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Clackamas Fire District #1
Board Meeting Briefing Packet
October 15, 2018
1
To safely protect and preserve life and property
Click on the red page numbers to be instantly linked
to the particular report.
Board of Directors’ Meeting
Monday, October 15, 2018
Meeting Location: Mt. Scott Fire Station
6:00 pm
AGENDA
REGULAR SESSION
I. CALL TO ORDER PER ORS 192.610 TO 192.690
ORS 192.650 – The meeting is being recorded.
II. CHANGES TO AGENDA
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON
SEPTEMBER 17, 2018 – (p. 5)
IV. PUBLIC COMMENT (The President will call for statements from citizens regarding
District business, not to exceed three minutes per person.)
V. PRESENTATION – RECOGNITION OF 2018 INTERNATIONAL
ASSOCIATION OF FIRE CHIEFS (IAFC) BEN FRANKLIN AWARD FOR
VALOR – Chief Charlton/Board of Directors
VI. PRESENTATION – OPERATION SANTA CLAUS PREPARATION – Battalion
Chief Deters
VII. BUSINESS – Action required
B-1 Request Board Approval of Revised Board Policy Manual – Chief Charlton –
(p. 14)
B-2 Request Board Approval of Funding for Remodeling of Lake Road Fire
Station #4 and Mt. Scott Fire Station #5 – Facilities Manager Scott Vallance
– (p. 44)
B-3 Request Board Discussion and Direction Regarding the Intergovernmental
Agreement with Estacada Fire District #69 – Chief Charlton / President
Syring – (p. 45)
2
To safely protect and preserve life and property
Click on the red page numbers to be instantly linked
to the particular report.
VIII. OTHER BUSINESS – No action required. (These items will be presented individually
by staff or other appropriate individuals. A synopsis of each item together with a brief
statement of the action being requested shall be made by those appearing on behalf of an
agenda item.)
OB-1 Legislative Update – Lobbyist Genoa Ingram
OB-2 Bond Update – Deputy Chief Hari
OB-3 Board Committee/Liaison Reports
Interagency Committee – Director Joseph/President Syring
Foundation Liaison – Director Trotter
Metro Policy Advisory Committee (MPAC) – Director Trotter
OB-4 Board Informational Updates / Comments
IX. INFORMATIONAL ONLY
A. Divisional Reports
R-1a. Chief’s Report – Verbal - Chief Fred Charlton
R-1b Business Services Division – Deputy Chief Doug Whiteley - (p. 48)
R-1b.1 Fire Prevention – Battalion Chief Burke Slater (p. 54)
R-1c Emergency Services Division – Deputy Chief Ryan Hari – (p. 66)
R-1c.1 Emergency Medical Services/Training – Division Chief Bill
Conway – (p. 70)
R-1c.2 Operations – Division Chief Mike Corless – (p. 85)
R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters –
(p. 106)
R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan
Kragero
R-1d Financial Services Division – Finance Director Christina Day – (p. 110)
B. Correspondence – (p. 133)
C. Informational Items – (p. 142)
D. Next Meeting
The next Board of Directors’ meeting will be on Monday, November 19, 2018 at 6:00
pm at Mt. Scott Station 5.
X. REGULAR BOARD MEETING RECESSED
3
To safely protect and preserve life and property
Click on the red page numbers to be instantly linked
to the particular report.
XI. EXECUTIVE SESSION REGARDING EXEMPT PUBLIC RECORDS
PURSUANT TO ORS 192.660(2)(f) AND CORRESPONDENCE FROM
DISTRICT’S LEGAL COUNSEL
XII. REGULAR BOARD MEETING RECONVENED
XIII. ADJOURNMENT
UPCOMING EVENTS:
October – Fire Prevention Month
October 20 – Open House – Station 3 – 1:00 pm – 3:00 pm
October 27 – Open House – Station 19 – 1:00 pm – 3:00 pm
October 31 – Open House – Station 18 – 6:00 pm – 8:30 pm
Clackamas Fire District #1
1
11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.)
September 17, 2018
I. CALL TO ORDER PER ORS 192.610 TO 192.690
ORS 192.650 – The meeting is being recorded.
President Wall called the meeting to order at 6:02 pm.
Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, Don Trotter, and Marilyn
Wall; Chief Fred Charlton; Deputy Chief Ryan Hari; Deputy Chief Doug Whiteley; Division
Chief Bill Conway; Division Chief Mike Corless; Public Information Officer Brandon Paxton;
Finance Director Christina Day; Battalion Chief Josh Santos; Battalion Chief Keith Smith;
Battalion Chief Brian Stewart; Battalion Chief Brian Rooney; Battalion Chief Josh Gehrke;
Battalion Chief Jonathan Scheirman; Volunteer Services Chief Steve Deters; Volunteer
Association President Ryan Kragero; Local 1159 President Karl Koenig; Deputy Fire Marshal
Captain Kari Shanklin; North Clackamas School District (NCSD) Superintendent Matt Utterback
and Chief of Staff Tiffany Shireman, and NCSD board member Mitzi Bauer; Genoa Ingram from
Court Street Consulting; Mark Aasland from Pace Engineers; Citizens John Kihlstrum and Chris
Hawes; and Executive Assistant Karen Strejc.
II. CHANGES TO AGENDA
Chief Charlton noted the revised agenda, which included B-2 for an architectural services
contract for the Training Center.
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON
AUGUST 20, 2018
The motion passed unanimously to approve the minutes as written for the regular board
meeting on August 20, 2018.
IV. PUBLIC COMMENT
Karl Koenig, Local 1159 President, Happy Valley resident
Local 1159 President Koenig congratulated the negotiation teams of the Fire District and Local
1159 in ratifying the firefighter contract. It was noted the contract was well thought out, had
conscientious ideas, and was a good process. The BC contract was approved as well. Captain
Corless led the negotiations for the Local 1159, and did well. Local 1159 President Koenig
thanked the Fire District Board in advance for approving the contract.
2
Chris Hawes, Damascus resident
At last month’s board meeting, Mr. Hawes invited staff and the Board to attend the Missing
Veterans Ceremony. Chief Charlton said the District would have representatives in attendance.
He thanked Volunteer Services Chief Deters and Volunteer Association President Kragero for
attending and noted that it meant a lot to him for staff to make the effort to attend.
V. ELECTION OF BOARD OFFICERS
President Wall asked for nominations for the position of President.
Director Cross nominated Director Syring and Director Joseph seconded the nomination.
No further nominations were offered, so nominations were closed. Affirmative votes were
cast by Directors Cross, Joseph, Trotter, Syring, and Wall.
The gavel was passed to the new President, Jim Syring.
President Syring thanked the Board for their support and was looking forward to supporting
firefighters and staff.
President Syring asked for nominations for Vice President.
Director Wall nominated Director Trotter and Director Cross seconded the nomination. No
further nominations were offered, so nominations were closed. Affirmative votes were cast
by Directors Cross, Joseph, Syring, and Wall.
President Syring asked for nominations for Secretary/Treasurer.
Director Wall nominated Director Cross and Director Joseph seconded the nomination. No
further nominations were offered, so nominations were closed. Affirmative votes were cast
by Directors Joseph, Syring, Trotter, and Wall.
VI. PRESENTATION – NORTH CLACKAMAS SCHOOL DISTRICT’S LOCAL
OPTION LEVY
Superintendent Matt Utterback reported that the North Clackamas School District (NCSD)
serves 17,000 students made up of 32 schools, and was the seventh largest district in Oregon.
The state of Oregon wasn’t providing adequate funding to NCSD to maintain its daily
operations. It’s anticipated that by 2019-2020, NCSD would have a shortfall of $17 million.
Currently, NCSD has implemented cost saving measures, which have resulted in cutting school
days, delayed purchasing student equipment and curriculum, fewer full time counselors, reduced
staff professional development time, and reduced staff salaries.
If the levy is voter-approved, the funds would prevent cutting teaching positions, retain class
sizes, and prevent canceling school days. If approved, it would cost up to $1.63 per $1,000 of
3
assessed property value, or roughly $30 a month for five years for a home with a property value
of $221,800.
Mitzi Bauer, NSCD board member, encouraged the audience to vote for the levy if they were
voters living in the NSCD. People could help with canvasing neighborhoods or by donating
funds.
Handouts were provided to the Board and to staff. This information could also be found on
NCSD’s website: http://www.nclack.k12.or.us/.
VII. PRESENTATION – FIRE PREVENTION MONTH
Deputy Fire Marshal (DFM) Captain Kari Shanklin shared about the fall community events,
which began with the Hilltop Health and Safety Fair that took place on September 15. This year,
the Fire District partnered with NW Natural Gas and combined their “Get Ready” event with the
safety fair. NW Natural Gas provided hot dogs and chips for attendees.
Fire Prevention Month is next month and theme established by the National Fire Protection
Association is “Look. Listen. Learn. Be aware. Fire can happen anywhere.” Open houses were
scheduled for every Saturday in October at a fire station.
The Fire District distributed 11,000 flyers to the North Clackamas and Oregon City School
Districts regarding the theme’s safety tips and the fire station open houses schedule. In addition,
the flyer was placed as an ad through Pamplin Media, which was featured in the Clackamas
Review/Oregon City News. The Public Information Office will be placing consistent and targeted
safety messages on all of the Fire District’s social media platforms for the month as well.
VIII. PRESENTATION – PUBLIC INFORMATION OFFICE UPDATE
Public Information Officer (PIO) Paxton, who began a five year position as the PIO on July 1,
2018, gave a presentation on the office’s goals.
Program Goals:
Develop Annual Communications Plan
Define Target Audiences with the Fire District
Enhance the Fire District’s Social Media Presence
Communications Plan:
Broken down by month
Include seasonal and demographic specific information
Broad representation of the Fire District
Define Target Audiences:
Use Fire District Demographics
Traditional and non-traditional media
Distribute content in a more focused way
4
Enhance Fire District Social Media Presence:
Increase followers in each of the social media platforms by 5%
Twitter: 9,580 followers (by July 1)
Instagram: 1,409 followers (by July 1)
Facebook: 4,081 followers (by July 1)
Standardize external content formatting
PIO Paxton asked the Board if they have feedback or hear of gaps within the Public Information
Office to let him know.
IX. BUSINESS
B-1 Request Board Approval of Proclamation 18-04 for Fire Prevention Month – Theme
– “Look. Listen. Learn. Be aware. Fire can happen anywhere.”
DFM Captain Shanklin noted the proclamation declared October as Fire Prevention Month with
the theme: “Look. Listen. Learn. Be aware. Fire can happen anywhere.”
Director Trotter moved and Director Cross seconded the motion to approve Proclamation
18-04 for Fire Prevention Month – Theme – “Look. Listen. Learn. Be aware. Fire can
happen anywhere.” The motion passed unanimously.
B-2 Request Board Approval of Training Center Project Architectural Services
Contract DC Hari requested Board authorization for the Chief to enter into a contract for architectural
services with Hennebery Eddy Architects for the Training Center Upgrade Project, in the amount
of $139,450. Upgrades to the Training Center were identified in the May 2015 voter approved
capital bond. It was noted that though bond dollars were growing short, the identified needs
remain. In an effort to follow through with what the Fire District committed to voters for the
bond, the additional funds are needed.
The selection of Hennebery Eddy for this project was allowed through Board Resolution 17-02,
contracting with Hennebery Eddy for projects that include the Training Center.
Director Joseph moved and Director Wall seconded the motion to approve the Training
Center Architectural Services Contract with Hennebery Eddy Architects with an approved
cost of $139, 450. The motion passed unanimously.
B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board
Executive Session Discussion
Chief Charlton presented the two proposed working agreements with Local 1159: one for the
Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1,
2018 through June 30, 2021. These have been voted upon and approved by both labor groups.
5
Director Joseph moved and Director Cross seconded the motion to approve the agreement
between Local 1159 and the Firefighters’ Group. A group vote was taken and the motion
passed unanimously.
Director Joseph moved and Director Cross seconded the motion to approve the agreement
between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion
passed unanimously.
X. OTHER BUSINESS
OB-1 Legislative Update
Lobbyist Ingram reported that Legislative committee meetings would take place in Salem the
week of September 24, 2018.
The Urban Renewal Workgroup had their last meeting the week of Sept. 10, 2018. Individual
cities may ask not to be included in urban renewal.
Lobbyist Ingram will have the final list of legislative bills by next month.
OB-2 Review and First Reading of Board Policy Manual
Chief Charlton noted the Board Policy Manual would be brought before the Board on two
occasions, with the second reading in October.
The following edits were noted:
FTE – Number of employees has been updated.
In October – Committee list (Appendix A) will be updated in October and included.
OB-3 Review of Intergovernmental Agreements
DC Hari noted there were three current IGAs for Fleet Services, which will renew annually for
another five years. There were no changes to the IGAs, other than changes in rates that are
updated by October 1 for the following fiscal year.
The Fire District has additional interest from other agencies for fleet maintenance.
OB-4 Bond Update
Division Chief Corless would have a Damascus Station 19 video at next month’s meeting.
Fleet/Logistics – shelving will arrive in October and will be anchored.
Station 16 – delayed and slated to be completed by November.
Station 19 – six weeks behind Station 16.
Director Cross suggested the Fire District may want to look into having a fire service traffic light
on Foster Road in Damascus.
Division Chief Corless noted the Fire District had $3 million remaining from the 2015 bond.
6
OB-5 Board Informational Items
Director Cross shared the OFDDA Conference was next month from October 25-27 with
Portland Fire & Rescue’s Chief Mike Myers as the speaker.
President Syring shared that the Board Planning Retreat was scheduled for September 19, 2018.
OB-6 Board Committee/Liaison Reports
Executive Committee President Syring attended several meetings and the committee would be working through issues
into next month.
Foundation Liaison
Director Trotter shared that the Foundation Auction Dinner is March 16, 2019 at the Gray Gables
in Milwaukie. Information regarding the event will be shared in the Fire District’s newsletter.
Metro Policy Advisory Committee (MPAC) Director Trotter reported that the cities of Hillsboro, Beaverton, and King City were also in
attendance and shared in the discussion regarding urban renewal. It would be recommended to
expand urban growth boundaries for these cities and encourage integration of different housing
types.
Capital Projects
Director Wall reported that Item B-2 for tonight’s meeting, approval of the architectural services
for the Training Center’s project, was the topic of discussion at the last Board Capital Projects
Committee meeting.
X. INFORMATIONAL ONLY
R-1a Chief’s Report
The Hilltop Health and Safety Fair on Saturday, September 15 went well and had participation
from Meg’s Moments for Life Jackets and CERT, among many other vendors. Chief Charlton
thanked staff for all of their hard work.
Chief Charlton reported the Fire District was watching and monitoring fire conditions to
determine whether the backyard burn season would open on October 1.
Chief Charlton, Medical Services Chief Santos, and PIO Paxton would be attending the Oregon
Fallen Firefighters Memorial on September 20 in Salem, Oregon.
The Fire District and Honor Guard would be participating in the Vietnam Memorial Service in
Boring, Oregon on September 21.
R-1b Business Services Division As submitted.
7
DC Whiteley noted the Hilltop Health and Safety Fair had better attendance than anticipated. He
thanked DFM Captain Shanklin for all of the work she does over the years in coordinating the
event.
DC Whiteley thanked BC Stewart for his work in the Fire Marshal’s Office (FMO) over the last
eight months. BC Slater would begin at FMO on October 1.
The Fire District received the variance approval for the new administration building and would
move forward with the project. The architect was working on the final design.
R-1b.1 Fire Prevention
BC Stewart appreciated all of DFM Captain Shanklin’s efforts in coordinating the Hilltop Health
and Safety Fair.
BC Stewart worked as the Assistant Fire Marshal at FMO for nine months and would be
returning as a shift BC. He noted the level of expertise in FMO was phenomenal. All Fire
Inspectors would be housed at FMO (Station 3), but would provide a presence at Boring Station
14.
R-1c Emergency Services Division
As submitted.
DC Hari welcomed BC Brian Stewart back to the Emergency Services Division.
Director Bob Cozzie left CCOM and accepted the position of Director for the Bureau of
Emergency Communications (BOEC) for the City of Portland. Cheryl Bledsoe is the new
Director at CCOM.
R-1c.1 Emergency Medical Services/Training
Division Chief Conway noted the Fire District surpassed their goal and hit the goal of having
50,000 members of the community be trained in Hands-Only CPR.
Division Chief Conway shared that he was honored to participate in the search efforts for the
daughter of a Fire District employee, Meighan Cordie. He acknowledged BC Gehrke and
Medical Services Chief Santos for their support in coordinating over 300 volunteers into a
manageable force to accomplish tasks and goals. They both did a great job.
R-1c.2 Operations
As submitted.
R-1c.3 Volunteer Services
As submitted.
8
R-1c.4 Volunteer Services President’s Report Volunteer Association President Kragero shared that the month of August was a busy month, as
volunteers participated in the National Night Out and the Boring Dull Day.
R-1d Financial Services
As submitted.
The final budget document for FY2018-19 was distributed to the Board.
The audit would begin on November 5, 2018.
B. Correspondence
Noted.
C. Informational Items Noted.
D. Next Meeting
The next meeting would be October 15, 2018 at 6:00 pm at Mt. Scott Station 5.
XII. REGULAR BOARD MEETING RECESSED
The regular board meeting was recessed at 7:42 pm.
President Syring announced there would be a 10 to 15 minute break before beginning the
Executive Session.
XIII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT
TO ORS 192.660(2)(d)
President Syring called the Executive Session to order at 7:58 pm.
The Executive Session adjourned at 8:38 pm.
XIV. REGULAR BOARD MEETING RECONVENED
President Syring reconvened the regular board meeting at 8:39 pm.
B-3 Possible Discussion and Board Approval of Labor Agreement, Subject to Board
Executive Session Discussion
Chief Charlton resented the two proposed working agreements with Local 1159 – one for the
Firefighter’s Union and one for the Battalion Chiefs’ Group. Both would be effective July 1,
2018 through June 30, 2021. These have been voted upon and approve by both labor groups.
Director Joseph moved and Director Cross seconded the motion to approve the agreement
between Local 1159 the Firefighters’ Group. A group vote was taken and the motion
passed unanimously.
9
Director Joseph moved and Director Cross seconded the motion to approve the agreement
between Local 1159 the Battalion Chiefs’ Group. A group vote was taken and the motion
passed unanimously.
XV. ADJOURNMENT
President Syring adjourned the regular board meeting at 8:41 pm.
Karen Strejc
Executive Assistant
___________________________________ ____________________________________
President Jim Syring Secretary Jay Cross
Memo
To: Board of Directors
From: Chief Charlton
CC:
Date: October 15, 2018
Re: Board Policy Manual Review
Per Article 7.7 of the Board Policy Manual, in September of each year, the Board shall review the manual for any revisions. Per Article 3 of the manual, there is a two-step process to completing the review. The first step took place at the September board meeting when the Board had the first hearing for the Policy Manual. Revisions and changes were discussed. These were incorporated into the revised manual that has been prepared for the October board meeting and the second hearing.
Recommendation: The recommendation is for the Board to approve the revised Board Policy Manual.
Clackamas Fire District #1
B-1
1
Clackamas Fire District #1
Board of Directors’
Policy Manual
Revised January 22, 2018 October 15, 2018
i 01/22/2018
TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................ .i
PREAMBLE .................................................................................................................................... ii
SECTION 1 – POLICY STATEMENTS………………………………………………………..iii
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY ...................................................................... 1
ARTICLE 2: BOARD POLICIES ............................................................................................................................... 1
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW ....... 2
ARTICLE 4: THE BOARD .......................................................................................................................................... 2
ARTICLE 5: MEMBERSHIP OF THE BOARD ....................................................................................................... 4
ARTICLE 6: OFFICERS OF THE BOARD .............................................................................................................. 10
ARTICLE 7: POWERS AND DUTIES OF THE BOARD ........................................................................................ 11
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS ............................................................................ 13
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS ................................................................. 14
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS ................................................................................... 18
ARTICLE 11: DELEGATION OF BOARD AUTHORITY ..................................................................................... 19
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL ............................................................................................... 20
ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING
(URBAN RENEWAL) DISTRICTS………………………………………………………………….21
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES – TAX ABATEMENT……………………..…22
APPENDIX A…………………………………………………………………………………………………….…….25
SECTION 2 – RESOURCES
Accounting Policies and Procedures Manual
Cash Management Policy
Debt Management Policy
Purchasing Policyh
ii 01/22/2018 10/15/18
Board of Directors’ Policy Manual
Preamble
Our current District, Clackamas County Fire District #1, commonly referred to as Clackamas
Fire District #1, is composed of areas that were formally known by the following:
Multnomah County Fire District #12 – 1976 merger
Milwaukie Rural Fire Protection District #56 – 1976 merger
Clackamas County Fire District #1 – 1976 formed
Redland Fire District #54 – 1988 merger
Happy Valley Fire District #65 – 1988 merger
Clackamas Fire District #71 – 1990 merger
Beavercreek Fire District #55 – 1994 merger
Oak Lodge Fire District #51 – 1998 merger
Clarkes Rural Fire Protection District #68 – 2003 annexation
City of Milwaukie – 2005 annexation
City of Oregon City – 2008 annexation
Boring Fire District #59 – 2017 annexation
These areas were incorporated through annexation, consolidation, merger, or contract for
services to comprise the Fire District as we know it today.
Clackamas Fire District #1 is proud to be an internationally accredited organization, which
provides fire protection, fire prevention, rescue operations, and emergency medical services.
Clackamas Fire District #1 provides services to four cities including the City of Happy Valley,
Johnson City, Milwaukie, and Oregon City, as well as the unincorporated areas of Barton,
Beavercreek, Boring, Carus, Carver, Central Point, Clackamas, Clarkes, Damascus, Eagle Creek,
Holcomb, Oak Lodge, Redland, South End, Sunnyside and Westwood.
Clackamas Fire District #1 has 20 community fire stations strategically located throughout the
District with a workforce of more than 275 288 employees and 80 community volunteers. It is
one of the largest fire protection districts in Oregon serving over 220,000 citizens in an area
covering over 235 square miles.
Uniform Patch of Clackamas Fire District #1 Logo of Clackamas Fire District #1 for
electronic medium, decals, letters, etc.
iii 01/22/2018
Section 1
Clackamas Fire District #1
Policy Statements
1 01/22/2018
SECTION 1
CLACKAMAS FIRE DISTRICT #1
POLICY STATEMENTS
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY
The policy of the Board of Directors (the Board) of Clackamas Fire District #1 (the District)
recognizes that one of its major functions is to serve as the policy-making body of the District,
and to govern the activities and shape the future of the District. At the same time, the Board
reserves for the Fire Chief and the professional staff the responsibility of the day-to-day
administration of the District in a manner consistent with the policies and rules of the Board.
The Board will support and promote the District’s mission statement, which is “To safely protect
and preserve life and property.”
It is therefore the intent of the Board to set forth a series of policies and Board rules to govern the
conduct and deliberations of the business conducted by the Board and to serve as a guide for the
professional staff in carrying out the daily functions of the District.
ARTICLE 2: BOARD POLICIES
It is the intent of the Board to be governed by a set of policies. The policies and rules shall be
adopted by the Board and made available as public documents.
The policies and rules of the Board shall be drafted, adopted and amended with full consideration
for the Board's desire to provide fire and life safety protection of the best obtainable quality for
the residents of the District within the limitations of the District's ability to support it.
