City of Rowlett

Meeting Agenda

City Council

4000 Main Street P.O. Box 99

Rowlett, TX 75030-0099 www.rowlett.com

T li X A S

City of Rowlett City Council meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary at 972-412-6109 or write PO

Box 99, Rowlett, Texas, 75030-0099, at least 48 hours in advance of the meeting.

Tuesday, April 19,2011 5:30 P.M. Municipal Building - 4000 Main Street

A s author ized by Sec t ion 551.071 of the T e x a s Governmen t C o d e , this meet ing may be convened into c losed Execut ive S e s s i o n for the purpose of seek ing confidential legal adv ice from the City Attorney on any a g e n d a item herein.

T h e Ci ty of Rowlett reserves the right to reconvene, recess or real ign the Regu la r S e s s i o n or ca l led Execut ive S e s s i o n or order of bus iness at any t ime prior to adjournment.

1. C A L L T O O R D E R

C O N V E N E INTO EXECUTIVE SESSION

2. EXECUTIVE SESSION (5:30 P.M.)

2A. T h e Ci ty Counc i l shal l convene into Execut ive S e s s i o n pursuant to Sec t ion §551.074 (Personne l ) and Sect ion §551.071 (Consul tat ion with Attorney) of the T E X A S G O V E R N M E N T C O D E to del iberate the dut ies, ro les, and disc ip l ine, including but not limited to censu re and/or repr imand, of Mayor J o h n E. Harper. (60 minutes)

2B. T h e Ci ty Counc i l shal l convene into Execut ive S e s s i o n pursuant to the T E X A S G O V E R N M E N T C O D E , §551.071 (Consul tat ion with Attorney) and §551.072 (Rea l Property) to s e e k legal adv ice and to del iberate the acquisi t ion/transfer of land for right-of-way located at or around Merritt R o a d . (15 minutes)

R E C O N V E N E INTO O P E N SESSION

3. W O R K SESSION ITEMS (6:45 P.M.)

3A. Mayor ' s update to Counc i l regarding the 4 t h Annua l Transportat ion Con fe rence held in Wash ing ton D .C . f rom March 8, 2011 through March 12, 2011 . (10 minutes)

3B. D i s c u s s creat ing a pol icy regarding the giving and/or receiv ing of a " K e y to the City". (15

minutes)

3C. D i s c u s s c h a n g e s and/or amendmen ts to the City Counc i l R u l e s of P rocedure . (10 minutes)

3D. D i s c u s s c h a n g e s and/or amendmen ts to the Boa rds and C o m m i s s i o n s Handbook . (10 minutes)

3E. D i s c u s s Gol f Adv isory Boa rd recommendat ions for projects at the Waterv iew Gol f C o u r s e . (20

minutes)

3F. Hea r presentat ion of the Monthly F inanc ia l report for the per iod ending February 28 , 2010 . (15

minutes)

3G. City Manager ' s Operat iona l Update to include: Street Construct ion Projects. (10 minutes)

4. DISCUSS C O N S E N T A G E N D A ITEMS

C O N V E N E INTO T H E COUNCIL C H A M B E R S (7:30 P.M.)

INVOCATION

P L E D G E O F A L L E G I A N C E

T E X A S P L E D G E O F A L L E G I A N C E

Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.

5. PRESENTATIONS AND PROCLAMATIONS

5A. Proc lamat ion recogniz ing C o d y Dowel l for ach iev ing the rank of Eag le Scout .

5B. Proc lamat ion recogniz ing Brad ley D u B a y for ach iev ing the rank of Eag le Scout .

5C. Proc lamat ion recogniz ing S teven Hykel for ach iev ing the rank of Eag le Scout .

5D. Proc lamat ion recogniz ing the month of M a y a s Nat ional Motorcyc le A w a r e n e s s Month.

5E. Proc lamat ion recogniz ing the month of M a y a s Nat ional Fos ter C a r e Month .

5F. Update f rom the Mayor : F inanc ia l Pos i t ion , Major Pro jects , Operat iona l Issues, Upcoming

Dates of Interest and Items of Commun i ty Interests.

6. CITIZENS' INPUT

At this time, three-minute comments will be taken from the audience on any topic. To address the Council, please submit a fully-completed request card to the City Secretary prior to the beginning of the Citizens' Input portion of the Council meeting. No action can be taken by the Council during Citizens' Input.

7. C O N S E N T A G E N D A

The following may be acted upon in one motion. A City Council member or a Citizen may request items be removed from the Consent Agenda for individual consideration.

7 A . C o n s i d e r approv ing minutes from the Apri l 5, 2011 City Counc i l Regu la r Meet ing .

7B. C o n s i d e r a resolut ion correct ing the verb iage for amend ing the Master F e e S c h e d u l e revising the Bui ld ing and Bui ld ing Regula t ions and M isce l l aneous Sec t i ons approved by Reso lu t ion N u m b e r R E S - 0 4 3 - 1 1 .

7C. Cons ide r an ord inance approving the regulat ion of illicit non-storm water d i scharges to the storm

dra inage sys tem a s required by Federa l and State Law.

7D. C o n s i d e r a resolut ion ratifying the expendi tures and author iz ing the acquisi t ion of the necessa ry right-of-way and/or e a s e m e n t s for the reconstruct ion of Rowlet t R o a d , P h a s e 2 f rom Century Drive to north of Mil ler R o a d in an amount of one hundred thirteen thousand nine hundred forty-seven dol lars and ten cents ($113,947.10).

