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CIVIL REGISTRY
SERVICES
REGISTRATION OF BIRTH AND MARRIAGE CERTIFICATE
APPLYING FOR A MARRIAGE LICENSE
REQUESTING A CERTIFIED COPY OF BIRTH,MARRIAGE,DEATH AND OTHER CIVIL REGISTRY
DOCUMENTS
REGISTRATION OF DEATH CERTIFICATE
REPULIC ACT No. 3753 mandates the establishment of a civil
register in the Philippines where acts, events, legal instrument and court
decrees concerning the civil status of person shall be recorded.
The birth of the child, being a vital event of a person, shall be
registered within thirty(30) days from the time of birth in the office of the
Civil Registrar of the city/municipality where the birth occurred.
For ordinary marriage, the time for submission of the Certificate
of Marriage is fifteen (15) days following the solemnization of marriage
while for marriage exempt from license requirement, the prescribed is
thirty (30) days, at the place where the marriage was solemnized.
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Four (4) copies of Certificate of Live Birth duly accomplished correctly, completely and signed by
proper parties. (Date supplied in the certificates must be typewritten on line and must have no
erasures.)
For illegitimate but acknowledge child.
Affidavit of Acknowledge/Admission of Paternity
For Delayed Registration of Birth.
For persons less than (18) years old.
a. Affidavits of Delayed Registration (at the back of the Certificate of Live Birth) signed
by the father, mother or guardian, or the child himself, if he is of understanding capacity;
b. Any two (2) of the following documentary evidence which may show the name of the
child, date and place of the birth and the name of the parents:
- Baptismal Certificate
- School Record
- Medical Records
- Marriage Certificate
- Voter’s Record/Registration
-Others
For Birth:
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c. Affidavit of Two (2) Disinterested Persons who might have witnessed or
have known about the birth of the child; and
d. A sworn statement of the present whereabouts of the mother, if the
person seeking delayed or late registration of an illegitimate child is not the mother.
For the persons whose parents are not married at the time of the child’s birth.
a. Joint Affidavit of Parents
b. Sworn Statement of Mother
c. Affidavit of Acknowledgement/ Admission of Paternity
d. Affidavit to Use the Surname of the Father (RA 9225)
Certificate of NO RECORD of Birth from the National Statistics Office (NSO)
For persons Eighteen (18) years old and above
a. All requirements for a child who is less than eighteen (18) years old;
b. Certificate of Marriage, if married
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For Marriage:
Four (4) copies of Certificate of Marriage duly accomplished correctly, completely and signed by proper
parties. (Data supplied in the certificates must be typewritten on line and must have no erasures.)
Delayed Registration of Marriage
Affidavit of Delayed Registration which shall be executed by the Solemnizing Officer or the person
reporting or presenting the Certificate of Marriage, stating therein the exact place and date of marriage and
the reason or cause of the delay;
A certified copy of the application for marriage license bearing the date when the marriage license was
issued, whenever applicable, and
Certificate of NO RECORD from National Office (NSO).
Based on Chapter IV, Art. B, Section 4B.01 of the Revised Revenue Code of 2008
Monday to Friday, from 8:00 am to 5:00 pm (NO Noon Break)
AVAILABILITY OF THE SERVICE
FEES
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HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Issue the request slip to the client.
Received and examine the request slip.
2 mins
Issue Order of Payment to client 2 mins
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Pay required fee at the Municipal Treasurer’s
Office
10 mins
Verify the records 15 mins
Prepare the certification 5 mins
Amelia PinedaAdministrative Aide
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Sign the processed documents 5 mins
Released the requested document to client 5 mins
HOW TO AVAIL THE SERVICE
Jean Paul MalonzoMun. Civil Registrar Officer
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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FLOWCHARTSTART
Receiving and Issuance of Request
Slip
2 mins
Emma Canlas/Sylvia Alfaro
A
Issuance of Order of Payment
2 mins
Emma Canlas/Sylvia Alfaro
Payment
10 mins
Amelia Pineda
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FLOWCHART
Verification of Record
15 mins
Emma Canlas/Sylvia Alfaro
Preparation of the Certification
5 mins
Emma Canlas/Sylvia Alfaro
Approval
5 mins
Jean Paul Malonzo
A
Releasing
5 mins
Emma Canlas/Sylvia Alfaro
END
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IT SHALL BE THE responsibility of the nearest
relative or spouse who has knowledge of the death to
report the same within forty-eight (48) hours, if the
deceased died without medical attendance.