The Board of Directors, as the governing body representing the people of the District, determines
all questions of policy to be employed in the operation of the District.
In the event that a Board policy is found to be in conflict with state or federal law or the rules of
a higher authority, that portion of such policy is automatically null and void without Board action
and shall be deleted from the accumulated body of policies and rules.
If disagreement over the application, extent, or interpretation of a policy arises, the resolution of
the conflict will be based on the majority opinion of the Board. If such an interpretation is
deemed to have future significance, an amendment to the applicable policy, as a Board rule, shall
clearly specify the intent of the Board in interpreting the policy.
Board rules may also be based on pertinent statutes. In this context they are designed to explain,
detail, or otherwise organize the application of a policy consistent with the statutes. Board rules
may also be applied to remind the Board, staff, and public of the existence of applicable statutes.
2 01/22/2018
Proposals regarding changes, deletions, additions, or repeal may originate from any interested
person.
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS,
REPEAL AND REVIEW
In its deliberations leading to the establishment or amendment of Board policy or rules, the
Board's central concern will be for increased efficiency and effectiveness in carrying out its
legally mandated tasks and general policies in the interest of the public good.
The Board recognizes that all Board policies shall remain flexible and be subject to review and
change. Such review shall take place annually at a regularly scheduled Board meeting on a date
or dates selected by the Board, and shall appear as an agenda item.
In order to provide consistency, stability and integrity to Board policies, changes in policies,
except in the case of emergency, shall be executed in a precise manner without undue haste.
Adoption, changes, additions to and deletions from or repeal of the established policies shall be
accomplished by a majority vote of the Board. A two-step action, with steps separated by no less
than 28 days, is required. Introduction, discussion and deliberation shall constitute the first step.
A ratification vote shall be required at a second meeting. In the event that an emergency is
deemed to exist, and said emergency is recorded in the official minutes and agreed to by a
majority of the Board members, a policy can be changed, suspended, added to, or deleted from in
the course of a single meeting.
An emergency shall be defined as an unforeseen circumstance requiring immediate action so as
to prevent diminishment of the welfare of the District.
The assembled policies of the Board, known collectively as the BOARD of DIRECTORS’
POLICY MANUAL, shall be the reference instrument for conducting the business of the Board.
ARTICLE 4: THE BOARD
The District is defined in accordance with the provisions of Oregon Revised Statutes. The
District includes territories lying in Clackamas and Multnomah Counties (see attached map).
The Board, by policy, shall carry out its responsibilities and the will of the people of the District,
in keeping with state and federal constitutions, statutes, rules, interpretations of the courts, and
all the powers and responsibilities they provide.
4.1
Policies are adopted by the Board to govern the operations and the affairs of the District. The
policies are designed to help the Board carry out, effectively and efficiently, the responsibilities
and duties delegated to it by law and the will of the people.
©
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Logan Fire Station
Boring Fire Station
Clarkes Fire Station
Hilltop Fire Station
Redland Fire Station
Holcomb Fire Station
Highland Fire Station
Damascus Fire Station
Lake Rd. Fire Station
South End Fire Station
Mt. Scott Fire Station
Milwaukie Fire Station
Oak Grove Fire StationClackamas Fire Station
Eagle Creek Fire Station
Beavercreek Fire Station
Town Center Fire Station
Oregon City Fire Station
Happy Valley Fire Station
Pleasant Valley Fire Station
5 761243
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2013
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1419
17
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1611
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Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS,FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan,METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMapcontributors, and the GIS User Community
Clackamas Fire District #1 /
4 01/22/2018
4.2
The Board reserves to itself all authority and responsibility delegated to it, unless otherwise
assigned to the Fire Chief or others by statute, ordinance, regulation, or local action.
4.3
Policy designating the Board as the Contract Review Board. It shall be the policy of the Board,
upon adoption of the appropriate resolution, to serve as the Fire District Local Contract Review
Board pursuant to ORS 279A.060 (see Resolution 90-06 dated 12/10/90).
4.4
Collective Bargaining Agreement. It is the policy of the Board to engage in discussions for the
purpose of reaching agreements with recognized employee groups, as required in the Oregon
Collective Bargaining Law, ORS 243.650 through 243.782. The Board reserves to itself or its
designee (Fire chief and his/her designees) the responsibility of negotiating with employee
groups.
ARTICLE 5: MEMBERSHIP OF THE BOARD
The Board shall consist of five members (each a Board member or Director) serving four-year,
staggered terms. A resident or property owner of the District shall be eligible to serve as a Board
member in accordance with ORS 478.050 and District Ordinance C90-03 (adopted January 21,
1991).
5.1
Each Board member shall be identified by a position number. All members of the Board shall
serve at large, representing the District as a whole.
5.2
Board position numbers are assigned as follows and will be transferred to the successors of the
named Board member at the termination of their service in the position.
Position Board Member Term Expires
1 Thomas Joseph 6/30/19
2 Don Trotter 6/30/21
3 Marilyn Wall 6/30/19
4 Jay Cross 6/30/21
5 Jim Syring 6/30/19
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5.3
The election of the Board members shall be conducted as provided by ORS Chapter 255.
5.4
Board Member Certification. No person elected or appointed to the Board shall be sworn in
unless they are determined by the Board to meet the qualifications as set forth in ORS. If a
question exists as to the eligibility of any candidate, the Board will resolve the issue prior to
swearing in.
5.5
New Board members shall take an oath of office at the June meeting prior to assuming the duties
of the position. Unless filling a vacancy on the Board, terms of office shall start officially on
July 1st. (ORS 255.335)
5.6
District Board Policy dictates that the Board President (President) and the Fire Chief be
responsible for the appropriate orientation of new Board members.
The Fire Chief shall schedule a work session with new Board members to acquaint them with the
facilities, equipment, and personnel and to provide copies and an overview of:
Fire Board Policies
Board Member Guide (OFDDA)
Standard Operating Procedures and Statements of Policy
District territory and boundaries
District and Civil Service Rules and Regulations
Labor and other major contracts
5.7
Directors' Compensation and Reimbursement. The Board shall reimburse Board members (in
accordance with ORS 198.190 and Resolution C90-18) at the rate of $50.00 per day for all
regularly scheduled Board Meetings, Special Meetings, regional, state and national committees
as a result of being on the Board; sanctioned Board Committee Meetings and conferences when
approved by the Board and when in response to subpoenas or legal actions.
The Board shall reimburse Board members for reasonable expenses actually incurred while on
District business, in accordance with ORS 198.190. These reimbursements shall be for expenses
incurred while attending Board Meetings, Special Meetings, and sanctioned Board committee
meetings and conferences. Such reimbursement shall extend only to the bona fide expenses of
Board members, and shall not include recompense for a spouse’s or companion’s costs. Each
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Board member shall present a statement, supported by appropriate documentation. Examples of
reimbursable expenses include:
Meetings for sanctioned Board committees
Travel to meetings and community events (e.g., Chamber luncheons)
Parking
Meals or per diem during the course of a meeting or conference
Expenses falling outside of the above categories would need to be approved by the Board at the
next regularly scheduled Board meeting.
Expenses incurred for lodging shall be covered at the actual cost of lodging for single occupancy
only. Reimbursement for dual occupancy is acceptable when Board members share a room.
Travel shall be reimbursed at an amount equal to the rate per mile established by the Internal
Revenue Service when private autos are used, or the actual cost where commercial transportation
is provided.
Meals shall be reimbursed at the actual cost so long as these are reasonable and prudent. It shall
be the responsibility of each Board member to prepare and present an account of expenses
verified by receipts prior to reimbursement. Such reimbursement requests are to be considered
public and shall be attached to the monthly register of bills to be paid.
It shall be the policy of the Board to keep all such financial transactions strictly public in an
effort to preserve the public trust. The Board’s quarterly per diem report will be included in the
District’s financial report each quarter.
5.8
Vacancies on the Board. It shall be the policy of the Board to declare a position on the Board
vacant if: the incumbent dies, resigns, or is removed from office or no longer meets the
qualification requirements of ORS 478.050.
In the event any of the above occurs, the Board will, at its next regularly scheduled meeting,
deliberate the circumstances, may declare the position to be vacant by a majority vote of the
Board, and then notify the Clackamas County Clerk of its decision.
5.9
Filling vacancies in the office of Director shall be in accordance with ORS 198 and ORS 255 as
currently drafted or as amended from time to time.
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5.10
When a District election is to be held for the purpose of electing members to the Board, the
election officer shall cause to be published in accordance with ORS 255.075 the following
information:
Date of the election;
Board positions to be voted upon;
Latest date candidates may file for office.
The Clackamas County Clerk, serving as elections officer, has total responsibility for the conduct
and administration of District elections.
ARTICLE 6: OFFICERS OF THE BOARD
It shall be a policy of the Board to elect officers of the Board during the month of September.
6.1
Under ORS 478.250, the Board shall seat a President, a Vice President, and a
Secretary/Treasurer at its September meeting or at such times as the existing officer may resign
from their office or vacate membership on the Board. All officers shall be elected annually, with
no officer serving more than two consecutive terms in any one office. Officers elected to fill an
unexpired term shall serve until the end of their predecessor's term.
6.2
The President of the Board shall preside at all meetings of the Board and shall have the right to
offer motions and amendments and to vote on motions put before the Board for action. The
President shall sign on behalf of the Board such documents as may require an official signature.
6.3
The Vice-President shall perform all the duties of the President when acting in that capacity.
6.4
The Secretary/Treasurer of the Board or the Secretary/Treasurer’s designee shall be responsible
for keeping in the Board minutes an accurate record of all Board business as prescribed in ORS
192.620 and 192.650 regarding the Oregon Public Meeting Law.
6.5
The Secretary/Treasurer shall countersign such official documents requiring two Board
members’ signatures.
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ARTICLE 7: POWERS AND DUTIES OF THE BOARD
It is the policy of the Board to exercise those powers granted to it by ORS 478 and to carry out
those duties assigned to it as may best meet the fire and life-safety needs of the District.
7.1
Important activities of the Board are the formulation of policies and rules regarding District
programs and services. In carrying out its legislative and policy-making responsibility, the
Board shall delegate the administrative and executive functions to the Fire Chief.
7.2
The basic manner in which members fulfill their office must be at a regular, special, committee,
or workshop meeting, and may be a matter of public record. The method of participation is
discussion, deliberation, debate and voting. All members including the President are expected to
participate fully in deliberation and voting.
7.3
Board members, individually and collectively, act as representatives of the citizens of the District
in maintaining and promoting fire and life-safety needs of the District.
7.4
Board members’ decisions and actions shall best serve the needs of District citizens in light of
available resources and information available to the Board at the time such decisions or actions
are made.
7.5
The Board encourages members to participate in organizations such as the Oregon Fire District
Directors Association, and others with similar benefit to the District. Membership fees shall be
borne by the District and reasonable expenses incurred in attending meetings, seminars, and
training sessions shall be borne by the District.
7.6
The Board members shall observe the following code of conduct, designed to guide their actions
in carrying out their responsibilities. A Board member should strive to respect the authority of
the majority and understand his/her role as a board member.
7.7
The Board makes yearly appointments, approvals and reviews. The following guide shall be
used to help maintain an efficient flow of District programs and services.
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January
Board approval of audit agreement
Board approval of Clackamas Emergency Services Foundation budget
Progress report regarding the strategic goals as listed in the Strategic Business Plan.
February
Election information – submit information for re-election to Board of Directors to the
Clackamas County Election Division for May election (odd numbered years).
March
Board approval of three-year term renewals to the Clackamas Emergency Services
Foundation Board
April
Board approval of term renewal for Budget Committee Members
Adoption of proclamation for EMS Week in May
May
Board review of Economic Indicators
Adoption of proclamation for Safety and Health Week in June
June
Swearing-in of elected/re-elected Board members (odd numbered years)
Board approval of the resolution to adopt the budget, make appropriations, and levy taxes
for the next fiscal year
July
Progress report regarding the strategic goals as listed in the Strategic Business Plan
August
Adoption of proclamation for National Preparedness Month in September
September
Annual election of Board officers – President, Vice-President, Secretary/Treasurer
Board of Directors’ Policy Manual Review – First reading
Adoption of proclamation for Fire Prevention Month in October
October
Board committee/liaison assignments determined
Board of Directors’ Policy Manual Review - Adoption
November
Presentation of Annual Audit
Board approval of Budget Officer for the next fiscal year
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December
Board approval for District’s Insurance Carrier for next calendar year
7.8
Board shall annually review and participate in the updating of the Strategic Business Plan.
7.9
The Board recognizes that it serves all people of the District and that each citizen of the District
has individual political views. Therefore, as a public entity, the Board will not promote or
oppose any political committee or promote or oppose the nomination or election of a candidate,
the gathering of signatures on an initiative, referendum or recall petition, the adoption of a
measure or the recall of a public office holder. However, this section does not restrict the right
of individual Board members to support or oppose such measures or express their own personal
political views as long as they are not using government resources, facilities, staff, or time to do
so. This section also does not prevent the Board from supporting or opposing legislative
measures or providing neutral information on any measure, initiative, candidate, initiative,
referendum or recall petition.
7.10
The Board shall actively strive to involve the public in the decision making process through
periodic contact with community and civic groups.
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS
It is the policy of the Board to establish advisory committees/liaisons when it is found to be in
the best interest of the District to do so.
8.1
It is the policy of the Board to maintain the following standing committees/liaisons (see list in
Appendix A):
Capital Projects Committee
Clackamas County Coordinating Committee (C4) Liaison
Emergency Medical Services (EMS) Committee
Executive Committee
Foundation Liaison
Legislative Committee
Interagency Committee
Volunteer Association Liaison
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and other special committees/liaisons as deemed necessary. The Board President or designee
shall outline the duties and responsibilities at the time of appointment. A Board member(s) shall
serve on all standing or special committees. Special committees shall be considered dissolved
upon submission of a final report unless their standing is continued by a vote of the majority of
Board members.
8.2
The Budget Committee, as a legally mandated committee, shall be considered a standing
committee whose duties continue year to year.
8.3
Committees may provide information and serve in an advisory role concerning District matters
assigned to them. The Board is responsible for setting priorities and making policy.
8.4
It shall be the responsibility of the Fire Chief to advise the various committees as to the
requirements of the Oregon Public Meetings Law (ORS 192.610 through 192.710) and the
Oregon Public Records Law (ORS 192.410 through 192.505).
8.5
The Fire Chief shall be responsible for compliance with the Public Meetings Laws. (ORS
192.640)
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS
It is the policy of the Board that all meetings be conducted in accordance with Oregon and
federal statutes and rules, the decisions of the courts, and with proper regard to "due process"
procedures. In so doing, the Board will seek information from staff and other sources as
appropriate, before decisions are made on policy and procedural matters.
9.1
All meetings of the Board are open to the public, except as provided for executive sessions.
Notice of all meetings and a copy of the proposed agenda shall be sent to all persons making
request in writing, and will be made available to the news media prior to the date of the meeting
(ORS 192.610 - 192.690). A nominal fee may be charged for copies of public records in
accordance with rules established by the Board. The District will cause the regular meeting date
and time to be published monthly in the District newspaper of record.
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9.2
All meetings are to have at least a 24 hour advance notice except in the case of an emergency
(ORS 192.640). Board meeting notices are to be distributed to all District stations and facilities
and the news media notified.
9.3
Regular meetings of the Board shall be held at the Mt. Scott Fire Station located at 9339 SE
Causey Avenue, Happy Valley, on the third Monday of each month at 6:00 pm and on the
subsequent Monday if there is a conflict with a holiday. The regular meeting of the Board in
January and February of each year will be held on the fourth Monday of the month.
9.4
Special or emergency meetings of the Board may be called by the Board President or by petition
from a majority of the Board members or by request of the Fire Chief.
9.5
It is the intent of the Board to encourage attendance and participation at Board meetings by all
interested persons and residents of the District.
9.6
In order to accomplish the tasks of the Board in an orderly and expeditious manner, the Board
will attempt to limit repetitious testimony and discussion whenever possible so as not to
inconvenience those persons bringing business before the Board.
9.7
The President may regulate the order and length of appearances and limit appearances to
presentations of relevant points. The President may also permit audience comments relative to a
specific motion prior to the final vote of the Board. The degree of audience participation will
depend upon time available and the significance of the matter under discussion.
9.8
The Board shall provide in the agenda of its regular meeting a specific time to hear the
comments, concerns, and suggestions from its citizens or from visitors with interests in the
District.
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9.9
It shall be the policy of the Board to recognize itself as a policy-making body that deliberates at
regularly scheduled meetings and each Board member shall make a diligent effort to be present
and participate fully.
9.10
Robert's Rules of Order (revised) shall be adopted as the official procedures for conducting
Board and committee meetings except where they are in conflict with any other procedures
adopted by the Board.
9.11
The Fire Chief, in cooperation with the President, shall prepare an agenda for each meeting and
have it available with supporting information, to each Board member at least 48 hours (except
weekends) prior to each regular meeting.
9.12
A majority of the members of the Board shall constitute a quorum. The affirmative vote of at
least three members present at any meeting having a quorum shall be considered sufficient for
action, except for actions required otherwise by law or these policies. If only three members are
present, constituting a quorum, a unanimous vote is required to approve a motion.
9.13
Board minutes shall reflect roll call votes at all times unless the vote is unanimous. Any Board
member may request that a vote be changed if such request is made prior to consideration of the
next order of business.
9.14
Any Board member may append onto the record, at the time of voting, a statement indicating the
reason behind the vote, or the reason for abstaining or choosing not to participate in the voting.
A Board member shall declare a conflict of interest where such a conflict exists. (ORS Chapter
244)
9.15
Board executive sessions may be attended by representatives of the news media per ORS
192.660 except for those sessions dealing with labor negotiations and litigation against the news
medium.
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9.16
The Board recognizes the following as news media organizations eligible to attend executive
sessions because they have an established history of meeting the requirements of this policy.
The Oregonian
The Clackamas Review/Oregon City News or affiliated newspapers
Daily Journal of Commerce, Portland
Willamette Week
KGW, KATU, KOIN, KOPB and KPTV
9.17
Representatives of the above named organizations shall be permitted to attend executive sessions
upon a showing of their credentials. Other news media may attend an executive session if
recognized through the procedure set forth in Section 9.19. Representatives of the organization
shall provide evidence of their credentials prior to such session.
9.18
Representatives of news organizations not listed in Section 9.16 of this policy may apply for
permission to attend executive sessions on behalf of a news organization by filing a request for
recognition with the Fire Chief following notice of the meeting and prior to an executive session
the organization wishes its representative to attend. The review of the request shall be based
upon a determination of the eligibility of the organization under this policy and evidence of the
authority of a representative to appear on behalf of that organization. Once approved, the
organization shall not be required to re-apply for recognition at future sessions unless the
recognition is revoked or there is substantial reason to conclude that the organization is no longer
eligible.
9.19
Standards for recognition for determining whether a news organization will be permitted to have
its representative attend executive sessions will include the following criteria:
If the organization is a print medium, the organization shall provide evidence of general
or associate membership in the Oregon Newspaper Publishers Association.
If the organization is a television or radio broadcaster, the organization shall provide
evidence of membership in the Oregon Association of Broadcasters. Evidence of
membership in the Associated Press shall also be sufficient.
Alternatively, the organization may provide satisfactory evidence that it is organized and
operated to regularly and continuously publish, broadcast or otherwise disseminate news
to the public.
The organization is determined to be a business entity that is institutionalized, is regularly
represented by multiple personnel with defined roles within the organization.
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The organization that is institutionalized is regularly represented by multiple personnel
with defined roles within the organization.
The organization is committed and structured to support the terms of ORS 192.660(4)
with respect to nondisclosure of information or discussion designated as confidential.
The fact that an individual or group of individuals maintains a computer website or
“blog” or corresponds with others on a matter does not constitute being a news media
organization under this policy.
9.20
A news media organization or representative denied recognition by the Fire Chief under this
policy may appeal that decision by giving notice of appeal to the Fire Chief. The Board shall
consider the appeal in open session prior to the scheduled executive session and may affirm,
reverse or modify the Fire Chief’s determination.
9.21
Cameras or other recording devices may not be used in executive sessions, except for the official
executive session tapes made by District staff.
9.22
A representative of a news media organization that has a direct personal interest in the subject of
the executive session that would frustrate the purpose of the executive session may be barred
from attending.
9.23
By attending the executive session, the news media organization and its representative agree not
to print or publicly disclose the discussion at the session (per ORS 192.660(4)) until the Board of
Directors has taken official action regarding the subject matter of the discussion.
9.24
The Board may revoke the recognition of a news media organization or a representative if, after
notice to the organization or representative, the Board finds that the facts upon which original
recognition was granted are no longer true, or upon a finding that the organization or its
representative has willfully disclosed information or discussion at an executive session
designated as confidential.
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS
10.1
The minutes of the meetings of the Board shall be maintained in the Administration Office of the
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District and shall provide for information as required by law (ORS 192) and Board policies.
10.2
The Board Secretary or staff designee shall record all proceedings of the Board meetings and file
these in chronological order in a book provided for that purpose.
10.3
The official minutes of Board meetings, including supporting documents, shall be open to
inspection by the public at the office of the Fire Chief during regular business hours. Minutes of
executive meetings are not subject to this provision in accordance with ORS 192.
10.4
The District recognizes the right of any member of the public to inspect nonexempt public
records in accordance with guidelines established by the Attorney General of the State of
Oregon. When access to District records is granted, examination will be made in the presence of
the record custodian regularly responsible for maintenance of the files or by a staff member
designated by the Fire Chief. Some records are archived off-site. These may be requested and
will be available at the Administration Office as soon as practicable and without reasonable
delay. The request must be made in writing and submitted in person, by mail, by fax or by e-
mail. (ORS 192.420)
10.5
In accordance with the Oregon Public Records Law, certain records, such as executive meeting
minutes and personnel records, are not included in the category of records to which the right of
access is to be granted by the Fire District.
ARTICLE 11: DELEGATION OF BOARD AUTHORITY
11.1
The Board has primary responsibility for the approval of District plans and procedures and for
the appraisal of the ways in which these decisions are implemented and results obtained. The
Board recognizes its authority to delegate specific responsibilities to the Fire Chief for the
implementation of the programs and services of the District.
11.2
The Board will approve a position description for the Fire Chief. The Board will negotiate and
enter into a contract with the Fire Chief which specifies the terms and conditions of employment.
20 01/22/2018
11.3
At such time that a vacancy occurs or is imminent in the Fire Chief's position, the Board
President shall appoint a committee to begin the recruitment and selection process.
11.4
The Fire Chief shall serve as executive officer of the District and shall have the responsibility
for:
preparing the agenda in accordance with Section 9.11 for each meeting, attending all
Board meetings, unless excused, and participating in deliberations of the Board as
required;
bringing to the attention of the Board matters requiring its consideration;
reporting periodically to the Board on the progress of programs in the District;
reporting to the Board appointments, demotions, transfers, and dismissals in accordance
with the policies of the Board and Civil Service Board as applicable.
11.5
The Board delegates to the Fire Chief the function of specifying the required actions and
designing the detailed arrangements under which the District will be operated. Such Standard
Operating Procedures will detail the operations of the District.
