CKPS Budget2020

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SCHOOL GOVERNING BODY

The finance committee has prepared a budget which was approved by the School Governing Body.

The budget has been prepared according to the process defined by the SGB Constitution and Standing Orders.

The budget is being presented tonight according to the procedures outlined by the Gauteng Department of Education.

1 parent viewed the detailed budget that was available at the school.

Questions will be allowed at the end of the presentation for the purpose of clarification w.r.t this presentation.

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7

NQ1

NQ2

NQ3

NQ4

NQ5

MAY NOT

CHARGE

SCHOOL FEES

80%

MAY LEGALLY

CHARGE SCHOOL

FEES – 20%8

26000

SCHOOLS9

2019 SCHOOL FEES = R13 960

LESS STATE SUBSIDY = R660

WHO PAYS THE DIFF ? = R13 300

10

OTHER

PARENTSYOU

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12

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MAJOR EXPENSES – 4 CATEGORIES

Operational

Employ a Bursar, 1 Finance Clerk, 2 Admin clerks, and a Security Guard . Pay for services such as Administration System, water, electricity, telephones, printing

newsletters, notes, tests and exams.

Educational

SGB employs 8 Educators and 10 teacher interns to compliment the 29 Educators employed by the GDE. This reduces class sizes and allows us to offer additional subjects.

Budget for the payment of incentive and year end bonuses, monthly management allowances for Grade Heads and SMT (i.r.o. the management of SGB employees).

Educators receive a negotiated (trade unions) increase. Budget for the cost of substitute teachers due to Maternity and Study Leave. Budget is allocated towards learning support material such as duplicating, text books,

paper etc.

Extra Mural

Increased funding for additional coaches, the cost of transport to events, etc.

Maintenance

Employ a Grounds Supervisor and 7 support staff. Pay for cleaning consumables such as toilet paper, repairs and maintenance costs

(which increase as our buildings age).

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i.e. If we were to decide not to employ any SGB Educators:

3 x GDE posts would be allocated to the Principal, 2 x Deputies, 5 x

HOD’s and 7 Grade Heads to allow them time for admin.

This would mean that Post Level 1 Educators would have no admin

periods!

We would only have 26 Educators teaching.

The scenario would be as follows:

RATIONALE BEHIND EMPLOYING SGB

EDUCATORS IN 2020

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Grade

No. of

learners

in grade

No. of

classes/

Educators Class sizes

1 160 4 4 x 40

2 160 4 4 x 40

3 160 4 4 x 40

4 160 4 4 x 40

5 160 4 4 x 40

6 160 3 2 x 53 & 1 x 54

7 160 3 2 x 53 & 1 x 54

TOTAL 1 120 26 Average of 43

learners/class

Class sizes without SGB intervention

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In order to prevent the previous scenario, we propose that the SGB employs the following staff: 8 SGB Educators and 10 SGB Teacher Interns allocated as follows:

4 x Educators to cover Grades 5,6,& 7 and to enable SMT & Grade Heads’ admin periods.

3 x Educators dedicated to teaching 1 x Class Music, 1 x Creative Arts , and 2 x Physical Education. These employees will further enable Educators’ admin periods.

1 x HOD Extra-Curricular Activities to co-ordinate and manage the Physical Education program and all extra-curricular activities.

10 x Teacher Interns deployed as follows: 2 x Gr1, 1 each in Gr 2 – 7 and 1 to assist with FP isiZulu (SAL) & 1 to assist with FP PE, in order to assist the relevant Educators to cope with larger class sizes.

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Grade

No. of learners

currently in

grade

No. of

classes/

Educators

Current class sizes

1 160 4 4 x 40 + 2 Teachers’ assistants

2 160 4 4 x 40 + Teachers’ assistant

3 160 4 4 x 40 + Teachers’ assistant

4 160 4 4 x 40 + Teachers’ assistant

5 160 4 4 x 40 + Teachers’ assistant

6 160 4 4 x 40 + Teachers’ assistant

7 160 4 4 x 40 + Teachers’ assistant

TOTALS 1 120 28 Average of 40 learners/class

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In employing the above Educators, we aim to assist the

Educators with class management, marking assessments, etc.

RESOLUTIONS8.1. Resolution to accept 2020 Budget as proposed.