The health officer shall examine and sign the
death certificate and direct the registration of the
death to the Office of the Civil Registrar within the
reglamentary period of thirty (30) days.
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Four (4) copies of Certificate of Death duly accomplished correctly,
completely and signed by proper parties. (Data supplied in the
certificates must be typewritten on line and must have no erasures.)
Delayed Registration of Death
• Affidavit of Delayed Registration ( at the back of the Certificate of
Death) which shall be executed by the hospital, clinic, or similar
institution, or if the person died elsewhere, by the attendant-at-death. In
the default of the hospital or clinic administrator or attendant-at-birth, the
affidavit shall be executed by any person having legal charge of the
deceased when he was still alive
•Authenticated copy of the Certificate of Burial, Cremation or any other
means of corpse disposal; and
• Certificate of NO RECORD from National Statistic Office (NSO).
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Based on Chapter IV, Art. B, Section 4B.01 of the Revised
Revenue Code of 2008
Monday to Friday, from 8:00 am to 5:00 pm (NO Noon Break)
FEES
AVAILABILITY OF THE SERVICE
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PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Received and examine submitted document.
Stamp the date of receipt and mark by putting the
initials on the submitted document.
10 mins
Provide Registry Number on the registrable
document
5 mins
Log registered documents in the Logbook 5 mins
HOW TO AVAIL THE SERVICE
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Approve and Sign document 5 mins
Release copy to the registrant. 5 mins
HOW TO AVAIL THE SERVICE
Jean Paul MalonzoMCRO
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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FLOWCHARTSTART
Receiving and Evaluation
10 min
Emma Canlas/Sylvia Alfaro
A
Provision of Registry Number
5 min
Emma Canlas/Sylvia Alfaro
Recording
5 min
Emma Canlas/Sylvia Alfaro
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FLOWCHART
Approval
5 min
Jean Paul Malonzo
A
Releasing
5 min
Emma Canlas/Sylvia Alfaro
END
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WHERE A MARRIAGE LICENSE is required, each of the
contracting parties shall file separate sworn application for such license with
the proper local civil registrar of the place where either or both of the
contracting parties reside.
The local civil registrar concerned shall enter all applications for
marriage license filed with him in a registry book strictly in the order in which
the same are received.
When the license is issued, the same shall be valid in any part of
the Philippines for a period of one hundred twenty (120) days from the date
of issue, and shall be deemed automatically cancelled at the expiration of
said period if the contracting parties have not made use of it.
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REQUIREMENTS
• Personal appearance of applicants
• Certified True/Photocopy of birth certificate of applicants
• Pre-Marriage Counseling Certificate
• Parents’ advice for applicants who are 21 and under 25 years old.
• Parents’ consent for applicants who are 18 and under 21 years old.
• Certificate of No Marriage (CENOMAR) for applicants 25 years old and above.
• Death Certificate of the deceased spouse if applicant’s status is widow or widower.
• Court Decision and Certificate of Finality if former marriage was annulled or declared null
and void.
• Copy of the Decree of Divorced or Divorce Certificate, if divorced.
• For Foreign Applicants:
a. Legal Capacity to Contract Marriage or Affidavit of No Legal Impediment to
Contract Marriage issued and sworn from the embassy of the foreign applicant;
b. Valid passport – photocopy of the page where the picture of the applicant and
the page where the date of arrival of the same appear (2 copies).
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FEES
Based on Chapter IV, Art. B, Sec 4B.01 of the revised
Revenue Code of 2008
• Application for Marriage License P 150.00
• Marriage License Fee P 50.00
AVAILABILITY OF THE SERVICE
Monday to Friday, from 8:00 am to 5:00 pm (NO noon
Break)
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HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Issue the required form. 5 mins
Issue order of payment to client to applicant 5 mins
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Pay the required fees by applicant at the municipal
Treasurer’s Office.
10 mins
Secure Pre-Marriage counseling certificate. 4 hrs.
HOW TO AVAIL THE SERVICE
Georgina ManiacupRevenue Collection Clerk
Arminda AbenojaMSWDO
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HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Process and post for ten (10) working days. 10 working days
Release processed Marriage License to
applicants after the required posting.
