CITYOFSHOREWOOD 5755COUNTRYCLUBROAD ...ci.shorewood.mn.us/10-28-19 CC Reg Mtg Agenda Packet.pdf · cityofshorewood 5755countryclubroad citycouncilregularmeeting councilchambers monday,

CITYOFSHOREWOOD 5755COUNTRYCLUBROADCITYCOUNCILREGULARMEETING COUNCILCHAMBERSMONDAY, OCTOBER28, 2019 7:00P.M.

AGENDA

1. CONVENECITYCOUNCILMEETING

A. PledgeofAllegiance

B. RollCallMayorZerby___

Johnson___ Labadie___

Siakel___ Sundberg___

C. ReviewandAdoptAgendaAttachments

2. CONSENTAGENDA MotiontoapproveitemsontheConsentAgenda & AdoptResolutionsTherein:

A. CityCouncilWorkSessionMinutesfromOctober15, 2019 Minutes

B. CityCouncilRegularMeetingMinutesfromOctober15, 2019 Minutes

C. ApprovaloftheVerifiedClaimsList ClaimsList

D. AcceptHennepinCountyOrganicsRecyclingGrant RecyclingCoordinatorMemo

E. GrantAgreementwithMetropolitanCouncilEnvironmental CityEngineerMemoServicesforImprovementsofPubliclyOwnedInfrastructure (I&I) Resolution19-098

F. Approvalof2019AuditEngagementLetter FinanceDirectorMemo

G. AcceptImprovementsandAuthorizeFinalPaymentforthe CityEngineerMemo2018I & IAbatementProject, CityProject18-12 Resolution19-099

H. ApproveNewHireforPlanningTechnician CityAdministratorMemo

3. MATTERSFROMTHEFLOORNoCouncilActionwillbetaken)

4. PUBLICHEARING

5. REPORTSANDPRESENTATIONS

6. PARKS

A. ReportbyCommissionerGallivanon10-08-19ParkCommissionMeeting Minutes

CITYCOUNCILREGULARMEETINGAGENDA – October28, 2019Page2

7. PLANNING

8. ENGINEERING/PUBLICWORKS

A. AcceptChaskaRoadTrafficStudy CityEngineerMemo

B. MiscellaneousCityDrainageStructureRepairs CityEngineerMemoResolution19-100

9. GENERAL/NEWBUSINESS

10. STAFFANDCOUNCILREPORTS

A. AdministratorandStaff

1. September2019GeneralFundBudgetReport FinanceDirectorMemo

B. MayorandCityCouncil

11. ADJOURN

2A

CITYOFSHOREWOOD 5755COUNTRYCLUBROADCITYCOUNCILWORKSESSIONMEETING COUNCILCHAMBERSTUESDAY, OCTOBER15, 2019 6:00P.M.

MINUTES

1. CONVENECITYCOUNCILWORKSESSIONMEETING

MayorZerbycalledthemeetingtoorderat6:00P.M.

A. RollCall

Present. MayorZerby; CouncilmembersJohnson, Labadie, Siakel, andSundberg; CityAdministratorLerud; CityAttorneyTimKeane; CityClerkThone; PlanningDirectorDarling; andDirectorofPublicWorksBrown.

Absent: None

B. ReviewAgenda

Siakelmoved, Labadieseconded, approvingtheagendaaspresented. Motionpassed5/0.

2. CODYDIETRICH, DORANCOMPANIES, EASEMENTVACATIONREQUEST

CityAdministratorLerudexplainedthatDoranCompanieshasbeenworkingwiththeCity ofTonkaBaytoconstructanapartmentbuildingonlandneartheTonkaBaywatertowerandpartoftheexistingmall. HereviewedthepastdiscussionregardingtheeasementareaincludingitsproximitytothePublicWorksbuildingandpotentialfuturecomplaintsfrom residentsinthebuilding. HestatedthatDoranhadgonetotheTonkaBayCityCouncilwithanewconceptdesignthatworkedaroundtheeasementarea, buttheTonkaBayCouncilpreferredtheoriginalconcept, sotheyarenowbeforetheShorewoodCounciltorequestthattheCityvacatetheeasement. HestatedthatthisagendaitemisfortheCounciltodiscusswhethertheywillcallforapublichearingtoconsidervacatingthiseasement.

TonyKuechle, DoranDevelopment, statedthattheyhavemettwicewithstaffregardingthisissue. Hestatedthattheyexpendedalmostone-hundredthousanddollarstogettheoriginaldesignmadeandapprovedbytheTonkaBayCityCouncilwhichwaswhentheyweremadeawareofthepotentialproblemwiththeeasement. HestatedthattheydidshowTonkaBaythattherewasanalternativeplanbutnotedthattheywouldprefertheoriginalplan. HestatedthathedoesnotseeaproblemwiththeproximityofthePublicWorksfacilitybecauseofthetypeofglasstheyuseandthelimitedamountsthewindowscanbeopened.

GerryDeLeVega, MayorfortheCityofTonkaBay, statedthatTonkaBaypreferredtheoriginalplanforthisdevelopmentandhopesthatthereisawaytogetbacktothatplan. HestatedthatthiswillalsoallowtheCityofShorewoodtohavenewwaterandsewerconnectionsaspartofthisprojectwhichiswhy, inhisopinion, theoriginalplanwillbebetterforbothTonkaBayandShorewood.

CouncilmemberSiakelaskedwhyhepreferredtheoriginalplanoverthealternatives. Mr. DeLeVegastatedtheypreferthatplanbecauseofthelocationofthebuildings. CouncilmemberSiakel

CITYOFSHOREWOODWORKSESSIONCOUNCILMEETINGMINUTESOctober15, 2019Page2of4

statedthatitappearsasthoughbothoptionshavethesamenumberofunits. Mr. DeLeVegastatedthatbothoptionshave82units.

Mr. Kuechlenotedthattheyarestillplanningtorelocateutilitiesregardlessofwhichplanmovesforward. MayorZerbyaskedifbeforethisprocessstartedwhethertheywereawarethattherewasaneasementinthislocation.

Mr. Kuechlestatedthattheydidknowtherewasaneasement, butinthemeetingwithCityAdministratorLerud, PlanningDirectorDarlingandPublicWorksDirectorBrown, hesaidtheydidnotbelieveitwouldbeaproblemvacatingtheeasement. MayorZerbynotedthatstaffdoesnotspeakmakethedecisionfortheCouncilandaskedwheretheprojectwaswhenthisconversationwithstaffoccurred. Mr. KuechlestatedthatithadnotbeenapprovedbyTonkaBayatthattime, butitwaswheretheykickedofftheirdesignplans.

CouncilmemberLabadiestatedthatsheisinhersecondtermonCouncilandneveroncehasstaffgonetoameetingandassuredanyonethatsomethinglikethiswouldnotbeanissue. ShestatedthatshehascompletefaithintheCitystaffthattheywouldnevergoaheadandpresumeCouncilactions. ShestatedthatMr. DeLeVegastatedthatTonkaBayhasbeenworkingonthisprojectsinceDecemberof2018andthattheeasementisrightinthemiddleofthisproperty. SheaskedwhythisiscomingtoShorewoodayearlaterandhasnevercomebeforetheCouncilbeforetonight.

Mr. Kuechlestatedthathestandsbyhisstatementsthattheyweretoldatthemeetingthatvacatingtheeasementwouldnotbeanissueprovidedtheymetcertaincriteria. Hestatedthathetakesresponsibilityfornotsubmittingtheapplicationforvacatingtheeasementatthattime.

CouncilmemberSiakelstatedthatsheagreeswithCouncilmemberLabadiebutnotedthatthisprojectiswellonitsway. ShestatedthatthecommunicationsurroundingthisissuewasverypoorandthisshouldhavecomebeforetheCouncilwellbeforenow. Shestatedthatshedoesnotknowwhichdesignoptionwillbebetterbecausetheybothhavethesamedensity. ShestatedthatwhileTonkaBayiswellwithintheirrightstodevelopthispropertyastheyseefit, itwouldhavebeennicetohavealittlemorecollaborationandcommunicationbetweenthecities. Shestatedthatshefirmlybelievesthattherewillbecomplaintsfromresidentswhenthesnowplowsareloadingupwithsaltat2:00a.m. togoclearthestreets. ShestatedthatshealsodoesnotbelievethatthetrafficfromthisdevelopmentwillnothaveanimpactonCountyRoad19.

Mr. Kuechlestatedthatregardingthedesignoptions, theymetwithmembersofthecommunity, staffandTonkaBayCouncilandchosetheoriginaldesignbecauseitallowsthemtomovethebuildingbackabitandputinsomeadditionallandscapinginfrontaswellas moreeffectiveparking. Hereviewedsomeoftheoriginaldesigndetailsasamixtureoftwo-storytownhomesandapartments. Mr. DeLeVegastatedthattheylistenedtofeedbackwhentheychosetheoriginalplandesigns.

MayorZerbystatedthatattheSeptember10, 2019TonkaBayCouncilmeeting, Mr. DeLeVegastatedthatthetrafficstudyhad “issues”. Heaskedwhatthoseissueswere. Mr. Kuechlestatedthattrafficstudyinformationcanbeconstruedmanydifferentways. Hestatedthatiftheretailspaceisfilledthatwillhavemuchmoreofanimpactonthetrafficthanaresidentialbuilding.

Mr. DeLeVegastatedthequestionrightnowiswhethertheCitywantstokeeptheireasementinitssamelocationorletitbemovedandhavenewconnections. MayorZerbystatedthathe


doesn’tseethenegativeaspecttotheseconddesign. Hestatedthattohim, thisrequestissimilartoavariancerequest.

Mr. KuechlestatedthatheseesthisascomingdowntoexpensefortheCity, becauseifShorewoodneedstoreplaceutilities, theywillneedtoshoreupthesebuildings. MayorZerbystatedthathewouldhavetorelyonstaffandengineeringtomakethatdetermination.