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL
12.1
It shall be the responsibility of the Board to select legal counsel to represent the legal needs of
the District. The Board shall have the responsibility to seek the advice of legal counsel
whenever it is unclear regarding legal questions or whenever an action being considered by the
Board may result in placing the District in legal jeopardy. When legal counsel is needed, the
Fire Chief will make the contact regarding the issue in question unless the matter is in regards to
the Fire Chief. If this is the case, the Board President or designee will initiate contact with legal
counsel. Notwithstanding the above generally- applicable rule, a Board Member may make
direct, confidential contact with legal counsel if state or federal law requires that Board member
to keep the information conveyed to counsel confidential. If possible, legal counsel will notify
the Fire Chief or the Board President of such contact without divulging any confidential
information.
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ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING
(URBAN RENEWAL) DISTRICTS.
13.1
The Board establishes the following general policy relating to urban renewal districts and tax
increment financing. The proposed creation of each urban renewal district, or proposed
amendments to existing urban renewal plans that increase the maximum indebtedness shall be
individually reviewed and scrutinized by staff for economic and operational impact. Results of
these findings will be reported to the Board.
13.2
ORS 457.085 requires that urban renewal agencies "shall consult and confer" with each affected
taxing district prior to presenting an urban renewal plan for approval, but does not require
consultation with such districts during a plan's development. Therefore, the District shall
monitor municipalities within its jurisdiction for activity relating to both urban renewal districts
and plan amendments and will notify such municipalities of the District’s desire for early
consultation and involvement.
13.3
ORS 457.085 (5) provides that any written recommendations of the governing body of a taxing
district affected by a proposed urban renewal plan shall be accepted, rejected or modified by the
governing body of the municipality in adopting the plan. Accordingly, it shall be the policy of
this Board to specify to the governing body of the municipality approving the plan, in writing,
any of its recommendations that are not included in the proposed plan.
13.4
Staff shall evaluate each proposed urban renewal plan and plan amendment that increases
maximum indebtedness, for its short-term and long-term economic costs and benefits, and for its
operational impact on the District. Such evaluation shall compare the costs and benefits with and
without the urban renewal plan or amendment, as appropriate. Upon completion of this
evaluation, staff will present a report to the Board.
13.5
In supporting our municipal partners’ efforts to create jobs and promote economic development,
the Board believes that properly-constructed urban renewal plans that attract private investment,
alleviate blighted areas and increase assessed value can ultimately benefit all public service
providers. The staff and Board will continue to dialogue with the sponsoring agency prior to
deciding whether to support, oppose, recommend changes, or remain neutral regarding the
proposed urban renewal plan.
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13.6
Believing that upon reaching a plan’s maximum indebtedness urban renewal plans should be
retired, the Board will generally oppose plan amendments that seek to increase maximum
indebtedness.
13.7
Upon review of staff's evaluation and report on a proposed urban renewal plan or plan
amendment the Board may:
Support the proposed urban renewal plan or plan amendment when the use of tax
increment finance (TIF) is limited, generally, to the types of projects which have been
shown to be effective in encouraging private investment, thereby increasing assessed
value.
Support the proposed urban renewal plan or plan amendment when the urban renewal
plan does not rely exclusively on TIF but, rather, includes other funding sources such as
general fund revenues, general obligation bonds or grants.
Oppose approval of the proposed urban renewal plan or plan amendment when TIF is
used to fund public amenities that are not shown to be effective in encouraging private
investment.
Oppose approval of the urban renewal plan or plan amendment when the use of TIF is
proposed to fund improvements which are either outside of the urban renewal area or, to
the extent that such improvements serve identified needs which are outside of the urban
renewal area, is disproportionate to the relationship (assessed value or territory) of the
urban renewal area to the balance of the jurisdiction.
Oppose approval of the urban renewal plan or plan amendment when existing or
anticipated District resources are insufficient to meet the anticipated demand caused by
proposed plan-supported development.
Recommend or request changes that improve the urban renewal plan or plan amendment;
and support, oppose or remain neutral pending the city or county addressing those
changes.
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES
TAX ABATEMENT
14.1
The Clackamas Fire District #1 Board of Directors recognizes that ORS 285C.050 to 285C.250
authorize cities, counties and port authorities to establish Enterprise Zones (EZones). The stated
purpose of an EZone is to provide an incentive to certain businesses to make investments in
taxable property and to provide additional family-wage employment in the community by
allowing deferral of ad valorem taxes on the new investment property for three or five years,
referred to in the statutes as tax exemption. The assumptions are that the program will encourage
employers within the EZone to make investments in taxable property that would not otherwise be
23 01/22/2018
made, that the new property will result in the creation of new local jobs that would not otherwise
be available, and that the investment property will remain as a valuable addition to the tax base
after the tax exemption expires.
14.2
The process for creating an EZone requires that the sponsoring city, county or port authority
submit the proposal to the Oregon Economic and Community Development Department for
review and approval. ORS 285C.067 further requires that the sponsor consult with all taxing
districts within the proposed EZone before submitting the application.
14.3
The Board adopts this policy on behalf of the District with respect to any property that is subject
to the taxing authority of the District or to a contract for the services of the District. This policy
shall provide guidance to local governments sponsoring EZones as to the position of the District
on those EZones, and to the Fire Chief or his designee in responding to opportunities for
meetings or consultation with those sponsoring agencies.
14.4
The Board appreciates the importance of providing incentives for investments and job creation
that an EZone may provide, so long as the deferment of taxes payable to the District does not
impose a financial burden on District resources and require that the District provide fire and life
safety services to the beneficiary without resources to do so. Ad valorem property taxes are
virtually the only source of funds by which the District provides firefighting and emergency
medical aid to the Clackamas County community. Providing for new taxable property and
exempting it from the tax rolls means that the District must protect the property and the
employees without the funds to do so. It is the Board’s strong view that, if sponsoring agencies
fail to consider carefully the impact of tax exemption on the District’s ability to provide fire and
life safety services, or if they waive or fail to implement the conditions provided by state law
with respect to EZones, the very purpose of the program is defeated.
14.5
The Board requires as a condition of its assent to tax exemption that an agency sponsoring an
EZone provide for an agreement with the applicant for tax-exemption providing for annual
payment to the District during the term of tax exemption an amount equal to 30 percent of the
District’s current tax rate applicable to the exempt property to reimburse the District for that
portion the District levy representing the direct cost of fire and emergency services for the
exempt property.
24 01/22/2018
14.6
The Board welcomes the opportunity for the District to review the terms and provisions of any
proposed EZone on a case by case basis, but by the adoption of this policy serves as notice of the
Board’s concerns regarding these issues:
Existing EZone boundaries or exemption of taxable property should not be amended
unless the sponsor, in consultation with the District, concludes that the amendment is in
the best interests of the community at large and will not diminish the District’s ability to
provide services.
Tax exemption granted to an eligible business should not be extended unless all terms of
the original tax exemption grant, including the number of employees to be hired and the
wages to be paid, have been met in full for the entire exemption period.
Original requirements for tax exemption granted by a sponsor should not be amended,
altered or waived if such action would reduce, eliminate or materially alter the
requirements that were presented to the District as the conditions for the tax exemptions
being granted, including without limitation the base wages to be paid and employee
addition requirements.
The Board may consider EZone proposals on a case by case basis, but generally will not
support EZone applications for tax exemptions that propose primarily additions of
machinery or equipment or upgrades, as such improvements generally do not add
assessed value at the end of the exemption period due to depreciation, wear and tear or
obsolescence, defeating the concept of added taxable value in the long term.
Sponsoring agencies should require that applicants for tax exemption include proposals to
enhance the level or efficiency of local public services within the proposed EZone,
including firefighting and police services.
The Board generally opposes any termination of the existing statutory sunset provisions
for EZones. The District further opposes the creation of EZones on land that is or has
formerly been designated as an urban renewal area.
APPENDIX A
Revised 10/15/2018
CFD#1 BOARD COMMITTEES/LIAISONS
CAPITAL PROJECTS COMMITTEE: To provide Board oversight and input into
the District’s long-range capital needs. Quarterly (Minimum)
CLACKAMAS COUNTY COORDINATING COMMITTEE (C4) LIAISON: To
provide Board representation to neighboring areas with which the District has
significant relationships. Monthly.
EMS COMMITTEE: To provide input into the EMS service delivery system
issues related to CFD1 from an elected representative’s perspective. To provide
Board representation with TVF&R and Lake Oswego Fire Dept. in providing
consulting services regarding the EMS Consortium according to ORS 190.
Quarterly (Minimum)
EXECUTIVE COMMITTEE: To provide a forum to enable the Board to review
the annual performance of the CEO and to perform other duties as assigned by the
Board Chairperson. Semi-annually (Minimum)
FOUNDATION LIAISON: To provide timely updates and information to the
Board on the affairs of the Foundation. The Chairperson shall appoint a Board
member to act as a liaison between the Board and the Clackamas Emergency
Services Foundation (Foundation). The liaison shall attend the bimonthly
Foundation meetings and provide updates at the monthly Board meetings.
LEGISLATIVE COMMITTEE: To provide a forum for staff and Board
representatives to discuss the political implications of Board action and impacts of
legislative proposals on the District. Quarterly (Minimum)
INTERAGENCY COMMITTEE: To provide Board representation to other
governmental agencies that the District serves or has significant relationships with.
Quarterly (Minimum)
VOLUNTEERS’ ASSOCIATION LIAISON: To provide Board representation at
the Volunteer Association meetings. Quarterly (Minimum)
2017/2018
Trotter
Wall
Alt.: Trotter
Cross
Joseph
Syring
Wall
Alt.::Joseph
Trotter
Joseph
Wall
Joseph
Syring
Alt.: Trotter
Syring
Alt.: Trotter
2018/2019
Trotter
Wall
Alt.: Trotter
Cross
Joseph
Syring
Trotter
Alt.::Wall
Trotter
Joseph
Wall
Joseph
Syring
Alt.: Trotter
Syring
Alt.: Trotter
Staff Liaison
Chief Charlton/ Finance Director
Christina Day
Chief Charlton
Division Chief
Bill Conway
Chief Charlton
Chief Charlton
Chief Charlton
Chief Charlton
Battalion Chief
Steve Deters
Memo
To: Board of Directors
Fire Chief Fred Charlton
FROM: Facility Manager Scott Vallance
CC: Battalion Chief Steve Deters
DATE: 10/15/18
RE: Remodeling of Dorms for Stations 4 and 5
Action Requested Staff requests Board approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott).
Background Both of these stations currently have three dorm rooms in the living quarter’s area. This proposal is to divide each dorm in two, making six dorms total in each station. This configuration allows for increased staffing based on apparatus deployment changes (i.e. engine/medic), expanding populations and provides private dorms to accommodate both male and female employees.
Known Facts Policy Implications – The request follows the District’s purchasing policy by gaining Board approval on purchases over $50,000.
Budget Implications These projects were part of the Adopted FY2017-18 Budget, and when they weren’t completed in FY2018, the allocated funds became part of the FY2017-18 Ending Fund Balance. During the development of the FY2018-19 Budget, the Finance Director included the funds in the FY2018-19 Contingency appropriation so the projects could be completed in FY2018-19. Since a transfer of Contingency funds requires a supplemental budget, the Finance Director will present this transfer through a planned supplemental budget in the near future. If the supplemental budget is not approved by the Board at that time, staff will reduce costs elsewhere and/or postpone other projects to remain in budgetary compliance.
Potential Issues None anticipated
Recommendation and Why Staff recommends the approval of the low bid of $71,750.00 for the remodel of the dorm rooms in both Station 4 (Lake Road) and Station 5 (Mt. Scott) to accomplish the goals of increasing and privatizing dorm options.
Clackamas Fire District #1
B-2
1
Memo
To: Board of Directors
From: Chief Charlton
CC:
Date: October 15, 2018
Re: Estacada Fire District #69 Extension Request
The attached letter from the Estacada Fire District #69 Board of Directors was received on October 4, 2018. This letter is a request to extend the current Intergovernmental Agreement (IGA) regarding services that are provided between Estacada Fire and Clackamas Fire District # 1. The Interagency Committees from both Fire Districts met on September 27, 2018 at the request of Estacada Fire and discussed the current IGA and Estacada Fire’s desire to ask for an extension. Clackamas Fire asked for their request to be in writing for your consideration. The Clackamas Fire Interagency Committee attendees were Board President Syring, Director Joseph and staff. Attendees from Estacada Fire included Directors McAdoo and Randall and their staff. If the Clackamas Fire Board desires to extend services to Estacada Fire beyond the current termination date of January 31, 2019, staff will work to determine if the current IGA needs to be amended to include cost and bring that back before the Board for review and approval.
Clackamas Fire District #1
B-3
1
2
3
Business Services Division To: Chief Fred Charlton and the Board of Directors
From: Deputy Chief Doug Whiteley
Re: Business Services Division Monthly Report – September 2018
• Presented at the Board of Director’s Planning Retreat.
• Attended the monthly testing meeting with staff.
• Attended the Oregon City Chamber Board Meeting.
• Attended Board Capital Projects Committee meeting.
• Attended several Oregon City Rotary functions.
• Presented at the Fire District Planning Retreat.
• Attended testing walk through for upcoming Captains test.
• Finalized collective bargaining agreement with the Local 1159.
• Finalized collective bargaining agreement with the Battalion Chiefs.
• Attended Board Executive Committee meeting.
• Met with Clackamas River Water regarding upcoming projects.
• Attended First Responders Brunch and 9/11 event in Oregon City.
• Attended Labor Management Committee meeting.
• Attended the Oregon City Health and Safety Fair.
• Prepared for October Civil Service meeting.
• Attended Administration and Training Center architect meeting.
• Met with Hennebery Eddy Architect regarding past and current projects.
• Attended various divisional staff meetings.
• Met with Local 1159 on various matters.
• Attended Fire Defense Board meeting.
• Worked with legal counsel.
• Helped coordinate and attended the District Board of Directors’ Planning Retreat.
• Coordinated and assisted with Feed the Hungry.
• Prepared and attended the Emergency Services Foundation’s Board of Trustees
meeting.
Business Services
R-1b
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Respectfully submitted,
Deputy Chief Doug Whiteley
*Clackamas Emergency Services Foundation meeting minutes from July 24, 2018 attached.
2
C L A C K A M A S E M E RG E N C Y S E RV I C E S
F O U N D A T I O N 11300 Southeast Fuller Road ∙ Milwaukie, Oregon 97222 ∙ tel: 503.742.2600 fax: 503.742.2800
EXECUTIVE COMMITTEE
OFFICERS
Kyle Gorman
President
Jerry Kearney
Vice President
Sherie Rosenbaum
Secretary/Treasurer
Fred Charlton
Ex-Officio
BOARD MEMBERS
Fred Charlton
CFD1
Angela Fox
Clackamas Review/Oregon City News
Ron Gladney
Retired Hotelier
Andrew Gordian
IAFF Local 1159
Kyle Gorman
Retired CFD1
John Higgins
Higgins Signs
Jerry Kearney
Volunteer Association
Frank Magdlen
Retired
Sherri Magdlen
Director of Dev. for Search & Rescue
Bob Morrisey
Liaison – Estacada Fire District #69
Ed Mura
Retired - Clackamas Co. Sheriff’s Office
James Rhodes
Clackamas Co. Sheriff’s Office
Sherie Rosenbaum
Stone Cliff Inn
Alex Roth
BPG Wealth Management
Don Trotter
Retired Architect
Scott Vallance
Liaison - PEN’AN, Inc./CFD1
Craig Van Valkenburg
Willamette View, Inc.
HONORARY TRUSTEES
John Blanton
Rob Carnahan
Mark Cauthorn
Gordon Day
Bob Gross
Ed Kirchhofer
Jim Osterman
Harvey Platt
Meeting Minutes
July 24, 2018
President Gorman called the meeting to order at 12:07 pm. He shared that
there was no quorum for the meeting.
President Gorman thanked Angela Fox for providing lunch.
Present: Trustees Fred Charlton, Angela Fox, Andrew Gordian, Kyle
Gorman, Sherri Magdlen; guests Ed Mura, Frank Magdlen, Alex Roth,
Craig Van Valkenburg; and Clackamas Fire staff Christina Day and Karen
Strejc.
INTRODUCTIONS
Everyone introduced themselves.
MINUTES
President Gorman asked for any corrections to the minutes. There were
none. These were tabled since there was no quorum for approval.
CORRESPONDENCE
Children’s Center
Fred shared that the Foundation received the Golden Lantern Award from
the Children’s Center. Jerry and he attended the event where it was
received. This award is presented to those organizations that have given
over $50,000 to the Children’
INFORMATIONAL ITEMS
President Gorman shared that the Foundation had purchased two
refrigerators for the Colton Food Pantry. Sherie was able to get both for
$3,800. Approximately 150 families were served each month through the
Pantry.
Fred shared that the Clackamas Service Center had its grand re-opening and
ribbon cutting on July 23. It had been remodeled after a fire in July 2017.
The Foundation provided $2,000 towards the repair of the kitchen.
Andrew shared that he had been visiting the fire stations sharing about the
Foundation and how the crews could participate in donations through
payroll deductions.
M I S S I O N S T A T E M E N T
“To provide humanitarian assistance to those who have been adversely affected by disaster, tragedy, injury or other misfortune, and to work towards preventing such misfortunes in our community.”
The Clackamas Emergency Services Foundation is a nonprofit organization, a subsidiary corporation of Clackamas County Fire District #1.
The Foundation is a tax-exempt organization formed in 1998 under IRC 501(C)(3), tax ID # 93-1233605.
3
OLD BUSINESS
Finances
Christina shared that the financial report had been emailed to the Trustees on July 23. Regarding
the Community Assistance Funds over the past two months, there weren’t as many requests for
funds from the Clackamas County Sheriff’s Office as during the previous months, but the
number of requests from the Fire District had risen.
President Gorman explained to the guests that each Fire District apparatus and Sheriff’s Office
vehicle carried $200 to help with a need that they saw while on a call out in the community.
Ed Mura, retired from the Clackamas County Sheriff’s Office, shared about several times he was
able to use Foundation funds to help citizens who needed a room for the night.
Andrew explained that the Foundation also provided funds for cab requests that crews could
make when needed. The Foundation had an account with Radio Cab Company. The account
number would be given when requesting a cab for a citizen. The Foundation was billed each
month for these requests.
Sherri shared that the Foundation needed to share more with the businesses in the area as to what
the Foundation did, especially with the funds on the apparatus and vehicles.
Christina suggested that a summary report could be presented at each meeting listing how the
Community Assistance funds had been used the previous two months. Andrew volunteered to
compile this report for each Trustees’ meeting.
Scholarship Recipients
President Gorman reported that each year the Foundation provided three scholarships. Each
student would receive $1,500 for 2018-2019.
The scholarship recipients were:
Leilani Lopes – She was studying to be a surgeon in the Honors College at Portland State
University. She was also a recipient for 2017-2018.
RoseAnna Shaver – She would be studying law enforcement at Clackamas Community
College.
Jared Weaver – He was studying to become a firefighter and was attending Clackamas
Community College and Chemeketa Community College.
Nominating Committee
Sherri shared that the Nominating Committee had contacted potential Trustees from the
community to become part of the Foundation. The committee looked for people that would be
able to help the Foundation with needs, not just fill spots. People were needed with talents,
contacts, abilities and the desire to help. Of the five contacted, four were able to attend the
meeting. She introduced them and shared specifically what they would be bringing to the Board:
Ed Mura – contacts, Frank Magdlen – contacts, Alex Roth – website talent and Craig Van
Valkenburg – knowledge of the community.
The committee was continuing to look for new people with ideas and younger people.
4
President Gorman explained that the Nominating Committee made recommendations to the
Executive Committee and it would make recommendations to the Member, which was the Board
of Directors for Clackamas Fire District #1. These potential members’ names would be
presented to the Fire District Board for their approval at their August 20, 2018 board meeting.
Sherri asked that if any Trustees had other people who they feel would be an asset to the
Foundation’s Board, to contact her and she would contact the suggested people.
Marketing Committee
Angela shared that the Marketing Committee was working on the various media opportunities –
website, digital options and Facebook. The website would be updated so that more awareness of
the Foundation could be brought to the community.
President Gorman expressed the need for a Strategic Business Plan, which would describe what
the Foundation would look like in 10 years. Now that the Foundation had a Marketing Plan,
which was approved at the May meeting, a Strategic Business Plan could be developed. An
implementation schedule of new marketing features could be adopted later as an appendix to the
plan. Two changes that have been discussed to date are the name change and the logo. Angela
had offered her graphic artists to help prepare a new logo.
Alex was asked and agreed to help in creating a new logo.
Angela offered to move forward on the logo with her artists.
President Gorman shared that he would discuss with the Scholarship Committee how to promote
and enhance the committee.
NEXT MEETING
The next Foundation meeting would be on Tuesday, September 25, 2018 at noon at the Mt. Scott
Fire Station. Jerry Kearney would be providing lunch.
ADJOURNMENT
President Gorman adjourned the meeting at 1:11 pm.
Karen Strejc
Executive Assistant
5
Business Services Division To: Chief Fred Charlton and the Board of Directors
From: Data Systems Manager Shelby Hopkins
Re: Data Management Monthly Report – September 2018
Munis:
• Project Team attended six implementation days of the HR/Payroll modules.• Payroll completed second successful Payroll Parallel process.
FireRMS/ePCR (Zoll):
• Continued utilizing CAD feed into FireRMS established by My Fire Rules.• Temporary CAD feed outage to FireRMS required manual data entry.• Attended Community Paramedic reporting meeting with EMS Division.
Data:
• Attended webinar “Data Drives the Fire Service, but you’re in the Driver’s Seat”sponsored by Center for Public Safety Excellence.
• Monitored Cost Recovery Billing to EF Recovery.• Claims Summary Report as of September 30, 2018:
Pre-Plans/Mapping:
• Continued work on pre-plan updates.
Workforce TeleStaff:
• Worked with Union/Management and Callboard to modify rules and functionality inprogram.
• Developed new Medic 316 schedule.• Completed multiple shift and station roster moves.
Business Services
6
Business Services Division To: Chief Fred Charlton and the Board of Directors
From: Battalion Chief Brian Stewart
Re: Fire Prevention Division Monthly Report – September 2018
Engineering Fire Prevention staff reviewed 69 buildings and land use projects in the month of
September 2018. In addition, 10 tenant remodel inspections were conducted, as well as 24 new
construction inspections.
Enforcement A total of 358 inspections were carried out in the month of September 2018. These
include fire and life safety inspections, special inspections completed by the Fire Prevention staff,
and the business inspections completed by the fire companies.
Public Education Fire Prevention staff and companies conducted or participated in a number ofcommunity activities:
Sep 1 Volunteers It's My Ability 5K for Autism
Sep 3 Station 2 Labor Day BBQ at Waverley Country Club
Sep 8 Station 5 Back to School Safety Event with JC Penny
Sep 9 Station 10 Mt Hood Kiwanis Camp Walk, Roll or Stroll
Sep 10 FMO Visit OCSD Elementary Schools - Flyer Delivery - Hilltop Health & Safety Fair
Sep 10 Vols / Station 10 Clarkes Grange Community Picnic
Sep 13 FMO Hands Only CPR at The Children's Center
Sep 15 FMO / Various Hilltop Health & Safety Fair
Sep 15 Station 7 Under the Stars Charity Ride at StarCycle
Sep 16 Station 6 Military Family Day at Happy Valley Park
Sep 17 FMO Beavercreek Back to School Night
Sep 20 Station 2 Odd Fellows Lodge Potluck/BBQ
Sep 25 FMO / Station 7 Scouters Mountain Elementary Station Tour 1 and 2
Sep 26 FMO / Station 7 Scouters Mountain Elementary Station Tour 3
Sep 26 FMO Fire Safety Talk Cascade Meadows Apartments
Sep 28 Station 2 Jog-a-thon Linwood Elementary
Sep 28 Station 6 Station Tour
Business Services
R-1b.1
7
Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above. FMO
• The annual Hilltop Health and Safety fair was on Saturday, September 15th. Staff did an
outstanding job of planning, organizing, and staffing the event. This was a well-attended
event with what appeared to be the most heavily attended safety fair yet. Free hotdogs
were provided by a new partner, Get Ready.
