the Vice President to meet the Bulawayo Community. It was their submission that the proceeds from the gate takings would be donated to different charities. For that reason, they were requesting for a waiver of the hire charges. Previously, for charity matches, Council had acceded to similar requests but not to total waiver. Waivers ranging between 25% and 75% had been granted. White City Stadium was currently undergoing renovations and could not be available for use. However, Luveve and Barbourfields Stadia would be readily available for hire and the date fell before the official opening of the soccer season on the 10th March 2018.

RESOLVED: That the request by the abovementioned organising Committee be acceded to and either Luveve stadium or Barbourfields Stadium be availed free of charge on the occasion of the soccer match during the visit to the city by Vice President Honourable Kembo Mohadi on the 4th March 2018.

N Council 7.2.2018

(14) REQUEST FOR SERVICES OF COUNCILS REGISTRY PERSONNEL:

VICTORIA FALLS MUNICIPALITY

The Town Clerk reported (7th February, 2018) that the following letter dated 29th January, 2018 had been received from the Municipality of Victoria Falls:-

I trust you are well and are looking forward to a great year ahead.

Victoria Falls Municipality is working towards being a smart city. A smart city utilises ICTs and other technologies to increase public benefit and improve the standard of living of its citizens. It is in this light that Victoria Falls Municipality has adopted the DocuCare Document Management System which converts all organizations paper based documents into electronic form and then stores them in a central store.

In doing this, the Council needs to clean up its manual filing system and have a

proper filing system which is currently lacking. If the manual system is in order then correct information will be stored into the computer system.

We therefore seek the services of Registry Personnel, if possible Mr E. Mdluli so

that we tap into his experience and skills in records keeping and management. Victoria Falls Municipality will pay for his travelling and subsistence allowances,

and will also pay for his accommodation. Victoria Falls Municipality is ready to host him anytime, as soon as possible

because it is hoped that the DocuCare system will be rolled in March 2018. Your continued support is greatly valued.

In the past Council had accented to similar requests subject to this being at no cost to Council.

RESOLVED: That the request by Victoria Falls Municipality be acceded to and the Senior Records Officer (Mr E. S. Mdhluli) be authorised to travel to Victoria Falls for the purposes of assisting that local authority in the establishment of its Records Management system as requested this on the understanding that the logistics shall be at no cost to Council.

O Council 7.2.2018

(15) WARD RETENTION FUNDS (Arising from the report of the Environmental Management and Engineering

Services Committee meeting held on the 15th January, 2018 - item 3) The Financial Director explained that the issue of the Ward Retention Fund would

be submitted to Council shortly via the Finance and Development Committee. He confirmed that the relevant funds were in place and the Fund was still growing. He also confirmed that Contracts had been awarded in respect of Mpopoma and Luveve swimming pools, using the respective Wards funds, and were currently going through the due processes.

On Road maintenance and rehabilitation, work was awaiting the finalisation of the

procedures in compliance with the newly established Procurement Regulatory Authority of Zimbabwe (PRAZ) which seeks to decentralise the procurement function from the erstwhile State Procurement Board. Proposals in this regard would be submitted to the relevant ministry during the ensuing week, after which processes would be defined.

Responding to concerns from the Councillors, the Financial Director pointed out that

the changes at the State Procurement Board had happened fast and processes were quickly suspended pending the coming on board of the new procurement authority. This had affected the speed with which Ward Retention projects could be progressed.

The Director of Engineering Services explained that the tendering process would

commence after due authority had been granted in terms of the new system, and this may still be a lengthy process.

It was generally felt that such concerns could form part of the discussion points with

the new minister of Local Government Public Works and National Housing (Honourable July Moyo) during his impending visit to Bulawayo.

It was also felt that supervision should be strengthened to ensure the expedition of

projects particularly Road maintenance projects.

After further debate it was RESOLVED That the recommendation of the Environment Management and Engineering Services be adopted.

P Council 7.2.2018

(16) RE: UPDATE ON EGODINI REDEVELOPMENT

The Town Clerk report on the (7th February 2018) that Tearracotta Trading (Pvt) Ltd had been officially handed the Egodini Site on the 25th January, 2018. Tearracotta had now advised that the main contractor would move to the site on the 1st March 2018 . On this date, the site would be fenced off and demolition and civil works would commence. The Phase 1 draft program would last for 15 months. On the 20th of February 2018 all traders, transporters and tenants at Egodini would be moved to the various sites that Council had prepared for them. Continuous engagement had been ongoing with the various stakeholder and there would be further engagement till the completion of the project. Movement would be done to the following sites:

1. Lobengula Street between 11th & 13th Avenue For commuter omnibuses,

informal traders and food caravans.

2. Lobengula Street & 3rd Avenue - For commuter omnibuses, informal traders

and food caravans.

3. City Hall Addition of the Richmond route only.

4. Lobengula Street & 6th Avenue For a selected public transport company and

informal traders.

5. Lobengula Street & 2nd Avenue Routes to the Northern areas of the City,

food caravans and informal traders

The Director of Engineering Services explained that a meeting had been held with Tearracotta earlier in the day wherein it was agreed that the physical hand over date of the Egodini site would be 1st March 2018. The relocation of vendors and public transport operators should have been completed by end of February 2018. A demolition license would be issued to the contractor to enable construction of a retaining wall and the works to commence in earnest. All the stake holders had been informed and a ground breaking ceremony was expected to take place by the third week of Trade Fair in April 2018. The understanding was that the contractor would sub-contract local contractors and labour for the various works involved. After further debate it was - RESOLVED That the foregoing report be received and noted with appreciation.

Q Council 7.2.2018

(17) VISIT BY THE MINISTER OF LOCAL GOVERNMENT, PUBLIC WORKS AND

NATIONAL HOUSING : FEBRUARY, 2018 AT 2.00PM : COUNCIL CHAMBER MUNICIPAL BUILDINGS

The Town Clerk advised (7th February, 2018) that the Minister of Local Government, Public Works and National Housing (Honourable J. Moyo) would be visiting Bulawayo on Friday 9th February, 2018.

In view of this, a meeting with the Minister had been arranged in the Council Chamber on the same date ( 9th February, 2018) at 2.00pm.

Topics for discussion would be tabled at the meeting. RESOLVED That the foregoing report be received and noted on the understanding that all Councillors would be invited to attend the meeting with the Minister.

(18) REQUEST FOR THE FREE USE OF THE SMALL CITY HALL TO PRAY FOR THE MDC-T PRESIDENT: BULAWAYO CHRISTIAN SOCIETY.

The Town Clerk advised (7th February, 2018) that the following letter (undated) had been received from Bulawayo Christian Society:-

Request for the free use of Small City Hall on the 17th or 18th of February, 2018.