CouncilmemberSundbergstatedthatshewouldlikemoreinformationthatisspecifictohoweitherofthesedesignswillaffectShorewood. SheaskedPublicWorksDirectorBrowntosharehisconcernsaboutthePublicWorksbuilding. PublicWorksDirectorBrownstatedthatthetwobasicconcernsarenoiseandthestockpilesofmaterialsthatarestoredonsitewhichessentiallymakeitanindustrialtypesite.

CouncilmemberSundbergaskediftherewereconcernsaboutresidentsaccessingtheareaandcausingissues. PublicWorksDirectorBrownstatedthattheyhavehadsometheft, butithasbeenrareandwouldnotexpectresidentsatthisbuildingtobeinvolvedinthattypeofactivity.

CouncilmemberLabadiestatedthatshehadquestionsthatshewouldlikestafftoresearchandprovideanswerstotheCouncilatafuturemeeting. ShequotedfromamemosentbyDoranonOctober3, 2019regardingthelifecycleofawater/sewerlineandaskedwhatthelifecycleisofawater/sewerline. Shestatedthatthewaterandsewerlinesinthisareaareworkingperfectlyandaskedifitwouldbemoredetrimentaltodisruptaperfectlyworkingsystemthanallegedlyaddinglifetothewater/sewerlines.

PublicWorksDirectorBrownstatedthathecananswerthosequestionstonight. Hestatedthatthelinesaretwenty-sevenyearsoldandweredesignedspecificallyforthePublicWorksfacility. Hestatedthatwaterandsewerlinestypicallyhaveafifty-year lifecycle. Hestatedthatthesanitarysewerhasnotbeentelevisedsoheisunsureifthereareissueswiththatline.

CouncilmemberSundbergstatedthatshethinkstheCityshouldgoaheadandcallforaPublicHearingtogivecitizensachancetovoicetheiropinion.

CouncilmemberJohnsonaskedifitwouldbepossibletohaveelevationsavailableatthePublicHearing. Mr. DeLeVegastatedthatthedesignoftheprojectisnotthequestionbeforetheCouncil, itissimplyabouttheeasements. MayorZerbystatedthathefeelsdesignisrelevanttothediscussionregardingtheeasementsbecauseMr. DeLeVegastatedthatTonkaBayhasapreferencefortheoriginaldesignwhichinvolvestheeasement. Mr. Kuechlenotedthatthearchitecturaldesignsofthebuildingsarethesameforbothdesigns, itisthesitelayoutthatisdifferent.

PlanningDirectorDarlingnotedthattheearliestaPublicHearingcouldbeheldisNovember12, 2019.

3. BEVMATHIASEN, REPUBLICSERVICESRECYCLINGCONTRACT

BevMathiasen, RepublicServicesgaveanoverviewoftherecyclingindustryandthetrendsthathavestressedtheindustry. Shereviewedthereasonsfortheplungingcommoditypricesandthechangingbusinessmodelwhileendmarketsaredeveloping. Shestatedthattheirpricingproposalfor2020is $3.45forcollectionand $0.68forprocessing, permonth, perhousehold. ShestatedthattheresidentsinShorewoodaredoingafantasticjobwithrecycling.


CouncilmemberSundbergnotedthattheCityhasaRecyclingCommitteeandaskedifMs. Mathiasenhadspokenwiththem. Ms. MathiasenstatedthatshehadnotbecauseJulieMoorewantedtogettheRecyclingCommitteefirmlyestablishedbeforeshewasbroughtit. Shenotedthatthereareplansforhertospeaktotheminthefuture.

4. ADJOURN

Johnsonmoved, Siakelseconded, AdjourningtheCityCouncilWorkSessionMeetingofOctober15, 2019, at6:55P.M. Motionpassed5/0.

ATTEST: ScottZerby, Mayor

SandieThone, CityClerk

2B

CITYOFSHOREWOOD 5755COUNTRYCLUBROADCITYCOUNCILREGULARMEETING COUNCILCHAMBERSTUESDAY, OCTOBER15, 2019 7:00P.M.

MINUTES

1. CONVENECITYCOUNCILREGULARMEETING

MayorZerbycalledthemeetingtoorderat7:00P.M.

A. RollCall

Present. MayorZerby; CouncilmembersJohnson, Labadie, Siakel, andSundberg; CityAttorneyKeane; CityAdministrator Lerud; CityClerkThone; FinanceDirectorRigdon; PlanningDirectorDarling; DirectorofPublicWorksBrown; andProjectManagerKoscielak

Absent: None

B. ReviewAgenda

Siakelmoved, Labadieseconded, approvingtheagendaaspresented. Motionpassed5/0.

2. CONSENTAGENDA

MayorZerbyreviewedtheitemsontheConsentAgenda.

Johnson moved, Labadieseconded, ApprovingtheMotionsContainedontheConsentAgendaandAdoptingtheResolutionsTherein.

A. CityCouncilWorkSessionMinutesfromSeptember23, 2019

B. CityCouncilRegularMeetingMinutesofSeptember23, 2019

C. ApprovaloftheVerifiedClaimsList

D. ApprovalofTobaccoRetailerLicenses, RESOLUTIONNO. 19-093, “AResolutionApprovingLicensestoRetailerstoSellTobaccoProducts.”

E. LMCITLiabilityWaiverform, RESOLUTIONNO. 19-094, “AResolutionElectingtoNotWaiveStatutoryTortLimitsforLiabilityInsurance.”

F. ApprovalofThreeRiversDistrictWinterUsePermit, RESOLUTIONNO. 19- 095, “AResolution ApprovingtheThreeRiversParkDistrictWinterUsePermit.”

G. PledgeofAllegiance

H. ApprovalofPropertyRestrictionforaPortionofBadgerPark, RESOLUTION19-096, “AResolution ApprovingBadgerParkDeedRestriction

CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTESOctober16, 2019Page2of6

RequirementsfortheDepartmentofNaturalResourcesOutdoorRecreationGrant.”

Motionpassed5/0.

3. MATTERSFROMTHEFLOOR - NONE

4. PUBLICHEARING - NONE

5. REPORTSANDPRESENTATIONS - NONE

6. PARKS - NONE

7. PLANNING

A. VarianceforFrontandBluffSetbacks, RefinedRemodeling, Inc. for5875RidgeRoad

PlanningDirectorDarlinggaveanoverviewofthevariancerequestandnotedthattheapplicanthasrequestedafrontandbluffsetbackinordertoconstructadditionstothehomeandgarageforthehomeowner’schangingmedicalneeds. Sheexplainedthattheentirepropertyislocatedwithinabluff. StaffandthePlanningCommissionrecommendapprovaloftherequestbasedonthefindings, thatthecriteriaforthevariancehavebeenmet, andthatitistheminimumvariancenecessarytoalleviatethepracticaldifficulty.

Johnson moved, Labadie seconded, AdoptingRESOLUTIONNO. 19-097, “AResolutiongrantingvariancesforpropertylocatedat5875RidgeRoad, subjecttoconditionsaslistedinthestaffreport.” Motionpassed5/0.

8. ENGINEERING/PUBLICWORKS - NONE

9. GENERAL/NEWBUSINESS

A. EngineeringFirmProposalandInterviewFollow-Up

CityAdministratorLerudexplainedthatoverthelastfewmonths, theCouncilhasinterviewedandgatheredinformationregardingthreeengineeringfirms. HestatedthatstaffhasconcludedthatallthreefirmsconsideredhavethetechnicalskillsandresourcestoadequatelyprovideengineeringservicestotheCitysotheultimatedecisionwillbeuptotheCouncil.

CouncilmemberSundbergstatedthatshecomesbacktothecostandnotedthatthereisasubstantialdifferencebetweenWSBandtheothertwofirms. SheaskedCityAdministratorLerudtoexplainhowtheretainerprocessworks.

CityAdministratorLerudexplainedthattherelationshiptheCityhaswiththeretainerisfairlyunique. HestatedthatBolton & MenkandStantecwereaskedtosubmitwhatwouldberequiredtoprovidededicatedhoursforstaffhereatCityHall. Hestatedthattheywerenotgiventheoptiontochargebackanyoftheworkthattheymaydoonotherprojectsduringthattime. Hestatedthathedoesbelievethatthereisworkthatwillbedonethatwillbechargedtootherprojects. Hestatedthatinthestaffevaluation, theyfoundthatthecostoftheengineeringserviceswillbe


relativelycompetitivewitheachotheroverthecourseofayear. CouncilmemberSiakelaskediftheCitywouldbeabletonegotiatesomeofthesecosts. CityAdministratorLerudstatedthattheplanistonegotiateonceafirmisselected. CouncilmemberSundbergstatedthatsheisnotunderstandingtheapplestoapplescomparison.

CouncilmemberSiakelstatedthatthereisnotanapplestoapplescomparison, whichiswhyitisconfusing. ShestatedthatsheisleaningtowardstheCouncilchoosingafirmandleavingstafftoworkonnegotiatingthedetailssurroundingthefees. Shestatedthatinheropinion, thisdecisionismoreaboutstaffandCouncilandresidentsfeelingthattheengineeringfirmthattheCityhasonboardistheonethatcanmeettheneedsoftheCity. ShestatedthatwhilesheappreciatestheworkdonebyWSBinthepast, sheisinfavorofmakingachange. ShestatedthatsheisinfavorofchoosingBolton & MenkandhavingAndrewBuddeastheCityEngineer. ShegaveanoverviewofwhyshefeelsthatMr. BuddeisthebestfitfortheCity.

CouncilmemberSundbergaskedwhowouldbeseniortoMr. BuddeandtowhatdegreehewouldbeinvolvedwiththeCity’swork. CityAdministratorLerudstatedthatDaveMartiniwouldbeseniortoMr. Budde.

