CJLEADS Training Registration SystemThis returns the training coordinator to the home page where they can now update their other account information if necessary. 9. Click Update My

Criminal Justice Law Enforcement Automated Data Services

CJLEADS Training Registration System


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Table of Contents

Introduction ................................................................................................................... 3

Registering as a Training Coordinator.................................................................. 3

Managing Students ....................................................................................................... 5

Adding New Students ................................................................................................................................ 5

Updating a Student’s Profile ...................................................................................................................... 8

Deleting a Student ..................................................................................................................................... 9

Viewing Students’ Scheduled Classes .................................................................................................... 10

Managing Your Account Information .................................................................. 11

Managing Student Enrollment ............................................................................... 14

Enrolling Students in a Class .................................................................................................................. 14

Dropping Students from a Class ............................................................................................................. 18


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Introduction The CJLEADS Training Registration system is a tool to manage CJLEADS training classes. The CJLEADS Business Operation team administers the site by adding and modifying different CJLEADS classes. Agency training coordinators will utilize the site to manage their students, enroll, and drop students from classes. Use this document to understand how to manage your students and their classes.

Registering as a Training Coordinator 1. To access the CJLEADS Training Registration system, click on the following link:

http://cjleads.nc.gov/Registration/index.asp

2. First time users need to register as a training coordinator before any other tasks can be performed.

To register, click New Training Coordinator Registration. This opens the New Training Coordinator Registration Form.

http://cjleads.nc.gov/Registration/index.asp


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3. Fill in all fields on the screen. Make note of the selected Self Help Information as this will be used if

the password is forgotten. NOTE: The User ID field is not updateable. The training coordinator’s email defaults as the user ID.

4. Click Submit Registration. If successful, the following screen will appear.


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Please note that until the CJLEADS Business Operation team approves the registration, the training coordinator will not be able to add students or enroll students in any classes. An email will be automatically sent to the training coordinator once the registration as been approved.

Managing Students Once the training coordinator’s registration is approved, the coordinator is able to log into the CJLEADS Training Registration system and add, modify, and delete students.

Adding New Students 1. Navigate to the CJLEADS Training Registration system home page.

2. Click Training Coordinator Log In.


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3. Enter the User ID and Password.

NOTE: Use the Forgot your Password…”CLICK HERE” link if needed. 4. Click Log Me In…

This opens the Training Coordinator Home Page. Use the links on this page to manage your students.

5. Click Add a New Student.


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NOTE: For AOC users (Judge, District Attorney, Magistrate, Clerk of Court), make sure that the student’s Dept./Agency/Div includes the county or the district. 6. Complete all fields and click Add Student…

If added successfully, the coordinator is returned to the home page. If there is an error when adding the student, the following message appears.


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Updating a Student’s Profile Occasionally, it is necessary to update a student’s information. This task is accomplished by using the Update a Students Profile link.

1. After navigating to the Training Coordinator Home Page, click Update a Students Profile.

The Student’s Profile Update page opens.

2. Click Update… next to the student whose information needs to be changed.


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3. Update the necessary information and click Update Students Information… when finished.

Deleting a Student When a student leaves your agency or no longer needs to participate in CJLEADS training, the training coordinator will need to delete the student from their list of students.

1. After navigating to the Training Coordinator Home Page, click Delete a Student.

The Delete a Student page opens.


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NOTE: Before you delete a student, be sure to drop the student’s enrollment from all upcoming classes! 2. Click Delete… next to the student’s name that should be removed.

If successful, the student’s name is removed from the list. Continue to delete other students, return to the home page, or log out.

Viewing Students’ Scheduled Classes Training coordinators are also able to see a list of student’s currently scheduled for CJLEADS training. The list contains the date, time, and course name along with the student’s name and email.

1. After navigating to the Training Coordinator Home Page, click Complete Listing of Students

Enrolled in Classes. The Complete Listing page opens.


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2. Use the Print Screen function on the keyboard to print a copy of this listing.

Managing Your Account Information Training coordinators also have the ability to maintain most of their own account information. Navigate to the CJLEADS Training Registration system home page access this information.

1. Click Training Coordinator Log In.


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2. Enter the User ID and Password.

NOTE: Use the Forgot your Password…”CLICK HERE” link if needed. 3. Click Log Me In…

This opens the Training Coordinator Home Page. Use the links on this page to manage your students.

4. Click Change my Password to open the password management screen.


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5. Type a new password in the New Password field.

NOTE: The password must be at least 6 characters in length but no more than 10 characters. 6. Type the new password again in the New Password Again field. 7. Click Change my password…

If the password change was successful, the following screen will open.

8. Click Your Home Page.

This returns the training coordinator to the home page where they can now update their other account information if necessary.

9. Click Update My Profile to open the profile information page.


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10. Update the appropriate fields. 11. Click Update My Information…

If the changes are successful, the training coordinator will see the following message.

12. Click Log Out to exit the training coordinator tasks.

Managing Student Enrollment Once the training coordinator has registered and been approved, they can then enroll students into CJLEADS training classes.

Enrolling Students in a Class 1. Navigate to the CJLEADS Training Registration system home page to begin the enrollment process.


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2. To see the list of available classes, click Schedule of Classes.

The Class Schedules screen opens.

3. Find the appropriate class date and time.


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4. Click View… in the Overview column of the appropriate class to read an overview of the course.

5. Click Return to Course Schedules to continue. 6. Back on the Class Schedules screen, click View… in the Roster column to see more detailed

information about the class, including location, duration, and available seats.

NOTE: Please verify the location before enrolling any students in the class. 7. Click Return to Course Schedules to continue. 8. Back on the Class Schedules screen, click Enroll/Drop to enroll students to the verified class.


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9. Verify the correct class is selected then enter a User ID and Password. 10. Click Enroll Student Log In.

The Student Enroll/Drop Class screen opens.


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11. Click Enroll Student… next to the students’ names that need to be enrolled in the class. As students are added to the class, their names will appear in the List of your students currently enrolled in this class section. NOTE: When a student is added to a class, an email informing them of their enrollment is automatically sent to the student.

The Total Registered field will change as students are enrolled. Once the maximum number of students has been enrolled, the training coordinator will be returned to the Class Schedules screen.

Dropping Students from a Class If a student cannot attend class for any reason, the training coordinator will need to drop the student from the class. Furthermore, if the student leaves an organization or no longer needs CJLEADS training, the training coordinator will need to drop any class enrollments prior to dropping the student from their active student list. 1. Navigate to the Class Schedules screen.

2. Find the appropriate class date and time. 3. Click Enroll/Drop…


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4. Verify the correct class is selected then enter a User ID and Password. 5. Click Enroll Student Log In.

The Student Enroll/Drop Class screen opens.


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6. Click Drop Student… next to the students’ names that should be dropped from the class. As students are dropped from the class, their names will be removed from the List of your students currently enrolled in this class section.

NOTE: When a student is dropped from a class, an email informing them of the change in enrollment is automatically sent to the student.

The Total Registered field will change as students are dropped. Once the maximum number of students have been enrolled, the training coordinator will be returned to the Class Schedules screen.

Documents

CJLEADS Training Registration SystemThis returns the training coordinator to the home page where they can now update their other account information if necessary. 9. Click Update My