We write this request requesting your institution to allow us to use your facility for free on one of the free dates that are mentioned above. Bulawayo Christian Society is a group of churches; our objective is to pray for the MDC-T President who is not feeling well and other national leaders. This event will not be a political event. The normal hire charge for the Small City Hall from Monday to Saturday is $233.38,

while on Sunday it is $466.75.

In the past, free use of Council facilities had been extended only to events of a national character such as Independence celebration etc.

However purely on merit basis, Council had also granted concessionary rates for

Welfare and Charitable organisations e.g. 75%, 50% or 25% rebates.

This application was therefore:-

R Council 7.2.2018

RESOLVED

That the Bulawayo Christian Society be granted free use of the Small City Hall on either the 17th or 18th February, 2018 for the purpose of conducting a prayer for the MDC President Mr Morgan Tsvangirai

-----------------------------

ANNEXURE B

REPORT OF THE FUTURE WATER SUPPLIES AND WATER ACTION 1 COMMITTEE: MEETING HELD IN THE COMMITTEE ROOM, MUNICIPAL BUILDINGS ON TUESDAY, 6TH FEBRUARY, 2018 AT 4.00 P.M

PRESENT: Councillor N. Hlabani (Chairing) M. Lubimbi R.D. Jele ALSO: Director of Engineering Services Director of Health Services ON LEAVE: Councillor G. Mangena E. Rafomoyo L. Siziba

(1) WATER STATISTICS UPDATE

The Director of Engineering Service reported (24th January, 2018) that the amount of

water in the dams was 78.94%, hence a drop by 1.82% from last months figure of 80.76%. The total volume was 327,326,794 m3 of which the usable volume was 310,741,686m. During the same period last year, the operational dams contained 232,526,660m3 of water (i.e. 56.08%), which was 22.86% less than the current storage. A summary of dam volumes and percentages was as shown in Table1.

Table 1: Comparison of dam volumes as at 24 January 2018

DAM 24 JANUARY 2018 24 JANUARY 2017 24 DECEMBER 2017

Volume

(m3)

Percent

(%)

Volume

(m3)

Percent

(%)

Volume

(m3)

Percent

(%)

Insiza 138,012,144 79.55 136,854,760 78.88 140,514,617 80.99

Inyankuni 63,609,650 78.74 18,001,850 22.28 63,988,150 79.21

Lower Ncema 12,924,420 70.87 5,358,550 29.38 15,721,500 86.20 Umzingwane 31,475,500 70.47 15,464,700 34.62 32,443,000 72.64 Upper Ncema 29,873,580 65.72 23,580,100 51.87 30,161,560 66.35 Mtshabezi 51,431,500 98.91 33,266,700 63.98 52,033,800 100.07

Total 327,326,794 78.94 232,526,660 56.08 334,862,627 80.76

(a) Drawdown and Depletion

A net drawdown of 7,535,833m3 and an abstraction of 4,434,785m3 as shown in Table 3 below were realized. The high temperatures were now contributing to high evaporation resulting in high drawdowns.

Table 2: Comparison of monthly cumulative net inflows per rain season

Month/Year Cumulative Net Inflow

Month/Year Cumulative Net Inflow

November 2016 1,722,920 November 2017 1,503,608

December 2016 15,291,166 December 2017 1,503,608

January 2017 120,409,007 January 2018 1,503,608

February2017 265,355,516 February 2018

March 2017 289,789,886 March 2018

April 2017 290,867,686 April 2018

Table 3: Monthly drawdown for the month ending 24January2017

Month DECEMBER

2017 JANUARY

2018 NET

DRAWDOWN ABSTRACTED

Volume (m3) 334,862,627 327,326,794 7,535,833m3 4,434,785m3

% full 80.76 78.94

Combined average Drawdown

1.1 Current Total Available Volume in all dams = 310,741,686m3

Drawdown (using average monthly drawdown) = 7,908,827m3 Lasting period = 39.3months The monthly average drawdown calculated using the period 2012-2014, when there were no inflows was 7,908,827m3/month. Using this figure for drawdown and usable storage of 310,741,686 m3, the expected theoretical depletion period translates to 39.3months.Table 4 showed the expected depletion periods per dam site whereas Table 5 illustrated the maximum abstractions that could be achieved per dam site if still in operation for the year. This was assuming that the population and city development growth remained as it was; as well the city received normal rains for that period.

Table 4: Expected depletion periods

Dam Volume of

Water in

Dam(m3)

Dead

Water

Volume of

Available

Water(m3) (Less

Dead water)

Average

Monthly

Drawdown

(m3/month)

Depletion

Period

Depletion

Month

Insiza Dam 138,012,144 6,939,640 131,072,504 3,546,770.00 37.0 Jan-21

Inyankuni 63,609,650 3,231,240 60,378,410 792,504.00 76.2 Apr-24

Lower Ncema 12,924,420 729,508 12,194,912 832,215.00 14.7 Nov-19

Umzingwane 31,475,500 1,786,540 29,688,960 1,148,115.00 25.9 Mar-20

Upper Ncema 29,873,580 1,818,340 28,055,240 994,412.00 28.2 Nov-19

Mtshabezi 51,431,500 2,079,840 49,351,660 594,811.00 83.0 Nov-24

Total (m3) 327,326,794 16,585,108 310,741,686 7,908,827 39.3 Apr-21

Table 5: Projected daily water abstraction capacities from supply sources from January to December 2018 if there were no further rains.

NB: The figures in brackets denote the delivery

(b) Abstraction

Abstraction from supply dams in the month of January totaled 4,434,785m3. Mtshabezi pumping was 499,210m3. Table 6 was a comparison of monthly dam volumes, percentages and abstractions for the year 2017 and 2018. Figure 1 was the trending comparison of volume of water in storage for the years 2016 and 2017 whilst Figure 2 was a comparison of abstraction for the years 2017 and 2018.