DaveMartini, statedthathebelievesMr. BuddeiscompetenttohandlealltheCity’sdaytodayneeds, however, hewouldbeinvolvedtowhateverextentmaybenecessary. HereiteratedthattheyareconfidentthatMr. BuddewillbeabletotakecareoftheCity’sdaytodayissueswithoutanyproblems.

CouncilmemberJohnsonstatedthatheisnotopposedtomakingachange. HeaskedwhethertheCouncilshouldbetakingtheGrantStreetsituationintoconsideration. Heaskedifallthelegalissueshadbeenresolved. CityAttorneyKeanestatedthatasfarashewasconcernedtheCityhasmanageditthroughitsnextstepsanddoesnotseeanydecisionimpactingfuturealternativestothesituation.

CouncilmemberLabadiestatedthatsheagreeswithCouncilmemberSiakelthatitwouldbebeneficialfortheCitytohavefresheyesinthisposition. ShestatedthatshealsofeltthatMr. BuddeinterviewedwellandnotedthatshelikedthatheattendedoneoftheCouncilmeetingsaftertheinterviewprocess. ShestatedthatshealsofeltthatthecandidatewithStantecwasalsocompetent. Shestatedthatwhileshewouldfeelcomfortablewitheithercandidate, shewasleaningtowardsMr. BuddewithBolton & Menk.

MayorZerbystatedthathehasbeenverypleasedwiththeworkfromWSBinthepast. HestatedthattherehavebeensomechallengesoverthelastfewyearsthathavemadeitdifficulttoworkwithWSB. HestatedthathehasheardfrombothCouncilmembersandresidentsthattrustforWSBhasbeenbrokenforawhile. HestatedthatheunderstandsthatWSBhasworkedhardinthelastfewmonthstoregaintheCity’strust, however, hecouldsupportachangeaswellandcouldsupporteitheroftheothertwofirms.

CouncilmemberSundbergstatedthatshethinksallthreefirmscoulddoagoodjob, butisuncomfortablenothavingabetterandmoreclearfinancialpicturebeforeachoiceismade. SheaskediftheCitycouldgetthatinformationbeforemakingadecision. CityAdministratorLerudstatedthattherewillbeacontract, sotheCouncilwouldhavethatinformationbeforemakingafinaldecision.


CouncilmemberSiakelstatedthatshedoesnotthinkthereisahugecostdifferencesoshefeelsitcomesdowntowhattheCouncilthinksisbestfortheCity. ShereiteratedthatshefeelsBolton

MenkbestfitstheneedsoftheCity.

Siakelmoved, Labadieseconded, todirectstafftoenterintonegotiationswithBolton & MenktoprovideengineeringservicesfortheCitywiththecontractstobereadybythefirstCouncilmeetinginDecember.

CouncilmemberSundbergstatedthatshewillopposethismotionbecausesheisuncomfortablewithonlynegotiatingwithonefirm, sothereisnotanaccuratecomparisonbetweentheothertwofirms.

Motionpassed4/1 (Sundberg).

10. STAFFANDCOUNCILREPORTS

A. AdministratorandStaff

1. AugustGeneralFundReport

FinanceDirectorRigdongaveabriefoverviewoftheAugustGeneralFundReport. Henotedthatlicensesandpermitsarecurrentlyatone-hundredfifty-fourpercentofbudget. HestatedthatexpendituresareveryclosetobudgetsoheexpectstheCitytobeinapositivesituationbytheendoftheyear.

rd2. Investments3 Quarter2019Report

FinanceDirectorRigdonnotedthattheCity’sinvestmentpolicyhasbeeninplacesince2013. Hereviewedthedetailsoftheinvestmentsandnotedthattherehasbeenaslightdecreaseintheyieldduetothecurrentmarketconditions. Hestatedthatthereisapproximately $150,000inearnedinterestthusfarthisyear.

3. MNDCPEmployeeOption

CityClerkThonestatedthatthisitemisaninformationalitemthatoffersasecondoptionforretirementinvestmentsforemployeeswith theMinnesotaDeferredCompensationPlan (MNDCP).

Other

PublicWorksDirectorBrown statedthatonSeptember23, 2019, staffwasdirectedtobeginpumpingMaryLakeonatwenty-four-hourbasis. Hestatedthatthepumphasbeeninstalledandhasbeenpumpingfortwenty-onefulldaysandtheelevationhasbeendroppedbyonefoot. Hestatedthathebelievesthelevelwillbedroppeddowntotheperceivedhigh-waterlinewellbeforethepermitwithHennepinCountyexpires.

MayorZerbythankedPublicWorksDirectorBrownforhiscreativesolutioninreroutingthiswaterandaskedifhehadthoughtsonthedrivewayrestorationforthetwohomesattheendofElderTurn.


PublicWorksDirectorBrownstatedthatwhenthewaterleveldropsfurther, theCitywillberestoringtheaffecteddrivewaysbeforefreezeup. HestatedthattherewasalsoavirtualmeetingoftheDNR, MinnehahaCreekWatershedDistrictandBarrEngineeringtodiscussthepermanentsolutiontothisissue.

CouncilmemberJohnsonstatedthataresidenthadpassedalongaquestiontohim. HestatedthattheywantedtoknowthatbythetimetheCitygetstothelevelbacktotheordinaryhigh-waterlineiftherewouldonceagainbythreebodiesofwater, asopposedtoone.

PublicWorksDirectorBrownstatedthathedoesnothaveanexactansweryetbecausetherearestilladditionalsurveysthatneedtobecompleted. HestatedthatpertheDNR, therehasneverbeenahigh-waterlineoranordinaryhigh-waterlineestablishedforMaryLake. HestatedthattheCityhasrequestedthatthisbeestablishedandhopestohavethatanswerbackfromtheDNRinthenextmonth. HestatedthatheexpectstheCitytopumpMaryLakedownaboutanotherfoot.

MayorZerbystatedthathereceivedafewcallsregardingthepotholesonSweetwater.

PublicWorksDirectorBrownstatedthatProjectManagerKoscielak hadthemostuptodateinformationonthatarea.

ProjectManagerKoscielakstatedthatshespokewiththecontractortodayandassumingtherainstops, willstartthemillingoperationsforallofthestreetsidentifiedforthe2019millandoverlayprojectsonOctober16, 2019. ShenotedthatitalsoincludesgoingoverSweetwaterCurveandremovingthesegmentofpotholes referredtobyMayorZerby. ShestatedthatthepavingoperationsmaystartasearlyasThursdayafternoon.

PlanningDirectorDarlinghighlightedtheworkthatwasdoneatthepaintingpartyforthehockeyboardsatCathcartPark. Shethankedthefollowingvolunteers: MCarlsonPainting – Jamie, Grant, Kyle, Shanna, MattandCandace; GloriaAaranson; LanceDetrude; DaveandZachEisenmann; TimKeane; JenniferLabadie; RickandJulieMoore; andEdRockandfamily. ShestatedthatMCarlsonPaintingwasamazingandsuppliedadditionalsuppliesandequipmentaswellasdoughnutsandcoffeeforthevolunteers.

PlanningDirectorDarlinggaveanupdateonworkthathashappenedatFreemanSouthParkplayground. Shestatedthatitisreadyforthenewequipmentandnotedthattheengineeredwoodfibershouldbeinstalledsometimewithinthenexttwoorthreeweeks.

PlanningDirectorDarlingstatedthatmostofthesubsurfaceworkhasbeencompletedatBadgerPark. Shestatedthattherestroomfacilityisupandtheshelterbuildingshouldbeupthisweek.

B. MayorandCityCouncil

CouncilmemberSiakelaskedthatstaffbringbackanitemtotheCounciltodiscussenforcementofthecoderegardingfirelaneaccess. ShestatedthatshewouldliketheretobeamonumentatBirchBluffRoadthatstatesitispedestrianonlybeforethewinterseasonensues. ShestatedthatshewouldliketheCitytoenforcethecodethatiscurrentlyinplaceandthentakesometimetoreviewthewholefirelaneissue.


MayorZerbystatedthatheattendedameetinghostedbytheChamberofCommerceregardingtheMinnehahaSteamboatandwaystotaketheboatinandoutforstorage. Heexplainedthatthisservicehadpreviouslybeendonatedbutthatwillnolongerhappenatthatlocation, sotherearesomeconcernsabouthowthiswillberesolved. Hestatedthatthemeetingwaswellattendedandwasessentiallyalisteningsessionsopeoplecouldstartthinkingabouttheissueandtrytocomeupwithasolution. HestatedthathealsoattendedtheFireandPoliceOpenHousethatwasalsowellattendeddespitetherain. HestatedthathewouldalsoliketoseetheCityconductaPublicWorksOpenHouseinconjunctionwiththisevent.

CouncilmemberJohnsonnotedthathehadstoppedintoPublicWorksrecentlywithhisdaughterandshegotanimpromptutourandlovedit, soheagreesthattherewouldbeinterestfromthecommunity.

11. ADJOURN

Sundberg moved, Siakel seconded, AdjourningtheCityCouncilRegularMeetingofOctober15, 2019, at7:40P.M. Motionpassed5/0.

ATTEST: ScottZerby, Mayor


2C

MEETINGTYPE

CityofShorewoodCouncilMeetingItem RegularMeeting

Title / Subject: VerifiedClaims

MeetingDate: October28, 2019Preparedby: MichelleNguyen, SeniorAccountant

GregLerud, CityAdministratorJoeRigdon, FinanceDirector

Attachments: Claimslists

PolicyConsideration: ShouldtheattachedclaimsagainsttheCityofShorewoodbepaid

Background: Claimsforcouncilauthorization.

65761 65786 & ACH 553,670.01TotalClaims $ 553,670.01

Wehavealsoincludedapayrollsummaryforthepayrollperiode October13, 2019.

FinancialorBudgetConsiderations: Theseexpendituresarereasonableandnecessarytoprovideservibudgetedandavailableforthesepurposes.