8.2. Resolution to supplement budget deficits from other budgeted items.

8.3. Resolution w.r.t. the cumulative effect of exemptions & bad debts.

8.4. Resolution w.r.t payment of additional remuneration to GDE employees.

8.5. Resolution to charge school fees in 2020.

8.6. Resolution w.r.t School fee amount per learner per annum.

8.7. Resolution to maintain an Investment account.

8.8. Resolution w.r.t to the appointment of Auditors

for the 2020 financial year-end.

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9.1 Resolution to adopt the 2020 Academic program.

9.2. Resolution to adopt the 2020 Extra – Curricular Program.

9.3. Resolutions to adopt structures w.r.t school fees:

9.3.1 Method of payment of school fees

9.3.2 School fee payment plan

9.3.3 When school fees are due

9.3.4 Procedures: Non-payment of School fees.

9.3.5 Procedures followed w.r.t. the granting of exemptions

9.3.6 Discount on School fees

9.3.7 Additional monetary contributions

Vote17

PROPOSED BUDGET FOR 2020

2019 2020

%

change

INCOME

GDE – Resource Allocation 773 956 773 956 0.00%

Fees 14 364 000 14 904 000 3.76%

Early Bird Discount (2018:2% - 2019:2%) (287 280) (298 080) 3.76%

Subsidies (Full/Partial = 5%, Conditional = 1%) (1 548 439) (1 606 651) 3.76%

Bad Debts Provision (2019:16% - 2020:16%) (2 004 525) (2 079 883) 3.76%

Fund Raising Committee, Interest Received,

Tuck Shop, Vumatel 363 000 363 000 0.00%

TOTAL INCOME 11 620 712 12 056 342 3.48%

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PROPOSED BUDGET FOR 2020

2019 2020

%

change

EXPENSES

GDE Allocation (773 956) (773 956) 0.00%

Operational (3 105 438) (3 196 139) 2.92%

Educational (5 430 895) (5 614 300) 3.38%

Extra Mural (705 770) (703 570) -0.31%

Maintenance (1 252 363) (1 316 725) 4.41%

Fund Raising Committee (200 000) (200 000) 0.00%

Capital Expenses (150 000) (200 000) -40.0%

Vehicle Replacement Fund 0 0 -100.00%

TOTAL EXPENSES (11 618 422) (12 004 690) 3.22%

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PROPOSED BUDGET FOR 2020

2019 2020

%

change

NET INCOME before Transfers

to Reserves 42 290 51 652 22.14%

NETT INCOME 42 290 51 652 14.78%

Number of Learners 1 080 1 080 0%

Compulsory School Fees

Annual school fees per

learner 13 300 13 800 3.76%

Performance Incentives for GDE employed staff:

Operational Staff - R 15 420

Educational Staff - R 338 011

Maintenance Staff - R 19 250

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Management Allowance for GDE employed SMT members to

manage School Governing Body Staff.

Educational Staff - R 543 120

SECTION 38A PAYMENTS - 2020GDE requires that Section 38A payments be

declared to parents and agreed upon:

8.1 ACCEPTANCE OF PROPOSED BUDGET

It is proposed that the 2020 budget

is accepted as presented.

Vote

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8.2 ACCEPTANCE OF THE RESOLUTION TO SUPPLEMENT BUDGET DEFICITS FROM OTHER APPROVED BUDGETED ITEMS

It is proposed that the Governing Body be authorised to

supplement any deficits that may arise on budgeted

amounts for particular budgeted items, from surpluses

that may arise on other budgeted items, provided that

the total budget shall not be exceeded without obtaining

the approval therefore at a parent meeting.

Vote 23

8.3 ACCEPTANCE OF THE RESOLUTION REGARDING THE CUMULATIVE

EFFECT OF EXEMPTIONS AND BAD DEBT

It is proposed that the cumulative effect of exemptions and bad debts are accepted as presented.

Vote

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8.4 ACCEPTANCE OF THE RESOLUTION FOR PAYMENT OF ADDITIONAL

REMUNERATION OF GDE EMPLOYEES

It is proposed that Section 38A payments (Additional remuneration of GDE Employees)

are accepted as presented.

Vote25

8.5 ACCEPTANCE OF THE RESOLUTION TO CHARGE SCHOOL FEES IN 2020

It is proposed that Constantia Kloof Primary School, as a Section 21 school, will be charging school fees in 2020.