Dam Depletion

Month

DAILY MAXIMUM WATER AVAILABLE FOR ABSTRACTION (ML) UP TO DECEMBER 2018

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Insiza Jan-21 55 55 55 55 55 55 55 55 55 55 55 55

Inyankuni April-24 15 15 15 15 15 15 15 15 15 15 15 15

Upper Ncema Nov-19 Water abstracted via lower Ncema

Lower Ncema Nov-19 33 33 33 33 33 33 33 33 33 33 33 33

Umzingwane Mar-20 45 45 45 45 45 45 45 45 45 45 45 45

Mtshabezi Nov-24 17 17 17 17 17 17 17 17 17 17 17 17

Nyamandlovu

(Rochester)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

2

(10)

Nyamandlovu

(Epping Forest)

(10) (10) (10) (10) (10) (10) (10) (10) (10) (10) (10) (10)

Total (ML) 167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

167

(185)

Actual Average

daily

consumption

2018(ML/d)

127.0

Actual Average

daily

consumption

2017 (ML/d)

117.5 117.4 123.2 125.4 121.8 121.6 127.8 130.9 128.4 139.2 129.5 127.8

Table 6: Comparison of monthly dam volumes, percentages and abstractions

Volume (m3)

2017

Jan 232,526,660

Feb 381,385,506

Mar 406,668,706

Apr 404,826,106

May 401,838,506

Jun 393,413,441

Jul 385,751,958

Aug 376,564,841

Sep 365,774,205

Oct 353,329,071

Nov 347,732,546

Dec 334,862,627

Figure 1: Comparison of monthly storage for 2017 and 2018

: Comparison of monthly dam volumes, percentages and abstractions

Percentage Abstraction (m

2018 2017 2018

232,526,660 327,326,794 56.08% 56.08% 3,751,608

381,385,506 91.98% 3,

406,668,706 98.08% 3,826,045

97.64% 4,280,634

401,838,506 96.92% 3,618,369

94.88% 4,

385,751,958 93.04% 3,584,773

376,564,841 90.82% 3,

365,774,205 88.22% 4,046,314

353,329,071 85.22% 3,611,889

347,732,546 83.87% 4,425,570

80.76% 3,461,923

ison of monthly storage for 2017 and 2018

: Comparison of monthly dam volumes, percentages and abstractions

Abstraction (m3)

2017 2018

3,751,608 4,434,785

,555,723

3,826,045

4,280,634

3,618,369

,016,285

3,584,773

,374,573 4,046,314

3,611,889

4,425,570

3,461,923

Figure 2: Comparison of monthly abstraction for 2017 and 2018

Discussion ensued and Councillor R.D Jeleincreases in water inflows from the recent rains In response the Director of Engineering Services advised that there was minimal inflow into the municipal dams, 3.4million megalitres. There after it was: RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(2) WATER DELIVERY

The Director of Engineering Service reported (24abovementioned matter:-

(a) Ncema and Fernhill

Ncema delivered a total of out of the expected 4,to Tuli station

(b) Available Pumping Capacities

Presently, Ncema water works hadout of 70ML/day out of 140ML/day operational. On the other hand, Fernhill had52MLout of 70ML/day 120ML out of 140ML/dayoperational.

of monthly abstraction for 2017 and 2018

ensued and Councillor R.D Jele enquired whether there were any increases in water inflows from the recent rains.

In response the Director of Engineering Services advised that there was minimal inflow into the municipal dams, 3.4million megalitres.

RESOLVED TO RECOMMEND:

That the above mentioned report be received

The Director of Engineering Service reported (24th January, 2018) as follows on the

Ncema and Fernhill

Ncema delivered a total of 3,433,572m3 raw water to Criterion for out of the expected 4,340,000m3and 859,660m3treated water

Tuli station for distribution.

umping Capacities

Presently, Ncema water works had a capacity to pump a maximum of out of 70ML/day clear water due to the non-functional filter bedsout of 140ML/day raw water since currently 1 KSB and 2 Sulzer were

On the other hand, Fernhill had a maximum capacity of pumping Lout of 70ML/day clear water with only 4 out of 7 pumps functional

L out of 140ML/day raw water since I KSB and 2 Sulzer

enquired whether there were any

In response the Director of Engineering Services advised that there was minimal inflow into

January, 2018) as follows on the

to Criterion for treatment treated water out of 2,170,000

a capacity to pump a maximum of 50ML functional filter beds and 120ML

since currently 1 KSB and 2 Sulzer were a maximum capacity of pumping

with only 4 out of 7 pumps functional and I KSB and 2 Sulzer were

(d) Mtshabezi

Pumping from Mtshabezi in the month of January 2018 was 499,210m3. The desired monthly average was 486,667m3 at 16ML per day when the Mzingwane dam was not full.

Figure 5: Mtshabezi pumping

(c) Nyamandlovu

A total of 48,355m3was delivered from Nyamandlovu for the month of January 2018, of which 43,632m3 was pumped from Cowdray Park to Magwegwe reservoir. The average daily delivery to Magwegwe was 1.56ML/day, whereas the average for 2017 was2.16ML/day. This was attributed to non-functional boreholes resulting from various pipe bursts were still affecting the number of operational pumps as well as electricity issues in some borehole sites, hence the target of 5ML/day agreed between ZINWA and BCC had not yet been met. The Figure 3 and Figure 4 below shows the trend in pumping at Nyamandlovu Rochester and the number of operational boreholes respectively. There were 15 out of 72 operational boreholes in Nyamandlovu with ZINWA promising to attend to the non-operational boreholes. If the Rochester Nyamandlovu boreholes were operational water supply would be augmented to an average of 12ML/day

0

100 000

200 000

300 000

400 000

500 000

600 000M

sha

be

zi P

um

pin

g

(m3)

2017

2018

Figure 3: Nyamandlovu pumping

Figure 4: Number of operational boreholes

(e) Leaks on the delivery line

A total of 14 leaks were encountered on the transmission pipelines and all the 23 leaks were done during the month of January 2018.

0

10

20

30

40

50

60

70

80

90

100

Mo

nth

ly P

um

pin

g (

x1

03m

3)

2017 2018

0

5

10

15

20

25

30

No

. o

f o

pe

rati

on

al

Bo

reh

ole

s

2017

2018

The matter was considered and Councillor N. Hlabani (Chairperson) sought clarification regarding water shedding which occurred in some areas especially Western areas.

Councillor N. Lubimbi was concerned about the persistent water shortage in

Nkulumane and requested the Engineering Services Department to take prompt action.

In response the Director of Engineering Services advised that in the areas affected by water shedding, water had now been restored. The problem was caused by challenges at Nyamandlovu Aquifer where boreholes had broken down only 15 were operational. In view of this, projects would commence soon for upgrading of Nkulumane and Pumula South during the second quarter of the year April 2018 onwards.

On this understanding it was:

RESOLVED TO RECOMMEND: That the abovementioned report be received and noted.

(3) WATER SUPPLY AUGMENTATION

The Director of Engineering Service reported (24thJanuary, 2018) as follows on the

above mentioned matter:-

(a) Epping Forest Project

The project was subdivided into two lots A for the pipeline and B for the borehole rehabilitation. The project was 85% complete. Lot A Contractor: Multi force Contractors P/L

Tender sum: $4,013,914.00

Amount spent to date: $ 3,012,370.82 (excluding retention). The Contractor had submitted one claim (approx. $200,000.00) which was still processed by ZINWA.

The construction of the reservoir and AC pipeline had been completed where as pumps had been procured and installed. Linking of boreholes to the reservoirs was held in abeyance pending Contract finalisation of Lot B.