Options: TheCityCouncilismayacceptthestaffrecommendationtopaytexpenditureitdeemsnotinthebestinterestofthecity.

Recommendation / ActionRequested: Staffrecommendsapprovaloftheclaimslistaspresented.

NextStepsandTimelines: Checkswillbedistributedfollowingapproval.

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CityofShorewoodCouncilMeetingItem

2DTitle/Subject: 2019HennepinCountyOrganicsGrantMeetingDate: October28, 2019 MEETINGPreparedBy: JulieMoore, CommunicationsandRecyclingCoordinator TYPE

REGULAR

Background: TheCityofShorewoodreceived $1,566fortheorganicsrecyclingprogramaspartoftheHennepinCountyRecyclingGrant. Thisgrantmoneyistobeusedspecificallytoincreaseparticipationinorganicsrecycling. Activitiesrecommendedinclude:

PromoteexistingcityprogramorhauleroptionsOffsetthecostofcurrentparticipationinanorganicsprogramOfferadiscountedpricefornewparticipantsProvidegeneraleducationandoutreach

Pastuseoftheorganicsgranthasbeentoofferoneyearoffreeservicetonewparticipants. OnlyoneShorewoodrefusehauler, Randy’sEnvironmentServices, offerstheorganicsrecyclingprogram, soonlycustomersofthathaulercantakeadvantageoftheprogramatthistime.

Option:

Staffrecommendsusingthegrantmoneytopurchasetheorganicsbluebagsforpublicspaceorganicsrecyclingandtocontinuewiththefreefirstyearoforganicsservicetoresidentswhotakeadvantageoftheorganicsservicefortheirhome (whiledollarslast). Thiswillhopefullycontinuetoincreasethenumberofparticipants, therebyincreasingthegrantmoneythatwillbeawardedtoCityofShorewoodin2020, asthegrantdollarsarebasedonthenumberofparticipantsincurbsideorganicscollection. Oureffortsin2019resultedinanincreasefrom981grantdollarsin2018to $1,566in2019.

Recommendation:

MotiontouseHennepinCountygrantfundstopurchaseorganicbluebagsforpublicspaceorganicscollectionandrecycling, andtocontinuetoofferfirstyearfreeorganicsservicetonewresidentswhotakeadvantageoftheorganicsfortheirhome, whilegrantdollarslast.

MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublicservices, ahealthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, andsoundfinancialmanagementthrougheffective, efficient, andvisionaryleadership. Page1

2E

MEETINGTYPERegularMeeting


Title / Subject: MCESI&IGrantAgreementMeetingDate: October28, 2019Preparedby: KatieKoscielak, ProjectManagerReviewedby: AlysonFauske, CityEngineerAttachments: Resolution

Background: TheCityofShorewoodappliedtotheMetropolitanCouncilEnvironmentalServices (MCES) forgrantfundingin2017withestimatedprojectcostsforpublicsanitarysewersystemimprovementstoreduceinflowandinfiltration (I&I). The2017MCESMunicipalI&IGrantProgramconsistedof $8.739MinbondingbillfundingforthepurposeofprovidinggrantstomunicipalitiesforcapitalimprovementstopublicinfrastructuretomitigateI/I. MCESidentifiedtheCityofShorewoodasacontributorofexcessiveI/I, andeligibletoreceivegrantfunding. Basedontheestimatedprojecttotals, MCESdeterminedtheestimatedreimbursementtotheCityforeligibleprojectexpensesis $34,567.

PriortoNovember1, 2019, thefinalprojectcostsanddocumentationofworkwillbesubmittedtoMCEStodeterminethefinalgrantfunding.

FinancialorBudgetConsiderations: TheCityofShorewoodwillbesubmittingfinaleligibleprojectexpensestotaling $43,172.44.

Options: StaffrecommendsthattheCouncilconsiderthefollowingactions: 1. ApprovetheattachedresolutiontoEnterintoaGrantAgreementBetweenthe

CityofShorewoodandtheMetropolitanCouncilEnvironmentalServicesfortheImprovementofPubliclyOwnedInfrastructure.

2. Takenoactionatthistime.

Recommendation / ActionRequested: StaffrecommendstheCityCouncilapprovetheattachedresolutiontoEnterintoaGrantAgreementBetweentheCityofShorewoodandtheMetropolitanCouncilEnvironmentalServicesfortheImprovementofPubliclyOwnedInfrastructure.asidentifiedabove.


CITYOFSHOREWOODCOUNTYOFHENNEPINSTATEOFMINNESOTA

RESOLUTIONS19-098

ARESOLUTIONTOENTERINTOAGRANTAGREEMENTBETWEENTHECITYOFSHOREWOODANDTHE

METROPOLITANCOUNCILENVIRONMENTALSERVICESFORTHEIMPROVEMENTOFPUBLICALLYOWNEDINFRASTRUCTURE

WHEREAS the2017MunicipalI/IGrantProgramconsistsof $8.739MinbondingbillfundingforthepurposeofprovidinggrantstomunicipalitiesforcapitalimprovementstopublicinfrastructuretomitigateI/I; and

WHEREAS theMCEShasidentifiedtheCityofShorewoodasacontributorofexcessiveinflowandinfiltrationtotheMCESmetropolitansanitarysewerdisposalsystemandthusaneligibleapplicantforgrantfundsundertheI/IMunicipalGrantProgram; and

WHEREAS grantmonieswillbeawardedtopre-approvedmunicipalitiesforapre-determinedamountupto50% ofthecostforeligibleimprovementscompletedbetweenMay31, 2017andNovember1, 2019; and

WHEREAS theCityofShorewoodhassubmittedanapplicationtotheMCESforgrantfundingforimprovementstothepublicallyownedsanitarysewersystemtoreduceinflowandinfiltration; and

WHEREAS theMCEShasdeterminedtheamountavailableforreimbursementtotheCityforeligibleprojectexpensesis $34,567; and

WHEREAS theeligibleprojectexpensesforgrantfundingbasedonfinalprojectcostsis $43,172.44; and

WHEREAS theMCESmayallocateremainingfundsproportionallytograntparticipants, determinedbasedoneligibleprojectexpensessubmittedandavailableremaininggrantprogramfunds.

NOWTHEREFORE, BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOFSHOREWOOD, MINNESOTAASFOLLOWS:

1. TheCityofShorewoodhasbudgetedandcompletedtheCity’sportionoftheimprovementsassetforthintheagreement; and

2. TheCityCouncilagreestoenterintoanagreementbetweentheCityofShorewoodandtheMCESfortheworkcompleted; and

3. TheCityCouncilherebyauthorizestheCityAdministratorandtheCityClerktoenterintoanagreementforandonbehalfoftheCityofShorewood.

PassedbytheCityCouncilofShorewood, Minnesotathis28thdayofOctober2019

ScottZerby, MayorATTEST:


2F

MEETINGTYPECityofShorewoodCouncilMeetingItem Regular

Title / Subject: 2019AuditEngagementLetterMeetingDate: October28, 2019Preparedby: JoeRigdon, FinanceDirectorReviewedby: GregLerud, CityAdministrator

Attachments: 2019AuditEngagementLetter

PolicyConsideration: ForMinnesotacitieswithover2,500inpopulation, anannualfinancialstatementsauditinaccordancewithgenerallyacceptedaccountingprinciplesisrequired.

Background: Theattached2019proposedauditengagementletterfromAbdo, Eick & MeyersLLP (AEM) detailstheauditobjective, auditprocedures, managementresponsibilities, andengagement-relatedadministration, feesandother.

ThechartbelowdetailsAEMbaseauditfeesandOfficeoftheStateAuditor’s (OSA) reportingformfeesforthepastseveralyears. Anoverallincreaseof2.2% hasbeenproposedbyAEMfor2019.

OSAAuditAuditReportingYearFeesFormTotalIncrease

2015$ 27,359$ 660$ 28,0192016$ 28,112$ 680$ 28,7922.8% 2017$ 29,200$ 710$ 29,9103.9% 2018$ 29,750$ 750$ 30,5002.0%

2019Proposed$ 30,400$ 775$ 31,1752.2%

FinancialorBudgetConsiderations: Theproposedcostofthe2019financialstatementaudit, includingthe2019OfficeoftheStateAuditor’sreportingformis $31,175. TheCity’s2020proposedGeneralFundbudgetincludes $32,000for2019auditandrelatedservices.

MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublicservices, ahealthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, andsoundfinancialmanagementthrougheffective, efficient, andvisionaryleadership.

Options: 1. Authorizethesigningandreturningofthe2019auditengagementletter. 2. Donotauthorizethesigningandreturningofthe2019auditengagementletter.

Recommendation / ActionRequested: StaffrecommendsthattheCityCouncilauthorizetheFinanceDirectortosignandreturnthe2019auditengagementletter.

NextStepsandTimeline: Ifauthorized, Citypersonnelwillconfirm2019auditfieldworkdatesinDecember2019andMarch2020.

ConnectiontoVision / Mission: ThemandatoryannualauditoftheCity’sfinancialstatementsisacomponentofsoundfinancialmanagement.

