Proposed Municipal BudgetFiscal Year 2017-2018

City of Maywood

• Enclosed for the City Council’s consideration and approval is the

proposed Fiscal Year 2017-18 municipal budget for the City of Maywood.

The budget was prepared in accordance with the City Council’s goals

and objectives to:

– Present a balanced budget, prepared with best budgeting practices

and fiscal accountability

– Improve City services for residences and businesses

– Increase awareness in Public Safety

– Enhance the quality of life for families in our community

– Provide continued financial transparency to residents and outside

agencies

Budget Message

2

FY16-17 Major Accomplishments

• Hired a Principal Accountant to manage the finance and accounting for the City.

This includes updating our financial policies and internal controls.

• We are now open 5 days a week to better serve the needs for our residents and

businesses. We served an average of 150 residents per day and processed

approximately 20,095 City transactions.

• Eliminated the General Fund deficit and ensured continued financial stability for

FY 17/18.

• Increased City Council meetings to twice a month, to provide residents the

opportunity to be involved in City matters.

• The City debt to CalPERS and California Joint Power Insurance Authority

(CJPIA) were significantly reduced as agreed upon. For CalPERS, we paid

$1,559,206 and owe a balance of $1,774,767. These payment represent prior

years of unfunded liability owed to CalPERS. For CJPIA, we reduced the

balance owed by $120,000.

Administration & Finance

3

FY16-17 Major Accomplishments - continued

• Upgraded the audio and visual system in the Council Chambers

• Pursued positive and open communication with residents and media outlets

• Provided better customer service response to phone or counter inquiries

• Improved the front counter payment system and decreased waiting time

• Updated inside City Hall with ergonomic modern furniture and new carpeting

• Installed a new City website cityofmaywood.com to inform residents about

important news and events in their community

• Installed new City Hall technology upgrades: phone system, computer system,

Xerox copy machine to enhance the productivity of staff

• Implemented an emergency escape plan for City Hall staff

• Completed 70% of the comprehensive corrective action plan from the State

Audit findings

• Removed office trailers that cost the City $100,000 from 2007 to 2016

Administration & Finance

4

FY17-18 Major Goals

• We will emphasize organizational excellence, values, and customer service as

top priorities to the residents of Maywood

• To amend the Records Management Policy and Retention Schedule to better

manage the financial records and legal documents for the City

• To seek additional grant funding for City projects rather than General Fund

• To provide additional educational and customer service training for City staff

• To complete the FY 16/17 CAFR prior to December 31, 2017

• To continue to reduce the City debt to CalPERS and CJPIA as agreed upon

• To complete and implement the State Audit report findings and remove being

identified as a risk city

• To conduct a User Fee Study to ensure fees are comparable to other fees

charged by neighboring cities and help the general fund offset cost

Administration & Finance

5

FY 16/17 Major Accomplishments

• Increased Building, Planning and Code Enforcement service and inspection

hours. Hours of Operations went from 2 hours a day (2-4 days a week) to 6

hours a day (5 days a week) for inspections, inquiries, claims, general customer

service and applications.

• Replaced the entire City vehicle fleet with electric cars paid by AQMD funds.

The vehicle replacement from gas to battery power not only provided a 41%

savings, but also reduced noise and air pollution from the environment.

• Hired three Parking Enforcement Officers who not only support the Sheriff’s

department in traffic control and parking enforcement, but also assist residents

with roadside assistance.

Community Development (Building, Planning and Code Enforcement)

6

FY 17/18 Major Goals

• To purchase two more electric “eco-friendly vehicles” that will reduce

greenhouse gas emissions in our community

• Purchase a Solar charging station for the electric vehicles

• Eliminate inoperable or unused surplus vehicles from our inventory

• Implement a new Parking permit program for qualified residents

• Implement a new Handicap permit program for qualified residents

• Maintain and improve our community to protect the public health, safety, and

welfare of our residents, businesses, and guests.

• Encourage and support new economic development opportunities through

appropriate and balance land use development that will meet the needs of our

community.