• Staff planned and prepared for Fire Prevention Month activities. In addition to a fire
station open house each Saturday, staff will be teaching fire safety at numerous
elementary schools around the Fire District.
• Backyard burning did not open on October 1, 2018 which is the normal date that is
allowed by the State. Clackamas Fire is coordinating with the Fire Defense Board and
Oregon Department of Forestry regarding when to open the burn season.
• Staff attended the High-Rise training exercise at Hillside Manor.
• Staff made moves to consolidate from Boring to a single Fire Prevention Office in Oak
Grove.
• BC Stewart has returned to the line, and BC Slater has transitioned into the Fire Marshal’s Office.
Respectfully Submitted,
Battalion Chief Brian Stewart
8
Clackamas Fire Inspections
2018 InspectionsJanuary - SeptemberAssigned To Actions Scheduled # Done % Done
Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1459 921 63.13%2 YEAR PREVENTION OFFICE 765 608 79.48%HAZ MAT INSPECTION 31 11 35.48%ANNUAL SELF INSPECTION 95 38 40.00%APARTMENT PROGRAM 1 YEAR 377 276 73.21%4 YEAR PREVENTION OFFICE 117 106 90.60%
Division, Fire Marshal Office Grand Total 2844 1960 68.92%Station, Station 1 COMPANY 2 YEAR INSPECTION 10 10 100.00%
COMPANY 4 YEAR INSPECTION 35 34 97.14%Lock Box 21 6 28.57%TARGET HAZARD WALK THRU 13 4 30.77%
Station, Station 1 Total 79 54 68.35%Station, Station 10 COMPANY 2 YEAR INSPECTION 6 3 50.00%
Lock Box 7 6 85.71%TARGET HAZARD WALK THRU 6 5 83.33%
Station, Station 10 Total 19 14 73.68%Station, Station 11 Lock Box 5 3 60.00%
TARGET HAZARD WALK THRU 3 1 33.33%Station, Station 11 Total 8 4 50.00%Station, Station 14 Lock Box 3 0 0.00%
TARGET HAZARD WALK THRU 18 12 66.67%Station, Station 14 Total 21 12 57.14%Station, Station 15 COMPANY 2 YEAR INSPECTION 33 19 57.58%
COMPANY 4 YEAR INSPECTION 3 2 66.67%Lock Box 8 2 25.00%TARGET HAZARD WALK THRU 10 0 0.00%
Station, Station 15 Total 54 23 42.59%Station, Station 16 COMPANY 2 YEAR INSPECTION 65 62 95.38%
COMPANY 4 YEAR INSPECTION 6 6 100.00%Lock Box 4 1 25.00%TARGET HAZARD WALK THRU 12 4 33.33%
Station, Station 16 Total 87 73 83.91%Station, Station 17 COMPANY 2 YEAR INSPECTION 43 27 62.79%
COMPANY 4 YEAR INSPECTION 2 2 100.00%Lock Box 3 2 66.67%TARGET HAZARD WALK THRU 6 3 50.00%
Station, Station 17 Total 54 34 62.96%Station, Station 18 Lock Box 1 0 0.00%
TARGET HAZARD WALK THRU 4 0 0.00%Station, Station 18 Total 5 0 0.00%
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Clackamas Fire InspectionsStation, Station 19 TARGET HAZARD WALK THRU 1 0 0.00%Station, Station 19 Total 1 0 0.00%Station, Station 2 COMPANY 2 YEAR INSPECTION 24 21 87.50%
COMPANY 4 YEAR INSPECTION 36 34 94.44%Lock Box 13 7 53.85%TARGET HAZARD WALK THRU 12 8 66.67%
Station, Station 2 Total 85 70 82.35%Station, Station 3 COMPANY 2 YEAR INSPECTION 64 62 96.88%
COMPANY 4 YEAR INSPECTION 35 32 91.43%Lock Box 9 3 33.33%TARGET HAZARD WALK THRU 18 7 38.89%
Station, Station 3 Total 126 104 82.54%Station, Station 4 COMPANY 2 YEAR INSPECTION 8 8 100.00%
COMPANY 4 YEAR INSPECTION 46 33 71.74%Lock Box 5 3 60.00%TARGET HAZARD WALK THRU 14 9 64.29%
Station, Station 4 Total 73 53 72.60%Station, Station 5 COMPANY 2 YEAR INSPECTION 48 48 100.00%
COMPANY 4 YEAR INSPECTION 2 2 100.00%Lock Box 2 2 100.00%TARGET HAZARD WALK THRU 2 0 0.00%
Station, Station 5 Total 54 52 96.30%Station, Station 6 COMPANY 2 YEAR INSPECTION 19 16 84.21%
Lock Box 4 1 25.00%TARGET HAZARD WALK THRU 4 2 50.00%
Station, Station 6 Total 27 19 70.37%Station, Station 7 COMPANY 2 YEAR INSPECTION 20 13 65.00%
COMPANY 4 YEAR INSPECTION 2 2 100.00%Lock Box 5 1 20.00%TARGET HAZARD WALK THRU 2 1 50.00%
Station, Station 7 Total 29 17 58.62%Station, Station 8 COMPANY 2 YEAR INSPECTION 62 54 87.10%
COMPANY 4 YEAR INSPECTION 13 13 100.00%Lock Box 16 3 18.75%TARGET HAZARD WALK THRU 15 0 0.00%
Station, Station 8 Total 106 70 66.04%Station, Station 9 COMPANY 2 YEAR INSPECTION 4 4 100.00%
COMPANY 4 YEAR INSPECTION 1 1 100.00%Lock Box 9 9 100.00%TARGET HAZARD WALK THRU 7 6 85.71%
Station, Station 9 Total 21 20 95.24%Grand Total 849 619 72.91%
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Clackamas Fire Inspections
Assigned To Actions # Done
Division, Fire Marshal Office FIRST REINSPECT 11NEW BUSINESS INSPECT 10NEW CONSTRUCTION INSPECTION 24OPEN BURNING 1PLAN REVIEW 69SPECIAL INSPECTION 12TENANT IMPROVEMENT 10
Division, Fire Marshal Office Total 138Grand Total 138
2018 Special InspectionsSeptember
11
Estacada Fire Inspections
2018 Estacada Inspections January - SeptemberAssigned To Actions Scheduled # Done % Done
Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 102 75 73.53%2 YEAR PREVENTION OFFICE 33 31 93.94%APARTMENT PROGRAM 1 YEAR 3 3 100.00%
Division, Fire Marshal Office Total 138 109 78.99%Grand Total 138 109 78.99%
2018 Estacada Inspections SeptemberAssigned To Actions # Done
Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 172 YEAR PREVENTION OFFICE 1APARTMENT PROGRAM 1 YEAR 3
Division, Fire Marshal Office Total 21Grand Total 21
2018 Estacada Special InspectionsSeptemberAssigned To Actions # Done
Division, Fire Marshal Office NEW CONSTRUCTION INSPECTION 2PLAN REVIEW 3SPECIAL INSPECTION 1
Division, Fire Marshal Office Total 6Grand Total 6
12
2015 95 Incidents
2016 91 Incidents
2017 115 Incidents
2018 108 Incidents
False Fire and Medical Alarm Responses
Monthly Average
Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec2015 87 72 95 100 117 110 82 83 89 106 105 892016 78 78 86 87 73 104 65 107 107 126 93 882017 132 92 86 126 116 84 113 143 111 144 118 1172018 94 96 100 102 101 115 130 127 106
0
20
40
60
80
100
120
140
160
13
Year Fire Cause of Ignition Incidents %
2015 Cause under investigation 0 1.98%
Cause undetermined after investigation 11 12.79%
Cause, other 1 1.16%
Failure of equipment or heat source 15 17.44%
Intentional 5 5.81%
Unintentional 54 62.80%
2015 Total 86 100.00%
2016 Act of Nature 2 2.56%
Cause under investigation 1 1.28%
Cause undetermined after investigation 11 14.10%
Cause, other 2 2.56%
Failure of equipment or heat source 9 11.54%
Intentional 4 5.13%
Unintentional 49 62.80%
2016 Total 78 100.00%
2017 Act of Nature 2 2.22%
Cause undetermined after investigation 17 18.89%
Cause, other 1 1.11%
Failure of equipment or heat source 18 20.00%
Intentional 8 8.89%
Unintentional 47 52.22%
2017 Total 93 100.00%
Data Excludes: Cooking and Chimney Fires
Clackamas Fire District #1
2018 Structure Fire Cause of Ignition
Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's
Act of Nature0
0%
Cause under investigation
22%
Cause undetermined after investigation
1517%
Cause, other5
6%
Failure of equipment or heat
source21
23%
Intentional6
7%
Unintentional41
46%
14
Business Services Division To: Chief Fred Charlton and the Board of Directors
From: Emergency Manager Gregg Ramirez
Re: Emergency Management Monthly Report – September 2018
September was National Preparedness Month. The Fire District conducted several successful activities aimed at increasing the disaster resilience of our staff, stakeholders and citizens. Based on positive feedback from several sources it appears as though our efforts had far reaching and meaningful impact.
• Produced a series of informative videos that were posted to the D1 website, Facebookpage and shared with our email contacts. The series included appearances by severallocal disaster subject matter experts, including:
o Clackamas Department of Disaster Managemento Kaiser Sunnyside Hospitalo Columbia County Emergency Managemento Multnomah County Emergency Management
• Appeared on KGW’s Greater Portland morning show• Appeared on KGON’s Terry Boyd’s World radio show• Conducted the 4th annual CERT Summit• Participated in the Red Cross Prepare Out Loud campaign• Conducted an emergency preparedness presentation for the Housing Authority• Participated in the Clackamas River Water spill exercise
Respectfully submitted:
Gregg Ramirez Emergency Manager
Business Services
15
Business Services Division To: Chief Fred Charlton and the Board of Directors
From: Battalion Chief/Assistant Fire Marshal Brian Stewart
Re: Safety Division Monthly Report – September 2018
• Safety Committee – reviewed and made recommendations on recent workplace injuriesand exposures.
• Per training’s request, BC Stewart and BC Hopkins inspected a new bailout trainingstructure/prop at Station 14. Returned to discuss structure and met with BC Smith, BCRamos, and Capt. B. Olson. Compliance deficiencies were identified and trainingdetermined appropriate alterations to rectify them. All changes were to be completedprior to use.
• BC Stewart, BC Smith, and Lt Sakaguchi met with Ed Hoeffliger of SAIF. Mr. Hoeffligerwas doing routine update of information.
• Safety responsibilities transitioned to BC Hopkins on October 1.
Respectfully submitted,
Battalion Chief/Assistant Fire Marshal Brian Stewart
Business Services
16
Business Services Division
To: Chief Fred Charlton and the Board of Directors
From: Human Resources Manager Trish Noble
Re: Human Resources Division Monthly Report – September 2018
Assisted with Entry Level Firefighter Panel Interviews
Completed monthly roster moves in TeleStaff
Participated in Munis Training for HR/Payroll
Attended Reasonable Suspicion Training in Wilsonville
Co-meeting with Training for upcoming testing processes
Created new employee files/forms and sent related documentation to staff
Updated employee files with certifications, change of address, assignment changes, etc.
Finalized work on HR-related Munis forms
Insurance Benefits
o Continuing to work with Kris and Stacie on unpaid claims due to pre-authorizations and OON HST claims out of the state
o Had our second quarterly meeting with HYAS and VOYA for our 457 and 401A
Retiree Benefits
o Working with Accounting Specialist Holst to assist in getting all of the statementscorrected for the retirees
o Munis Training – Personnel Action Training and Salary and Benefit Training
Finance
o Assisted Payroll Manager with the retro payroll due to the new contract
Strategic Planning Retreat presentations
Board Retreat presentations
Contacted additional neighboring districts/departments to research organizationaldevelopment tools
Business Services
17
R-1b.2
Processed tuition reimbursement requests
Temp hire processing
ODOT Random Drug Testing final setup and policy review
Worker’s Comp claims and return to work
Civil Service meeting preparations
Respectfully submitted,
Human Resources Manager Trish Noble
18
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Deputy Chief Ryan Hari
Re: Emergency Services Division Monthly Report –September 2018
.
Continued work on the Station 16 and 19 construction projects.
Attended weekly Owner/Architect/Contractor meetings for all construction projects.
Participated in the multi-agency high rise hands on drill.
Finalized the conceptual two-story fire station process for a future station in Oregon City.
Participated in the monthly operations meeting.
Continued work on the Fire District’s hazardous materials program.
Participated in the monthly Clackamas Water Rescue Consortium meeting.
Participated in Administration Building design process.
Attended the Strategic Planning Retreat.
Participated in the annual Board Retreat.
Participated in the CCOM Member Board meeting.
Chaired the monthly C800 Meeting.
Attended the C800 Citizen’s Accountability Group meeting.
Participated in an interagency meeting with Estacada Fire.
Respectfully submitted,
Deputy Chief Ryan Hari
Emergency Services
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Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Fleet Director Bill Bischoff
Re: Fleet Services Division Monthly Report – September 2018
During the month of September, the following are some of the major items that fleet maintenance personnel addressed:
Engines
2-124 E319- Complete warranty and other write ups on pumper- Back from Hughes
2-115 E311- EGR tube clean out, PM and write ups
2-114 E310- Foam system is INOP, PM and other write ups
2-126 E304- Power steering pump
2-127 E303- Cab tilt pump/motor, PM and write ups
Trucks/ Heavy Rescue
2-205 T302- Failed aerial test with frayed cable, PM and multiple write ups
2-208 T316- New tires on all axles, ride height adjustment
Brush Rigs/ Water Tenders/ Boats
2-932 B308- Replace and reinforce the rear deck support tubing.
Staff Vehicles/ Medic
2-538- PM and recalls
2-503- PM and write ups, new tires
Other Items
Fleet reinstalled door switches on all the tiller doors in the District so the doors will alarm whentruck is in gear and door is open. This puts us more in line with manufacturer’s recommendationand NFPA and will lessen the damage to the doors and tracks that are very expensive to replace.
We have been working on getting our new pump pit up and functional. Building a pitot stand anda new wall to mount discharge gate valves and gauges for doing necessary pump tests.
Did a lot of work on the IGA apparatus. Canby, Gladstone, and Lake Oswego vehicles had a lotof attention.
We are getting closer to having the old Simon- Duplex Truck transported and shipped toArgentina. E328 has also been sold to Chemeketa Community College.
Met with another agency interested in us providing the fleet maintenance for their equipment.
Emergency Services
2
Waiting on Happy Valley inspectors to validate final occupancy of the new building.
Respectfully submitted,
Fleet Director Bill Bischoff
3
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Logistics Manager DeAnn Cordes
Re: Logistics Division Monthly Report – September 2018
The following summary of work includes those activities completed within Logistics.
Logistics filled and delivered 325 orders entered into Munis. This is up 31.05% from September oflast year.
Filled and delivered 31 controlled medication orders; which is up 19.23% from September of lastyear. Logistics delivered Foundation funds to crews who were in need of them. Logistics continuesto perform deliveries on Tuesdays and Fridays or as needed. Logistics staff is talking aboutperforming deliveries one day a week instead of two days. We are also trying to catch companieswhen they are on site. Before any changes are made there will be discussions with Operationsand EMS.
Staff attended and represented Logistics at the EMS Committee meetings this month.
Staff is preparing for the next Volunteer Recruit Academy. Bags will be assembled and ready fordistribution on September 8th. Finished assembling the volunteer gear bags and sent them to theVolunteer Services Office for distribution.
Continued to move items from the old building into the new building. Still waiting on the remainingsecure storage shelving. The vendor said the shelving should be in in October.
Moved bike helmets, hose and other items from the training offices warehouse into the old logisticsbuilding. Assembled pallet racking and organized the space. The conex still needs to be emptiedand will be done once the secure storage arrives and is set up.
Assisted Fire Prevention in preparing for the Safety Fair. Supplies were loaded into the Isuzuvehicle for pick up on the day of the event by Fire Prevention staff.
Respectfully submitted,
Logistics Manager DeAnn Cordes
Emergency Services
4
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Division Chief Bill Conway
Re: Emergency Medical Services and Training Division Monthly Reports – September 2018
The following summary of work includes those activities completed within the EMS and Training Divisions. Additional reports are included from the Training Chief, Medical Services Chief, EMS Training Officer, Community Paramedic, as well as the monthly community CPR report from Cascade Training.
Attended Clackamas Fire EMS Committee meeting
Attended High Rise Down and Dirty drill
Attended District Board meeting
Attended Training division weekly staff meetings
Attended Clackamas Fire Operations meeting
Participated in Public Based EMS Committee tele meeting
North Battalion training site needs evaluation walkthrough
Training Center remodel meeting
Participated and presented at both District Planning Retreat sessions
Met with AMR, TVFR, and LOFD for strategic planning regarding improving ambulanceservices
Met with Chief Corless and Labor regarding M316 and paramedic schedule change
On vacation for last week of September
Respectfully submitted,
Division Chief Bill Conway
Emergency Services
R-1c.1
5
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Medical Services Chief Josh Santos
Re: Emergency Medical Services Division Monthly Report – September 2018
Facilitated one medical director and resident ride along
Facilitating student intern working on senior project in fire and EMS
Attended monthly board meeting
Attended EMS Committee Meeting
Chain of Survival Planning Meeting
Community Paramedic Reporting Meeting – Discussed systems for data/patient tracking
Attended strategic planning meeting with county EMS stakeholders
Attended monthly Operations meeting
Continued work on Community Paramedic CAD/RMS/Data collection process
Worked on Strategic Planning Retreat presentations
Presented at District Strategic Planning Retreat
Presented at Board Strategic Planning Retreat
Participated in Captain test dry run – Vetting the process for upcoming promotional test
Attended Fallen Firefighter Memorial – 9-11 ceremony at DPSST
Did a 24-hour ride along with M303 – Reviewing transport systems
Completed patient follow up and feedback for crews
Respectfully submitted,
Medical Services Chief Josh Santos
Emergency Services
6
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Community Paramedic AmyJo Cook
Re: Emergency Medical Services Division Monthly Report – September 2018
Assisted homeless community member with acquiring housing
Assisted community member with connecting with continuation of care outside the 911 system
Assisted Adult Protective Services with six home visit/consults
Conducted 12 home visits for crew referred patients
Presented at Oregon State EMS Conference on Community Paramedicine
Conducted 11 Project Hope contacts
Attended I&R quarterly meeting for local resources
Attended Tri county/Riverstone/Clackamas Community Paramedic high 911 user meeting
Assisted with entry level firefighter interviews
Assisted with supported housing for Project Hope client
Respectfully submitted,
Community Paramedic AmyJo Cook
Emergency Services
7
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: EMS Training Officer Mike Verkest
Re: Emergency Medical Services Division Monthly Report – September 2018
Participated in East Clackamas County EMS Association Meeting- Timberline 2019
Participated in August EMS and EPIC Committee Meeting
Planning beginning for regional PACE Exercise for May 2019
Began work with Clackamas County Strangulation Workgroup
Attended and became chair of the Clackamas County EMS Council Ops-Subcommittee
MAT Workgroup meeting, preparing for October 2018 MAT
Attended Oregon Health Authority Professional Standards and Education Update Webinar
ASA Planning meeting with Div. Chief Conway and MSC Santos
Performed multiple ADORE Training and FTO Training sessions
Recorded 2 EMS Training quickies
Coordinated 2 EMS/Logistics Meetings to enhance visibility on medication shortages. This is an
ongoing meeting and will include Dr. Warden.
Attended a meeting with Data, Ops, FMO and EMS for ESO Demo
Attended the monthly and weekly Training Division Staff meetings
Coordinating Volunteer EMS Workgroup with ATO Webster and VFF Thiele
Respectfully submitted,
EMS Training Officer Mike Verkest
Emergency Services
8
Station2 Station3 Station4 Station5 Station7 Station10 Station14 Station15BLSHCP 2HSFA,CPR&AED 1 1HSCPR&AED 1 1HSFA 1 1ACLSRenewal 1 1PALSRenewal 1 1
Station2 Station3 Station4 Station5 Station7 Station10 Station14 Station15BLSHCP 31HSFA,CPR&AED 14 11HSCPR&AED 2 4HSFA 0 0ACLSRenewal 10 9PALSRenewal 10 9
1 2 3 4 5
13 87
15 85
10 90
10 90
1 3 8 89
7 93
Poor Fair Satisfactory Good Excellent1 5 94
Yes No100
Studentwouldreferafriend/colleaguetotakethesamecourse:
Classroomenvironmentwasconducivetolearning:
Instructor(s)providedadequateandhelpfulfeedback:
Sep-18
ClackamasFireStationEnrollmentbyLocationSep-18
ClackamasFireStudentEvaluationSummary--September20181(StronglyDisagree)2(Disagree)3(Neutral)4(Agree)5(StronglyAgree)
ClassType
ClassType
Student'sratingoftheinstructor'soveralleffectiveness:
CascadeHealthcareServices,LLC.ClackamasFireDistrict#1
CommunityCPRandFirstAidProgramsStudentEnrollmentandCourseEvaluationSummary
Overallthiscoursemetmyexpectations:
Theprogramwasrelativetomyworkandextendedmyknowledge:
Adequatesupplyofequipmentthatwascleanandingoodworkingorder:
Methodofpresentationenhancedmylearningexperience:
NumberofClassesOfferedatEachLocation
9
CascadeHealthcareServices,LLC.ClackamasFireDistrict#1
CommunityCPRandFirstAidProgramsStudentEnrollmentandCourseEvaluationSummary
CommentsfromClackamasFireStudentEvaluations--September2018
Noisy.
Thankyou!Loudintercomebuzzing.
BestPALScourseIhavetakeninmycareer!
Excellent.
Deniseisagreatinstructor.Engagingandhelpful.
Denisedidagreatjobteachingthematerial.
BestclassIhaveparticipatedin.I'vebeentoseveralovertheyears.
Mentionnotallepipenslookalike
CDF#4hasacrazybuzzingnoise-yougetusedtoitbutforsomemaybebothersome.
MosthelpfulCPR/AED/FirstAidtrainingthatIhaveattended.
Victoriawasgreat!
Fun,easyclass.Thankyou!
Classwasnotboringandshekeptusengagedandexplainedindetailoneachtopic.
Classwaseasytofollowandinstructorprovidedexcellentinstructionandanonjudgementallearningenvironment.
Theyarebothgreat!
Thankyou!
Postiveandopencommunicationsofinstructor.Alwaysapleasure.
Equipmentwasup-to-date-Whichwashelpfulforlearningmegacodefacilitatedlearningandalsoindependentdecisionmaking.
Great!
Instructorgaverepeatedfocusptstohelpusrememberforthetest.
Matt&Denisealwaysprovideacalm&relaxedenviromentinthisstressful(tome)test.
Calmatmosphere&yetquick-verygoodday.Thx.
Denisepresentedthematerialeffectively.
Greatjob!Denisekepttheenergylevelhigh,madethetimemoreenjoyable.
Verypersonalinstructorandmademeactuallywanttolearn.
