Civilian PersonnelCivilian Personnel

OverviewOverview

Why employ civiliansWhy employ civilians Basic policies for management of DoD Basic policies for management of DoD

civilian positionscivilian positions Position descriptionsPosition descriptions General schedule (GS) and federal wage General schedule (GS) and federal wage

system positionssystem positions Military grade vs. Civilian gradeMilitary grade vs. Civilian grade

Overview ContinuedOverview Continued

Work relationshipsWork relationships Sources of supervisory guidanceSources of supervisory guidance Complaint channels available to Complaint channels available to

civilianscivilians

Why Employ CiviliansWhy Employ Civilians

To acquire abilities not availableTo acquire abilities not available Highly technical positionsHighly technical positions More efficient to hire already qualified More efficient to hire already qualified

civilianscivilians Assure continuity of administration and Assure continuity of administration and

operationoperation Civilians are not subject to PCS rulesCivilians are not subject to PCS rules Provide corporate knowledgeProvide corporate knowledge

Why Employ Civilians Why Employ Civilians Cont’dCont’d

Obtain nucleus of workers that can be Obtain nucleus of workers that can be expanded in an emergencyexpanded in an emergency

Free military personnel for military Free military personnel for military dutiesduties Military members can concentrate on Military members can concentrate on

combat readinesscombat readiness Deployment Deployment

Basic Policies for Basic Policies for Management of DoD Management of DoD

Civilian PositionsCivilian Positions AFMAN 36-203AFMAN 36-203

Governs management of civilian positionsGoverns management of civilian positions Director of manpower and organization at HQ Director of manpower and organization at HQ

USAFUSAF Determines number of civilians required to support Determines number of civilians required to support

the air force missionthe air force mission HQ USAF further allocates civilian manpower to HQ USAF further allocates civilian manpower to

MAJCOMs and operating agenciesMAJCOMs and operating agencies Needs must be justified before positions can be filledNeeds must be justified before positions can be filled

Management of DoD Management of DoD Civilian Positions Cont’dCivilian Positions Cont’d

Agencies involved in certification processAgencies involved in certification process Requesting agency must prepare position Requesting agency must prepare position

descriptiondescription Management/engineering personnel review Management/engineering personnel review

position and certify itposition and certify it Local civilian personnel flight (CPF) Local civilian personnel flight (CPF)

classifies position and determines grade levelclassifies position and determines grade level

Position DescriptionsPosition Descriptions

Not based on AFSC as with military Not based on AFSC as with military membersmembers Based on duties and responsibilities Based on duties and responsibilities

required to support mission requirementsrequired to support mission requirements Position description is the official Position description is the official

document that outlines major duties that document that outlines major duties that must be performedmust be performed

Determines the grade of employeeDetermines the grade of employee

General Schedule (GS) and General Schedule (GS) and Wage System PositionsWage System Positions

General scheduleGeneral schedule Nearly two-thirds of civilian employees are GSNearly two-thirds of civilian employees are GS White collar jobs (professional, technical White collar jobs (professional, technical

managerial, clerical, and administrative)managerial, clerical, and administrative) Federal wage systemFederal wage system

Second largest categorySecond largest category Blue collar positions (skilled or unskilled trades Blue collar positions (skilled or unskilled trades

such as sheet metal workers, mechanics, etc.)such as sheet metal workers, mechanics, etc.)

Military Grade Vs. Military Grade Vs. Civilian GradeCivilian Grade

No official correlation between No official correlation between military and civilian grademilitary and civilian grade

High grade civilian employees may High grade civilian employees may perform officer type dutiesperform officer type duties

For protocol purposes, certain civilian For protocol purposes, certain civilian and military grade equivalencies do and military grade equivalencies do unofficially existunofficially exist

Work RelationshipsWork Relationships

You may work for a civilianYou may work for a civilian You will encounter civilian employee You will encounter civilian employee

as co-workersas co-workers You may supervise civilian employeesYou may supervise civilian employees

Sources of Supervisory Sources of Supervisory GuidanceGuidance

““36” Series of Air Force publication36” Series of Air Force publication Civilian Personnel FlightCivilian Personnel Flight

Dealing With Poor Dealing With Poor PerformancePerformance

Oral admonishmentOral admonishment ReprimandsReprimands SuspensionsSuspensions Reduction in grade and or payReduction in grade and or pay RemovalsRemovals

Complaint Channels Complaint Channels Available to CiviliansAvailable to Civilians

InformalInformal Alleged perpetratorAlleged perpetrator Employee or perpetrator’s supervisorEmployee or perpetrator’s supervisor

FormalFormal EEOEEO EEOCEEOC Federal District CourtFederal District Court

SummarySummary

Why employ civiliansWhy employ civilians Basic policies for management of DoD Basic policies for management of DoD

civilian positioncivilian position Position descriptionsPosition descriptions General schedule (GS) and federal wage General schedule (GS) and federal wage

system positionssystem positions Military grade vs. Civilian gradeMilitary grade vs. Civilian grade

Summary Cont’dSummary Cont’d

Work relationshipsWork relationships Sources of supervisory guidanceSources of supervisory guidance Complaint channels available to Complaint channels available to

civilianscivilians