5 mins
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
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FLOWCHARTSTART
Issuance and Verification of Application Form
5 mins
Emma Canlas/Sylvia Alfaro
A
Issuance of Order of Payment
5 mins
Emma Canlas/Sylvia Alfaro
Payment
10 mins
Georgina Maniacup
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FLOWCHART
END
Secure pre-marriage counseling
4 hrs.
Arminda Abenoja
A
Processing and Posting
10 days
Emma Canlas/Sylvia Alfaro/Jean Paul Malonzo
Releasing
5 mins
Emma Canlas/Sylvia Alfaro/Jean Paul Malonzo
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ABOUT THE SERVICE
CIVIL REGISTRY DOCUMENTS such as birth, marriage and death
certificates maybe availed of by securing a certified transcript or photocopy from
the Municipal City Registry Office. Any person concerned or his/her duly
authorized person can secure a copy of registered civil registry documents.
FEES
Based on Chapter IV, Art. B, Sec 4B.01 of the Revised Revenue Code of 2008
• For the issuance of Certified Photocopy/True Copy and
Certification of any Registered Documents.
a. Certified document, documents on file other registered
documents/records per page/per copy.
b. Birth, Marriage and Death Certificate
c. Certification of NO Records/Destroyed Records
P 30.00
P 30.00
P 30.00
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FEES
a. Per guardianship or custody of minor
b. Per registration of a legal separation
c. Per registration of annulment of marriage
d. Per registration of Naturalization
e. Decree of Adoption
f. Judicial Order for correction of entry
g. Judicial recognition, determination or
acknowledgement of Paternity or Affiliation
h. Other registrable court orders/decrees
• Registration Fees of Court Orders/Decrees:
P 200.00
P 200.00
P 200.00
P 200.00
P 200.00
P 200.00
P 200.00
P 200.00
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FEES
a. Affidavit of Reappearance
b. Acknowledgement/admission of paternity
c. Authorization of citizenship
d. Authorization and ratification of artificial insemination
e. Certification of legal capacity to contract marriage
f. Legitimation
g. Partition and distribution of properties of spouses and
delivery of the children’s presumptive legitimate
h. Option to elect Philippine citizenship
i. Marriage settlements and any modification thereof
j. Repatriation documents with oath of allegiance
k. Voluntary emancipation of minor
l. Waiver of rights/interests of absolute community of property.
m. Other registrable legal instruments
• Registration of Legal Instruments:
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
P 100.00
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FEES
a. Burial Permit
b. For exhumation of cadaver
c. Transfer to other municipality/city
• Permit Fees for Cadaver disposition:
P 100.00
P 100.00
P 100.00
• Other Fees:
a. Penalty for late registration of registrable documents
b. Endorsement
c. Out of town reporting of birth
d. Supplemental report
P 100.00
P 100.00
P 100.00
P 100.00
AVAILABILITY OF THE SERVICE
Monday to Friday, from 8:00 am to 5:00 pm ( NO Noon Break)
BACK TO SERVICES
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HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Issue the request slip to the client.
Received and examine the request slip.
2 mins
Issue Order of Payment to client 2 mins
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
BACK TO SERVICES
NEXTPREV
HOW TO AVAIL THE SERVICE
PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Pay required fee at the Municipal Treasurer’s
Office
10 mins
Verify the record 20 mins
Prepare the certification 5 mins
Georgina ManiacupREVENUE COLLECTION CLERK
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
BACK TO SERVICES
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PROCEDURES PROCESSING TIME
PERSON/SRESPONSIBLE
Sign the processed document 5 mins
Released the requested document to client 5 mins
HOW TO AVAIL THE SERVICE
Jean Paul MalonzoMCRO
Emma CanlasAdministrative Aide
Sylvia AlfaroAdministrative Aide
BACK TO SERVICES
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FLOWCHARTSTART
Receiving and Issuance of Request
Slip
2 mins
Emma Canlas/Sylvia Alfaro
A
Issuance of Order of Payment
2 mins
Emma Canlas/Sylvia Alfaro
Payment
10 mins
Georgina Maniacup
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FLOWCHART
Verification of Record
20 mins
Emma Canlas/Sylvia Alfaro
Preparation of the Certification
5 mins
Emma Canlas/Sylvia Alfaro
Approval
5 mins
Jean Paul Malonzo
A
Releasing
5 min
Emma Canlas/Sylvia Alfaro
END
BACK TO SERVICES
PREV