Denisewasfunnyandusedourtomewell.Awesome!
Greatjob!Enjoyedtheclass.
10
ForsomethingIhavedoneforover20yearsthisclasswasthemostconcisepresentationI'veexperienced.Thankyou!
11
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Training Chief Keith Smith
Re: Training Division Monthly Report – September 2018
Training Chief Keith Smith
Attended last week of High Rise Down and Dirty Drills.
HR Testing Meeting. GoTo Meeting Finalized FF and A/O Test.
Senior Staff meetings.
OPS Meeting.
Training Staff Meetings. Planning upcoming testing and training.
Schools and Conferences Management: Form in service and going well. We will continue toevaluate.
HR Testing Management: Finalizing Entry Firefighter and A/O.
Captain Test: Planning Meeting.
Battalion Site Walk through - Walking through each Battalion sites to determine needs.
South Battalion Training Officer Sean Brown
Weekly Training Staff meetings.
AO Academy.
Rope Committee Meeting.
Down and Dirty High Rise Drill.
Volunteer Drills.
Budget spreadsheet work.
AO Testing.
Emergency Services
12
North Battalion Training Officer Scott Walker
Assisted with the second week of high rise down and dirty.
Participated in four days of entry FF testing.
I have been assisting with the Volunteer Academy where needed.
Finalized speakers for the Fire Officer 2 Academy.
Facilitated a volunteer search drill.
Walked through the North Battalion training site with Chief Smith and Chief Conway to determine needs.
East Battalion Training Officer Mark Webster
Vetted and Contracted with Mvix for Content Management System or CMS for AVIDS digital signage.
Built Bailout Prop at Station 14.
Volunteer Drills.
Target Solutions management.
Academy Coordinator Steve Sakaguchi
Training
o September 19-20 panel interviews for entry level firefighters.
o Met with Chief Charlton to discuss the panel interview component for the lieutenant promotional exam.
o Met with Byron Wakefield, DPSST District Liaison Officer (DLO) to verify our academy
certification process meets DPSST’s requirements.
o Developed study guide for the lieutenant promotional exam.
o Met with BC Stewart, BC Smith and Ed Hoeffliger (SAIF Consultant) to discuss academy and District training.
Volunteers
o Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewing academy timing to better align with career academy timing.
o Instructed/Present at academy September 11, 15, 16, 18, 25, 29 and 30.
o Volunteer Academy 18-01 began on September 11. As of 9/30 there are 13 suppression, 1 support and 5 Estacada Recruits.
o Volunteer Academy will be providing training to receive the following NFPA certifications:
FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness.
13
o Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards,Shawn Hepler and Austin Burke instructed at the academy. VFF Noah Steinbergcoordinating the volunteer instructors for academy.
o Met with volunteers to provide feedback from their interviews.
o Set dates for the upcoming Explorer Program entrance process. Currently have 11active explorers. Applications are available via NeoGov.
Respectfully submitted,
Training Chief Keith Smith
14
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Health and Wellness Manager Heather Goodrich
Re: Wellness Division Monthly Report – September 2018
The following summary of work includes those activities completed by Clackamas Fire Wellness Staff:
Annual Clackamas career pre-physical testing. (130 people)
Annual OSHA required hearing conservation training for career firefighters. (130 people)
Immunizations were provided to Clackamas volunteers and staff. (105 people)
Medical testing performed (labs, TB, etc.) outside the baseline and annual testing. (5 people)
Coordinated annual physicals for one suppression volunteer and one support volunteer.
Coordinated Fit for Duty physicals for injured career firefighters returning to duty. (5 people)
“Cancer and Firefighters” presentation onsite to Clackamas career crews. (8 stations/30 participants)
“Metabolic Syndrome” presentation over two evenings at volunteer drill. (35 participants)
“Health Insurance 101” presentation onsite at Fire Prevention. (12 participants)
Presented three hours of Wellness Curriculum to volunteer firefighter recruits. OSHA Bloodborne
Pathogens, OSHA Hearing Conservation and an Intro to the Wellness Program were the topics.
Annual Fitness Testing for Clackamas career firefighters. (2 people)
Coordinated weekend morning workouts for volunteer firefighter recruits.
Purchased dumbbells for Station 9.
Injury consultations and on-site treatment by the Athletic Trainer. (38 visits)
Processed and provided follow-up for on-the-job injury reports and for Safety Committee. Eight injuryreports were submitted with two of the eight turning into a workers’ compensation claim.
Six of the six sprain/strain injury reports were followed up with by the Athletic Trainer.
Coordinated volunteer injuries and return to work program. (2 people)
Annual Mental Health Assessment was administered to career firefighters. (2 people)
Provided requested health information and consultations to 12 firefighters and staff.
Attended a webinar titled “Compassion Fatigue Awareness and Burnout Prevention.”
Provided requested information about our program to Keizer Fire and Portland Fire via email and phone.
Created and sent out monthly Wellness Update and Health Insurance Newsletter.
Distributed EAP Employee Newsletter and EAP Supervisor Newsletter by email.
Attended the annual Strategic Planning Retreat.
Congratulations to Mother Koryn Galego and Grandpa Mark Cauthorn! Clackamas Fire’s MedicalAssistant had Emma Lynn Galego on September 11th and she measured 9lbs, 11oz.
Respectfully submitted,
Health and Wellness Manager Heather Goodrich
Emergency Services
15
Lavender Ribbon Report Released
Clackamas Fire District #1
Wellness Update
Q: Do different colored
eggs have different nutrition
profiles?
A: There is no nutritional
difference between white and
brown eggs. Different breeds
of chickens simply lay eggs of
different colors, from white to
brown to green. A hen’s diet
can affect her eggs though.
Usually, eggs contain small
amounts of omega-3 fatty
acids. Feeding chickens foods
with omega-3s does increase
the levels of omega-3s in
eggs. The eggs of “free-
range” and “pastured” hens
have different profiles than
those of hens raised indoors,
but the nutritive value is hard
to predict without knowing
what the hens eat.
Career Pre-Physicals will
take place in September
and October. Heather
will be sending paper-
work and information
about the appointment
the week prior to your
testing.
The International Association of Fire Chiefs’ (IAFC) Volunteer and Combination Officers Section (VCOS)
and the National Volunteer Fire Council (NVFC) have partnered to develop and release the Lavender
Ribbon Report: Best Practices for Preventing Firefighter Cancer. This report provides 11 actions that can
be taken to mitigate the risk of cancer for firefighters.
Unfortunately, the topic of firefighter cancer has had a significantly increasing impact on firefighter health
and welfare. Great strides have been made by departments and responders everywhere in combating and
preventing cancer, but more still needs to be done. The time is NOW to make changes.
“We call upon fire service leaders and all personnel to make cancer prevention a priority in your
department,” said Chief James Seavey, Sr. board member of the IAFC VCOS, chair of the VCOS Cancer
committee, and cancer survivor. “We owe it to each firefighter, to their families, and to the community to take
every step necessary to keep our firefighters healthy and to ensure they come home safely. Together we
can stop firefighter occupational cancer.”
It is imperative that local leaders take this report to heart and spend the time and energy to make changes to
improve the safety and health of responders. Too often, we hear about firefighters suffering from and dying
of cancer. What if things had been differently and personal protective equipment (PPE) was washed
thoroughly and stored it in a better way? There are many relatively cost-effective actions that can be taken
to reduce the risk.
“Firefighters are contracting cancer at an alarming rate, and we need to take action to protect our brothers
and sisters,” said Chief Brian McQueen, co-chair of the NVFC Cancer Subcommittee and cancer survivor.
“Fortunately, there are specific things we can do to lessen our risks and prevent exposure. The NVFC and
IAFC’s VCOS strongly encourage you to read and implement these best practices in your department
immediately and ensure all firefighters are adhering to them.”
Fire Chief Timothy Wall, chair of the VCOS, and Fire Chief Kevin D. Quinn, chair of the NVFC, challenge fire
service leaders and firefighters to educate their membership by disseminating the report and displaying the
poster in their departments.
This report, released at Fire-Rescue International in Dallas, Texas, is dedicated to those responders that are
battling or have lost their battle with cancer.
The report can be downloaded at the link below:
https://www.iafc.org/about-iafc/sections/vcos/vcos-resource-detail/vcos-lavender-ribbon-report-best-
practices-for-preventing-firefighter-cancer
Alicia’s next wellness talk, which will begin this month, will be on the topic of firefighter cancer prevention.
Source: www.iafc.org
16
If you're looking for a way to add a little fun and creativity to your
workouts, consider adding jump rope intervals. A good jump rope is
one of the best investments you can make in your own fitness
because it is an extremely effective form of cardiorespiratory exercise
and doesn't require much more than a little space, a timer and some creativity.
Humans burn about five calories to consume one liter of oxygen. This means that exercises that involve
more muscles can increase the demand for oxygen, allowing you to expend more energy (burn more
calories). Anyone who has swung a rope for more than 20 seconds knows that it's a great way to
elevate your heart rate and burn calories.
If you’re still not convinced to try it, here are seven more reasons why you should consider jumping
rope when looking for ways to change your existing fitness program:
1. Jumping rope can increase the elasticity and resiliency of lower-leg muscles, leading to a
reduced risk of lower-leg injuries. Calf raises can strengthen the lower leg, but if the muscle tissue
becomes too tight it could increase the risk of a number of lower-leg injuries including achilles tendon
strain or plantar fasciitis. Jumping rope regularly strengthens the calf muscles and improves the
elasticity of the surrounding tendons and fascia. To increase elasticity, try to land on the ball of the foot
first, but let your heels go all of the way down to the ground.
2. Jumping rope can help improve your coordination. Jumping rope is a cyclic activity, which
means you perform it for a steady, regular cadence. The steady cadence and rhythm of jumping rope
can help improve the coordination between your eyes, feet and hands.
3. Jumping rope can help improve your cognitive function. This is because jumping rope involves
learning new motor patterns, which improves the nervous system communication between your brain,
wrists and lower leg muscles. This, in turn, helps to improve your overall cognitive function, which is an
important benefit as we age.
4. Jumping rope can help increase the intensity of circuit-training workouts. Strength-training
workouts that alternate between different muscle groups can increase heart rate and provide a
cardiorespiratory benefit. Adding one or more jump-rope stations to a circuit is an easy way to increase
the intensity of the overall workout. If you enjoy making your own exercise circuits, add two to three
minutes of steady rope jumping at the end for an additional calorie-burning opportunity.
5. Jump ropes are extremely portable, which makes them an excellent option when
traveling. Most modern business hotels provide guests with a basic workout room that features a few
pieces of exercise equipment. That's the good news. The bad news is that the quality or condition of
that equipment may be questionable at best and downright dangerous at worse. Don’t let an
under-equipped workout room keep you from sticking with your workouts when you travel. If you pack a
jump rope in your suitcase, even the most sparsely outfitted hotel fitness facility can provide you with
the space for a sweat-filled jump-rope session.
6. The portability of jump ropes make them an excellent option for outdoor workouts at your
favorite park or exercise course. Many city parks have pull-up bars and other outdoor exercise
facilities. With a jump rope, you can get an awesome total-body workout by combining your favorite
exercises on the available equipment with one- to three-minute jump rope intervals.
7. A jump ropes is the only piece of home cardio equipment you really need. And all you need for
space is the ability to safely swing the rope without hitting any furniture or knick-knacks.
Invest in a Quality Jump Rope
If you are thinking about making jumping rope a component of your personal workout program, it's a
good idea to invest in a good, durable jump rope. Purchasing a jump rope is not a significant
investment, but you should spend a little to invest in a rope that is easy to adjust and that uses ball
bearings to connect the rope and the handle. Ropes with bearings tend to last a little longer than ropes
that simply have the end knotted in the handle.
Could there be a handy new
solution for improving cognitive
health? Maybe, say U.K.
researchers who found that
people with significant grip
strength tend to have healthier
brains.
In this large study, grip-strength
test results for 475,397
participants aged 37-73 were
compared against various
cognitive measures, such as
reaction time, visual memory,
number memory, prospective
memory and reasoning. The
information came from the U.K.
Biobank. Each study participant
was required to undergo grip-
strength tests on both hands
using a hydraulic hand
dynamometer at a U.K. Biobank
assessment center. Participants
then underwent a 15-minute
computerized assessment of
each of the five cognitive
parameters.
Data analysis showed that grip
strength was positively and
significantly associated with
each of the cognitive measures.
Grip strength also had a positive
and significant association with
visual memory and reaction time
among 1,162 additional subjects
with schizophrenia.
So, can training to increase grip
strength lead to healthier
brains?
The study authors aren’t sure
and suggest that further
investigation is warranted to find
the answer. However, they do
say hitting the weight room is
not a bad idea—especially for
anyone with cognitive
impairments.
“This raises the strong
possibility that weight-training
exercises could actually improve
both the physical and mental
functioning of people with these
conditions,” said study author
Joseph Firth, PhD, research
fellow at Western Sydney
University.
Source: ACE Fitness Journal, July-Aug 2018
Source: www.acefitness.org
17
According to new research,
the kind of physical activity
you do in childhood could
predict whether you will be
overweight as an adult.
The study examined the
relationship between adult
weight gain and the
following types of exercise
in childhood: running,
sports and/or fitness/
dance. Researchers logged
waist circumference,
height, weight and body
composition data from 631
participants at ages 12, 16
and 24 and then compared
the data against childhood
activities of choice.
So which forms of exercise
were linked to lower weight
in adulthood?
The researchers found an
association between years
spent running during
adolescence and lower
body weight, smaller waist
circumference and lower
body mass index at age 24.
Sports participation also
seemed to positively affect
BMI, while fitness/dance
did not produce any
statistically significant
results.
Source: ACE Fitness Journal, July-August 2018
The Mediterranean diet consistently tops recommended eating plans
each year, as it has been shown to lower the risk of chronic diseases and
increase life expectancy. Essentially, the Mediterranean diet is about
eating whole foods, including lots of fruits and veggies, and limiting
added sugars, processed foods, and saturated fats.
To move your diet in a Mediterranean-style direction, try these suggestions:
1. Eat plenty of vegetables. Try a simple plate of sliced fresh tomatoes drizzled with olive oil, or
eat salads, garlicky greens, soups/stews, or oven-roasted medleys.
2. Change the way you think about meat. If you eat meat, have smaller amounts—small strips of
sirloin in a vegetable saute, for example—or substitute skinless chicken breast or fish for red meat in
a few meals each week.
3. Enjoy dairy products in moderation. Eat Greek or plain yogurt, and include small amounts of
cheese in your meal plans occasionally.
4. Eat seafood twice a week. Fish such as tuna, herring, salmon, and sardines are rich in omega-
3 fatty acids, and shellfish including muscles, oysters, and clams have similar benefits for brain and
heart health.
5. Cook a vegetarian meal one night a week. Build meals around beans, whole grains, and
vegetables, and heighten the flavor with fragrant herbs and spices. Down the road, try choosing
meatless meals two nights per week.
6. Use good fats. Include sources of healthy fats in daily meals, especially extra-virgin olive oil,
nuts, peanuts, sunflower seeds, olives and avocados.
7. Switch to whole grains. Whole grains are naturally rich in many important nutrients, and their
fuller, nuttier taste and extra fiber keep you satisfied for hours. Cook traditional Mediterranean grains
such as bulgur, barley, farro, and brown, black, or red rice, and favor products made with whole-grain
flour.
8. For dessert, eat fresh fruit. Choose from a wide range of delicious fresh fruits—from grapes
and pineapple to pomegranates and apples. Instead of daily ice cream or cookies, save sweets for a
special treat or celebration.
***The “Recipe of the Month” is an example of a Mediterranean diet dish!
Source: www.tuftshealthletter.com
REACH THROUGH
This is a great exercise for increasing thoracic mobility, which is highly important in maintaining rotational capabilities as well as good posture.
Start on hands and knees while maintaining a neutral spine. The foam roller should be just outside of the right hand.
While continuing to maintain a neutral spine, place your left hand on the foam roller with your palm facing up.
Slowly roll the left hand along the foam roller. As the left shoulder comes down towards the ground, the head follows the hand while not allowing the lumbar spine or hips to rotate. Roll back to the starting position. Repeat several times, then move to other side.
18
Gardens are typically still overflowing with zucchini this time of year. Put it to use
in this Mediterranean diet friendly recipe! This can be served as a main dish, side
dish, over whole-wheat pasta, as a pita filling. . .the possibilities are endless!
INGREDIENTS
2 skinless, boneless chicken breast
halves
Salt and pepper to taste
1 tsp minced garlic
6 TB olive oil, divided
4 zucchini, cut into 1 1/2 inch sticks
1 (15oz) can garbanzo beans,
drained and rinsed
1 (6oz) can black olives, drained and
sliced (or buy pre-sliced!)
1 (14oz) can artichoke hearts, drained and chopped
1 cup grape tomatoes, halved
1/2 cup grated Parmesan cheese
DIRECTIONS
1. Season both sides of chicken breasts with salt and black pepper.
2. Heat 2 tablespoons of olive oil in a skillet over medium heat; cook chicken breasts in the hot
oil and garlic until they are no longer pink in the center and juices run clear, 5 to 10 minutes
per side. An instant-read thermometer inserted into the thickest part of a breast should read at
least 165 degrees. Cut chicken into 1/2-inch cubes and transfer to a large bowl.
3. Heat remaining 4 tablespoons of olive oil in the same skillet over medium heat; cook and stir
zucchini in the hot oil until slightly tender, about 5 minutes. Season with salt and black pepper.
Transfer to a paper towel-lined plate to drain.
4. Mix zucchini, garbanzo beans, olives, artichoke hearts, and
Parmesan cheese with chicken, toss to combine. Serve hot
or cold.
**You could also substitute the grape tomatoes for half the
amount of sun-dried tomatoes, or fire-roasted red pepper strips.
16170 SE 130 Ave
Clackamas, OR 97015
Fax: 503-742-2886
Health & Wellness Manager
Heather Goodrich
Office: 503-742-2686
Cell: 971-806-1835
Wellness Specialist
Alicia McVicker
Office: 503-742-2690
Cell: 971-275-3981
Medical Assistant
Koryn Galego
Office: 503-742-2689
Cell: 971-284-3343
Athletic Trainers
Jennifer Adams
Cell: 503-706-4041
Matt Alvarez
Office: 503-742-2687
Cell: 909-782-5524
Clackamas Fire Wellness Update Issue 108 August 2009
Making your bed may help you sleep better. Sounds crazy, but if you do, you’ll be more likely to get a good night’s sleep. Scientists don’t know why, but it may be that it simply makes you feel good about where you take your nightly rest. A clean bedroom may help, too.
Nutrition Facts:
Servings: 6
Calories: 312
Total Fat : 20g (4g saturated)
Carbohydrate: 19.5g
Fiber: 5.3g
Protein: 15.4g
Sodium: 759mg
Cholesterol: 27mg
Source: www.allrecipes.com
Clackamas Fire Wellness Update Issue 217 September 2018
19
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Division Chief Mike Corless
Re: Operations Division Monthly Report – September 2018
The following summary of work includes those activities completed within the Operations Division.
Meetings Attended:
o Staff Meetings
o Monthly OPS
o Board Meeting
o Fleet/Logistics final walk through
o Station 16/19 building updates
o Bargaining
o CCOM Fire Users
o Budget monitoring
o Promotional Testing development
9/10 Welcome new OPS AA Rachel Trotman
9/11 Hennebery Eddy meeting to discuss Station needs in downtown OC
9/13 Fire Defense Board
9/17 Inter Agency meeting with Clackamas River Water
9/17 Capital Projects meeting
9/17 Met with radio vendor to discuss new products
9/18 Met with Shop Stewards to discuss Paramedics work schedule
9/19 Board Retreat
9/20 Met with PPE vendor to discuss new cancer reducing products
9/24 Started LMC meetings again will be the 4th Monday of every month
9/25 Admin building SD meeting
9/25- 9/30 Vacation
Respectfully submitted,
Division Chief Mike Corless
Emergency Services
R-1c.2
20
North Battalion- A Shift
Battalion Chief Burke Slater
North Battalion-B Shift
Battalion Chief Josh Gehrke
Significant Incidentso N/A
Projects/Events/Meetings/Trainingo 09/10 Portland Fire Bureau Peer Support Interviewso 09/11 9/11 Remembrance at Station 4, and OC with BC 301o 09/11 Administration Building Kick Offo 09/12 Annual District Planning Retreat at the Ainsworth Houseo 09/13 Portland Fire Bureau Peer Support Interviewso 09/17 Captains test vetting with Captains Browne and Mulicko 09/19 District Board Retreato 09/23 Operations meeting with Chief Corlesso 09/14 Tactical Sim with Captain Palmero September Policy review throughout the month
North Battalion-C Shift
Battalion Chief David Scheirman
Significant Incidentso September 18- Responded on a 1st alarm with E301 to a Senior Living center. The
call started as a fire alarm and was quickly determined to be a kitchen fire in a unit.E301 controlled the fire and all residents were moved from the area while crewventilated and rescued two dogs. Crews worked with staff to remove smoke andwater from the building. One sprinkler head was activated just as E301 entered theroom and suppressed the fire.
East Battalion- A Shift
Battalion Chief Jason Ellison
Significant Incidentso Car over an embankment at Jackknife and Hwy 211o MVA with Life Flight activation on 232nd
o Motorcycle crash 7 miles past Ripplebrook ranger station
Projects/Events/Meetings/Trainingo BC contract completedo Lt. test tactical prepo Participated in our controlled burns in Clarkso Technical rescue meeting at station 5
East Battalion- B Shift Battalion Chief Brian Rooney
Significant Incidentso 9/1- Responded to 2 vehicle roll over MVA, with E314, E319 and AMR. There was one Trauma
System Entry.o 9/5- Rope Rescue- Crews from T308, 305, T3016 and BC301 and 302 responded to a fall
victim. The patient fell in a wooded area requiring technical rescue crews to help with extricationand removal from the area. Life Flight was used to transport the patient to a trauma center.
21
Projects/Events/Meetings/Trainingo 9/5 Multi-company High Rise Drillo EMS Trainingo Wellnesso 9/10 Monthly Operations Meetingo 9/11 Senior Staff Meetingo 9/17 Board Meeting
East Battalion- C Shift
Battalion Chief Scott Carmony
Significant Incidentso September, 9 2018 at 1117 hours – Brush Fire at 30686 SE Waybill Rd, Boring.o Running grass and brush fire threatened buildings. Fire extinguished with 1 alarm.
Projects/Events/Meetings/Trainingo Participated in high rise firefighting training in Milwaukie at Hillside Manor.o Attended Hose and Nozzle Committee Meeting.o Instructed Tactics and Strategy class at the 2018 Fire Officer 1 Academy.o Began planning for Tactical Testing for lieutenant promotional exam in November.
South Battalion- A Shift
Battalion Chief Brian Burke
Significant Incidentso September 9 – SE 93rd – Gas leak inside restaurant causing CO alarms to sound. HM303 and
Northwest Natural Gas able to locate and fix gas leak.o September 10 – S. Bradly Rd – Brush fire 1-2 acre in size. Minor damage to an outbuilding.o September 19 – Washington St. – Haz-Mat exposure at South Metro Transfer Station. One
patient inhaled unknown fumes. AMR transport and HM303 made sure there was no longer anyexposures.
o September 25 – Beavercreek Rd – Motor Vehicle Crash. Car 10 feet down embankment, on itsside and leaning against a tree. Pt able to self-extricate himself. M316 transport to WillametteFalls Hospital.