Scope:

The construction of a 1 x 2,280m3 water reservoir

5.5km of 600mm diameter pipeline.

Pump House Construction

Progress

Site establishment was complete.

The pump house roof had been installed and 100% complete.

5.5 km out of 5.5km of AC pipes had been laid. Awaiting connection to the Rochester reservoir.

Pumps had been delivered and installed.

The reservoir construction had been completed.

The Contractor had submitted two claims which were still with ZINWA

Lot B: Drilling and Equipping of 20 Boreholes

Contractor: Conduit Investments P/L

Tender sum: $1,174,643.58

Amount spent to date: $ Nil

Project Duration: 6 months

Scope:

Drilling and equipping of 20 boreholes.

Progress

The procurement decision was challenged by the losing bidder (Blue Gold (Pvt) Ltd). However, the issue had since been resolved at the court in favour of Council and Conduit Investments (Pvt) Ltd the company which was awarded the contract.

There after it was:

RESOLVED TO RECOMMEND

That the abovementioned report be received and noted

(4) TREATMENT CAPACITY AND CONSUMPTION

The Director of Engineering Service reported (24thJanuary, 2018) as follows on the


a) Available water treatment capacities

Water treatment capacities for the citys two water treatment plants were as follows;

Table 6: Treatment capacities of Criterion and Ncema waterworks

Plant Design

Capacity

(m3)/d

Estimated

Current

(m3/d)

Comments

Ncema 80 000 30 000 Five filters out of twenty were operational.

Tender for Rehabilitation works for 12 filters was

awarded to Tzircalle Brothers P/L pending supply

of materials. Procurement of materials was in

progress, with the moulds prepared and awaiting

casting of concrete slabs.

Criterion 180 000 110 000 Twelve filters out of sixteen were operational.

Legally terminating the contract as the contractor

failed to execute the woks as per the tender

agreement.

Total 260 000 140 000

NB. The treatment capacity was based on hydraulic loading.

a) Available water treatment capacities

The total consumption for the month of December 2017 was 3,832,989m3 with a daily average of 127,766m3. Monthly average consumption for the year 2017 was 3,828,374m3 with a corresponding daily average of 125,323m3. Figure 6 and Figure 7 illustrated the comparison of monthly and daily average consumption for the year 2016 and 2017. As illustrated the consumption in the past 4months had been higher than that of last year during the same periods.

Figure 6: Comparison of total monthly consumption for 2017 and 2018

2

2.5

3

3.5

4

4.5

Co

nsu

mp

tio

n (

x1

06)

Months

2017

2018

Figure 7: Comparison of average daily consumption for 2017and 2018

There after it was:


That the abovementioned report be received and noted.

(5) WATER DISTRIBUTION

The Director of Engineering Service reported (24th January, 2018) as follows on the


(a) General maintenance

In the month of December 2017, the Workshops received a total of 827 reports on water related jobs and attended to 591 reports. Leaks repaired on service lines totaled 509. The leaks were due to the continued ageing of the Citys water reticulation pipes. Most of these leaks were on the service connections, which were just before the meter. Most of these service connections were galvanized pipes which corrode quite easily. A total of 2leaks were done on valves whereas 7leaks were done on hydrants. To date there was a backlog of 97water leaks and 138 backfilling jobs. BCC intended to do some of leaks under the AfDB Funded water mains renewal project in the Criterion and Magwegwe Reservoir. The rest under Rifle Range zone would be done under BCC revenue funded project. Continuous blitz repairs of the leaks city wide were being done to reduce the backlog of leaks.

60

70

80

90

100

110

120

130

140

150A

ve

rag

e d

ail

y C

on

sum

pti

on

(x

10

3m

3)

2017

2018

Type of Water Faults Service

Pipes leaks Water Bursts

Leaks on Valves

Leaks on Hydrant Backfilling Total

Opening balance 95 0 1 2 138 236

Receive 569 45 6 5 44 669

Complete within 24hr 184 45 1 0 17 247

Complete within 3-day 198 0 0 4 7 209

Complete beyond 3-day 250 0 5 2 15 272

Total Completed 632 45 6 6 39 728

Balance 32 0 1 1 143 177

(b) Burst pipes report

A total of 45reports on burst pipes were received in the month of January2018 and were all attended to. Table 7below illustrated the intensity of burst pipes per reservoir zone. Number of Burst per 100km was currently 14, with 6J reservoir zone contributing close to 50% of the bursts.

Table 7: Comparison of water bursts per reservoir zone

It was:- RESOLVED TO RECOMMEND That the above mentioned report be received and noted

(6) CITY BOREHOLES AND WATER QUALITY

The Director of Engineering Service reported (24th January, 2018) that currently,

308 boreholes were operational whereas 8 boreholes were not working and 22 were yet to be equipped. The quality of the water at most of the boreholes was fairly good. A few boreholes had a high degree of saltiness. Borehole water was naturally salty because it was drawn from deep-down the ground and the degree of saltiness would depend on the nature of rocks in the water table from which it was drawn from. Bacteriological quality of borehole water could be guaranteed since the water was untreated and subject to contamination at any time from environmental factors like sewer overflows and bacteriological contaminated soil. Residents were therefore advised to boil borehole water before drinking.

Reservoir Supply Zone

Reservoir Capacity (ML)

Length Of Reticulation Mains(m)

Number of Bursts (/100km) in November 2017

Number of Bursts (/100km) in December 2017

Number of Bursts (/100km) in January 2018

Total number of burst in January 2018

6 J 45 363 187 10 5 6 20

Criterion 90 473 822 1 1 1 3

Hillside 45 344 654 1 0 1 3

Magwegwe 108 372 634 13 7 3 6

Riffle Range

67.5 176 777 0 1 0 1

Tuli 90 327 014 9 5 3 12

Total 445.5 2,058,088 34 19 14 45

TABLE 8: BOREHOLE STATISTICS

BCC will continue to do the repairs of the nonfunctioning city wide.

Discussion ensued and Councillor R. D Jele was pleased that the boreholes were being

repaired quickly and commended the Engineering services Department for a job well done in this regard.

Councillor M. Lubimbi requested that the borehole at Magwegwe shopping centre be

repaired as soon as possible.

Ward Number of Boreholes Working

Number of Boreholes Not Working

Number of boreholes not equipped

Type of borehole

Total

1 9 1 0 Bush pump 10

2 11 0 0 Bush pump 11

3 1 0 0 Bush pump 1

4 0 0 0 0

5 12 0 2 Bush pump 14


7 8 0 1 Bush pump 9

8 14 1 1 Bush pump 16

9 12 1 0 Bush pump 13



12 14 1 0 Bush pump 15




16 15 0 1 Bush pump 16


18 14 1 0 Bush pump 15

19 10 0 1 Bush pump 11

20 13 0 1 Bush pump 14

21 18 1 1 Bush pump 20

22 20 0 1 Bush pump 20

23 25 0 2 Bush pump 27

24 22 1 1 Bush pump 24

25 22 0 1

Bush pump 23

26 13 0 2 Bush pump

15

27 16 0 1 Bush pump

16

28 4 0 0 Bush

4

29 1 0 0 Bush pump

1

Totals 308 8 22 338

Councillor N. Hlabani (Chairperson) commended the action taken by members of the

Committee in insisting that boreholes in the various Wards be repaired as a matter of urgency which had now been done.