October15, 2019

Management, HonorableMayorandCityCouncilCityofShorewoodShorewood, Minnesota

WearepleasedtoconfirmourunderstandingoftheserviceswearetoprovidetheCityofShorewood (theCity) fortheyearendedDecember31, 2019. Wewillauditthefinancialstatementsofthegovernmentalactivities, thebusiness-typeactivities, eachmajorfundandtheaggregateremainingfundinformation, includingtherelatednotestothefinancialstatements, whichcollectivelycomprisethebasicfinancialstatementsoftheCityasofandfortheyearendedDecember31, 2019. AccountingstandardsgenerallyacceptedintheUnitedStatesofAmericaprovideforcertainrequired

theCityfinancialstatements. Suchinformation, althoughnotapartofthebasicfinancialstatements, isrequiredbytheGovernmentalAccountingStandardsBoardwhoconsidersittobeanessentialpartoffinancialreportingforplacingthebasicfinancialstatementsinanappropriateoperational, economic, orhistoricalcontext. Aspartofourengagement, wewillapplycertainlimitedprocedurestotheCityUnitedStatesofAmerica. Theselimitedprocedureswillconsistofinquiriesofmanagementregardingthemethodsof

thebasicfinancialstatements, andotherknowledgeweobtainedduringourauditofthebasicfinancialstatements. Wewillnotexpressanopinionorprovideanyassuranceontheinformationbecausethelimitedproceduresdonotprovideuswithsufficientevidencetoexpressanopinionorprovideanyassurance. ThefollowingRSIisrequiredbyU.Sgenerallyacceptedaccountingprinciplesandwillbesubjectedtocertainlimitedprocedures, butwillnotbeaudited:

1)Manag2)ScheduleofFundingProgress, Employer'sShareofNetPensionLiabilityandEmployer'sContributions

WehavealsobeenengagedtoreportonsupplementaryinformationotherthanRSIthataccompaniestheCitystatements. Wewillsubjectthefollowingsupplementaryinformationtotheauditingproceduresappliedinourauditofthefinancialstatementsandcertainadditionalprocedures, includingcomparingandreconcilingsuchinformationdirectlytotheunderlyingaccountingandotherrecordsusedtopreparethefinancialstatementsortothefinancialstatementsthemselves, andotheradditionalproceduresinaccordancewithauditingstandardsgenerallyacceptedintheUnitedStatesofAmerica, andwewillprovideanopiniononitinrelationtothefinancialstatementsasawhole, inareport

lstatements:

1)CombiningandIndividualFundFinancialStatementsandSchedules

Thefollowingotherinformationaccompanyingthefinancialstatementswillnotbesubjectedtotheauditingproceduresappliedinourauditofthefinancialstatements, and anceonthatotherinformation.

1)IntroductorySection2)StatisticalSection

October15, 2019Page2

AuditObjective

Theobjectiveofourauditistheexpressionofopinionsastowhetheryourfinancialstatementsarefairlypresented, inallmaterialrespects, inconformitywithgenerallyacceptedaccountingprinciplesandtoreportonthefairnessofthesupplementaryinformationreferredtointhesecondparagraphwhenconsideredinrelationtothefinancialstatementsasawhole. OurauditwillbeconductedinaccordancewithauditingstandardsgenerallyacceptedintheUnitedStatesofAmericaandwillincludetestsoftheaccountingrecordsandotherproceduresweconsidernecessarytoenableustoexpresssuchopinions. WewillissueawrittenreportuponcompletionofourauditoftheCityreportwillbeaddressedtotheCityCounciloftheCity. Wecannotprovideassurancethatunmodifiedopinionswillbeexpressed. Circumstancesmayariseinwhichitisnecessaryforustomodifyouropinionsoraddemphasis-of-matterorother-matterparagraphs. Ifouropinionsareotherthanunmodified, wewilldiscussthereasonswithyouinadvance. If, foranyreason, weareunabletocompletetheauditorareunabletoformorhavenotformedopinions, wemaydeclinetoexpressopinionsormaywithdrawfromthisengagement.

AuditProcedures - General

Anauditincludesexamining, onatestbasis, evidencesupportingtheamountsanddisclosuresinthefinancialstatements; therefore, ourauditwillinvolvejudgmentaboutthenumberoftransactionstobeexaminedandtheareastobetested. Anauditalsoincludesevaluatingtheappropriatenessofaccountingpoliciesusedandthereasonablenessofsignificantaccountingestimatesmadebymanagement, aswellasevaluatingtheoverallpresentationofthefinancialstatements. Wewillplanandperformtheaudittoobtainreasonableassuranceaboutwhetherthefinancialstatementsarefreeofmaterialmisstatement, whetherfrom (1) errors, (2) fraudulentfinancialreporting, (3) misappropriationofassets, or4) violationsoflawsorgovernmentalregulationsthatareattributabletothegovernmentortoactsbymanagementor

employeesactingonbehalfofthegovernment.

Becauseoftheinherentlimitationsofanaudit, combinedwiththeinherentlimitationsofinternalcontrol, andbecausewewillnotperformadetailedexaminationofalltransactions, thereisariskthatmaterialmisstatementsmayexistandnotbedetectedbyus, eventhoughtheauditisproperlyplannedandperformedinaccordancewithU.S. generallyacceptedauditingstandards. Inaddition, anauditisnotdesignedtodetectimmaterialmisstatements, orviolationsoflawsorgovernmentalregulationsthatdonothaveadirectandmaterialeffectonthefinancialstatements. However, wewillinformtheappropriatelevelofmanagementofanymaterialerrors, fraudulentfinancialreporting, ormisappropriationofassetsthatcomestoourattention. Wewillalsoinformtheappropriatelevelofmanagementofanyviolationsoflawsorgovernmentalregulationsthatcometoourattention, unlessclearlyinconsequential. Ourresponsibilityasauditorsislimitedtotheperiodcoveredbyourauditanddoesnotextendtoanylaterperiodsforwhichwearenotengagedasauditors.

Ourprocedureswillincludetestsofdocumentaryevidencesupportingthetransactionsrecordedintheaccounts, andmayincludetestsofthephysicalexistenceofinventories, anddirectconfirmationofreceivablesandcertainotherassetsandliabilitiesbycorrespondencewithselectedindividuals, fundingsources, creditors, andfinancialinstitutions. Wewillrequestwrittenrepresentationsfromyourattorneysaspartoftheengagement, andtheymaybillyouforrespondingtothisinquiry. Attheconclusionofouraudit, wewillrequirecertainwrittenrepresentationsfromyouaboutthefinancialstatementsandrelatedmatters.

AuditProcedures - InternalControl

Ourauditwillincludeobtaininganunderstandingofthegovernmentanditsenvironment, includinginternalcontrol, sufficienttoassesstherisksofmaterialmisstatementofthefinancialstatementsandtodesignthenature, timing, andextentoffurtherauditprocedures. Anauditisnotdesignedtoprovideassuranceoninternalcontrolortoidentifydeficienciesininternalcontrol. Accordingly, wewillexpressnosuchopinion. However, duringtheaudit, wewillcommunicatetomanagementandthosechargedwithgovernanceinternalcontrolrelatedmattersthatarerequiredtobecommunicatedunderAICPAprofessionalstandards.

AuditProcedures - Compliance

Aspartofobtainingreasonableassuranceaboutwhetherthefinancialstatementsarefreeofmaterialmisstatement, wewillperformtestsoftheCitycompliancewiththeprovisionsofapplicablelaws, regulations, contracts, andagreements. However, theobjectiveofourauditwillnotbetoprovideanopiniononoverallcomplianceandwewillnotexpresssuchanopinion.


OtherServices

Wewillalsoprepareageneralledgertrialbalanceforuseduringtheaudit. Ourpreparationofthetrialbalancewillbelimitedtoformattinginformationinthegeneralledgerintoaworkingtrialbalance. Aspartoftheaudit, wewillassistwithpreparationofyourfinancialstatementsoftheCityinconformitywithU.S. generallyacceptedaccountingprinciplesbasedoninformationprovidedbyyou. WewillalsousethefinancialstatementstocompletetheOfficeoftheStateAuditors' ReportingForms.

ManagementResponsibilities

Youareresponsiblefordesigning, implementingandmaintainingeffectiveinternalcontrolsrelevanttothepreparationandfairpresentationoffinancialstatementsthatarefreefrommaterialmisstatement, whetherduetofraudorerror, includingmonitoringongoingactivities; fortheselectionandapplicationofaccountingprinciples; andforthepreparationandfairpresentationofthefinancialstatementsinconformitywithU.S. generallyacceptedaccountingprinciples.

Youarealsoresponsibleformakingallfinancialrecordsandrelatedinformationavailabletousandfortheaccuracyandcompletenessofthatinformation. Youarealsoresponsibleforprovidinguswith (1) accesstoallinformationofwhichyouareawarethatisrelevanttothepreparationandfairpresentationofthefinancialstatements, (2) additionalinformationthatwemayrequestforthepurposeoftheaudit, and (3) unrestrictedaccesstopersonswithinthegovernmentfromwhomwedetermineitnecessarytoobtainauditevidence.

Yourresponsibilitiesincludeadjustingthefinancialstatementstocorrectmaterialmisstatementsandconfirmingtousinthemanagementrepresentationletterthattheeffectsofanyuncorrectedmisstatementsaggregatedbyusduringthecurrentengagementandpertainingtothelatestperiodpresentedareimmaterial, bothindividuallyandintheaggregate, tothefinancialstatementstakenasawhole.

Youareresponsibleforthedesignandimplementationofprogramsandcontrolstopreventanddetectfraud, andforinformingusaboutallknownorsuspectedfraudaffectingthegovernmentinvolving (1) management, (2) employeeswhohavesignificantrolesininternalcontrol, and (3) otherswherethefraudcouldhaveamaterialeffectonthefinancialstatements. Yourresponsibilitiesincludeinformingusofyourknowledgeofanyallegationsoffraudorsuspectedfraudaffectingthegovernmentreceivedincommunicationsfromemployees, formeremployees, regulators, orothers. Inaddition, youareresponsibleforidentifyingandensuringthatthegovernmentcomplieswithapplicablelawsandregulations.

