Civilian Skills &

Employer Information

Entry Guide

February 2018

Navy Reserve Action Plan: Ready to Win

Focus Area: Leverage

Background

2

Why Does the Navy Want Your

Civilian Skills?

• Opportunity: Provides Reserve Sailors

with more diverse and meaningful

opportunities to contribute.

• Matching: Enables Navy to quickly match

needs for critical skills with talented

volunteer Reserve Sailors.

• WIN-WIN: Makes our Navy more agile

and capable of responding to security

needs and effectively applies more of

your capabilities.

Why Does the Navy Need Your

Civilian Employer Information (CEI)?

• Mandate: Congress requires DoD to

collect and maintain CEI and it must be

updated annually.

• Reasoning: To prevent undue hardship

to the communities where Reservists

reside. For example, in the case of a flu

epidemic, DoD might need to mobilize

large numbers of Reserve medical

professionals. Knowing where they

work, prevents activating too many

Reserve personnel from the same

hospital.

• Protection: Ensures protections

offered by the Uniformed Services

Employment and Reemployment Rights

Act (USERRA).

Step One: Log into NSIPS

3

• Go to NSIPS at https://nsipsprod.nmci.navy.mil • Once in NSIPS follow the highlighted path below from Employee Self

Service to your Electronic Service Record (ESR) and then Civilian Employee Information (CEI). Make sure you choose “Tasks” under the

ESR tab.

Step Two: Enter CEI Data on

“My Civilian Employer” Tab

4

• Part A – Verify CEI / RRSQ • Verify/Update “Primary Employer Telephone” number.

• Verify/Answer “Ready Reserve Screening Questions (RRSQ).” • Review “Civilian Employment Information” data. If your CEI has not changed

since your last update, then click “Verify” and go to “My Civilian Skills” tab;

otherwise click + icon and scroll down for Part B – updating CEI data.

Step Two: Enter CEI Data on

“My Civilian Employer” Tab

5

• Part B – Update CEI • Look up and select SOC codes; the “Job Title” block will auto-populate.

• Follow instructions in highlighted navigation prompts below. • Once complete, click “Verify” and go to “My Civilian Skills” tab.

Step Three: Enter Civilian Skills

in the “My Civilian Skills” Tab

6

• Most Requested Civilian Skills • If your civilian skills are in one of the 10 occupational fields listed below,

then go to Slide 8 for specific instructions. Otherwise go to the next slide.

1. Cyber/IT

2. Security/Law Enforcement/ATFP

3. Data Scientist/Operations Analysis/Research

4. Supply Chain Management/Contracting

5. Financial Management

6. Additive Manufacturing

7. Foreign Affairs/Geographical or Regional Expertise

8. Language Skills

9. Emergency Management

10. Program/Project Management

Step Three: Enter Civilian Skills

in the “My Civilian Skills” Tab

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A. Enter data into the “Civilian Skill” and “Civilian Skill Description” boxes. NOTE: The data

you enter are free-text, so use terms that are standard/common for your occupational field.

B. You can add more or delete skills with the “+” and “-” boxes on the right column.

C. Check the

“Consent to be

contacted” box if

it’s ok for the

Navy to contact

you about

opportunities

using those

skills.

D. Click “Save.”

E. Return to the

“My Civilian

Employer” tab

and click

“Verify.”

COMPLETE!

Step Three: Enter Civilian Skills

in the “My Civilian Skills” Tab

8

A. See Slides 11-23 for descriptions of the Most Requested Civilian Skills to copy and

paste into the “Civilian Skill” and “Civilian Skill Description” boxes. Choose all that apply.

NOTE: These are free-text boxes, so you can add further description if necessary.

B. You can add more or delete skills with the “+” and “-” boxes on the right column.

* Copy and paste standard terms

listed on Slides 11-23.

C. Check the

“Consent to be

contacted” box if

it’s ok for the

Navy to contact

you about

opportunities

using those

skills.

D. Click “Save.”

E. Return to the

“My Civilian

Employer” tab

and click

“Verify.”

COMPLETE!

Questions?

If you have any question about how to properly enter

your civilian skills, please contact

the N1 office at your Navy Operational

Support Center.

Many thanks for your help with this

important effort.

Ready to Win!