There after it was:


That the abovementioned report be received and noted

(7) PUBLIC AWARENESS AND WATER SAVING CAMPAIGNS

The Director of Engineering Service reported (24th January, 2018) that water

conservation, anti-vandalism and bill payments awareness campaigns and education had been done. They were plans under AFDB to do more in 2018 targeting non-revenue water and water conservation.

It was:


That the above mentioned report be received and noted.

__________________

THE MINUTES OF THE MEETING ARE LAID UPON THE TABLE.

ANNEXURE C

REPORT OF THE HEALTH, HOUSING AND EDUCATION COMMIITTE: 18 MEETING HELD IN THE COMMITTEE ROOM, MUNICIPAL BUILDINGS ON THURSDAY, 15TH FEBRUARY, 2018 AT 4.00 P.M.

PRESENT: Councillor L. Mlilo (Chairperson) T. Ngwenya N. Sibanda M.V. Chunga M. Lubimbi ALSO: The Director of Health Services The City Valuer for the Chamber Secretary The Principal Education Officer ABSENT: Councillor L. Siziba S. Mataka-Moyo C. Moyo

(1) FOOD HYGIENE: REGISTRATION OF PREMISES FOR THE MONTH OF

JANUARY , 2018

The Director of Health Services reported (7th February, 2018) as follows:-

Renewals - There were three hundred and seven (307) renewals during the month of January 2018. RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(2) CLEANSING SERVICES

*** The Director of Health Services submitted (7th February, 2018) the attached report relating to the above mentioned matter:-

1. CLEANSING SERVICES

a) Street Littering and Illegal Dumping

Street sweeping services in both the Central Business District and residential areas were

provided with assistance from the community sweeping groups. The illegal activity of

roasting of mealies continued to be a challenge.

Herentals College was once again caught littering with their fliers. The department liaised

with the Environmental Management Agency and the Zimbabwe Republic Police on the

issue since the college has become a repeat offender and efforts to engage the college

were not fruitful.

b) Bulawayo Clean Up Campaign

The department has in partnership with the Public Relations Section conducted radio

programs in the SkyzFM to educate residents on the need to keep the city clean and the

resultant penalties for those contravening the by-laws.

c) Enhanced Enforcement and Compliance Program

The city has stepped up efforts to ensure that littering and illegal dumping are stopped

by embarking on the Enhanced Enforcement and Compliance Program where officials

visit shops in the Central Business District to ensure they have adequate refuse

receptacles. This program also targets people who litter in the Central Business District

and suburban areas and has seen after hours surveillance of illegal dumping in hot spots

being done. A total of six residents were caught dumping and were issued with deposit

fine tickets.

d) Statistical Summary of Activities

e) Refuse Collection

The weekly domestic refuse removal services in the residential suburbs were conducted

satisfactorily. Disruptions to the refuse collection schedule in the Central Business District

and residential areas were experienced due to vehicle breakdowns.

Vehicle Situation

Vehicle Type In Operation At Workshop Total

Refuse Compactors 12 6 18

Refuse box truck 2 0 2

Landfill Tipper 2 0 2

Clean Up

Programmes

Health

Talks

Littering/

Dumping

fines

Dog

Notices

Stray Dogs

Impounded

Written

Intimations

Complaints

Investigated

3 104 12 7 5 46 130

Three ton trucks 2 1 3

Vans 8 4 12

Refuse Removal Vehicles in Workshop

BCC

No

Type of Vehicle/

Plant

Date In

Workshop

Nature of Problem Comment

017 SINO HOWO/

Compactor

Due for service,

hydraulic ram needs

repair.

Supplier of compactors

closed. Waiting for

service kit from

Richburg

025 Ford ranger 10/01/18 Due for service Requisition at stores

035 SINO HOWO/

Compactor

Due for service. Oil

leaks. Tyres. Rear hub

leaks.

Supplier for

compactors closed.

Waiting for service kit

from Richburg

036 UD Cabster 16/01/18 Damaged steering Requisition at stores

037 SINO HOWO

/Compactor

21/12/17 Broken packer plate

arm, no tyres, service

due. Hub leak rear.

Requisition for tyres at

stores.

042 UD85 Tipper

truck

22/01/18 Front suspension worn

out

Work in progress

052 UD95 Refuse

compactor

30/08/17 Accident repairs and

VID case

Matter being handled

by transport section

058 UD95 Compactor 25/01/18 Compaction system Waiting for quotation

from Mey Clair.

065 Mazda B2000 15/01/18 Dead battery, hooter Requisition at stores

072 Refuse compactor

HOWO

Due for service ,noisy

steering, tyres

Supplier of compactors

closed. Waiting for

service kit from

Richburg

076 MAZ T35 06/11/17 Suspension/ heating Waiting for spares

085 SINO HOWO/

Compactor

Due for service, tyres Supplier of compactors

closed. Waiting for

service kit from

Richburg

087 UD80 Box Truck 12/17 Electrics ,seats Work in progress

088 UD95 Water

carrier

02/10/14 Accident repairs and

VID

Matter being handled

at transport section

093 UD80 Box truck 08/01/18 Dead batteries Requisition at stores.

094 UD 80 Box truck 24/07/17 Dead batteries Requisition at stores

095 SINO HOWO 22/01/18 Worn tyres, hydraulic

rams, oil leaks, service

due

Requisition for tyres at

stores

097 SINO HOWO/

Compactor

Due for service. Tyres Supplier for

compactors closed.

Waiting for service kit

from Richburg

f) Landfill Management

The following amounts of refuse were disposed of at Richmond Landfill site during the

month of January 2018:

Domestic Waste - 22 628 m3

Industrial Waste - 617 m3

Liquid Waste - 28 000 litres

Other Council Departments - 59 m3

TYPIST1File Attachment

Discussion ensued and Councillor N. Sibanda sought clarification on street littering-

by law enforcement. The area along Herbert Chitepo Street had a lot of illegal vending activities which resulted in street littering. The area was not effectively policed. The pavement in the area was now blocked by illegal money changers (Osiphatheleni).

Councillor T. Ngwenya concurred. She also enquired why the enforcements were

not effective in that area. There were also commuter omnibuses pick and droppings off passengers along Herbert Chitepo Street as well Fort Street next to Kalbro. These illegal pick and drop off points had Rank Marshals who collected money.