Community Development (Building, Planning and Code Enforcement)

7

FY 16/17 Major Accomplishments

• Successfully managed several citywide special events serving thousands ofcommunity members and visitors; Easter Event, Labor Day Carnival, MemorialDay Street Fair, 1st Gran Festival del Tamale, Christmas Snow Day, 9th AnnualEducation Fair and the 5K Halloween Run.

• At the Christmas Snow day event, we gave away 1,000 toys to families

• We participated in the LA Food Bank and distributed food to nearly 4,850families, including food to 2,100 Senior Citizens. On Thanksgiving, we did aTurkey giveaway of over 650 turkeys to families.

• We successfully removed more than 202,314 square feet of Graffiti throughoutthe city.

• We purchased Christmas decorations/ornaments that were placed throughoutthe City streets during the holiday. This brightened our community streetsduring the holiday season and are expected to last up to 10 years.

• We provided over 2,300 MTA Tap cards for our Senior Citizens at a reducedand affordable price of $4.00. This price has not changed since the beginningof the program in 2009. The average price for these cards in other surroundingCities average is $11.00.

Community Services

8

FY 16/17 Major Accomplishments - continued

• We modified the Maywood Express service schedule by adding more stops to

meet the needs of our community

• We introduced two new Community Newsletter issues that were distributed to

over 6,700 residential homes twice a year

• We released professional promotional videos about the City of Maywood in

English and Spanish that has produced over 27,000 likes on Facebook

• We increased social media presences (Facebook, Instagram, Twitter, etc.)

about what is happening in the City in real time.

• We improved communications with media outlets (LA Times, La Opinion, The

Wave, and various local television stations) to responsibly respond to articles

written or broadcasted about City Hall or the community. We wanted to ensure

the image of Maywood and our community is accurate and positive.

Community Services

9

FY 17/18 Major Goals

• To continue to expand presence on social media to enhance public outreach

about our community.

• To continue to provide high quality citywide events and services to the

community.

• To continue to aggressively respond to Graffiti removal from residential and

private property structures in our community.

• As a recipient of the CalFire Grant Award, we will begin planting 546 trees

throughout the community by 06/30/20 to reduce greenhouse gas emissions

and air pollution. In addition, they will also help beautify City landscaping of

medians, sidewalks and parks.

Community Services

10

FY 16/17 Major Accomplishments

• During the Magnesium Fruitland Fire Incident, the City successfully oversaw

the emergency coordination and worked with various agencies to respond

(American Red Cross, Fire Departments and Law Enforcements, etc.) We

provided evacuees with food, shelter, transportation and a welcome home

basket.

• We completed the Elementary Schools Parking and Drop Off study, which

resulted in repainting curbs to improve traffic at school drop-off areas. This

increased parking enforcement at school drop off zones for the safety of our

elementary school children.

• According to the Sheriff’s Department data records from January 2016 through

June 2016, the number of arrests increased by 47%. This arrest increase was

directly attributed to the 50% increase in our Sheriff’s patrol coverage. The

additional patrol coverage resulted in lower crimes, higher police visibility and

shorter incident response time in our community.

Public Safety

11

FY 16/17 Major Accomplishments - continued

• According to the Sheriff’s Department data records from January 2017 through

July 2017, they responded to 4,147 service calls, averaged 4.3 minutes for

emergencies responses, averaged 6.4 minutes for non-emergencies responses,

and averaged 32 minutes for routine service calls.

• According to Sheriff’s Department, the City of Maywood made the list of one of

the 50th safest cities in California. The fifty safest cities in California reported

about thirteen crimes per 1,000 people in 2015, compared to the national

average of nearly twenty-nine crimes per 1,000 people.

Public Safety

12

FY 17/18 Major Goals

• Open the Sheriff’s substation next door to City Hall. The visible presence of the

Sheriff’s station next to City Hall will not only provide the community a safe

location to report crimes, but also provide the sense of a community Police

Department.

• Strive to continue to make the list of one of the 50th safest cities in California.

Public Safety

13

FY 16/17 Major Accomplishments

• Sewer Hydro jet cleaning

• We repaired and replaced street lights as reported to provide a safe driving or

walking environment.