9

Most Requested

Civilian Skills

10

Cyber / IT

11

CYBER / IT CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Cyber / IT

Cloud Professional

Cloud Architect, Cloud Services Manager, XaaS, IaaS, SaaS, Big Data

IT Support

Help Desk, Tech Support

Systems Analyst

Business Analyst

Technical Writer

Mobile Applications

Mobile Device Management

Agile Software Development

Scrum Master, Agile Software Developer, Agile Practitioner

Security/Law Enforcement/ATFP

12

SECURITY / LAW ENFORCEMENT / ATFP CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Security/Law

Enforcement/ATFP

Security

Armed Security Guard, Armed Security Officer, Loss Prevention Manager

Mobile Security Officer, Security Consultant, Security Guard, Security Monitor,

Security Officer, Security Shift Manager, Security Site Supervisor,

Unarmed Security Guard, Unarmed Security Officer

Law Enforcement

Criminal Investigator, Deputy Sheriff, Sheriff, Desk Officer,

Patrol Officer, Police Chief, Police Officer, Public Safety Officer,

Police Detective, Special Agent, Transit Operator, Corrections Officer,

Transportation Security Officer

ATFP

Special Agent

DEA

Special Agent

FBI

Special Agent

Data Scientist/

Operations Analysis/Research

13

DATA SCIENTIST/OPERATIONS ANALYSIS/RESEARCH CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Data Scientist/Operations

Analysis/Research

Operational Research

Operations Analysis

Database Administrator

Data analysis and Metrics

Machine Learning

Big Data

Cloud Analytics

Power BI

Statistician

Data Steward

Chief Data Officer

Management Analyst

Computer and Information Analyst

Computer and Information Research Scientist

Information Worker

Knowledge Manager

Data Manager

Business Intelligence

Data Engineer

Business Analytics

Supply Chain Management/

Contracting

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SUPPLY CHAIN MANAGEMENT/CONTRACTING CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Supply Chain

Management/Contracting

Supply Chain Management

DAWIA, Contracting, Log IT, Energy/Fuels

Supply Chain

Supply Chain Analyst, Supply Chain Coordinator,

Supply Chain Manager, Supply Chain Consultant, Supply Chain Director

Forecasting / Planning

Expeditor, Materials Planner, Production Planner, Sales Order Planner,

Master Scheduler, Demand Planner, Production Planner,

Demand Planning Manager, Production Planning Manager

Purchasing / Procurement

Assistant Buyer / Purchasing Assistant, Buyer, Senior Buyer, Category

Manager / Commodity Manager, Purchasing Manager / Procurement

Manager, Purchasing Consultant / Procurement Consultant,

Purchasing Director / Procurement Director

Supply Chain Management/

Contracting (cont.)

15

SUPPLY CHAIN MANAGEMENT/CONTRACTING CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Supply Chain

Management/Contracting

Logistics

Logistics Analyst, Logistics Coordinator, Logistics Engineer,

Logistics Manager, Logistics Specialist, Logistics Director

Operations

Operations Manager, Manufacturing Manager, Production Manager

Inventory Management

Expeditor, Inventory Planner, Inventory Manager

Transport

Transport Coordinator, Transport Planner / Scheduler,

Transport Supervisor, Transport Manager,

Transport Planning / Scheduling Manager

Warehousing and Distribution

Shift Manager, Warehouse Supervisor, Warehouse Manager,

Distribution Center Manager, Business Development Manager

Customer Service

Customer Service Assistant, Customer Service Manager

Financial Management

16

FINANCIAL MANAGEMENT CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Financial Management Financial Management

DAWIA, Comptroller

Sales & Trading

Investment Specialist, Cross Asset Financial Engineer, Trader

Equity Research

Equity Analyst, Financial Reporting Specialist, Portfolio Manager,

Acquisitions Associate, Senior Analyst – Investment Analytics, Equity

Research Associate, Equity Research Analyst, Equity Research Coordinator

Investment Banking / Private Equity

Investment Analyst

Banking

Anti-Money Laundering Compliance Specialist, Anti-Money Laundering

Investigator, Business Development Manager, Business Development

Specialist, Compliance Officer – Banking, Compliance Research Analyst,

Compliance Research Manager, Financial Planner, Financial Services

Representative, Fraud Analyst, Fraud Investigations Specialist, Fraud

Investigations Manager, Personal Financial Advisor, Personal Trust

Administrator, Retirement Plans Specialist, Retirement Plans Supervisor

Financial Management (Cont.)

17

FINANCIAL MANAGEMENT CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Financial Management Accounting

Accounting, Accountant, Accounting Analyst, Accounting Assistant,

Accounting Director, Accounting Manager – General,

Accounting Specialist, Accounting Supervisor, Auditing Director,

Auditing Manager, Auditor, Billing Analyst, Bookkeeper, Bookkeeping,

Supervisor, Budget Analyst, Budget Director, Budget Manager,

Controller, Controller – Assistant, Credit Analyst, Economist,

Finance Director, Finance Manager, Financial Analysis Director,

Financial Analyst, Financial Planning Manager,

Financial Systems Manager, Forensic Accountant,

Risk Management Coordinator, Risk Management Director,

Risk Management Specialist, Risk Management Supervisor,

Risk Manager, Accountant, Accountant Supervisor,

Bankruptcy Trustee, Budget Accountant,

Certified General Accountant (CGA),

Certified Management Accountant (CMA), Financial Accountant,

Financial Auditor, Financial Control Officer, Internal Auditor,

Certified Public Accountant (CPA)

Additive Manufacturing

18

ADDITIVE MANUFACTURING CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Additive Manufacturing Digital Manufacturing Technology