Councillor M. V Chunga wanted to know challenges relating to granting Municipal

Police arresting powers. Rank Marshalls in the illegal pick and drop off were collecting revenue which was supposed to be paid to Council.

Councillor M. Lubimbi observed that after hours the area along Leopold Takawira

Street and Fort Street had been turned into a bus rank for Harare Buses and Commuter Omnibuses. Illegal Rank Marshals were being paid a lot of money. There was need for effective enforcement after hours.

The Chairperson (Councillor L. Mlilo) reported that there were a lot of metered taxis

along Leopold Takawira Street next to Edgars. Where there any metered Taxi parking Bays?

In response the Director of Health Services explained that enforcement was done

with other stakeholders. Council through various fora was lobbying Central Government to grant Municipal Police arresting powers and thereafter establish Municipal courts.

The City Valuer also explained that Council was in engaging in joint operations with

other stakeholders in enforcements. Such operations had yielded good results. Efforts were being done to lobby Central Government to grant Local Authorities arresting powers and Municipal Courts. There were metered Taxi Parking Bays along Leopold Street

Thereafter it was:-

RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(3) PEST CONTROL

The Director of Health Services reported (7th February, 2018) the attached report

relating to the above mentioned matters:-

3. PEST CONTROL

Mosquito Control

Spotters continued monitoring streams for mosquito breeding and attending to interdepartmental requisitions. The following streams were covered; Mpopoma, Nketa- Tavern, Entumbane-Complex and Nketa 9, Pazwa, Matsheumhlope, Queen Elizabeth Mahlathini, Harry Allan, Woodlands, Pumula South, Hillside, Phekiwe, Pumula North, Magwegwe North, Matshobana, Umguza, Richmond and Mabhizeni. Light to heavy breeding of mosquitoes was encountered in some areas and treated using 31x500g of Bio- Larvicide. The section cleared 9100 metres along Nketa 9, Emganwini Island, Emganwini- Senzangakhona, Queen-Elizabeth, Queen Elizabeth-Nkulumane Tote and Queen Elizabeth-Nkulumane beer garden. Two (2) residents paid for Indoor Residual Spraying, four (4) sachets Lambdacyhalothrin were used raising $68. Rodent Control The activity is still suspended due to manpower levels. Two (2) complaints were received, investigated and remedial action taken. Interdepartmental Requisitions Nine (9) requisitions were received during the month for the control of rodents, cockroaches, fleas and mosquitoes. Eight (8) requisitions were attended to for the control of mosquitoes, cockroaches, fleas and rodents. The following chemicals were used; 29 sachets Lambdacyhalothrin, 1300 ml Vapona and 10.5 kg Brodifacoum. Supplies and Equipment No items received during the month Stock Levels

Chemicals In Stock Yearly Requirements

Lambdacyhalothrin 163 sachets 800 sachets

Brodifacoum 173.5kg 600 kg

Imidacloprid 4O.085 litres 50 litres

Fenitrothion 16.4 litres 50 litres

BTI 62 x 500g 600 x 500g

Aluminium phosphate tablets 2995 tablets 3000 tablets

Vapona (DDVP) 10.7 litres 50 litres

Dibrom (DBM) 19,63 litres 24 litres

Submitted for INFORMATION.


Mosquito Control

Spotters had continued monitoring streams for mosquito breeding and attending to interdepartmental requisitions. The following streams were covered; Mpopoma, Nketa-Tavern, Entumbane-Complex and Nketa 9, Pazwa, Matsheumhlope, Queen Elizabeth Mahlathini, Harry Allan, Woodlands, Pumula South, Hillside, Phekiwe, Pumula North, Magwegwe North, Matshobana, Umguza, Richmond and Mabhizeni. Light to heavy breeding of mosquitoes was encountered in some areas and treated using 31x500g of Bio- Larvicide. The section cleared 9100 metres along Nketa 9, Emganwini Island, Emganwini-Senzangakhona, Queen-Elizabeth, Queen Elizabeth-Nkulumane Tote and Queen Elizabeth-Nkulumane beer garden. Two (2) residents paid for Indoor Residual Spraying, four (4) sachets Lambdacyhalothrin were used raising $68. Rodent Control The activity was still suspended due to manpower levels. Two (2) complaints were received, investigated and remedial action taken. Interdepartmental Requisitions Nine (9) requisitions were received during the month for the control of rodents, cockroaches, fleas and mosquitoes. Eight (8) requisitions were attended to for the control of mosquitoes, cockroaches, fleas and rodents. The following chemicals were used; 29 sachets Lambdacyhalothrin, 1300 ml Vapona and 10.5 kg Brodifacoum. Supplies and Equipment No items received during the month. Stock Levels

Chemicals In Stock Yearly Requirements

Lambdacyhalothrin 163 sachets 800 sachets

Brodifacoum 173.5kg 600 kg

Imidacloprid 4O.085 litres 50 litres

Fenitrothion 16.4 litres 50 litres

BTI 62 x 500g 600 x 500g

Aluminium phosphate tablets 2995 tablets 3000 tablets

Vapona (DDVP) 10.7 litres 50 litres

Dibrom (DBM) 19,63 litres 24 litres

The Committee considered the matter and Councillor M. Lubimbi was concerned

about mosquito nuisensal. Most areas in the city had potential mosquito breeding places. She also wanted to know if Council had adequate manpower to do the spraying.

In response the Director of Health Services explained that in some areas mosquito

nuisance resulted from burst sewers. Currently, spraying teams were clearing streams before spraying the affected areas.

Thereafter it was:- RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(4) HEALTH INSPECTORATE

*** The Director of Health Services submitted (7th February, 2018) the attached report relating to the above mentioned matter: ` Thereafter it was:- ` RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(5) CEMETERIES: JANUARY 2018


Burials

Cemeteries Females Males Paupers Totals

0-12

Yrs

13+

Yrs

Sub-

Total

0-12

Yrs

13+

Yrs

Sub-

Total

Luveve Old 0 0 0 0 0 0 - 0 (68)

Luveve Extension

31 29 60 43 20 63 - 123 (151)

Luveve 3 0 0 0 0 0 0 - 0 (2)

West Park 0 76 76 0 99 99 - 175 (182)

Hyde Park (2nd interment)

0 0 0 0 1 1 - 1 (1)

Athlone Avenue 0 4 4 0 0 0 - 4 (2)

Lady Stanley 0 0 0 0 1 1 - 1 (1)

Totals 31 109 140 43 121 164 - 304 (407)

The figures in brackets were for the previous month.