• We completed the Application process for the Environmental Protection

Agency (EPA) Sewer Grant ($388,000) with City matching CDBG Funds

($767,800). This project will replace sections of Maywood Sewers with a total

budget of $1,150,000. The design will continue once the approval letter is

received from EPA.

• We completed the construction of the Rubberized Playground at Maywood

Park and Riverfront Park.

• We completed the Conceptual Design of 60th and Heliotrope Circle/Streets

Improvements.

Public Works

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FY 16/17 Major Accomplishments-continued

• We increased steam cleaning of sidewalks on Slauson Ave. and Atlantic

Blvd to provide a safe and clean walking experience.

• We completed citywide tree trimming and removed dead trees

• We re-painted street curbs increasing parking available through the City by

eliminating unnecessary red street curb locations.

• We painted Street Markers for better visibility and safety

FY 17/18 Major Goals

• To continue to repair and maintain streets, sidewalks, medians, parks,

water, storm drain and sewer infrastructure

• To continue to replace and repair street lights

• To continue to complete CIP projects in the City

Public Works

15

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Budgeted Fund Balance06/30/2018

Revenues Transfers In Expenditures Transfers Out

GENERAL FUND

General $ 1,495,078 $ 8,333,863 $ - $ 8,261,279 1,313,767$ 253,895$

Retirement 260,394 823,500 1,313,767 2,397,661 - -

Total General Fund 1,755,472$ 9,157,363$ 1,313,767$ 10,658,940$ 1,313,767$ 253,895$

SPECIAL REVENUE FUNDS

Gas Tax 2,624,258$ 579,490$ -$ 708,033$ -$ 2,495,715$

TDA Bikeway - 54,417 - 54,417 - -

Proposition A 1,109,514 524,935 - 1,100,000 - 534,449

Proposition C 765,346 445,137 - 517,323 - 693,160

Measure R 907,975 326,909 - 770,000 - 464,884

Measure M - 351,535 - - - 351,535

SB-1 - 159,440 - 159,440 - -

STPL Federal Grant 662,245 - - - - 662,245

CDBG - 996,046 - 956,331 - 39,715

AQMD 45,245 30,000 - 40,000 - 35,245

SLESF 42,676 130,000 - 118,000 - 54,676

Grant (Federal/State) - 513,609 - 513,609 - -

Lighting & Landscaping 640,089 174,300 - 212,525 - 601,864

Successor Agency Trust Fund 1,836,150 1,398,266 - 840,437 - 2,393,979

Total Special Revenue Funds 8,633,498$ 5,684,084$ -$ 5,990,115$ -$ 8,327,467$

Total All Funds 10,388,970$ 14,841,447$ 1,313,767$ 16,649,055$ 1,313,767$ 8,581,362$

Projected

Fund Balance

6/30/2017

Budgeted

Fund Balance

6/30/2018

Fiscal Year 2017-18

General Fund Revenues vs Expenditures History for last 7 years

17

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

$11,000,000

$12,000,000

GF Revenues GF Expenditures

General Fund FY 2017-18 Proposed Revenue Budget

18

GENERAL FUND

Taxes $ 3,481,659 38%

Intergovernmental 2,620,000 29%

Charges for Services 49,800 0%

Fines & Forfeitures 518,000 6%

Licenses & Permits 736,404 8%

Use of Money 73,000 1%

Miscellaneous 855,000 9%

Pension Tax Levy 823,500 9%

TOTAL $ 9,157,363 100%

Taxes38%

Intergovernmental29%

Charges for Services

0%

Fines & Forfeitures6%

Licenses & Permits8%

Use of Money1%

Miscellaneous9%

Pension Tax Levy9%

19

General FundFiscal Year 2017-18 Proposed Revenue Budget: $ 9,157,363

General Fund Revenue History for last 7 years

20

$0$150,000$300,000$450,000$600,000$750,000$900,000

$1,050,000$1,200,000$1,350,000$1,500,000$1,650,000$1,800,000$1,950,000$2,100,000$2,250,000$2,400,000$2,550,000$2,700,000$2,850,000$3,000,000$3,150,000$3,300,000$3,450,000$3,600,000$3,750,000$3,900,000$4,050,000