Qualifications and Certification

Business Practices, Contracting, Intellectual Property

Industrial Control System Integration

Product Lifecycle Management (PLM) Systems and Processes

Cybersecurity

Networking

Data Management

Operational IT Deployment

Foreign Affairs/Geographical or

Regional Expertise

19

FOREIGN AFFAIRS/GEOGRAPHICAL OR REGIONAL EXPERTISE CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Foreign Affairs/Geographical

or Regional Expertise

Geographic or Regional Expertise

Economist

Foreign Affairs Analyst

Foreign Affairs Specialist

Foreign Policy Professional

Foreign Trade Analyst

Foreign Service Officer

International Marketing Specialist

International Market Research Analyst

International Research Analyst

International Supply Manager

International Intelligence Analyst

International Contractor Services

International Sales

Language Skills

20

LANGUAGE SKILLS CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION CIVILIAN SKILL DESCRIPTION

Language Skills Acholi (AH/ ACH) Arabic-Yemeni (AU/QAY)

Amharic (AC/AMH) Azerbaijani (AX/AZE)

Kirghiz (KM/KIR) Baluchi (BT/BAL)

Korean (KP/KOR) Bengali (BNIBEN)

Arabic-Algerian (DH/ARQ) Burmese(BY/MYA)

Arabic-Egyptian (AE/ ARZ) Chinese Mandarin (CM/CMN)

Arabic-Iraqi (QI/QA!) French (FR/FRA)

Arabic-Levantine (QL/QAV) German (GMIDEU)

Arabic-Maghrebi (AM/QAM) Hausa (HS/HAU)

Arabic-Modern Standard (AD/ARB) Hebrew (HE/HEB)

Arabic-Moroccan (BS/ ARY) Hindi (HJ/HIN)

Arabic-Sudanese (AV /APD) Indonesian (JN/IND)

Arabic-Tunisian (BW/AEB) Italian (JT/ITA)

Language Skills (Cont.)

21

LANGUAGE SKILLS CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION CIVILIAN SKILL DESCRIPTION

Language Skills Japanese (JA/JPN) Serbo Croatian (SC/HBS)

Kurdish-Kurmanji (XK/KMR) Somali (SM/SOM)

Kurdish-Sorani (XS/SDH) Spanish (QB/SPA)

Malay (ML/MLY) Swahili (SW/SWA)

Pashto-Afghan (Pushtu) (PV/PBT) Tadjik (TB/TOK)

Persian-Afghan (Dari) (PG/PRS) Tagalog (T A/TGL)

Persian-Iranian (Farsi) (PF/PES) Thai (THrfHA)

Portuguese-Brazilian (PQ/QPB) Turkish (TUrfUR)

Portuguese-European (PT/QPE) Ukrainian (UK/UKR)

Punjabi (PJ/PAN) Urdu (UR/URD)

Romanian (RQ/RON) Uzbek (UXIUZB)

Russian (RU/RUS) Vietnamese-Hanoi (VNNIE)

Emergency Management

22

EMERGENCY MANAGEMENT CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Emergency Management Emergency Services System Director

Emergency Preparedness Coordinator

Emergency Services Planning Director

Emergency Management Consultant

Emergency Systems Specialist

Emergency Management Program Director

Emergency Management Coordinator

Public Safety Communications and Emergency Management Director

Emergency Management Analyst

Senior Emergency Management Analyst

Emergency Service Planner

Emergency Communications Manager

Emergency Communications Assistant Manager

Compliance and Emergency Specialist

Program/Project Management

23

PROGRAM/PROJECT MANAGEMENT CIVILIAN SKILL CIVILIAN SKILL DESCRIPTION

Program/Project

Management

Program Manager

Senior Project Manager

Project Manager

Project Lead

Team Lead

Project Coordinator

Resource Manager

Procurement Manager

Risk Manager

Quality Control Manager

References and POCs

24

References:

1. DOD Manual 7730.54 (Enclosure 7) CEI Transaction File, Reserve Components

Personnel Data System (RCCPDS) Reporting System:

http://www.esd.whs.mil/portals/54/documents/DD/issuances/dodm/773054m_vol1.pdf

2. 10 US Code Section 10149 Ready Reserve Continuous Screening:

https://www.gpo.gov/fdsys/pkg/USCODE-2011-title10/pdf/USCODE-2011-title10-

subtitleE-partI-chap1005-sec10149.pdf

3. 38 US Code Chapter 43 Employment and Reemployment Rights of Members of

the Uniformed Services (USERRA):

https://www.gpo.gov/fdsys/pkg/USCODE-2011-title38/pdf/USCODE-2011-title38-

partIII-chap43.pdf

4. DoD Directive 5400.11 DoD Privacy Program

http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/540011p.pdf

Contacts:

For questions or suggestions, please contact us at:

LCDR Tilden at (703) 614-7042, james.tilden@navy.mil

CDR Seeman at (703) 614-4384, albert.seeman@navy.mil.