Luveve cemetery had recorded burials from out of the city as follows: South Africa 3; Filabusi 2; Lupane 1; Gwanda1; Kwekwe 1; Mangwe 1; Lupane 1and Hwange 1. West Park Cemetery recorded as follows: South Africa 14; Umguza 3; Harare 3; Lupane1, Tsholotsho 1, Nkayi 1 and Insiza 1.

4. HEALTH INSPECTORATE

Inspection of Residential and Business Premises

Routine inspections were carried out during the month. Renewal of registration certificates

is ongoing. A blitz is ongoing in the Central Business District to check on illegal activities

and unlicensed premises. A total of 577premises were visited and 393 of them were

either unlicensed or had expired licences. Offenders were ticketed by the Zimbabwe

Republic Police and Bulawayo Municipal Police.

Dog Bites

Dog bites investigation forms received 20

Dog bites investigated 33

Dog with valid vaccination certificates 18

Dogs with valid licences 1

Dogs kept in secure premises 20

Victims given anti-rabies vaccine 17

Dog owners issued with deposit fine tickets 1

Stray dogs 4

Wrong addresses 2

Dog bite investigation forms referred out 0

Dogs taken to SPCA/Outside Bulawayo 1

Two (2) intimations were issued to the owners of dogs which were not vaccinated and had

no licences.

Malaria Cases

Malaria notification forms received 23

Malaria cases investigated 17

Imported cases 17

Cases referred out 0

Cases pending 6

Food Inspection

Condemnations:

113.73 kg of chickens were condemned. These were being slaughtered in premises that

were not a registered as an abattoir and under unhygienic conditions.

Fourkilograms (4) kg of beans and two comma seven kilograms (2.7) kg of fish and were

condemned.

Water Sampling

A total of 217 water samples were collected and sent to Criterion Laboratory for

bacteriologicalanalysis. Results for 195 of the 217 samples revealed the following:

Parameters No. Affected Points

Faecal

coliforms

2 Cold Storage Commission and Choppies Bellevue

Non faecal

coliforms

15 Byo Pool, Steedale Brewery, Bradfield Shops, Tennyson School,

Hillside Shops, Whitestone School, Pembrokes Place (2),

HlalaniKuhle Communal Tap, Mhali School, Northvale Shops,

Lochview School, CSC, PhetsheyaBeergardenandChoppies

Bellevue

High Plate

Counts

22 Lobengula High School, Thomas Rudland School, Eastview School,

Mabutweni Hall, Mtshingwe School, Pumula North Butchery,

Pumula Office, Godlwayo School, Dumezweni School, Nkulumane

Country Rank, Mgoqo School, Nkulumane Housing Office,

PhetsheyaBeergarden,Nketa Office, Mganwini School, Emganwini

Phase 1 Shopping Centre, Tashas Shops, Manondwane School,

Choppies Bellevue, Greenfield School ZimcareSimanyane School

andCresta Churchill Hotel

Samples collected along the distribution line supplied by Criterion reservoir on 24 January

2018 had high total plate counts. The results were communicated to the Engineering

Services department and re-sampling done on 31 January 2018.

Swimming pools monitoring

A total of 24 samples were collected from 12 swimming pools (2 municipal and 10 private).

Two samples were collected from each pool, one was sent for chemical analysis and the

other for bacteriological analysis. The results of the analyses are yet to be received.

Dairy Sampling

A total of 15 dairy samples were collected from Sedgemoor (4), Kershelmar (5), Nondweni

(4) and Alpha Omega (2) dairies. Results of 13 of the 15 samples have been received and

revealed that 6 products had unsatisfactory results:

Sedgemoor 3*500 ml Full Cream Fresh Milk

Kershelmar -- 1* 500 ml Limpopo Maas

Nondweni -- 1*500 ml Rich, Thick & Creamy Amasi

Alpha Omega 1* 500 ml Mnandi Lacto

Notably Sedgemoors fresh milk sampled topped the list of non compliant samples whereas

Nondwenis showed an improvement comparably.

Food Premises Swabbing

Six premises (4 restaurants, 1 hotel and 1 food factory) were swabbed during the month.

The results of the analysis revealed that three of the premises had satisfactory to very good

results while the other three had unsatisfactory results. Health and Hygiene education for

food handlers and management was carried out and is ongoing to help improve hygiene

standards and promote food safety.


Cremations A total of 10 cremations were done six females and four males during the month. Maintenance The current state of the cemeteries was bad owing to delays in the supply of herbicide from Central stores. The grass was overgrown posing a danger to members of the public and workers. The herbiciding season should be halfway through by now. The Committee considered the matter and Councillor N. Sibanda enquired about burial space at West Park Cemetery and progress regarding new cemeteries? Councillor M. V Chunga wanted to know if Council could maintain all cemeteries to acceptable standards. Athlone cemetery was well maintained. Councillor T. Ngwenya sought clarification on the erection of head stones. She wanted to know the procedure regarding erection of head stones on graves in the new cemeteries. Relevant information should be given to residents when the new cemeteries start burials. In response the Director of Health Services explained that Council had applied for gazetting of Athlone Cemetery extension as an up market cemetery. Central Government had gazetted the cemetery. Considerations were being made to change it from up market to a general cemetery. Currently, only water and construction of a toilet was needed. Athlone extension had more than 4000 graves. It would cater for adults only. Children would still be buried at West Park in the remaining areas. Marvel Cemetery was only left with construction of rail level crossing. Payment had been done to National Railways of Zimbabwe. West Park cemetery would be decommissioned end of March 2018. He confirmed that Athlone Cemetery grave service delivery would be carried out during the 100 day programme, while the second 100 day would produce Marvel Cemetery and Pumula South in the 3rd 100 day plan. Council would encourage residents to erect head stones only on their relative graves. This would allow for easy maintenance of graves after leveling them. Motorized lawn/ grass cutter would be used. Thereafter it was:- RESOLVED TO RECOMMEND: That the abovementioned report be received and noted

(6) CLINIC ACTIVITIES

*** The Director of Health Services submitted (7th February, 2018) the attached report

relating to the abovementioned matter:-

Thereafter it was:- RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(7) RECEIPT OF VIAC EQUIPMENT FOR LUVEVE CLINIC: MINISTRY OF HEALTH AND CHILD CARE IN PARTNERSHIP WITH UNFPA.