Projects/Events/Meetings/Trainingo Training with multiple crews on Basement Fires.o Attended annual Planning Retreat.o Cylinder requalification (hydro-testing) training meeting.
South Battalion- B Shift
Battalion Chief Jonathan Scheirman
Significant Incidents
o 9/11/18 Fatal Car Crash @ Henrici Rd. & Beavercreek. This high impact crash ejected thedriver of one vehicles killing him. The other driver was uninjured.
o 9/29/18 Fatal Tractor Incident in the 20200 block of S Mattoon Rd. A 2 year old child was runover by a running brush hog mower deck attached to a tractor. This was a horrific scene thathas left an impact on the family and first responders.
Projects/Events/Meetings/Training
o Hosted Probationary Lt. Holland on a ride along.o Attended a 9-11 First Responder Brunch at OC Christian Churcho Attended the 9-11 Patriot Day recognition at the Circle of Honor in Oregon Cityo Attended the Strategic Planning Retreat 22
o Attended the Hilltop Health and Safety Fairo Attended the Board of Directors’ meetingo Attended a Target Hazard walk through at Busch’s Furnitureo Attended prescribed burn wildland training on Bluhm Rd.o Performed a Probationary AO Evaluation
South Battalion- C Shift
Battalion Chief Oscar Ramos
Significant Incidents
o N/A
Projects/Events/Meetings/Training
o Worked throughout the months with Specialty Company Captains for roster of D1 students to aUASI funded Structural Collapse Technician course being hosted by PF&R.
o Attended to two personnel issues working with Operations.o Attended high rise drill multiple times with companies and new FRP.o Attended monthly Operations Meeting.o Updates on Specialty Companies’ Elevator drill.o Attended Senior Staff meeting at Station 5.o Proctored probationary Phase 3 test with successful conclusion.
23
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Battalion Chief John Hopkins
Re: Emergency Services Division Monthly Report – September 2018
Significant Incidents
o 9/25 Injury MVA entrapment – Lake Rd/Queen E301, HR305 C303, C306 and BC302o 9/30 Injury MVA entrapment w/ Life Flight - Hwy 212/106 T308, HR305, E304 and BC302
Projects/Events/Meetings/Trainingo Developed and implemented a plan to complete the station security project.o Various meetings related to station security.o Worked with Facility Maintenance Manager Scott Vallance, Logistics Manager DeAnn Cordes
and AO Nicolas Fisher regarding Sonitrol systems and use.o Investigating a new crew management product.o Developing District action plan for a new tone out system.o Met with CCOM on various items.o Attended the Fire District planning retreat.o Attended the Board retreat.o Reviewed a training prop for safety compliance.o Assisted with Callboard/Telestaff questions and concerns provided direction.o Attended the Interagency meeting with Estacada.o Various station visits.o Attended Senior Staff meetings.o Made contact with citizens concerning questions received via website.o Reviewed several Policies, making revisions as needed.o Attended/participated in 3 high rise drills.o Attended fallen firefighter memorial in Salem.o Attended the Vietnam memorial service at Boring Station Trailhead Park.
Respectfully submitted,
Battalion Chief John Hopkins
Emergency Services
24
Data
EMS 1319
False 64
Fire 44
Good Int 149
Hazard Cond. 79
Other 1
Pub Asst 175
Rupt/Exp/Weather 0
Grand Total 1831
Incident Type 2016 2017 2018
EMS 15339 15775 11828
False 801 913 642
Fire 479 603 481
Good Int 2011 2186 1543
Hazard Cond. 1459 1472 771
Other 6 7 7
Pub Asst 2332 2619 1693
Rupt/Exp/Weather 4 11 1
Grand Total 22431 23586 16966
Clackamas Fire Dist. #1 Emergency Services Report
Mutual Aid Given Incident Not Included
Incident Type
September 2018
Year to Date
EMS72%
False4%
Fire2%
Good Int8%
Hazard Cond.4%
Other0%
Pub Asst10%
Rupt/Exp/Other0%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
CFD 2018 1925 1692 1745 1752 1907 1961 2089 2064 1831
CFD 2017 2268 1760 1855 1953 2015 1877 2039 2153 1989 1892 1821 1964
0
500
1000
1500
2000
2500
Total Incidents by Month
25
September 2018 Incident Summary
1
2
3
29
50
160
460
615
Extrication, rescue, other
Motor vehicle/pedestrian accident (MV Ped)
Removal of victim(s) from stalled elevator
Vehicle accident with injuries
Emergency medical service, other
EMS (emergency medical call),Rescue, other
Medical assist, assist EMS crew
EMS/Rescue (Full Chart)
EMS Total: 1320
1
1
1
1
1
1
1
1
1
2
2
2
4
4
10
11
Chimney of Fuel Fire, Confined to Chimney or Flue
Passenger vehicle fire
OUTSIDE rubbish, trash or waste fire
Fires in structures other than in a building
INSIDE Trash or rubbish fire, contained
Forest, woods or wildland fire
Road freight or transport vehicle fire
Off‐road vehicle or heavy equipment fire
Outside equipment fire, including portable toilet
Natural vegetation fire, other
OUTSIDE rubbish fire, other
OUTSIDE Dumpster or other trash receptacle fire
Building Fire
Grass fire
Barkdust fire
Brush or brush‐and‐grass mixture fire
Fire Total: 44
1
1
1
1
3
4
4
4
5
6
8
13
13
Detector activation, no fire ‐ unintentional
Unintentional transmission of alarm, other
Carbon monoxide detector activation, no CO
Sprinkler activation, no fire ‐ unintentional
Malicious, mischievous false call, other
Smoke detector activation due to malfunction
Alarm system sounded, no fire ‐ unintentional
Alarm system sounded due to malfunction
Smoke detector activation, no fire ‐ unintentional
CO detector activation due to malfunction
Medical alarm ‐ False alarm ‐ unintentional
False Alarm, Testing/Malfunction of System, other
False Fire/Medical Alarm, other
False Alarm Total: 64
1Citizen complaint
Weather/Rupture/Explosion/Other Total: 1
26
1
3
3
3
7
8
8
11
14
24
26
31
44
Water evacuation (not people evacuation)
Lock‐out
Person in distress, other
Water problem, other
Smoke or odor problem/removal
Assist police or other governmental agency
Community Paramedicine
Public service
Public service assistance, other
Service Call, other
Police matter
Unauthorized burning
Assist invalid
Public Assists Total: 183
1
1
1
1
1
2
2
4
8
58
Arcing, shorted electrical equipment
Vehicle accident, general cleanup
Chemical spill or leak
Chemical hazard (no spill or leak)
Heat from short circuit (wiring), defective/worn…
Carbon monoxide incident
Electrical wiring/equipment problem, other
Gas leak (natural gas or LPG)
Power line down
Accident, potential accident, other (NON‐Inj. MVA)
Hazardous Condition Total: 79
1
2
2
4
4
8
8
23
25
30
42
Prescribed fire
Steam, other gas mistaken for smoke, other
Smoke from barbecue, tar kettle (no hostile fire)
Fire Incident Dispatched & Canceled En Route
Authorized controlled burning
Other Type Incident Dispatched & Canceled En Route
Smoke scare, odor of smoke, not steam (652)
EMS Incident Dispatched & Canceled En Route
Good intent call, other
No incident found on arrival at dispatch address
False Alarm Incident Dispatched & Canceled En Route
Good Intent Total: 149
27
Mutual Aid Given to Mutual Aid Received by Agency
*Does not include: canceled en-route, canceled on-scene or did not respond.
Given, 2
Given, 0
Given, 5
Given, 5
Given, 0
Given, 0
Given, 0
Given, 0
Given, 2
Given, 3
Given, 2
Received, 0
Received, 0
Received, 11
Received, 0
Received, 0
Received, 0
Received, 0
Received, 3
Received, 1 Received, 5
Received, 0
C ANB Y CO L TON ESTACADA G LAD STONE GRE SHAM HOODLAND LAKE OSWEGO
MOLA L LA PORT LAND SANDY TVFR
SEPTEMBER 2018
Given, 25
Given, 4
Given, 75
Given, 53
Given, 9
Given, 1
Given, 0
Given, 16
Given, 24
Given, 52
Given, 22
Received, 7
Received, 1
Received, 53
Received, 25
Received, 2
Received, 1
Received, 1 Received, 23
Received, 6
Received, 39
Received, 7
C ANB Y CO L TON ESTACADA G LAD STONE GRE SHAM HOODLAND LAKE OSWEGO MOLA L L A PORT LAND SANDY TVFR
2018 YEAR TO DATE
2
0
6
7
0 0 0 0
23
2
0
0
12
0
0 0 0
3
1
5
0Canby Colton Estacada Gladstone Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR
SeptemberApparatus Provided Manpower
28
Agency Apparatus Apparatus Action Responses
Canby E317 Assistance, other 2
Canby Total 2
Estacada BC303 Assistance, other 1
E311 Emergency medical services, other 1
E314 Provide advanced life support (ALS) 1
E318 Provide manpower 1
(blank) 1
BR318 Provide basic life support (BLS) 1
Estacada Total 6
Gladstone M303 Provide advanced life support (ALS) 1
Transport person 1
E315 Detour/Road Block -EFR 1
BC303 Incident Command -EFR 1
E304 Salvage & overhaul 1
(blank) 1
HM303 Spill Mitigation -EFR 1
Gladstone Total 7
Portland E306 Provide basic life support (BLS) 1
E301 Fill-in or moveup 1
Portland Total 2
Sandy E314 Provide advanced life support (ALS) 1
E318 Investigate 1
BR318 Assistance, other 1
Sandy Total 3
TVFR E315 Investigate 1
BC303 Provide manpower 1
TVFR Total 2
Grand Total
Mutual Aid Given - Apparatus Overview
September 2018
29
Incident
StationIncident Type Total
Incident
StationIncident Type Total
Incident
StationIncident Type Total
S1 EMS 179 S8 EMS 73 S17 EMS 43
False 4 False 8 False 1
Fire 6 Fire 2 Fire 5
Good Int 20 Good Int 8 Good Int 4
Hazard Condition 9 Hazard Condition 10 Pub Asst 6
Pub Asst 34 Pub Asst 9 S17 Total 59
S1 Total 252 S8 Total 110 S18 EMS 12
S2 EMS 90 S9 EMS 23 Fire 3
False 4 False 3 Good Int 4
Fire 1 Fire 2 Hazard Condition 3
Good Int 11 Good Int 3 S18 Total 22
Hazard Condition 10 Hazard Condition 1 S19 EMS 33
Pub Asst 16 Pub Asst 6 Fire 1
S2 Total 132 S9 Total 38 Good Int 13
S3 EMS 264 S10 EMS 31 Hazard Condition 5
False 13 False 1 Pub Asst 6
Fire 5 Fire 1 S19 Total 58
Good Int 27 Good Int 6 S20 EMS 1
Hazard Condition 6 Pub Asst 5 S20 Total 1
Pub Asst 24 S10 Total 44 Grand Total 1831
S3 Total 339 S11 EMS 15
S4 EMS 102 Fire 4
False 7 Good Int 3
Fire 3 Hazard Condition 6
Good Int 9 Pub Asst 4
Hazard Condition 5 S11 Total 32
Pub Asst 9 S12 Hazard Condition 1
S4 Total 135 S12 Total 1
S5 EMS 100 S14 EMS 45
False 8 False 1
Fire 5 Fire 1
Good Int 10 Good Int 6
Hazard Condition 4 Hazard Condition 2
Pub Asst 6 Pub Asst 13
S5 Total 133 S14 Total 68
S6 EMS 53 S15 EMS 126
False 4 False 7
Fire 1 Fire 2
Good Int 6 Good Int 15
Hazard Condition 2 Hazard Condition 7
Other 1 Pub Asst 11
Pub Asst 7 S15 Total 168
S6 Total 74 S16 EMS 103
S7 EMS 26 False 2
False 1 Fire 2
Good Int 1 Good Int 3
Hazard Condition 2 Hazard Condition 6
Pub Asst 3 Pub Asst 16
S7 Total 33 S16 Total 132
Incident Types
by FMZ
September 2018
30
September 2018
Incident Count by FMZ
Year to Date
1 122 32 33 38 44
58 59 68 74
110132 132 133 135
168
252
339
0
50
100
150
200
250
300
350
400
S12 S20 S18 S11 S7 S9 S10 S19 S17 S14 S6 S8 S2 S16 S5 S4 S15 S1 S3
21 27 43179
295 310 366 413 430550 577
886 9751138
13261424 1449 1459
2260
2838
0
500
1000
1500
2000
2500
3000
S13 S20 S12 S18 S11 S7 S9 S10 S19 S14 S17 S6 S8 S5 S4 S2 S16 S15 S1 S3
31
Unit Station Unit ID Incident Type Total
BC1 BC301 EMS 9
Good Int 2
Fire 5
HazMat 1
BC301 Total 17
BC1 Total 17
BC2 BC302 EMS 5
False 1
Good Int 4
Fire 6
HazMat 7
BC302 Total 23
BC2 Total 23
BC3 BC303 EMS 10
Good Int 1
Pub Asst 4
Fire 6
HazMat 4
BC303 Total 25
BC3 Total 25
S1 M301 EMS 63
Good Int 2
Pub Asst 3
Fire 1
HazMat 2
M301 Total 71
E301 EMS 141
False 5
Good Int 24
Pub Asst 34
Fire 7
HazMat 10
E301 Total 221
S1 Total 292
S2 T302 EMS 96
False 5
Good Int 18
Pub Asst 17
Fire 3
HazMat 11
T302 Total 150
S2 Total 150
S3 M303 EMS 216
False 1
Good Int 12
Pub Asst 7
Fire 1
HazMat 2
M303 Total 239
Apparatus Response by Station and Incident Type
(Including Mutual Aid Given)
September 2018
32
Unit Station Unit ID Incident Type Total
S3 Continued E303 EMS 71
False 12
Good Int 17
Pub Asst 16
Fire 4
HazMat 6
E303 Total 126
HM303 EMS 2
HazMat 4
HM303 Total 6
S3 Total 371
S4 E304 EMS 118
False 11
Good Int 12
Pub Asst 9
Fire 7
HazMat 6
E304 Total 163
S4 Total 163
S5 HR305 EMS 118
False 8
Good Int 17
Pub Asst 11
Fire 10
HazMat 8
HR305 Total 172
S5 Total 172
S6 E306 EMS 56
False 6
Good Int 6
Pub Asst 6
Fire 2
HazMat 2
Other 1
E306 Total 79
S6 Total 79
S7 E307 EMS 35
False 1
Good Int 3
Pub Asst 4
HazMat 2
E307 Total 45
S7 Total 45
33
Unit Station Unit ID Incident Type Total
S8 T308 EMS 76
False 7
Good Int 8
Pub Asst 11
Fire 4
HazMat 8
T308 Total 114
WR308 EMS 1
Good Int 1
WR308 Total 2
S8 Total 116
S9 IE309 EMS 1
Pub Asst 1
Fire 3
IE309 Total 5
E309 EMS 32
False 3
Good Int 5
Pub Asst 6
Fire 7
HazMat 1
E309 Total 54
S9 Total 59
S10 E310 EMS 30
False 1
Good Int 5
Pub Asst 4
Fire 1
E310 Total 41
WT310 Good Int 1
Fire 2
WT310 Total 3
BR310 Fire 2
BR310 Total 2
S10 Total 46
S11 E311 EMS 21
Good Int 3
Pub Asst 4
Fire 5
HazMat 9
E311 Total 42
BR311 Pub Asst 1
Fire 3
HazMat 1
BR311 Total 5
S11 Total 47
S12 WT312 Fire 1
WT312 Total 1
BR312 EMS 1
BR312 Total 1
S12 Total 2
34
Unit Station Unit ID Incident Type Total
S13 BR313 EMS 3
BR313 Total 3
S13 Total 3
S14 E314 EMS 54
Good Int 8
Pub Asst 15
Fire 2
HazMat 2
E314 Total 81
IE314 Fire 4
HazMat 1
IE314 Total 5
S14 Total 86
S15 E315 EMS 90
False 6
Good Int 16
Pub Asst 10
Fire 4
HazMat 10
E315 Total 136
S15 Total 136
S16 M316 EMS 75
Good Int 4
Pub Asst 7
HazMat 1
M316 Total 87
T316 EMS 105
False 3
Good Int 4
Pub Asst 16
Fire 5
HazMat 7
T316 Total 140
S16 Total 227
S17 E317 EMS 50
False 1
Good Int 3
Pub Asst 7
Fire 7
HazMat 1
E317 Total 69
S17 Total 69
S18 E318 EMS 8
Good Int 3
Pub Asst 1
Fire 2
E318 Total 14
35
Unit Station Unit ID Incident Type Total
S18 Continued BR318 EMS 9
Good Int 2
Pub Asst 1
Fire 2
HazMat 2
BR318 Total 16
S18 Total 30
S19 E319 EMS 38
Good Int 14
Pub Asst 7
Fire 2
HazMat 8
E319 Total 69
S19 Total 69
(blank) RH308 Fire 1
RH308 Total 1
FM310 Fire 1
FM310 Total 1
C306 EMS 1
C306 Total 1
C303 EMS 1
C303 Total 1
PIO301 EMS 1
PIO301 Total 1
EMS302 Fire 1
EMS302 Total 1
(blank) Total 6
EMS EMS303 Pub Asst 8
EMS303 Total 8
C316 EMS 4
C316 Total 4
EMS Total 12
Grand Total 2245
36
(Including Mutual Aid Given)September 2018
Incident Response by Apparatus
238
220
170163
149140
130 124113
86 81 7971 69 68
5445 41 40
23 22 17 16 14
0
50
100
150
200
250
M303 E301 HR305 E304 T302 T316 E315 E303 T308 M316 E314 E306 M301 E319 E317 E309 E307 E310 E311 BC303 BC302 BC301 BR318 E318
5
4 4 4 4
3
2 2
1 1 1 1 1 1 1 1 1
0
1
2
3
4
5
6
IE314 IE309 BR311 C316 HM303 BR313 WT310 WR308 WT312 BR310 BR312 RH308 FM310 C306 C303 PIO301 EMS302
37
Incident Response by Apparatus(Including Mutual Aid Given)
Year to Date 2018
1 2 21 25 66 77 119 156280 283 393 460 476 478 494
618 716 757 764943 1004
11191377 1381
1535 1569 1603
20902339
0
500
1000
1500
2000
2500
1 1 1 2 2 3 4 5 6 7 7 7
1012 13
15 16
0
5
10
15
20
PIO301 TRN305 EMS302 EMS301 TRN301 C303 FM304 FM307 FM302 FM305 FM310 C306 FM306 FM303 C316 FM311 FM309
1 1 1 1 3 5 5 7 8 11 14 17 18 22 22 29 29
59
189
0
20
40
60
80
100
120
140
160
180
200
CH306 WT313 WT324 CH302 RH314 E312 WT318 WT311 WT314 RH302 WT312 RH308 E313 WT310 BR310 BR311 BR312 BR313 BR318
2
7
26
33
0
5
10
15
20
25
30
35
HM307 B308 WR308 HM303
38
Station
FMZAddress
Incident
NumberAlarm Date Incident Type Apparatus Apparatus Action Taken
S1 8709 SE Causey Ave 0180026255 9/18/2018 13:03 Building Fire M301 Assistance, other
T308 Ventilate
HR305 Search
E306 Salvage & overhaul
T302 Ventilate
E301 Fire Attack
E304 Incident command
T316 Assistance, other
BC302 Incident command
FM310 FMO Investigation
RH308 Provide Rehab
PE11 Assistance, other
8709 SE Causey Ave Total
On SE 82nd Ave at SE Orchard Ln 0180024594 9/3/2018 14:40 Vehicle accident with injuries HR305 Establish safe area
E301 Establish safe area
AMR261 Transport person
AMR272 Transport person
On SE 82nd Ave at SE Orchard Ln Total
0180027005 9/25/2018 12:26 Vehicle accident with injuries M303 Transport person
HR305 Extrication ‐EFR
T302 Extrication ‐EFR
E301 Provide basic life support (BLS)
C303 Incident command
On SE Linwood Ave at SE Queen Rd Total
12190 SE 82nd Ave 0180025938 9/15/2018 10:08 Electrical wiring/equipment problem, other T302 Assistance, other
E301 Assistance, other
E304 Cancelled at Scene
BC302 Incident command
12190 SE 82nd Ave Total
S1 Total
S2 2605 SE Willard St 0180025306 9/9/2018 17:07 Carbon monoxide incident E303 Information, investigation & enforcement, other
E304 Information, investigation & enforcement, other
BC302 Incident command
AMR265 Cancelled at Scene
2605 SE Willard St Total
S2 Total
S3 2001 Washington St 0180026423 9/19/2018 19:09 Chemical hazard (no spill or leak) E315 Standby team
BC303 Incident command
AMR271 (blank)
HM303 Hazmat detection, monitoring, sampling, & analysis
2001 Washington St Total
S3 Total
S4 4909 SE International Way 0180025639 9/12/2018 15:00 Off‐road vehicle or heavy equipment fire HR305 Investigate
E301 Investigate
E304 Investigate
BC302 Incident command
4909 SE International Way Total
S4 Total
S5 8719 SE Monterey Ave 0180024588 9/3/2018 13:03 Building Fire HR305 Investigate fire out on arrival
T302 Ventilate
E301 Assistance, other
E304 Cancelled at Scene
8719 SE Monterey Ave Total
S5 Total
S8 On SE 152nd Dr at SE Ranger Dr 0180024841 9/5/2018 18:38 Extrication, rescue, other LF2 Transport person
T308 Technical Rescue
HR305 Technical Rescue
E307 Provide manpower
T316 Technical Rescue
BC302 Incident command
AMR277 Provide advanced life support (ALS)
AMR278 Provide advanced life support (ALS)
BC301 Provide manpower
PIO301 Information, investigation & enforcement, other
On SE 152nd Dr at SE Ranger Dr Total
S8 Total
S9 17082 S Holly Ln 0180026269 9/18/2018 14:51 Brush or brush‐and‐grass mixture fire E315 Extinguish
IE309 Extinguish
BC303 Assistance, other
E311 Extinguish
BR311 Extinguish
17082 S Holly Ln Total
S9 Total
S10 25005 S Beavercreek Rd 0180027031 9/25/2018 15:52 Vehicle accident with injuries M316 Provide advanced life support (ALS)
BC303 Assistance, other
E310 Provide advanced life support (ALS)
T316 Cancelled at Scene
25005 S Beavercreek Rd Total
0180027352 9/28/2018 14:16 Natural vegetation fire, other BC303 Incident command
E310 Extinguish
WT310 Provide water
BR310 Extinguish
On S Lower Highland Rd at S Bluhm Rd Total
S10 Total
Significant Incidents by Station
Sep-2018With 4 or More Apparatus
On SE Linwood Ave at SE Queen Rd
On S Lower Highland Rd at S Bluhm
Rd
39
Station
FMZAddress
Incident
NumberAlarm Date Incident Type Apparatus Apparatus Action Taken
S11 16728 S Bradley Rd 0180025376 9/10/2018 11:23 Grass fire IE309 Fire Suppression ‐EFR
BC303 Incident Command ‐EFR
E311 Fire Suppression ‐EFR
WT310 Fire Suppression ‐EFR
WT312 Cancelled at Scene
BR310 Fire Suppression ‐EFR
BR311 Fire Suppression ‐EFR
16728 S Bradley Rd Total
S11 Total
S14 15600 SE 232nd Dr 0180027084 9/26/2018 8:15 Vehicle accident with injuries LF2 Provide manpower
E319 Provide advanced life support (ALS)
E314 Assistance, other
AMR268 Provide advanced life support (ALS)
AMR261 Provide advanced life support (ALS)
BC301 Provide manpower
15600 SE 232nd Dr Total
0180024482 9/2/2018 15:40 Vehicle accident with injuries E314 Provide advanced life support (ALS)
AMR273 Transport person
AMR272 Transport person
BC301 Incident command
On SE 242nd Ave at SE Tillstrom Rd Total
S14 Total
S16 15582 S Henrici Rd 0180025561 9/11/2018 23:05 Vehicle accident with injuries BC303 (blank)
E310 Assistance, other
T316 (blank)
AMR275 (blank)
15582 S Henrici Rd Total
S16 Total
S18 23969 SE Howlett Rd 0180026787 9/23/2018 14:24 Brush or brush‐and‐grass mixture fire E330 Assistance, other
IE314 Extinguish
BC301 Incident command
BR318 Extinguish
23969 SE Howlett Rd Total
24289 SE Filbert Rd 0180026161 9/17/2018 13:52 Grass fire IE314 Extinguish
E318 Incident command
BR330 Investigate
BR318 Fire Attack
BC331 (blank)
24289 SE Filbert Rd Total
S18 Total
S19 30686 SE Waybill Rd 0180025275 9/9/2018 11:18 Brush or brush‐and‐grass mixture fire E319 Extinguish
IE314 Extinguish
BC301 Incident command
BR371 Assistance, other
30686 SE Waybill Rd Total
S19 Total
On SE 242nd Ave at SE Tillstrom Rd
40
Emergency Services
Emergency Services Division To: Chief Fred Charlton and the Board of Directors
From: Volunteer Services Chief Steve Deters
Re: Volunteer Services Division Monthly Report –September 2018
The following report is a breakdown of Volunteer activity in training and scheduled public events.