YouareresponsibleforthepreparationofthesupplementaryinformationinconformitywithU.S. generallyacceptedaccountingprinciples. Youagreetoincludeourreportonthesupplementaryinformationinanydocumentthatcontainsandindicatesthatwehavereportedonthesupplementaryinformation. Youalsoagreetoincludetheauditedfinancialstatementswithanypresentationofthesupplementaryinformationthatincludesourreportthereon. Yourresponsibilitiesincludeacknowledgingtousintherepresentationletterthat (1) youareresponsibleforpresentationofthesupplementaryinformationinaccordancewithGAAP; (2) youbelievethesupplementaryinformation, includingitsformandcontent, isfairlypresentedinaccordancewithGAAP; (3) themethodsofmeasurementorpresentationhavenotchangedfromthoseusedinthepriorperiod (or, iftheyhavechanged, thereasonsforsuchchanges); and (4) youhavedisclosedtousanysignificantassumptionsorinterpretationsunderlyingthemeasurementorpresentationofthesupplementaryinformation. Withregardtotheelectronicdisseminationofauditedfinancialstatements, includingfinancialstatementspublishedelectronicallyonyourwebsite, youunderstandthatelectronicsitesareameanstodistributeinformationand, therefore, wearenotrequiredtoreadtheinformationcontainedinthesesitesortoconsidertheconsistencyofotherinformationintheelectronicsitewiththeoriginaldocument.

Youagreetoassumeallmanagementresponsibilitiesforfinancialstatementpreparationservicesandanyothernonattestservicesweprovide; overseetheservicesbydesignatinganindividual, preferablyfromseniormanagement, withsuitableskill, knowledge, orexperience; evaluatetheadequacyandresultsoftheservices; andacceptresponsibilityforthem.


EngagementAdministration, Fees, andOther

Wemayfromtimetotime, anddependingonthecircumstances, usethird-partyserviceprovidersinservingyouraccount. Wemayshareconfidentialinformationaboutyouwiththeseserviceproviders, butremaincommittedtomaintainingtheconfidentialityandsecurityofyourinformation. Accordingly, wemaintaininternalpolicies, procedures, andsafeguardstoprotecttheconfidentialityofyourpersonalinformation. Inaddition, wewillsecureconfidentialityagreementswithallserviceproviderstomaintaintheconfidentialityofyourinformationandwewilltakereasonableprecautionstodeterminethattheyhaveappropriateproceduresinplacetopreventtheunauthorizedreleaseofyourconfidentialinformationtoothers. Intheeventthatweareunabletosecureanappropriateconfidentialityagreement, youwillbeaskedtoprovideyourconsentpriortothesharingofyourconfidentialinformationwiththethird-partyserviceprovider. Furthermore, wewillremainresponsiblefortheworkprovidedbyanysuchthird-partyserviceproviders.

Weunderstandthatyouremployeeswillprepareallcash, accountsreceivable, orotherconfirmationswerequestandwilllocateanydocumentsselectedbyusfortesting.

TheauditdocumentationforthisengagementisthepropertyofAbdo, Eick & Meyers, LLPandconstitutesconfidentialinformation. However, subjecttoapplicablelawsandregulations, auditdocumentationandappropriateindividualswillbemadeavailableuponrequestandinatimelymannertoanyRegulatororitsdesignee. Wewillnotifyyouofanysuchrequest. Ifrequested, accesstosuchauditdocumentationwillbeprovidedunderthesupervisionofAbdo, Eick & Meyers, LLPpersonnel. Furthermore, uponrequest, wemayprovidecopiesofselectedauditdocumentationtoanyRegulatororitsdesignee. TheRegulatororitsdesigneemayintendordecidetodistributethecopiesorinformationcontainedthereintoothers, includingothergovernmentalagencies.

WeexpecttobeginourauditinMarch2020andtoissueourreportsnolaterthanJune30, 2020. AndrewK. Berg, CPAistheengagementpartnerandisresponsibleforsupervisingtheengagementandsigningthereportorauthorizinganotherindividualtosignit.

Ourfeefortheseserviceswillbeasfollows:

Audit $ 30,4002019 775

Total $ 31,175

Youmayalsobebilledfortravelandotherout-of-pocketcostssuchasreportproduction, typing, postage, etcifnotincludedinthefeelistedabove. Thefeeisbasedonanticipatedcooperationfromyourpersonnelandtheassumptionthatunexpectedcircumstanceswillnotbeencounteredduringtheengagement. Ifsignificantadditionaltimeisnecessary, wewilldiscussitwithyouandarriveatanewfeebeforeweincurtheadditionalcosts. Ourinvoicesforthesefeeswillberenderedeachmonthasworkprogressesandarepayableonpresentation. Amountsnotpaidwithin30daysfromtheinvoicedatewillbesubjecttoalatepaymentchargeof .66percentpermonth (8percentperyear). Ifforanyreasontheaccountisturnedovertocollections, additionalfeeswillbeaddedtocovercollectionscost. InaccordancewithourFirmpolicies, workmaybesuspendedifyouraccountbecomes60daysormoreoverdueandmaynotberesumeduntilyouraccountispaidinfull. Ifweelecttoterminateourservicesfornonpayment, ourengagementwillbedeemedtohavebeencompleteduponwrittennotificationoftermination, evenifwehavenotcompletedourreport. Youwillbeobligatedtocompensateusforalltimeexpendedandtoreimburseusforallout-of-pocketcoststhroughthedateoftermination. Theabovefeeisbasedonanticipatedcooperationfromyourpersonnelandtheassumptionthatunexpectedcircumstanceswillnotbeencounteredduringtheaudit. Ifsignificantadditionaltimeisnecessary, wewilldiscussitwithyouandarriveatanewfeeestimatebeforeweincurtheadditionalcosts.


Exceptintheeventofyourfailuretomakeapaymentwhendue, intheeventofadisputerelatedinanywaytoourservices, ourFirmandyouagreetodiscussthedisputeand, ifnecessary, topromptlymediateinagoodfaithefforttoresolve. Wewillagreeonamediator, butifwecannot, eitherofusmayapplytoacourthavingpersonaljurisdictionover

usinitiatinglitigation. Inordertoallowtimeforthemediation, anyapplicablestatuteoflimitationsshallbetolledforaperiodnottoexceed120daysfromthedateeitherofusfirstrequestsinwritingtomediatethedispute. Themediationshallbeconfidentialinallrespects, asallowedorrequiredbylaw, exceptourfinalsettlementpositionsatmediationshallbe

ntheeventyoufailtomakeapaymentforservicesortoreimburseforcostsadvancedbytheFirmonyourbehalf, theFirmreservestherighttotakealllegallypermissibleaction, includingcommencementoflitigationinlieuofmediation, andshallhavetherigactivities.

Inconnectionwiththisengagement, wemaycommunicatewithyouorothersviaemailtransmission. Asemailscanbeinterceptedandread, disclosed, orotherwiseusedorcommunicatedbyanunintendedthirdparty, ormaynotbedeliveredtoeachofthepartiestowhomtheyaredirectedandonlytosuchparties, wecannotguaranteeorwarrantthatemailsfromuswillbeproperlydeliveredandreadonlybytheaddressee. Therefore, wespecificallydisclaimandwaiveanyliabilityorresponsibilitywhatsoeverforinterceptionorunintentionaldisclosureofemailstransmittedbyusinconnectionwiththeperformanceofthisengagement. Inthatregard, youagreethatweshallhavenoliabilityforanylossordamagetoanypersonorentityresultingfromtheuseofemailtransmissions, includinganyconsequential, incidental, direct, indirect, orspecialdamages, suchaslossofrevenuesoranticipatedprofits, ordisclosureorcommunicationofconfidentialorproprietaryinformation.

Wehavetherighttowithdrawfromthisengagement, atourdiscretion, ifyoudonotprovideuswithanyinformationwerequestinatimelymanner; refusetocooperatewithourreasonablerequestsormisrepresentanyfacts; wehavereasontobelieveyoumayhaveengaged, ormaybeplanningtoengage, inconductthatisunethicaland/orunlawful; youengageinconductdirectedtowardoraffectingfirmpersonnelthatisdisrespectful, inappropriate, and/orpotentiallyunlawful; orwedeterminethatcontinuingtheengagementisnotinthebestinterestsofthefirmorthreatenslegal orreputationalharmtothefirm. Intheeventofwithdrawalunderanyofthesecircumstances, suchwithdrawalwillreleaseusfromanyobligationtocompleteyourreportandwillconstitutecompletionofourengagement.

WeappreciatetheopportunitytobeofservicetotheCityandbelievethisletteraccuratelysummarizesthesignificanttermsofourengagement. Ifyouhaveanyquestions, pleaseletusknow. Ifyouagreewiththetermsofourengagementasdescribedinthisletter, pleaseelectronicallysignthisletter

Sincerely,

ABDO, EICK & MEYERS, LLPCertifiedPublicAccountants & Consultants

RESPONSE:

CityofShorewoodThislettercorrectlysetsforththeunderstandingofthe .

By:{{_es_:signer1:signature}}

Title: {{_es_:signer1:title}}

October28, 2019

Mr. GregLerudCityAdministratorCityofShorewood5755CountryClubRoadShorewood, MN55331

Re: ConstructionPayVoucherNo. 1 (Final) andFinalProjectClose-OutDocuments2018SanitarySewerLiningProjectCitiesofExcelsior, Minnetrista, Shorewood, andTonkaBay, MNWSBProjectNos. R-013082-000, R-012956-000, R-012957-000, andR-012958-000

DearMr. Lerud:

PleasefindenclosedConstructionPayVoucherNo. 1andfinalfortheabove-referencedprojectintheamountof $184,118.95. TheShorewoodportiondueis $64,857.10, asshownbelow. Thisfinalpaymentrequestrepresentsallquantitiescompletedandthereleaseoftheretainageonthecontract. Thequantitiescompletedhavebeenreviewedandagreeduponbythecontractor, andweherebyrecommendthattheCityofShorewoodapproveConstructionPayVoucherNo. 1andfinalforVisu-Sewer, Inc.