The Director of Health Services reported (7th February, 2018) that the department

received a donation of VIAC equipment from the Ministry of Health and Child Care through a partner UNFPA, 1St Floor, Block 7, Arundel Office Park, Norfolk Road, Mt Pleasant, Causeway, Harare for Luveve Clinic as listed below:

Item Description Quantity

Swivel chair 1

Visitors chair 1

Gyenaecological table 1

Drawer desk 3

Stepping stool 1

Instrument trays 2

Adjustable Swivel stool 1

Digital clock 1

Methylated spirit 5L 5

Filing cabinet 1

VIAC App cards P/200 4

POST Cryotherapy pamphlets P/250 2

Information pamphlets P/100 2

VIAC Registers 5

The department was grateful and extends its sincere gratitude for the gesture, which came at an opportune time when there was a new drive to reduce morbidity and mortality from cancers and non-communicable diseases. RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

6. CLINIC ACTIVITIES

The following activities were provided at the clinics in the city in January 2018:

Support Services - Laboratory and X- Ray: January 2018

Chest X rays 262 (135)

Sputum for AAFB 36 (19) New

332 (282) Follow up

Urine examination 4 (1)

CD4 927 (634)

FBC 242 (158)

RPR 0 (1)

Gene X pert 568 (376)

HBsAg 153 (73)

Malaria Parasites 191 (81)

CrAg 112 (60)

There was a 94% increase in the number of X-rays taken in January. Laboratory tests like

CD4 counts and Xpert MTB Rif and HBsAg also increased drastically.

Out Patients Department (OPD)

Reason for attendance New Repeats Total

OPD attendances 47888 (35929) 49101 (41848) 96998 (77777)

Diabetic patients 11 (17) 186 (177) 202 (194)

Hypertension 111 (96) 1 490 (1 308) 11603 (1 404)

A 24% increase was noted in the OPD attendances. New diabetic patients seen in January

2018 were fewer than December 2017.

Reproductive Health Services

Reason for attendance New Repeats Total

ANC 838 (651) 1 645 ( 1674) 2 483 (2325)

Deliveries 292 (300) BBA 18 (11) 310 (311)

Tuberculosis Services January 2018

Initiated TB treatment Total in register TB deaths this month

185 (109) 1 187 (1 218) 24 (20)

VIAC Services

Activity E.F. Watson Nkulumane Total Number

Patients screened for cancer 89 (63) 125 (127) 214 (190)

VIAC positive 4 (4) 6 (10) 10 (14)

Suspected Cancer of the cervix 0 (1) 1 (3) 1 (4)

The number of women accessing VIAC services decreased. There was a challenge with

the camera. A new camera was received from the Ministry of Health and Child Care.

Women with suspected cancer of the cervix were referred to hospital for

further management.

Isoniazid Preventive Therapy (IPT) Services in January 2018

Activity Number

Screened for Tuberculosis 14921 (15947)

Eligible for IPT 714 (1 134)

Started on IPT 132 (171)

Stopped IPT due to toxicity 2 (2)

One patient had nausea and vomiting while the other one had loss of appetite. Both

patients stopped treatment.

Dental Service at Pelandaba Clinic

Dental Caries 252 (249)

Dental Abscesses 16 (15)

Periodontal 62 (48)

Other conditions 37 (36)

Tooth Extraction 367 (296)


(8) HEALTH PROMOTION: DECEMBER 2017


Health Education sessions held in the clinics and Thorngrove Hospital

2 000

(1 818)

Number of persons reached 69 074 (69 170)

Male condoms distributed during January 2018 167 300 (154 100)

Female condoms distributed during January 2018 7 250 (10 093)


(9) DONATIONS RECEIVED BY THE DEPARTMENT FROM THE MAYORS CHRISTMAS CHEER FUND: THORNGROVE ISOLATION HOSPITAL.

The Director of Health Services reported (7th February, 2018) that the department had received with appreciation a donation of food hamper from the Mayors Christmas Cheer Fund as follows:-

1. 10 x 2kg rice. 2. 8 x 2 litres cooking oil. 3. 10 x 2kg sugar 4. 12 x 410g baked beans 5. 1 x 400g pasta 6. 10 x 1kg soap bars 7. 70kg mealie meal is yet to be received

The Health Services Department was grateful for the kind donation as it would go a long way in up lifting the spirits of the patients at Thorngrove Isolation Hospital. RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(10) DONATIONS RECEIVED BY THE DEPARTMENT FROM POPULATION SERVICES INTERNATIONAL (PSI) - ZIMBABWE: FOR THE COMPREHENSIVE DIABETES MANAGEMENT PROGRAMME

The Director of Health Services reported (7th February, 2018) that the department had received with appreciation a donation of items listed below from Population Services International (PSI) - Zimbabwe for Pelandaba Clinic:-

Item Description Quantity

1. Hisense 40 inch flat screen TV 1 2. 5 x dollars airtime 1 3. Memory stick 1

4. Oral quick self-test kits 250 The Health Services Department was grateful for the kind donation as it will go a long way to enhance the quality of treatment of patients in the self-test programme.


(11) DONATION FROM ENTUMBANE- EMAKHANDENI SDA DISTRICT FOR THORNGROVE ISOLATION HOSPITAL. The Director of Health Services reported (7th February, 2018) that the department had received with appreciation a donation in kind from Mrs. Mbedzi Entumbane- Emakhandeni SDA District, Address - 139 Emakhandeni, as follows:-

Item Quantity

2l Mazoe Raspberry and Blackberry 2

500g Biscuits 1

1kg Biscuits 1

2kg Biscuits 1

400g Tinned Fish 2

100ml Colgate 1

500g Sunlight Soap 1

225g Geisha Soap 1

100ml Elegance Vaseline 1

250ml Top Society Vaseline 1

2kg Sugar 1

1kg Soya Chunks 2

2kg Flour 1

1kg Bar Soap 4

The Health Services Department was grateful for the kind donation as it would go a long way in up lifting the spirits of the patients at Thorngrove Isolation Hospital. RESOLVED TO RECOMMEND: That the above mentioned report be received and noted.

(12) 3RD TERM 2017 FINAL FEES PAYMENT The Director of Housing and Community Services submitted (8th February, 2018) that the year 2017 was a challenging one for the majority of Zimbabweans and residents of the city of Bulawayo. The second half of the year proved to be more challenging with the cash shortages intensifying. More people turned to the use of mobile money transactions, ecocash, ZIPIT, swipe and bank transfers in order to pay for services as cash disappeared in the banks. The above scenarios affected the payments for fees in the schools and other Council services as well. During the 3rd term US$496 686 was paid for tuition fees and Council levies. In schools US$582 803 was paid for School Development Committee (SDC) (formerly Parent Teacher Associations (PTAs) levies. The total amount owed to Council for tuition fees and Council levies was US$2 303 714 at the close of 3rd term. The SDCs were owed a combined total US$1 995 258 by parents for their levies. Five (5) schools received paltry amounts towards liquidation of Beam arrears by the Government (US$3 750 for tuition and US$1242 for SDC levies). Council extended its appreciation to the parents who through these difficulties had mana

Documents

CITY OF BULAWAYO - citybyo.co.z€¦ · Council could only lobby for the expedition of ... Commuter Omnibuses had even stopped venturing ... That the report of the Town Lands and