Taxes Intergovernmental Charges for Services Fines & Forfeitures

Use of Money & Property Miscellaneous Pension Tax Levy Licenses & Permits

General Fund FY 2017-18 Proposed Expenditure Budget

21

GENERAL FUND

Personnel $ 1,560,443 15%

Services & Supplies 451,600 4%

Contract Services 1,389.118 13%

Capital Outlay/Projects 392,250 4%

Debt Service 278,440 3%

CJPIA 144,000 1%

PERS Unfunded Liability 2,397,661 22%

Public Safety 4,045,428 38%

TOTAL $ 10,658,940 100%

22

General FundFiscal Year 2017-18 Proposed Expenditure Budget: $ 10,658,940

Personnel15%

Services & Supplies

4%

Contract Services13%

Capital Outlay4%

Debt Service3%

CJPIA Debt1%

PERS Unfunded Liability

22%

Public Safety38%

General Fund Expenditure History for last 7 years

23

$0$150,000$300,000$450,000$600,000$750,000$900,000

$1,050,000$1,200,000$1,350,000$1,500,000$1,650,000$1,800,000$1,950,000$2,100,000$2,250,000$2,400,000$2,550,000$2,700,000$2,850,000$3,000,000$3,150,000$3,300,000$3,450,000$3,600,000$3,750,000$3,900,000$4,050,000

Personnel Services & Supplies Contract Services Capital Outlay/ProjectsDebt Service CJPIA Debt PERS Unfunded Liability Public Safety

Capital Improvement Projects (CIP)FY 2017-18 Proposed CIP Budget

24

CAPITAL PROJECTS FUND

Sewer Projects $ 1,518,062 53%

Street Projects 1,163,253 41%

Park Projects 99,605 4%

Transportation 64,000 2%

TOTAL $ 2,845,190 100%

25

Capital Improvement Projects (CIP)Fiscal Year 2017-18 Proposed CIP Budget: $ 2,845,190

Sewer Projects

57%

Street Projects

37%

Park Projects

3%

Transportation Projects

2%

Capital Improvement Projects (CIP)FY 2017-18 Proposed CIP Budget

26

Total Project

CostSEWER PROJECT

1. Sewer Replacement Project 1,155,812

2. Sewer Service Charge 107,250

3. SSMP Update 55,000

4. Sewer CCTV Service 200,000

$ 1,518,062

STREET PROJECTS

1. Pavement Management System 22,550

2. Atlantic Blvd. Corridor Study 14,647

3. 60th & Heliotrope Circle Urban Greening 116,886

4. Street Lighting Assessment District 70,000

5. Road Repair & Accountability Act 159,440

6. ECO Transit West Santa Ana Branch 10,000

7. Citywide Local Street Improvements 770,000

$ 1,163,523

PARK PROJECTS

1. Randolph Bicycle Plan 22,000

2. Maywood Park Bleachers 23,188

3. Riverfront Park Bikeway Path & Benches 54,417

$ 99,605

IV. TRANSPORTATION PROJECTS

1. Bus Shelter Maintenance 24,000

2. Charging Station for Electric Cars 40,000

$ 64,000

Total Capital Projects $ 2,845,190

Summary of FY 17/18

Proposed Budget

General Fund $ 10,658,940

Special Revenue FundsGas Tax $ 708,033TDA Bikeway 54,417Proposition A 1,100,000Proposition C 517,323Measure R 770,000 Measure M -SB-1 159,440STPL Federal Grant -CDBG 956,331AQMD 40,000SLESF 118,000Grant (Federal/State) 513,609Light & Landscaping 212,525Successor Agency Trust Fund 840,437

$ 5,990,115

TOTAL ALL FUNDS $ 16,649,055

Proposed Municipal Budget By FundFY 2017-18

28

• Increasing unfunded pension liability costs

• Reducing Long-Term Debt

• Increasing General Fund reserves

Future Budget Challenges

29