City TOTALDUETODATECityofExcelsior (ScheduleA) $ 37,553.00

TOTALEXCELSIOR $ 37,553.00

CityofMinnetrista (ScheduleB) $ 50,359.60TOTALMINNETRISTA $ 50,359.60

CityofShorewood (ScheduleC) $ 64,857.10TOTALSHOREWOOD $ 64,857.10

CityofTonkaBay (ScheduleD) $ 31,349.25TOTALTONKABAY $ 31,349.25

Alsoenclosedisthedocumentationrequiredforreleasingfinalpaymentfortheabove-referencedprojectaslistedbelow:

1. SatisfactoryshowingthattheContractorhascompliedwiththeprovisionsofMinnesotaStatutes290.92requiringwithholdingstateincometax (IC134Forms).

2. EvidenceintheformofanaffidavitthatallclaimsagainsttheContractorbyreasonsoftheContracthavebeenfullypaidorsatisfactorilysecured (lienwaivers).

3. ConsentofSuretytoFinalPaymentCertification

4. One-yearmaintenancebond.

K:\012958-000\Admin\ConstructionAdmin\PayVouchers\PV #1 & FINAL\R-012958-000CSTLTRVO1 & FNLCTY-glerud-102819.docx

Mr. GregLerudOctober28, 2019Page2

Pleasekeeponeexecutedcopyforyourrecords, includeoneexecutedcopywiththepaymenttoVisu-Sewer, Inc., andreturnoneexecutedcopytoourofficeforourfile. Ifyouhaveanyquestionsorcommentsregardingthisvoucher, pleasecontactmeat763.287.8537. Thankyou.

Sincerely,

WSB

NickPreisler, PEProjectManager

Attachments

cc: SandieThone, CityofShorewood

srb

K:\012958-000\Admin\ConstructionAdmin\PayVouchers\PV #1 & FINAL\R-012958-000CSTLTRVO1 & FNLCTY-glerud-102819.docx


RESOLUTION19-

ARESOLUTIONACCEPTINGIMPROVEMENTSANDAUTHORIZINGFINALPAYMENTFORTHE2018I&IABATEMENT

PROJECT

CITYPROJECT18-12

WHEREAS theCityofShorewoodCouncilawardedthecontractforthe2018InflowandInfiltrationAbatementProject (CityProject18-12), onJanuary14, 2019toVisu-Sewer, Inc.; and

WHEREAS theContractorhascompletedtheprojectworkandhasrequestedCityacceptanceoftheprojectandfinalpaymentfortheworkperformedanddocumentedtodate; and,

WHEREAS theCityEngineerhasmadefinalinspectionoftheprojectandrecommendsacceptanceandfinalpaymentbemadebytheCity.

NOWTHEREFORE, BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOFSHOREWOOD, MINNESOTAASFOLLOWS:

TheCityherebyacceptstheworkcompletedpursuanttosaidcontractandauthorizesfinalpaymenttotheContractor, andallwarrantiesshallcommenceasofthedateofacceptanceofthework, October28, 2019.





2HTitle/Subject: AppointingKatrionaMolaskyasPlanningTechnicianMeetingDate: October28, 2019 MEETINGPreparedBy: GregLerud, CityAdministrator TYPEReviewedBy: MarieDarling, PlanningDirector REGULAR

Background: AtitsAugust28, 2019meeting, theCityCouncilapprovedthePlanningTechnicianpositiondescriptionandauthorizedadvertisingfortheopening. Thecityreceivedsevenapplications. Followinginterviewsandreferencechecks, wearepleasedtorecommendthecouncilappointKatrionaMolaskytotheposition. Ms. MolaskygraduatedthisspringfromtheHumphreySchoolofPublicAffairswithamaster’sdegreeinurbanandregionalplanningandhasexperiencewithdatabasemanagement. WearewaitingforthecriminalbackgroundcheckfromSouthLakeMinnetonkaPoliceDepartment.

FinancialorBudgetConsiderations: PattiHelgesenannouncedherretirementearlierthisyear, andalthoughthisisafull-timeappointment, therearesufficientfundsinthebudget, andtheplanningtechnicianpositionwasincludedinthe2020preliminarybudget.

RecommendedAction: MotiontoappointKatrionaMolaskytothepositionofPlanningTechnicianatanhourlysalaryof $28.20withasix-monthprobationaryperiod, conditionedonanacceptablecriminalbackgroundcheckbeingreceived.

NextStepsandTimeline: StaffwillnotifythecandidateandallapplicantsoftheCouncil’sdecision.


CITYOFSHOREWOOD 5755COUNTRYCLUBRDPARKCOMMISSIONMEETING SHOREWOODCITYHALLTUESDAY, OCTOBER8, 2019 7:00P.M.

MINUTES

1. CONVENEPARKCOMMISSIONMEETING

ChairMangoldconvenedthemeetingat7:00p.m.

A. RollCallPresent: ChairMangold, Hirner, andGallivanPlanningDirectorDarling

andParkandRecreationDirectorTwilaGrout

Absent: CommissionersVassarandRock

B. ReviewAgenda

Gallivan movedtoapprovetheagendaaswritten. Hirner secondedthemotion. Motioncarried3-0.

2. APPROVALOFMINUTES

A. ParkCommissionMeetingMinutesofSeptember10, 2019

HirnermovedtoapprovetheminutesoftheSeptember10, 2019meetingaswritten. Mangoldsecondedthemotion. Motioncarried3-0.

3. MATTERSFROMTHEFLOOR

GeorgeGreenfield, 24715YellowstoneTrail, askedtheParkCommissiontoconsidersuggestingtotheCouncilthattheypurchasethelandattheintersectionofYellowstoneTrailandSeaman’sDriveandextendingtoEureka. HestatedthatitisabeautifulpieceofpropertyandhewouldliketheCitytokeepitasgreenspace, notaformalpark. Hestatedthat, inhisopinion, iftheCitycansubsidizetwoextremelyprofitableseniorapartmentbuildings, theCitycanaffordtopurchasethisland. Hestatedthattheremayalsobeawaytoworkwithanatureconservatorytopreservetheland. HeexplainedthathewouldliketheretobeatleastonesignificantopenareapreservedwithintheCity.

4. NEWBUSINESS - NONE

5. OLDBUSINESS

A. DiscussionontheCIP

ChairMangoldnotedthattheupdatedCIPthatincludedtherecommendationsmadeatthelastParkCommissionmeetingwasinthemeetingpacket.

PlanningDirectorDarlingnotedthattheCIPincludesthefourpriorityprojectsthattheParkCommissionwanted. Shestatedthattheytotal $850,000betweennowandtheendof2025. Sheexplainedthattherewereafewprogramsthatareconsideredmaintenancethatshefeelsaretoo

6A

PARKCOMMISSIONMINUTESTUESDAY, OCTOBER8, 2019

3PAGE2OF

largetobeconsideredmaintenance, sosheincludedthoseaswell. ShestatedthattheParkCommissiononlyhasfinancingfor $650,000through2026sostaffwillbeapplyingforgrantsandtryingtofindothersourcesoffundingtocompletetheseprojects. SheexplainedthatsheaccidentallyreversedthepriorityoftwooftheprojectswhenthiswasdiscussedataCouncilworksessionbecauseshehadn’tgottentheminutesbeforeshehadtoputthereport togethertopresent, butnotedthatthecurrentCIPreflectsthedesiredpriorityfromtheParksCommission.

CommissionerGallivanstatedthatattherecentCouncilmeetingwherehehadpresented, therewastalkaboutwipingtheCIPcleanandstartingfreshtoseehowthatwouldturnout.

PlanningDirectorDarlingstatedthatisbasicallywhatwasdonebecausetheParksCommissionstartedfromscratchandputtheirprioritiestogether.

CommissionHirneraskedwhatwouldhappenifthegrantsorotherfundingdonotcomethrough.

PlanningDirectorDarlingstatedthatiffundingcannotbefound, projectswillbedelayed. Shestatedthatgrantfundingisgenerallydoneonanannualbasis, sotheCitywillstartapplyingnowforprojectsthattheCityishopingtocompletenextsummer.

MangoldmovedtorecommendapprovaloftheCIPtotheCouncil, aspresented. Gallivansecondedthemotion. Motioncarried3-0.

6. STAFFANDLIAISONREPORTS / UPDATES

A. CityCouncil1. SouthShoreParkUpdate

PlanningDirectorDarlingexplainedthattheCouncilelectednottomoveforwardwithlookingintothesaleoftheSouthShoreParklandatthistime. ShestatedthattheCouncilfeltthat itwasbetterservedasopenspaceratherthanbeingdeveloped, atleastintheshortterm.

PlanningDirectorDarlinggaveanoverviewoftheSeptember23, 2019Councilmeetingasreflectedintheminutes.

B. Staff1. BadgerParkandFreemanParkPlaygroundUpdates

PlanningDirectorDarlingstatedthatatBadgerPark, thesheltershouldbedeliveredandinstallednextweekifweatherallows. Shestatedthatthebathroomfacilityisunderwayandshouldn’thaveanyweatherdelays. Shestatedthatoncetheconcreteworkiscompletedthepouredinplacerubbersurfacing, seedingandlandscapingcanbecompleted. Shestatedthatthereareweatherconcernswiththepouredinplacerubberbecauseitcannotbeinstallediftheovernighttemperaturesarebelow40degrees. Shestatedthatwithoutamiracletheworkforthepouredinplacerubberwillprobablyneedtobedonenextspring.

CommissionerHirnerthankedPlanningDirectorDarlingfortakingthetimetomeetwiththeresidentthatisconcernedaboutthepath, theslope, andtheproximityofthefield.

ChairMangoldaskedthatPublicWorkstakedowntheoverheadbranchesthatwerebrokenandarehangingoverthetrailthatwasjustconstructedatBadgerPark.

PARKCOMMISSIONMINUTESTUESDAY, OCTOBER8, 2019

3PAGE3OF

2. CathcartHockeyRinkPaintingPartyUpdate

ParksandRecreationDirectorGroutstatedthatthepaintingpartywentwell. Shenotedthattherewereabout13peopleworking. Shestatedthattheyalsodecidedtopainttheport-a-pottyenclosure. ShestatedthatCarlsonPaintingwasabighelpinthisproject.