7E. C o n s i d e r a resolut ion award ing the bid for the pu rchase of eight L i f ePak 15 card iac monitors/ defibri l lators and a c c e s s o r i e s to Phys io Contro l Incorporated, a s wel l a s the trade-in of s e v e n exist ing o lder mode l L i fepak units in the total amount of two hundred twenty-seven thousand eight hundred ninety-nine dol lars and forty cents ($227,899.40) for Rowlet t Fire R e s c u e through the Interlocal Pu rchas ing Ag reemen t with the Ci ty of R i cha rdson and author iz ing the Ci ty M a n a g e r to execu te the necessa ry documents for sa id purchase .

7F. Cons ide r a resolut ion exerc is ing the s e c o n d of three one-year renewals for the purchase of emergency medica l supp l ies and medicat ion for Rowlett Fire R e s c u e to Bound T ree Med ica l and Henry S c h e i n Matr ix in the unit pr ices bid and in an est imated annua l amount of fifty-five thousand dol lars ($55,000) through the Interlocal Pu rchas ing Ag reemen t with the Ci ty of C e d a r Hill a s per contract renewal pricing 2011 .

7G. C o n s i d e r a resolut ion award ing the bid for Sec t ion I mowing serv ices to 3-D Mowing S e r v i c e s in the unit amounts bid with an est imated annua l amount of sixty-five thousand dol lars ($65,000) and author iz ing the City M a n a g e r to execute the necessa ry documents for sa id mowing serv ices for the Commun i t y Se rv i ces C o d e Enforcement Div is ion.

7H. Cons ide r a resolut ion entering into a M e m o r a n d u m of Ag reemen t ( M O A ) for Pa rce l 25 - Merritt R o a d Improvements with Rona ld E u g e n e R h o d e s in the amount of sixty-two thousand dol lars ($62,000) for purchase of right-of-way.

71. Cons ide r a resolut ion award ing a contract to R K M Utility S e r v i c e s , Incorporated for the 2009 A l ley Reconst ruc t ion Project with a B a s e Bid amount of one mill ion s e v e n hundred thirty-eight thousand two hundred twelve dol lars and no cents ($1,738,212.00), Al ternate Bid Items #2, #6, #7, #8, #9, and #10 for s ix addit ional a l leys in the amount of s ix hundred twenty four thousand two hundred nine dol lars and ze ro cents ($624,209.00) and the F lex B a s e Al ternate for the B a s e Bid and all Al ternate B id Items in the net amount of nine thousand four hundred ninety-six dol lars and twenty-five cents ($9,496.25) for a total contract amount of two mill ion three hundred seventy -one thousand nine hundred seven teen dol lars and twenty-five cents ($2,371,917.25) and approv ing a cont ingency amount of two hundred thir ty-seven thousand one hundred ninety-one dol lars and seventy- three cents ($237,191.73) (10%) for a total project budget of two mill ion

s ix hundred nine thousand one hundred e leven dol lars and ninety-eight cents ($2,609,111.98) and author iz ing the Mayo r to execute s u c h agreement in a form approved by the City Attorney.

7J. Cons ide r a resolut ion approv ing a Deve lopment Ag reemen t with S tandard Pac i f i c of T e x a s , Incorporated for Lakehi l l Addi t ion, a s ingle-fami ly residential deve lopment located on the eas t s ide of D e x h a m R o a d south of Foxwood Dr ive, for water line infrastructure improvements and considerat ion of the provis ion of irrigation water for p roposed open s p a c e .

8. ITEMS F O R INDIVIDUAL CONSIDERATION

If a Public Hearing is listed, the City Council will conduct such public hearing to receive comments concerning the specific items listed in the agenda. Any interested persons may appear and offer comments, either orally or in writing; however, questioning of those making presentations will be reserved exclusively to the presiding officer as may be necessary to ensure a complete record. While any person with pertinent comments will be granted an opportunity to present them during the course of the hearing, the presiding officer reserves the right to restrict testimony in terms of time and repetitive content. Organizations, associations, or groups are encouraged to present their commonly held views and identical or similar comments through a representative member when possible. Presentations must remain pertinent to the issues being discussed. A person may not assign a portion of his or her time to another speaker.

8A. C o n s i d e r approva l of c h a n g e s and/or amendmen ts to the Boa rds and C o m m i s s i o n s Handbook .

8B. C o n s i d e r approva l of c h a n g e s and/or amendmen ts to the Counc i l R u l e s and P rocedures .

T A K E ANY N E C E S S A R Y O R A P P R O P R I A T E ACTION ON C L O S E D / E X E C U T I V E SESSION M A T T E R S

9. A D J O U R N M E N T

S u s i e Qu inn , Ci ty Secre tary

I certify that the above notice of meeting was posted on the bulletin board inside the Municipal Center, as well as, outside the Municipal Center, 4000 Main Street, Rowlett, Texas on the 14 t h day of April, 2011, by 5:00 p.m.

State of Texas, Dallas County, Texas

Susie Quinn, City Secretary, acknowledged this instrument before me on April 14, 2011.

CITY COUNCIL STRATEGIES: Organizational Development Economic Development Transportation Community Development Financial Management Infrastructure Delivery of Services Public Safety Quality of Life

ROWLETTS VISION: A unique community where families enjoy life and feel at home.

ROWLETTS MISSION: To provide high quality services, utilize best practices, and promote well-planned growth while enhancing our community's sense of home.