Fire Training Drills in the month of September focused on:
• 9/04/2018 Down & Dirty – Rehab Support
• 9/05/2018 Down & Dirty – Rehab Support
• 9/06/2018 Down & Dirty – Rehab Support
• 9/12/2018 Search Operations
• 9/13/2018 Search Operations
• 9/26/2018 Work Rate Fire Grounds
• 9/26/2018 Joint Rehab Drill (CFD#1 & TVF&R)
• 9/27/2018 Fire Evolutions
• 9/19/2018 Wellness for Volunteers
• 9/20/2018 Wellness for Volunteers
EMS Training September EMS Training drills focused on:
• 9/19/2018 Wellness for Volunteers
• 9/20/2018 Wellness for Volunteers
Events/Meetings
• 9/01/2018 It’s My Ability 5K Fun Run – Boring Trailhead Park
• 9/10/2018 Volunteer Association Quarterly Meeting
• 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City
• 9/21/2018 Vietnam Veteran Memorial wall dedication ceremony - Boring Trailhead Par
Recruitment – Academy Coordinator Lt. Sakaguchi
• Met with BC Deters to discuss Volunteer Academy recruitment timelines. Reviewingacademy timing to better align with Career Academy timing.
• Instructed/presented at the Volunteer Academy September 11, 15, 16, 18, 25, 29 and 30.Volunteer Academy 18-01 began on September 11. As of Sept. 30, there are 13suppression, 1 support and 5 Estacada recruits.
R-1c.3
41
• Volunteer Academy will be providing training to receive the following NFPA certifications: FFI, FFII, Fire Apparatus Driver, Haz Mat Awareness and Operations, Maritime Awareness
• Volunteer Firefighters/Instructors Ryan Kragero, Aaron Franchuk, Steve Edwards, Shawn Hepler and Austin Burke instructed at the Academy. VFF Noah Steinberg is coordinating the volunteer instructors for the Academy.
• Met with Volunteers to provide feedback from their interviews.
• Set dates for the upcoming Explorer Program entrance process. Currently, we have 11 active explorers. Applications are available via NeoGov.
Explorers Drills focused on:
• 9/10/2018 Forcible Entry Drill
• 9/17/2018 Forcible Entry Drill
• 9/24/2018 CERT Informational Drill
Public-Relations
• 9/15/2018 CFD#1 Health & Safety Fair – Danielson Hilltop Mall, Oregon City Station Coverage
The following is a breakdown of nights per station that had a duty shift.
• Stn.12 – 11/30
• Stn.13 – 10/30
• Stn.18 – 25/30
• Rehab/Water Tender Group – 25/30 Respectfully submitted, Volunteer Services Chief Steve Deters
42
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors
From: Facility Maintenance Manager Scott Vallance
Re: Facility Maintenance Division Monthly Report – September 2018
September was another busy month for the Facility Maintenance Team:
Facility Tech (FT) ‘Doc’ Dinsmore completed the update of the Generator Check SOPand it is now posted on the on the Policies and Procedures page on the D1. Hecontinues to work on the station specific pages that will outline the procedures for a “fullload” test at each location.
Stations 4 and 5 dorm remodel – Final bids were received for this project and the workwill be awarded to Castle Construction pending CFD1 Board approval of the staff reportpresented at the October 15 meeting.
Station 6 - Facility Tech Jerome Thompson worked diligently through the month to getthe apparatus dorm back into shape after an abundance of moisture was discoveredunder one of the air handlers in this room. He removed and replaced wet/moldy sub-floor, removed and replaced damaged sheetrock and repainted the entire room. Inaddition, we had the carpet replaced and the ductwork cleaned in the entire station.
The oven hood suppression systems in six of our facilities had their semi-annualinspections
Station 1 – FT’s Dinsmore and Thompson prepped and poured concrete on the northsidewalk of Station 1 to fill in three squares that had previously had sidewalk trees inthem. Doing this removed a serious trip hazard that anyone using the sidewalk wouldhave been exposed to.
Station 6 – The entire parking lot of Station 6 was resealed and restriped by thedeveloper next door after digging up a portion of our lot to build the retention pond forthe housing units going in.
Station 3 – FT Dinsmore started the work to expand the men’s locker room into anadditional dorm space to make room for the two Fire Inspectors moving back into theFMO from Station 14. This will entail removing a portion of the wall to allow entry into theadjacent room, some carpet patch and paint.
Annual backflow testing was completed at all locations
A few more station monument signs were able to be repainted thanks to the fine light-duty work of FF Jake McMurdie and AO Alan Pernich. Nice work guys!!
This year’s Hydrant Maintenance program was completed in the month of September. Aspecial thanks goes out to CFD Volunteers Joey Barber and Noah Steinberg, AustinBurke for filling in whenever needed and at the end of the program, and Adam Genskayfor an assist at the end as well! Really strong work guys!
Emergency Services
43
Worked with Sonitrol on the last few card swipe locations to be done. Installed 10 “ExitOnly” door handle sets at various locations
Attended the CFD1 Annual Retreat in Oregon City
Respectfully submitted,
Facility Maintenance Manager Scott Vallance
44
Financial Services Summary To: Board of Directors
From: Finance Director Christina Day
Date: October 17, 2018
Re: Finance Division Report
NOTE: The unaudited report for the prior year ending June 30, 2018 is included, as well asthe current-year financial report.
Below are a few highlights of activities in Financial Services for the month of September2018.
• Year-end/Audit – Staff continues working to finalize and close FY2017-18 inpreparation for the audit. All invoices and payments for FY2017-18 have beenprocessed, and the fiscal year will be closed for audit preparation. The audit isscheduled for the week of November 5th.
• Banking and Investments – The remote deposit system is now operational atAdministration, and staff is processing checks as they are received. The lockbox willbe deactivated on November 1, so all payments beyond that date must be sent toClackamas Fire at 11300 SE Fuller Rd, Milwaukie, OR 97222.
• Accounts Payable – Accounts Payable processing times have been steadilyimproving and the majority of vendor payments are made on time. Staff hasimplemented “3-way Match” in Munis to ensure that information/invoices coming toA/P are complete before continuing in the process, and will be reviewing the results ofthe implementation. During the month of September, Accounts Payable processed660 invoices and prepared 315 disbursement checks.
• Munis – Payroll Administrator Burns and Finance Director Day participated in thePhase III of Munis...installing the HR and Payroll module. There were 6 days ofprocess review and system design during the month of September as we continuethe parallel testing of the system.
In addition, with the help of Data Systems Manager Hopkins, staff has been able toimplement the Purchase Card module this month. This makes it possible to importcredit card transaction data directly into Munis and provides an electronic platform for
Clackamas Fire District #1
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1
cardholders to reconcile statements and upload receipts. This change is expected tosave A/P staff several hours of manual processing each month.
• Payroll – With the settlement of the labor contract, Payroll Administrator Burns hasbeen working to implement the new pay scales, including calculating the retroactivepay for suppression staff back to July 1, 2018. In addition to the retro paycalculations, the changes will require over 2000 manual adjustments to the ADPpayroll system.
Looking ahead:
Munis HR/Payroll Implementation – This project is still on schedule for Go-live on January 1,2019 with continued parallel testing over the next few months.
Munis – All Finance staff will be participating in a 3-day training in October on report buildingthat promises to provide more flexibility in presenting relevant data in meaningful ways.
Audit – The FY2017-18 audit is scheduled for the week of November 5, 2018.
2
FINANCIAL REPORT – Period ending June 30, 2018 (FY2017-18)
General Fund 10As of June 30, Fiscal Year 2017-18 is 100% complete. Staff continues to monitor budget
compliance levels carefully as invoices and bills continue to be paid.
Following is a summary of financial activity through June 30, 2018:
Revenues: The General Fund received $50,298,004 in property tax revenues, of which
$2,125,480 is from prior year’s taxes and remainder is current. These funds were transferred to
the Local Government Investment Pool by the Treasurer’s Office. Ambulance Transport
generated $557,001 in revenues. The Fire District has also recognized revenues of $1,348,478
in conflagration reimbursements, which include all deployments during FY2017-18. Additional
revenues from contracts, interest, and other sources total another $2,239,652.
Expenditures: The General Fund has expended funds in the following categories through June
30, 2018:
Category: % of Budget Used
Salaries & Benefits 98.3%
Materials & Services 94.2%
Capital Outlay 72.1%
Equipment Reserve Fund 20Total expenditures in this fund equal $431,738, or 93.2% of budget, through June 2018. Purchasesinclude a Kubota tractor for $32,137, a medic body for $144,713, and several staff vehicles. This fundhas also received $13,489 in revenue from the sale of surplus items to date.
Capital Projects Fund 30Total expenditures in this fund equal $379,657, or 15.0% of budget, through June 2018. Expendituresto date include costs for the Administration remodel, the final installment payment on the purchase ofStation 17, and replacement of heat exchangers.
Enterprise Fund 40There has been no notable activity in this fund yet this fiscal year.
Debt Service Fund 50The Debt Service Fund received $1,992,564 in property tax revenues in Fiscal 2017-18. Total
expenditures in this fund equal $2,178,543 through June 2018, reflecting GO bond debt service
payments for principal and interest on Series 2015 and 2017.
Bond Construction Fund (Sinking) 60Bond project-related construction costs total $14,731,625 for FY 2018, including $8 million in paymentsto Emerick Construction for the design/build contract on Stations 16 and 19. Expenditures equal 81.6%of budget.
PERS Reserve Fund 70There has been no notable activity in this fund yet this fiscal year.
3
Investment Activity
Short-term Investment PortfolioThe table below indicates the balances of cash accounts as of June 30, 2018. The Fire District endedFY2017-18 with $29.6 million on hand.
Short-term Investments as of June 30, 2018
Local Government Investment Pool $29,024,362
Key Bank Checking $604,039
Meritain Trust $3,000
TOTAL: $29,631,401
4
10/04/2018 16:41 |Clackamas Fire District |P 15118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
TOTAL Beg Fund Bal -18,261,560.00 541,876.00 -17,719,684.00 0.00 0.00 -17,719,684.00 .0%
01 Tax Revenues _________________________________________
4450 Current Year Prop Taxes
-49,822,766.00 465,210.00 -49,357,556.00 -48,161,611.76 0.00 -1,195,944.24 97.6%4455 Prior Year Prop Taxes
-1,088,908.00 200,000.00 -888,908.00 -2,125,480.07 0.00 1,236,572.07 239.1%4460 Other Taxes
-8,000.00 0.00 -8,000.00 -10,912.00 0.00 2,912.00 136.4%
TOTAL Tax Revenues -50,919,674.00 665,210.00 -50,254,464.00 -50,298,003.83 0.00 43,539.83 100.1%
03 Interest _________________________________________
4490 Investment Interest
-150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
TOTAL Interest -150,000.00 -300,000.00 -450,000.00 -478,626.28 0.00 28,626.28 106.4%
04 Other Revenues _________________________________________
4500 Contract Revenue
-477,146.00 8,000.00 -469,146.00 -519,016.61 0.00 49,870.61 110.6%4502 Training Class Revenue
0.00 0.00 0.00 -175.75 0.00 175.75 100.0%4510 ASA Revenue
-125,000.00 0.00 -125,000.00 -87,731.50 0.00 -37,268.50 70.2%
5
10/04/2018 16:41 |Clackamas Fire District |P 25118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
4512 Medical Supply Reimb 0.00 0.00 0.00 -18,102.25 0.00 18,102.25 100.0%
4513 Other Reimbursements 0.00 0.00 0.00 -3,974.10 0.00 3,974.10 100.0%
4539 Conflagration Reimbursement 0.00 -985,176.00 -985,176.00 -1,348,477.60 0.00 363,301.60 136.9%
4541 Gain/Loss on Inventory Sales 0.00 0.00 0.00 -104,371.75 0.00 104,371.75 100.0%
4542 Sale of Goods/Services/Eqpt 0.00 0.00 0.00 -11,266.69 0.00 11,266.69 100.0%
4543 Gain/Loss on Fixed Assets 0.00 0.00 0.00 -39,000.00 0.00 39,000.00 100.0%
4545 Other Post-Employ Bene Revenue -387,862.00 -75,000.00 -462,862.00 -505,618.82 0.00 42,756.82 109.2%
4560 Grant Revenue 0.00 -450,804.00 -450,804.00 -236,696.96 0.00 -214,107.04 52.5%
4570 Transportation Response Revenu -350,000.00 -175,000.00 -525,000.00 -557,001.04 0.00 32,001.04 106.1%
4571 Other Revenues -245,000.00 -220,968.00 -465,968.00 -235,071.98 0.00 -230,896.02 50.4%
TOTAL Other Revenues -1,585,008.00 -1,898,948.00 -3,483,956.00 -3,666,505.05 0.00 182,549.05 105.2%
05 Transfers In _________________________________________
4610 Transfers from other Funds
-365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
TOTAL Transfers In -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
50 Salaries _________________________________________
5501 Fire Chief
182,941.00 0.00 182,941.00 182,943.12 0.00 -2.12 100.0%5503 Deputy Chief
335,672.00 0.00 335,672.00 335,683.20 0.00 -11.20 100.0%5504 Division Chief
534,026.00 0.00 534,026.00 347,287.46 0.00 186,738.54 65.0%
6
10/04/2018 16:41 |Clackamas Fire District |P 35118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
5505 Battalion Chief 1,290,917.00 0.00 1,290,917.00 1,363,911.16 0.00 -72,994.16 105.7%
5506 Exempt Staff Group 1,608,970.00 0.00 1,608,970.00 1,624,544.04 0.00 -15,574.04 101.0%
5507 Fire Inspectors 416,216.00 0.00 416,216.00 419,163.91 0.00 -2,947.91 100.7%
5508 Deputy Fire Marshal Captain 543,048.00 0.00 543,048.00 537,663.34 0.00 5,384.66 99.0%
5510 Captain 2,468,705.00 0.00 2,468,705.00 2,389,099.99 0.00 79,605.01 96.8%
5512 Lieutenant 3,297,448.00 0.00 3,297,448.00 3,523,998.96 0.00 -226,550.96 106.9%
5515 Apparatus Operator 4,704,240.00 0.00 4,704,240.00 4,832,409.89 0.00 -128,169.89 102.7%
5520 Fire Fighter 6,144,393.00 665,586.00 6,809,979.00 6,805,154.50 0.00 4,824.50 99.9%
5525 Paramedic 0.00 140,000.00 140,000.00 64,600.48 0.00 75,399.52 46.1%
5530 Non-exempt Staff Group 1,763,236.00 -84,929.00 1,678,307.00 1,525,502.52 0.00 152,804.48 90.9%
5535 Other Employee 162,298.00 84,929.00 247,227.00 151,751.92 0.00 95,475.08 61.4%
5540 Temporary Labor 55,280.00 0.00 55,280.00 56,059.61 0.00 -779.61 101.4%
5545 Premium Pay 252,904.00 75,000.00 327,904.00 345,846.30 0.00 -17,942.30 105.5%
5550 Conflagration Labor 0.00 691,980.00 691,980.00 691,980.43 0.00 -0.43 100.0%
5555 School Replacement 50,000.00 0.00 50,000.00 32,407.81 0.00 17,592.19 64.8%
5560 Operational Replacement 4,719,597.00 0.00 4,719,597.00 4,995,086.00 0.00 -275,489.00 105.8%
5562 Vacation Buyback 65,000.00 0.00 65,000.00 42,550.28 0.00 22,449.72 65.5%
5563 Retirement/Separation Vacation 276,069.00 170,968.00 447,037.00 432,645.86 0.00 14,391.14 96.8%
5600 Overtime 506,463.00 0.00 506,463.00 510,615.09 0.00 -4,152.09 100.8%
TOTAL Salaries 29,377,423.00 1,743,534.00 31,120,957.00 31,210,905.87 0.00 -89,948.87 100.3%
60 Benefits _________________________________________
7
10/04/2018 16:41 |Clackamas Fire District |P 45118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
6620 SS/Medicare 2,250,624.00 0.00 2,250,624.00 2,167,902.25 0.00 82,721.75 96.3%
6640 Tri-Met Taxes 176,939.00 0.00 176,939.00 163,058.49 0.00 13,880.51 92.2%
6656 PERS Employer 5,396,339.00 0.00 5,396,339.00 5,478,333.59 0.00 -81,994.59 101.5%
6667 PERS Bond Payment 1,710,818.00 0.00 1,710,818.00 1,290,284.32 0.00 420,533.68 75.4%
6670 Deferred Compensation 512,039.00 0.00 512,039.00 483,485.18 0.00 28,553.82 94.4%
6675 Unemployment 5,000.00 0.00 5,000.00 1,996.78 0.00 3,003.22 39.9%
6680 Life Insurance 45,000.00 0.00 45,000.00 74,647.90 0.00 -29,647.90 165.9%
6685 Conflagration Benefits 0.00 248,477.00 248,477.00 248,477.15 0.00 -0.15 100.0%
6690 Café Plan Benefits 3,871,098.00 0.00 3,871,098.00 3,439,008.32 0.00 432,089.68 88.8%
6691 PEHP 327,300.00 0.00 327,300.00 321,763.95 0.00 5,536.05 98.3%
6692 Other Post-Employ Benefits 630,000.00 0.00 630,000.00 504,276.30 0.00 125,723.70 80.0%
6693 Health Trust 281,716.00 222,696.00 504,412.00 504,437.07 0.00 -25.07 100.0%
6700 Floater Allowance 0.00 25,000.00 25,000.00 21,287.85 0.00 3,712.15 85.2%
6701 Vehicle Allowance 6,208.00 6,808.00 13,016.00 9,424.83 0.00 3,591.17 72.4%
6702 Tool Allowance 6,000.00 0.00 6,000.00 5,294.40 0.00 705.60 88.2%
6703 Cell/Tech Allowance 36,308.00 -31,808.00 4,500.00 3,495.48 0.00 1,004.52 77.7%
6705 Workers Compensation 695,293.00 -170,968.00 524,325.00 647,111.75 0.00 -122,786.75 123.4%
TOTAL Benefits 15,950,682.00 300,205.00 16,250,887.00 15,364,285.61 0.00 886,601.39 94.5%
70 Materials and Servic _________________________________________
7005 Discounts Taken
0.00 0.00 0.00 36.00 0.00 -36.00 100.0%
8
10/04/2018 16:41 |Clackamas Fire District |P 55118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
7006 Over/Short 0.00 0.00 0.00 36,416.67 0.00 -36,416.67 100.0%
7007 Depreciation Expense 0.00 0.00 0.00 1,583.33 0.00 -1,583.33 100.0%
7015 Meeting Expense 21,169.00 0.00 21,169.00 15,013.55 0.00 6,155.45 70.9%
7030 Civil Service Exam Expense 10,100.00 0.00 10,100.00 6,154.13 0.00 3,945.87 60.9%
7035 Bank Charges 15,000.00 0.00 15,000.00 22,456.07 0.00 -7,456.07 149.7%
7040 Dues & Publications 37,308.00 0.00 37,308.00 27,303.55 400.00 9,604.45 74.3%
7045 Awards & Recognitions 34,665.00 0.00 34,665.00 21,649.65 149.00 12,866.35 62.9%
7050 Program R & D 0.00 0.00 0.00 40.50 0.00 -40.50 100.0%
7055 Operating Supply 137,695.00 0.00 137,695.00 62,375.18 277.70 75,042.12 45.5%
7065 Fire Fighting Supply 84,499.00 0.00 84,499.00 73,848.02 1,248.60 9,402.38 88.9%
7070 Rescue Supply 35,860.00 0.00 35,860.00 16,882.48 1,794.69 17,182.83 52.1%
7075 EMS Supply 97,000.00 0.00 97,000.00 235,001.73 3,776.36 -141,778.09 246.2%
7078 Department Consumables 15,000.00 0.00 15,000.00 25,889.35 528.77 -11,418.12 176.1%
7080 Fuel 219,834.00 0.00 219,834.00 256,485.63 6,252.99 -42,904.62 119.5%
7085 Uniform & Protective Eqpt 577,239.00 0.00 577,239.00 411,651.44 20,998.51 144,589.05 75.0%
7090 Office Supplies 32,092.00 0.00 32,092.00 19,047.54 201.55 12,842.91 60.0%
7095 Software & Supplies 399,365.00 -20,000.00 379,365.00 363,205.43 304.41 15,855.16 95.8%
7105 Household Goods 68,339.00 0.00 68,339.00 57,797.90 0.82 10,540.28 84.6%
7110 Professional Services 385,700.00 62,000.00 447,700.00 384,367.61 0.00 63,332.39 85.9%
7115 Dispatch Services 1,268,884.00 0.00 1,268,884.00 1,419,469.68 0.00 -150,585.68 111.9%
7116 Utilities - Natural Gas 0.00 0.00 0.00 30,208.19 0.00 -30,208.19 100.0%
7117 Utilities - Electric 0.00 0.00 0.00 88,452.44 0.00 -88,452.44 100.0%
9
10/04/2018 16:41 |Clackamas Fire District |P 65118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
7118 Utilities - Garbage 0.00 0.00 0.00 5,015.57 0.00 -5,015.57 100.0%
7119 Utilities - Water 0.00 0.00 0.00 10,023.44 0.00 -10,023.44 100.0%
7120 Utilities - Other 392,844.00 0.00 392,844.00 299,588.30 0.00 93,255.70 76.3%
7122 Utilities - Telephone 345,000.00 0.00 345,000.00 325,361.26 0.00 19,638.74 94.3%
7130 Insurance - Property/Casualty 230,546.00 0.00 230,546.00 222,653.28 0.00 7,892.72 96.6%
7135 Medical Exams 261,467.00 0.00 261,467.00 214,221.25 0.00 47,245.75 81.9%
7140 Schools/Conferences Registrati 208,845.00 0.00 208,845.00 116,886.11 0.00 91,958.89 56.0%
7141 Tuition Reimbursement 38,752.00 0.00 38,752.00 18,215.55 0.00 20,536.45 47.0%
7142 Travel Expense 28,875.00 0.00 28,875.00 17,155.86 0.00 11,719.14 59.4%
7145 Mileage Reimbursement 3,408.00 0.00 3,408.00 26,887.87 0.00 -23,479.87 789.0%
7150 Volunteer Fire Fighter Exp 43,000.00 0.00 43,000.00 131,291.72 0.00 -88,291.72 305.3%
7155 Vehicle Maintenance 400,314.00 0.00 400,314.00 294,427.71 6,653.78 99,232.51 75.2%
7160 Equipment Maintenance 137,519.00 0.00 137,519.00 83,619.03 726.76 53,173.21 61.3%
7165 Radio Maintenance 48,600.00 0.00 48,600.00 26,810.78 25.21 21,764.01 55.2%
7170 Facility Maintenance 336,936.00 0.00 336,936.00 213,070.45 5,737.20 118,128.35 64.9%
7175 Office Equipment Maintenance 17,480.00 0.00 17,480.00 35,025.84 0.00 -17,545.84 200.4%
7180 Computer & AV Maintenance 34,780.00 -7,000.00 27,780.00 11,357.76 57.00 16,365.24 41.1%
7185 SCBA Maintenance 0.00 0.00 0.00 243.72 0.00 -243.72 100.0%
7187 Fire Extinguisher Expense 4,500.00 0.00 4,500.00 2,116.00 0.00 2,384.00 47.0%
7190 Training Expense 79,512.00 0.00 79,512.00 64,500.93 1,589.10 13,421.97 83.1%
7195 Public Education 67,500.00 0.00 67,500.00 46,223.24 1,240.43 20,036.33 70.3%
7205 Postage & Freight 29,925.00 0.00 29,925.00 24,692.96 49.65 5,182.39 82.7%
10
10/04/2018 16:41 |Clackamas Fire District |P 75118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
7210 Small Tool, Eqpts & Furnishing 1,000.00 0.00 1,000.00 12,913.56 2.40 -11,915.96 1291.6%
7215 Other Expense 36,500.00 0.00 36,500.00 21,924.16 10,040.46 4,535.38 87.6%
TOTAL Materials and Servic 6,187,052.00 35,000.00 6,222,052.00 5,799,562.42 62,055.39 360,434.19 94.2%
80 Capital Outlay _________________________________________
8825 Fire Fighting Equipment
156,850.00 -44,900.00 111,950.00 48,272.79 1,964.90 61,712.31 44.9%8835 EMS & Rescue Equipment
30,000.00 0.00 30,000.00 26,985.29 0.00 3,014.71 90.0%8845 Communications Equipment
6,000.00 0.00 6,000.00 5,704.29 0.00 295.71 95.1%8850 Staff Vehicles
0.00 49,900.00 49,900.00 49,900.00 0.00 0.00 100.0%8860 Facility Improvement
125,280.00 0.00 125,280.00 72,465.77 158.00 52,656.23 58.0%8870 Furniture, Appliances & Tools
117,101.00 -5,000.00 112,101.00 135,025.28 -42,429.75 19,505.47 82.6%8885 Office Equipment
40,000.00 0.00 40,000.00 18,658.15 0.00 21,341.85 46.6%8890 Computer & AV Equipment