7. ADJOURN

GallivanmovedtoadjourntheParkCommissionMeetingofOctober8, 2019at7:25p.m. Hirnersecondedthemotion. Motioncarried5-0.

8A

MEETINGTYPECityofShorewoodCouncilWorkSessionItem WorkSession

Title / Subject: DiscussChaskaRoadTrafficStudyMeetingDate: October28, 2019Preparedby: KatieKoscielak, ProjectManagerReviewedby: AlysonFauske, PE, CityEngineerAttachments: ChaskaRoadTrafficStudy

TheattachedstudycontainstrafficevaluationsandrecommendationsbasedontheobservedconditionsalongChaskaRoadbetweenTrunkHighway (TH) 7andTH41. Theevaluationprocessfocusedondeterminingifandwheretrafficissuesexistandiftheycouldbeimprovedoreliminatedbytheapplicationofalternativetrafficimprovements.

Theprimarypurposeforthestudyistodocumentandreviewtheexistingconditionsandtoidentifyvolumeand/orspeedissuesorconcernsinthecorridor. Toprepareastudythataddressestheresidents’ concerns, WSBcollectedupdatedtrafficdataandidentifiedandevaluatedalternativetrafficimprovements/measurestoimprovethesafetyandoperationontheareastreets.

Staffrequestscouncildirectionastowhatimprovements, ifany, aretobepursued. Subsequently, thestudywillbesharedwithChanhassenstaffastheroadwayextendstoTH41withintheCityofChanhassen.


8B

MEETINGTYPERegularMeeting


Title / Subject: DrainageStructureMaintenanceMeetingDate: October28, 2019Preparedby: KatieKoscielak, ProjectManagerReviewedby: LarryBrown, PE, PublicWorksDirectorAttachments: Resolution

Background: Thisfall, PublicWorksstaffidentified4drainagestructureswithintheCityrequiringimmediateattentionpriortothewintertoavoidalargerconcernforvehiclesandpedestriansinthespring. Thefollowingstructureshavebeenidentifiedasneedingimmediaterepairthisfall:

1) CatchbasinlocatedonSweetwaterCurvebetween19740SweetwaterCurveand19800SweetwaterCurve.

2) CatchbasinlocatedonNearMountainBoulevardbetweenChestnutTerraceandChestnutCourt (eastside).

3) CatchbasinlocatedonNearMountainBoulevardatWhitneyCircle (northeastcorneroftheintersection).

4) Catchbasinlocatedat5770BrentridgeDrive.

StaffmetwithMingerConstructionCo. Inc. toreviewtheconditionofthestructures. Followingthereviewofthestructures, MingerConstructionCo. Inc. providedanottoexceedquoteof20,000torepairthedamagedstructurespriortothesnowfall. DuetotheContractor’s

experienceinthecommunityandavailabilitytocompletetheworkinatimelymanner, thequotetocompletetheimprovementswassolicitedtoMingerConstructionCo. Inc. solely.

FinancialorBudgetConsiderations: FundingfortheimprovementswillcomefromtheCity’sStormwaterManagementFund. TheCityhasbudgeted $30,000fordrainagestructurerepairsin2019.

Options: StaffrecommendsthattheCouncilconsiderthefollowingactions: 1. ApprovetheresolutionacceptingthequoteandawardingthecontracttoMinger

ConstructionCo. Inc. fortheDrainageStructureMaintenanceimprovements.

2. RejectquotesfortheDrainageStructureMaintenanceimprovements.

3. Takenoactiononthisitematthistime.

Recommendation StaffrecommendstheCityCouncilapprovetheattachedresolutionAcceptingQuoteandAwardingtheContractfortheDrainageStructureMaintenance

Improvements”



RESOLUTIONS19-100

ARESOLUTIONACCEPTINGQUOTEANDAWARDINGCONTRACTFORTHEDRAINAGESTRUCTUREMAINTENANCEIMPROVEMENTS

WHEREAS, pursuanttoaninvitationtoprovidequotesforlocalimprovementsdesignatedastheDrainageStructureMaintenanceImprovements, quoteswerereceived, opened, andtabulatedaccordingtolaw; and

WHEREAS duetotheContractor’sexperienceinthecommunityandavailabilitytocompletetheworkinatimelymanner, aquotetoperformtheimprovementswassolicitedtoMingerConstructionCo. Inc. solely; and

WHEREAS, theCityCouncilhasdeterminedthatMingerConstructionCo. Inc. isthelowestquoteincompliancewiththequotedocumentstocompletetheimprovementspriortotheendofthe2019constructionseasonintheamountof20,000.

WHEREAS, theDirectorofPublicWorkshasreviewedsaidproposalandfoundittobeinorder

NOWTHEREFORE BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOFSHOREWOOD, MINNESOTAASFOLLOWS:

1. TheCityCouncilandCityClerkoftheCityofShorewood, MinnesotaareherebyauthorizedanddirectedtoenterintoacontractwithMingerConstructionCo. Inc. inthenameoftheCityofShorewood.




CityofShorewoodGeneralFundStatementofRevenues, ExpendituresandChangesinFundBalances

ThroughtheMonthEndedSeptember30, 2019 (Unaudited)

PriorCurrentCurrentCurrentFinalYear-to-DateYear-to-DateVarianceYear-to-Date

BudgetAmount% ofBudgetWithFinalAmount201909/30/1909/30/19Budget09/30/18

REVENUES:

5,530,322$ 2,859,29451.7%$ (2,671,028)$ 3,257,352TaxesLicensesandPermits 232,225 403,409173.7% 171,184 381,598Intergovernmental 152,100 100,27965.9% (51,821) 100,877ChargesforServices 53,885 64,009118.8% 10,124 51,001FinesandForfeitures 60,000 44,74474.6% (15,256) 44,484SpecialAssessments - 6,516N/A 6,516 1,928Miscellaneous 220,000 194,78488.5% (25,216) 176,174

TotalRevenues 6,248,532 3,673,03558.8% (2,575,497) 4,013,414

EXPENDITURES:

Current: GeneralGovernment 1,430,985 1,069,01274.7% (361,973) 993,802PublicSafety 2,271,951 2,144,55794.4% (127,394) 2,027,624PublicWorks 64.9% (386,746) ParksandRecreation 328,532 173,49652.8% (155,036) 183,408

TotalExpenditures 5,133,643 4,102,49479.9% (1,031,149) 3,912,681

ExcessofRevenuesOver (Under) Expenditures 1,114,889 (429,459)- 38.5% (1,544,348) 100,733

OTHERSOURCES (USES):

TransfersIn 25,000 25,000100.0% - 25,000TransfersOut ( 1,186,305) (1,646,305) 138.8% (460,000) (1,163,895)

TotalOtherSources (Uses) ( 1,161,305) (1,621,305) 139.6% (460,000) (1,138,895)

ExcessofRevenues & OtherSourcesOver (Under) Expenditures & OtherUses (46,416) (2,050,764) 4418.2% (2,004,348) (1,038,162)

FUNDBALANCES:

January1 4,419,413 - 4,162,048

September30$ 2,368,649$ ( 2,004,348)$ 3,123,886

BalanceBalance20192018

CASH:

4,286,039$ 4,026,374January11,933,636) (921,227) Increase (Decrease) inCash

September30$ 2,352,403$ 3,105,147

CityofShorewoodGeneralFundStatementofExpendituresandOtherUsesbyProgram/Department

ThroughtheMonthEndedSeptember30, 2019 (Unaudited)

CurrentCurrentCurrentPriorFinalYear-to-DateYear-to-DateVarianceYear-to-DateBudgetAmount% ofBudgetWithFinalAmount201909/30/1909/30/19Budget09/30/18

EXPENDITURES:

Current: GeneralGovernment

Council 84,100 56,63167.3% (54,437Administration 492,899 349,80171.0% ( 318,097Elections - - N/A - 6,714Finance 198,329 146,00873.6% (135,937ProfessionalServices 251,500 202,38880.5% (157,438Planning 221,657 162,65073.4% (174,668MunicipalBuildings 182,500 151,53483.0% (146,511

TotalGeneralGovernment 1,430,985 1,069,01274.7% ( 993,802

PublicSafetyPoliceProtection 1,481,949 1,274,78886.0% ( 1,247,003FireProtection 651,969 678,797104.1% 26,828 651,925ProtectiveInspections 138,033 190,972138.4% 111,749 128,696

TotalPublicSafety 2,271,951 2,144,55794.4% (2,027,624

PublicWorksCityEngineer 500 150 52.7% ( 594PublicWorksService 911, 296 572, 540 62.8% ( 554, 052IceandSnowRemoval 101, 379 739 94.4% (5,640) 103, 201

TotalPublicWorks 715, 429 64.9% (386, 746) 707, 847

ParksandRecreationParkMaintenance 265,316 128,56248.5% ( 143,924Recreation 63,216 44,93471.1% (39,484

TotalParksandRecreation 328,532 173,49652.8% ( 183,408

TotalExpenditures 5,133,643 4,102,49479.9% ( 3,912,681

OTHERUSES:

TransfersOut: SouthshoreCenter - Building 300 800 154.2% 500 000SouthshoreCenter - Operations 000 000 100.0% - 000EDADebtCityHall 005 005 100.0% - 895EquipmentReplacement 140, 000 172, 500 123.2% 500 135, 000StreetImprovements 810, 000 810, 000 100.0% - 785, 000ParkCapital 000 222, 000 528.6% 180, 000 000StormWater - ManorPond - 230, 000 N/A 230, 000 -

TotalTransfersOut 1,186,305 1,646,305138.8% 460,000 1,163,895

TotalExpenditures & OtherUses 6,319,948 5,748,79991.0% ( 5,076,576