Vote

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8.6 RESOLUTION TO ACCEPT THE AMOUNT TO BE CHARGED FOR

SCHOOL FEES - 2020

It is proposed that school fees for 2020 will be R13 800.00 per learner per annum.

This represents:

An increase of 3.76%, which amounts to: an increase of R500.00 per annum, equating to an additional R50.00 per learner per month (over 10 months).

Vote31

8.7 ACCEPTANCE OF THE RESOLUTION TO MAINTAIN AN INVESTMENT

ACCOUNT

It is proposed that Constantia Kloof Primary School maintains an Investment account.

VOTE32

8.8 ACCEPTANCE OF THE RESOLUTION

OF APPOINTMENT OF AUDITORS

It is proposed that the Auditing Firm, Meintjies, Putter & Koch

be re-appointed as the School’s Auditors for 2020, using a

different auditing team from the one used in 2019.

VOTE

33

9.1 ACADEMIC PROGRAMIt is proposed that the school’s academic program consists of the following subjects:

Grades 1 – 3

Home language – English

First additional language – Afrikaans

Second additional language (Gr1 - 2) isiZulu, Gr3 provided that the timetable can accommodate it and a qualified educator be sourced and appointed.

Mathematics

Life Skills

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9.2 ACADEMIC PROGRAM

Grades 4 – 6

Home Language – English

First Additional Language – Afrikaans

Life Skills - Physical Education, Arts & Crafts and Music, Moral & Religious Studies

Mathematics

Natural Science & Technology

Social Science

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ACADEMIC PROGRAMGrade 7

Literacy (English First Language) Literacy (Afrikaans First Additional Language Arts & Culture (Arts & Crafts and Class Music)

EMS

Life Orientation (Educational Guidance & Physical Education)

Mathematics

Natural Science

Social Science

Technology (includes Computer Literacy)

Vote32

9.2 EXTRA - CURRICULAR PROGRAM

It is proposed that the school’s extra curricular programme consists of the following activities:

Sport

Athletics – all ages (track events only)

Chess – all ages

Cricket – all ages

Hockey – all ages

Netball – all ages

Soccer – all ages

Swimming – all ages

Tennis – all ages

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EXTRA - CURRICULAR PROGRAM

Cultural

Art

Choir

Concerts

Cultural Evenings

Drama

K4J

Public Speaking

Vote34

9.3 SCHOOL FEE PAYMENT METHOD

9.3.1 Method of payment of school fees

Payments made at the School’s payment office by cash, debit or credit card. (No chequepayments will be accepted).

Electronic payments into the School’s bank account. (Should you use this option, please use yourschool fee account number, and not your child’s name).

Direct cash deposits into the school’s bank account – When using this option it is the Parent’s responsibility to ensure that they use their school fee account number – not the name of the parent/child.

Stop order: When using this option, it is the Parent’s responsibility to ensure that they use their school fee account number – not the name of the parent/child.

Debit Order: Parents complete an authorisation form at the School’s Finance office and CKPS collect school fees on behalf of the parent. If the debit order is however returned unpaid, it will be cancelled and parent’s must pay fees a.s.a.p. to ensure that the account do not fall in arrears.

VOTE35

9.3.2 SCHOOL FEE PAYMENT PLANS

It is proposed that we adopt the following two payment plan options:

Plan 1 : Once off payment of annual fees in advance

Plan 2 : Ten (10) equal monthly payments

Vote36

9.3.3 WHEN SCHOOL FEES ARE DUE It is proposed that the due date(s) for school fees for the two payment plan options be as follows:

Plan 1 : Once – off Payment due by 31/12/2019 (Qualify for 10% discount) – (only if previous

year’s fees are paid up to date)

or

Once – off Payment between 01/01/2020 and 31/01/2020

(Qualify for 5% discount) - (only if previous year’s fees are paid up to date)

Plan 2 : Ten (10) equal monthly payments due on:07/02/2020; 09/03/2020; 07/04/2020; 07/05/2020; 08/06/2020; 07/07/2020; 07/08/2020; 07/09/2020; 07/10/2020 & 09/11/2020.