262,660.00 0.00 262,660.00 214,622.45 639.50 47,398.05 82.0%
TOTAL Capital Outlay 737,891.00 0.00 737,891.00 571,634.02 -39,667.35 205,924.33 72.1%
90 Transfers Out _________________________________________
9930 Transfer to Cap Proj Fund
500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
TOTAL Transfers Out 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
99 End Fund Balance _________________________________________
11
10/04/2018 16:41 |Clackamas Fire District |P 85118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
9910 Contingency 1,306,326.00 -545,000.00 761,326.00 0.00 0.00 761,326.00 .0%
9915 Restricted Contingency 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 .0%
9999 Unappropriated Ending Fund Bal 0.00 -727,753.00 -727,753.00 0.00 0.00 -727,753.00 .0%
TOTAL End Fund Balance 2,306,326.00 -1,272,753.00 1,033,573.00 0.00 0.00 1,033,573.00 .0%
TOTAL General Fund -16,221,868.00 -185,876.00 -16,407,744.00 -1,496,747.24 22,388.04 -14,933,384.80 9.0%
TOTAL REVENUES
-71,281,242.00 -991,862.00 -72,273,104.00 -54,443,135.16 0.00 -17,829,968.84TOTAL EXPENSES
55,059,374.00 805,986.00 55,865,360.00 52,946,387.92 22,388.04 2,896,584.04
12
10/04/2018 16:41 |Clackamas Fire District |P 95118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
TOTAL Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
03 Interest _________________________________________
4490 Investment Interest
-5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
TOTAL Interest -5,000.00 0.00 -5,000.00 -2,259.88 0.00 -2,740.12 45.2%
04 Other Revenues _________________________________________
4540 Sale of Surplus
-40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
TOTAL Other Revenues -40,000.00 0.00 -40,000.00 -13,489.12 0.00 -26,510.88 33.7%
80 Capital Outlay _________________________________________
8805 Fire Apparatus
150,000.00 0.00 150,000.00 144,713.00 0.00 5,287.00 96.5%8850 Staff Vehicles
288,000.00 0.00 288,000.00 286,095.24 0.00 1,904.76 99.3%8860 Facility Improvement
0.00 0.00 0.00 930.18 0.00 -930.18 100.0%
TOTAL Capital Outlay 438,000.00 0.00 438,000.00 431,738.42 0.00 6,261.58 98.6%
99 End Fund Balance _________________________________________
13
10/04/2018 16:41 |Clackamas Fire District |P 105118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
9910 Contingency25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL End Fund Balance25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL Equipment Reserve Fund-464,967.00 0.00 -464,967.00 415,989.42 0.00 -880,956.42 -89.5%
TOTAL REVENUES-927,967.00 0.00 -927,967.00 -15,749.00 0.00 -912,218.00
TOTAL EXPENSES463,000.00 0.00 463,000.00 431,738.42 0.00 31,261.58
14
10/04/2018 16:41 |Clackamas Fire District |P 115118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 30 Capital Projects Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
TOTAL Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
03 Interest _________________________________________
4490 Investment Interest
-14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
TOTAL Interest -14,000.00 0.00 -14,000.00 -13,877.08 0.00 -122.92 99.1%
05 Transfers In _________________________________________
4610 Transfers from other Funds
-500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
TOTAL Transfers In -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
80 Capital Outlay _________________________________________
8855 Land Acquisition
0.00 0.00 0.00 123,134.00 0.00 -123,134.00 100.0%8860 Facility Improvement
2,537,389.00 0.00 2,537,389.00 256,523.16 0.00 2,280,865.84 10.1%
TOTAL Capital Outlay 2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84 15.0%
TOTAL Capital Projects Fund -500,000.00 0.00 -500,000.00 365,780.08 0.00 -865,780.08 -73.2%
TOTAL REVENUES
-3,037,389.00 0.00 -3,037,389.00 -13,877.08 0.00 -3,023,511.92TOTAL EXPENSES
2,537,389.00 0.00 2,537,389.00 379,657.16 0.00 2,157,731.84
15
10/04/2018 16:41 |Clackamas Fire District |P 125118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
TOTAL Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
03 Interest _________________________________________
4490 Investment Interest
-200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
TOTAL Interest -200.00 0.00 -200.00 -131.68 0.00 -68.32 65.8%
04 Other Revenues _________________________________________
4571 Other Revenues
-5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
TOTAL Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
70 Materials and Servic _________________________________________
7055 Operating Supply
10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
TOTAL Materials and Servic 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
99 End Fund Balance _________________________________________
16
10/04/2018 16:41 |Clackamas Fire District |P 135118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
9910 Contingency 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL End Fund Balance 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL Enterprise Fund -10,028.00 0.00 -10,028.00 -131.68 0.00 -9,896.32 1.3%
TOTAL REVENUES
-25,028.00 0.00 -25,028.00 -131.68 0.00 -24,896.32TOTAL EXPENSES
15,000.00 0.00 15,000.00 0.00 0.00 15,000.00
17
10/04/2018 16:41 |Clackamas Fire District |P 145118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 50 Debt Service Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
TOTAL Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
01 Tax Revenues _________________________________________
4450 Current Year Prop Taxes
-2,191,116.00 0.00 -2,191,116.00 -1,902,433.72 0.00 -288,682.28 86.8%4455 Prior Year Prop Taxes
-25,000.00 0.00 -25,000.00 -83,958.67 0.00 58,958.67 335.8%
TOTAL Tax Revenues -2,216,116.00 0.00 -2,216,116.00 -1,986,392.39 0.00 -229,723.61 89.6%
03 Interest _________________________________________
4490 Investment Interest
-2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
TOTAL Interest -2,500.00 0.00 -2,500.00 -6,172.06 0.00 3,672.06 246.9%
70 Materials and Servic _________________________________________
7020 Debt Interest Expense
1,116,116.00 0.00 1,116,116.00 1,078,543.33 0.00 37,572.67 96.6%7025 Debt Principal Expense
1,100,000.00 0.00 1,100,000.00 1,100,000.00 0.00 0.00 100.0%
TOTAL Materials and Servic 2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67 98.3%
TOTAL Debt Service Fund -45,099.00 0.00 -45,099.00 185,978.88 0.00 -231,077.88 -412.4%
TOTAL REVENUES
-2,261,215.00 0.00 -2,261,215.00 -1,992,564.45 0.00 -268,650.55
18
10/04/2018 16:41 |Clackamas Fire District |P 155118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
TOTAL EXPENSES2,216,116.00 0.00 2,216,116.00 2,178,543.33 0.00 37,572.67
19
10/04/2018 16:41 |Clackamas Fire District |P 165118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal
-18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
TOTAL Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
03 Interest _________________________________________
4490 Investment Interest
-100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
TOTAL Interest -100,000.00 0.00 -100,000.00 -179,461.29 0.00 79,461.29 179.5%
04 Other Revenues _________________________________________
4513 Other Reimbursements
0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
TOTAL Other Revenues 0.00 0.00 0.00 -553,636.27 0.00 553,636.27 100.0%
80 Capital Outlay _________________________________________
8805 Fire Apparatus
1,194,900.00 0.00 1,194,900.00 37,800.80 0.00 1,157,099.20 3.2%8825 Fire Fighting Equipment
0.00 0.00 0.00 26,986.80 0.00 -26,986.80 100.0%8860 Facility Improvement
16,949,942.00 0.00 16,949,942.00 14,666,837.84 80,068.42 2,203,035.74 87.0%
TOTAL Capital Outlay 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14 81.6%
TOTAL Bond Construction Fund -429,989.00 0.00 -429,989.00 13,998,527.88 80,068.42 -14,508,585.30 -3274.2%
TOTAL REVENUES
-18,574,831.00 0.00 -18,574,831.00 -733,097.56 0.00 -17,841,733.44
20
10/04/2018 16:41 |Clackamas Fire District |P 175118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
TOTAL EXPENSES 18,144,842.00 0.00 18,144,842.00 14,731,625.44 80,068.42 3,333,148.14
21
10/04/2018 16:41 |Clackamas Fire District |P 185118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED
____________________________________________________________________________________________________________________________________
00 Beg Fund Bal _________________________________________
9995 Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
TOTAL Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
03 Interest _________________________________________
4490 Investment Interest-6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%
TOTAL Interest-6,000.00 0.00 -6,000.00 -9,475.52 0.00 3,475.52 157.9%
90 Transfers Out _________________________________________
9980 Transfer to General Fund365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
TOTAL Transfers Out365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
99 End Fund Balance_________________________________________
9910 Contingency50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL End Fund Balance50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL PERS Reserve Fund-994,974.00 0.00 -994,974.00 -9,475.52 0.00 -985,498.48 1.0%
TOTAL REVENUES -1,409,974.00 0.00 -1,409,974.00 -9,475.52 0.00 -1,400,498.48
TOTAL EXPENSES415,000.00 0.00 415,000.00 0.00 0.00 415,000.00
22
10/04/2018 16:41 |Clackamas Fire District |P 195118christina.day |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 13 JOURNAL DETAIL 2019 1 TO 2019 13
ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED____________________________________________________________________________________________________________________________________
GRAND TOTAL -18,666,925.00 -185,876.00 -18,852,801.00 13,459,921.82 102,456.46 -32,415,179.28 -71.9%
** END OF REPORT - Generated by Christina Day **
23
CORRESPONDENCE
C-1 Thank you Re: Milwaukie Police Department to Truck 2 for help with SWAT standoff and assisting patients on May 18, 2018 as well as helping with a CPR call on May 19, 2018. T302: Lieutenant Kevin Schurter, Apparatus Operator Mitch Webb, Firefighter JR Cox, Firefighter Jill Fullerton.
C-2 Thank you Re: A citizen thanking E303 for the special experience given to her daughter while at the store as well as their professionalism, talent and sacrifice. E303: Lieutenant Jason Franklin, Apparatus Operator JJ Hanna, Firefighter Jeff Anderson and Firefighter Brandon Knight.
C-3 Thank you Re: The Patriot Day Remembrance Committee for the Honor Guard (Captain Matt Kilgras, Apparatus Operator Dave Doornink, Lieutenant Mike Shearer, Apparatus Operator Andrew Gordian, Firefighter Shane Thomas, Apparatus Operator Scott Butzer, Firefighter John Wood, Lieutenant Ryan Patrick, Firefighter Josh Tyler, Volunteer Blake Gendvilas, Volunteer Traiz Saenz and Captain Mark Corless) and Chief Fred Charlton for their participation in the annual Patriot Day Remembrance Event.
C-4 Thank you Re: Reverend Vidoslav Vujasin thanking BC Josh Gehrke for attending the Serbian Festival dinner. The parish and reverend were honored to have BC Gehrke as their special guest to the dinner.
C-5 Thank you Re: Day in Damascus appreciated Clackamas Fire’s involvement and participation in the event. They appreciated the safety basket that was donated to their raffle.
T302: Lt. Kevin Schurter, AO Mitch Webb, FF JR Cox, FF Jill Fullerton, and BC Dave Scheirman
C-1
C-2
E303: Lt. Jason Franklin, AO JJ Hanna, FF Jeff Anderson, and FF Brandon Knight
C-3
Honor Guard: Capt. Matt Kilgras, AO Dave Doornink, Lt. Mike Shearer, AO Andrew Gordian, FF Shane Thomas, AO Scott Butzner, FF John Wood, Lt. Ryan Patrick, FF Josh Tyler, Capt Mark Corless, Vol. Blake Gendvilas, and Vol. Traiz Saenz. Fire Cheif Fred Charlton
1
Subject: FW: Thank you!
From: Vidoslav Vujasin [mailto:[email protected]] Sent: Friday, September 14, 2018 1:05 PM To: Gehrke, Josh <[email protected]> Subject: Thank you!
Dear Battalion Chief Josh!
Thank you so much for your coming too our festival! My whole parish and I personally were honored with your presence and we loved it so much to have you as our honored guest. I am sending you some photos from Saturday evening. We are looking forward to see you again!
All the best and kindest regards to you!
God bless you and your families and thank you for your service!
Fr. Vido
C-4
C-5
INFORMATIONAL ITEMS
I-1 Honoring first responders who serve Clackamas County- Clackamas Review/Oregon City News- September
I-2 StarCycle Happy Valley charity ride raises $3,000- Clackamas Review/Oregon City News -September
I-3 Rope rescue team rescues man who fell down embankment in Oregon City- KGW8- October
Clackamas Review/Oregon City News
Honoring first responders who serve Clackamas County By Raymond Rendleman | Monday, September 17, 2018
Firefighters get special recognition during recent National Day of Service and Remembrance during 9/11 events in Oregon City
Right as he sat down at the brunch to thank first responders for their service last week, Clackamas firefighter Kerry Owen's crew was called out of the Oregon City Christian Church on an alarm at a local elementary school.
Owen was able to return about 15 minutes later after reminding students against pulling a fire alarm when there isn't an actual fire. As he sat down to eat his now-cold eggs, he said he didn't mind eating food at room temperature and had become used to it.
The Sept. 11 incident highlighted the everyday sacrifices that first responders go through in order to serve the community, putting themselves in daily danger and discomfort even if they never have to make the ultimate sacrifice. In addition to the now third-annual event at OC Christian Church for about 100 local first responders, the Patriot Day Remembrance at Red Soils in Oregon City celebrated its second anniversary last week.
U.S. flags across the country are flown at half-staff to honor Patriot Day, which President George W. Bush signed into law as an annual remembrance of those who were injured or died on Sept. 11, 2001. In 2009 President Obama expanded the commemoration to recognize it as a National Day of Service and Remembrance.
I-1
In Oregon City last week, National Day of Service and Remembrance events paid special tribute to local firefighters. Clackamas County's Red Soils event called out the Happy Valley firefighters who have won international awards this year for their heroism in saving a woman from a house fire last year. Clackamas Fire was among the many agencies that sent firefighters to last summer's Eagle Creek fire and managed to save the historic Multnomah Falls Lodge.
The Red Soils event also recognized Portland Fire Lt. Peter St. John, who made the quick decision to enter the building and pull the alarms prior to a 2016 gas explosion, which resulted in the safe evacuation of everyone. Clackamas County Commissioner Ken Humberston recognized the 19 firefighters who were killed in an Arizona wildfire in 2013, the greatest loss of U.S. firefighters since 9/11.
The event began by remembering how on Sept. 11, 2001, more than 2,800 citizens, 343 New York firefighters, 60 New York Police Department and Port Authority police officers, and eight private emergency medical personnel died.
Last year, the Red Soils event recognized the military on the fifth anniversary of the Benghazi attack. Next year, law enforcement will be recognized.
Retired U.S. Navy Lt. Commander J.J. Morell served as master of ceremonies at the Red Soils Circle of Honor. Attending the event with more than 100 members of the public were honor guards from Clackamas Fire, Clackamas County Sheriff's Office, Oregon City High School's JROTC, VFW#1324, Oregon City Police Department and Lake Oswego Police Department. State Rep. Mark Meek and the JORTC led the national anthem at the event.
DJ Ruger, a member of the Patriot Day Remembrance event organizing committee and a former commander of the local Veterans of Foreign Wars headquarters in Oregon City, was among those who realized 18 months ago there's nothing for the public in Clackamas County to recognize 9/11.
"To have the second-annual [event] come off as well as it did, that means that this event has staying power and will continue well into the future," Ruger said. "Right away after the event everyone comes up to us and starts planning next year's event."
OC Christian Church member Walt Fitch has organized the other annual event in Oregon City to recognize local police officers and firefighters with a free meal.
"The whole purpose of being here today is to say thank you … to each and every first responder who is here today, police and fire," Fitch said.
Clackamas County commissioners cancelled their regular Tuesday meetings so they could attend the brunch; County Administrator Don Krupp acknowledged that it is "very rare" that commissioners cancel their meetings for an event. None of them were allowed to give speeches, but Fitch read a statement signed by all the county commissioners to thank "everyday heroes" for serving local citizens.
"The health, safety and comfort of our community is enhanced by the professionalism, dedication, resourcefulness and integrity of these individuals, agencies and departments," they wrote. "The dedicated professionals who choose this career truly make a difference. … They are true heroes and deserve our recognition today and every day."
Rep. Kurt Schrader, who was in Washington, D.C., and couldn't attend the brunch, sent a letter for the occasion, hoping that the positive sentiments and respect for first responders "remain at the surface of everyone's consciousness" not just on Sept. 11. Schrader said it is because of first responders' "tireless work" that we have the luxury of living with our families in comfort and safety.
"It is a humbling experience to be in the presence of first responders and to acknowledge the often perilous situations they selflessly throw themselves into without hesitation," Schrader wrote. "The
professionalism, compassion and dedication embodied by the individuals honored here today are qualities that deserve our praise and gratitude."
Fitch mentioned that "17 years ago on this date, 9/11, not to be confused with the number you call in an emergency, this country was changed by the events that took place on this day."
He recalled a statement that he heard on TV about commentators who were watching New York City's Twin Towers burn:
"You see all those people who are running out of the building? They're regular people," Fitch said. "You see all the people running into the building? They are our heroes."
After the brunch, everyone was invited to tour the fire engine that had just responded to the false alarm at the local elementary school.
Retrieved from: https://portlandtribune.com/cr/24-news/406459-304617-honoring-first-responders-who-serve-clackamas-county
Clackamas Review/Oregon City News
StarCycle Happy Valley charity ride raises $3,000 Friday, September 28, 2018
Clackamas Emergency Services Foundation benefits from second-annual 'Cycle Under the Stars' event
On Sept. 15, StarCycle Happy Valley's charity ride event raised over $3,000 for the Clackamas Emergency Services Foundation.
PHOTO COURTESY: TRACEY GRISHAM - From left to right: Clackamas Firefighter Dallas Oja; Battalion Chief John Hopkins; Happy Valley Police Department Chief Scott Anderson; Fire Chief Fred Charlton; Kelly Mreen and Heather Hedges, co-owners of StarCycle; Lieutenant David Aasland; and Apparatus Operator Alan Pernich.
I-2
The second-annual "Cycle Under the Stars" charity event at the Happy Valley Crossroads Shopping Center involved the indoor spin studio bringing its stationary bikes outside to ride under the light of the stars to raise money.
The city of Happy Valley again partnered with the fitness studio to rally for a cause, designating the Clackamas Emergency Services Foundation as this year's recipient. Riders donated $45 to ride an outdoor class at either 6:30 p.m. or 7:30 p.m., while others purchased raffle tickets to support the fundraiser. With 50 riders during the evening, StarCycle Happy Valley raised over $3,000.
"This was our biggest event of the year," said Heather Hedges, co-owner of StarCycle Happy Valley.
On Thursday, Sept. 27, StarCycle Happy Valley presented the check to Clackamas Fire District #1 Chief Fred Charlton, who accepted the check on behalf of the Clackamas Emergency Services Foundation.
The Clackamas Emergency Services Foundation consists of emergency service agencies within Clackamas County and provides assistance to people who've been affected by disaster, tragedy, injury or other adversities. To learn more about the Clackamas Emergency Services Foundation or to make a donation, visit clackamasfire.com/emergency-services-foundation.
Source: https://pamplinmedia.com/cr/24-news/407732-306578-starcycle-happy-valley-charity-ride-raises-3000-
KGW8
Rope rescue team rescues man who fell down embankment in Oregon City
A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100feet down an embankment in Oregon City Monday night.
Author: KGW StaffPublished: 10:30 PM PDT October 1, 2018
A Clackamas Fire rope rescue team retrieved a 30-year-old man after he fell at least 100 feetdown an embankment in Oregon City Monday night.
Crews were called to an overlook area near the corner of Brighton Avenue and Creed Street atabout 8:42 p.m. on the report that someone had fallen over the edge.
Tech rescue teams performed a rope rescue, lowering the victim to the bottom of theembankment in a basket.
Unconscious but alive, the man was airlifted to Emanuel hospital. His condition is unknown.
Source: https://www.kgw.com/article/news/local/clackamas-county/rope-rescue-team-rescues-
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