Vote

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9.3.4 PROCEDURE FOR NON-PAYMENT

OF SCHOOL FEESIt is proposed that we adopt the following legal procedures for

non-payment of school fees:

30 Days in arrears - Final warning sent via email (per registeredmail only if no email address was provided) prior to handing account over for collection. It is the parents’ legal responsibility to ensure that the School always has the correct email, postal and residential address.

60 Days in arrears - Full amount becomes due and payable and

legal proceedings will be instituted.

Vote

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9.3.5 PROCEDURES WITH REGARDS TO THE GRANTING OF EXEMPTIONS

Based on combined gross annual income of both biological parents.

(Irrespective of their marital status)

Not based on nett income or take home pay.

The decision to grant full exemption, or partial exemption or no exemption from paying fees is based solely on the application of the approved formula and exemption tables.

A person who has a child in foster care, placed in a place of safety, orphan, etc. automatically qualifies for full exemption. (Provided that legal documented proof is submitted)

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GRANTING OF EXEMPTIONSThe Governing Body must apply the following formula when considering the application for exemption:

E = (F + A) x 100C

Where:E = Exemption level

F = Annual school fees that a school charges any parent in terms

of section 39 of the Act

A = Additional monetary contributions explicitly demanded by

school

C = Combined gross annual income of parents

100 = The answer arrived at on the right-hand side of the equation is multiplied by 100 so as to convert it into percentage in

order to determine E.

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GRANTING OF EXEMPTIONS

If E is equal to or less than 2, the parents qualifies for no exemption.

If E is less than 10%, then the parents may qualify for partial exemption.

If E is equal to or more than 10%, the parents qualify for total exemption.

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GRANTING OF EXEMPTIONS

It is proposed that the following procedure be adopted when receiving, evaluating and granting / declining a parent’s application for the exemptions from paying the annual school fees:

The prescribed form “Annexure B” as per Regulation 29311 must be completed by parents as follows: When

Widowed :

One application form need to be completed with the necessary documentation required.(refer Regulation

29311)

Divorced/Married/Seperated/SinglePaticulars of both parents are required irrespective of their marital status as they are jointly and severally responsible for the payment of school fees. (refer Regulation 29311)

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GRANTING OF EXEMPTIONS The application form and accompanying documents must be sealed in an envelope

addressed to the Bursar and must be delivered to the finance department by hand or registered post.

The Governing Body would prefer to have exemption applications by the end of April each year.

Incomplete application forms received and/or those without the required documentation will be returned to the applicant.

The SGB Chairperson and SGB Treasurer will evaluate each application by applying relevant legislation and regulations before granting or declining an application

Applicants will be informed via email, or in writing by the School Governing Body of the outcome of their application.

If a school governing body has granted a parent exemption and later obtains information that the financial position of the parent has since changed substantially, the Governing Body may –

(a) reconsider the decision to grant exemption; and

(b) amend the amount that the parent must pay from the date on which the change took place.

(c) All applications received for exemptions, are subject to credit checks.

• Vote47

9.3.6 DISCOUNT ON SCHOOL FEES

It is proposed that if a learner’s school fees are paid in full by the 31st December 2019, a 10% discount will be allowed.

It is proposed that if a learner’s school fees are paid in full between the 1st and 31st of January 2020, a 5% discount will be allowed.

(the above will only apply if prior years’ school fees have been paid in full)

Vote44

9.3.7 ADDITIONAL MONETARY CONTRIBUTIONS

It is proposed that budgeted school fees exclude the following:

School and sport uniform, learner book cases and lunches

Cost of excursions and presentations / plays, which is in excess of the budgeted

amounts

Sport and weekend tours to other provinces

Any other activities that require sleepover (other than curricular excursions / camps)

Leadership camps

Additional / personal learner stationery (school provides only the basics)

Additional / personal sports kit (school fees only cover the basics)

Charity donations (including civvies days, charity spellathon / mathsathon), cake & candy sales

Funds needed to do school projects at home

Cost incurred for Entrepreneurs’ Day

Lost textbooks / library & exercise books that need to be replaced

Photocopies / duplicating of work lost by learner

Grade 7 Farewell (if not enough funds raised during the year)

Replacement of / repairs to, deliberately / maliciously damaged school property

Activities arranged by the Fundraising Committee.

Gladiator Day

Events such as: Concerts, cultural evenings, musical evenings, carols by candlelight, etc.

Vote45