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1
CLARECASTLE GAA CLUB
PROPOSAL FOR ENNIS FLEADH 2017
CAMPSITE / CAMPERVAN SITE
Introduction
Clarecastle GAA club is located approx 4.5km from Ennis town centre. The site is
conveniently located for motorists travelling from all directions including the M18
Motorway, N85 National Secondary Road and N68 National Secondary Road.
The overall objective of the Clarecastle GAA club is to provide a very high grade
Campsite to the Fleadh 2017 visitors, who wish to stay in a campsite or caravan /Motor
home pitch site for the duration of the Ennis Fleadh 2017 event.
The main objectives for Fleadh 2017 are to provide:
1. Safe campsite in compliance with statutory regulations
2. Clean / working showers with hot water and working toilets 24/7
3. High standard of catering facilities and bar facilities at a reasonable and
affordable price.
4. Reduction of the overall costs of running the campsite accommodation to the
Fleadh Committee
5. Increased levels of recycling in support of the Green Fleadh from 2016.
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6. High quality onsite entertainment for guests in support of the Fleadh
7. Reliable bus service running from Clarecastle campsite to Ennis
Strategy
Our execution strategy incorporates methodologies proven from 2016, qualified and
experienced personnel, and a highly responsive approach to managing the deliverables
set out for us by the Fleadh Camping committee. The following is a description of our
project methods, including how the project will be developed and a proposed timeline of
events.
The Clarecastle GAA club will engage with the Fleadh Campsite Coordinator to revise
or replicate the site layout plans from 2016. We will also liaise with the Fire department
and the HSE in order to get whatever approvals and certificates are required.
February/March 2017:
Clarecastle GAA will then update our online booking website
www.enniscamping.com and open the booking system to the public.
Liaise with Fleadh website administrator to update the campsite accommodation
page of the Fleadh website.
Send out email notification to all the data base of people who enquired or
booked on our website booking system in 2016 and inform them that the 2017
booking system is now open for bookings and early booking is advisable.
Start to engage with our club and community volunteers.
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Develop sub committees within our club to manage the different aspects of the
campsite.
Start to look at and secure food vendors for the campsite.
Start to plan for the Campsite bar and apply to courts for our temporary club
License.
Monthly until August 2017
Promote our Campsite booking site using social media.
Promote our Campsite through the Fleadh official website
July 2017
Start preparing site for Camping and campervan arrivals.
Order security wristbands for site access. (Complete since March 2017)
Engage with the volunteer Centre to provide volunteer training to all campsite
volunteers
Finalize all certificates with the HSE and Fire officer.
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Casual Trading on site:
There are plans for Clarecastle GAA to engage with 3 number third party companies to
provide onsite catering and coffee services as well as a fresh fruit vendor. These 3rd
party traders will operate under their own insurances and will be required to provide
copies of all required licenses and statutory approvals and certificates prior to the start
of the event. Names and contact details of the 3rd party suppliers will be furnished to the
Fleadh prior to the event outlining their exact offering and the terms of their agreement
with Clarecastle GAA Club about opening and closing hours.
Electrical connections and temporary power supplies:
All temporary electrical connections on site for Campervan or Caravan use will be
supplied by, installed by and certified by the Fleadh Cheoil na hEireann 2017
committees appointed subcontractor.
On Site welfare arrangements:
Clarecastle GAA club will work with the Fleadh Committee Campsite representative and
the Clare CoCo responsible engineer to provide the required and agreed number of
portaloos, showers and mains toilets which meet the requirements of the Clare County
Council. The placement of these portaloos on site will be agreed with the Clare County
Council engineer to facilitate ease of maintenance and servicing of the units as well as
ease of use by the campsite guests.
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Use of Cars and motorized vehicles on site:
There will be a clear and controlled policy of no motorized vehicles on the tented
campsite at all times. This will be strictly controlled by closed gates and security staff/
volunteers. Only official campsite service vehicles which will be identified and have
flashing lights on at all time will be allowed on this tented area and will be minimized as
much as possible. While on the tented campsite the campsite service vehicle will
adhere to a 5 MPH speed limit at all times and only use the access road around the
perimeter of the field. It is proposed that the main tent camping site known as the 10-
acre field will be zoned so that a portion of the field approx. 50 to 60 meters from the
carpark will be used for campervan and caravan parking use. This will be physically
divided from the tent campsite with the use of steel barriers and rope fence. This area is
located downhill from any proposed tent site and no tents should be located within 10 M
of the dividing fence. There is little to no risk to tent campers from this area.
First Aid Provision:
Clarecastle GAA will have trained first aiders and first responders on site at all times
and it is planned that an ambulance service will be located onsite on Saturday19th and
Sunday 20th August to cover the busy periods which based on 2016 Fleadh will be from
8pm to 4am nightly. A total of 16 hours service. A full list of emergency contact
numbers will be posted on the campsite at all times during the event.
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Temporary structures:
All temporary structures that will be used will be sourced from an approved supplier and
erected by that company. All such structures will have fire certificates and installation
certificates supplied and shared with the Clare County Council Fire officer prior to the
event.
It is planned to have a 30 X 30 foot temporary structure erected to the rear of the Club
Gym/Bar area as per layout in 2016. A variety of smaller structures 20 X 10 feet will be
erected around the grounds # 3-5.
Campsite Layout, access and management
1. An A1 drawing of the site shall be provided to Clare Co. Council fire officer
All camping, Caravan & campervan pitches will be outlined in this drawing and show the size of each area.
Camper vans and tents will be designated areas and will be in separated by security fencing as a minimum. All caravans and campervans will be sited downhill from any tents to avoid any rolling of vehicles and to prevent accidents.
Access routes through the campsite will be shown. The distance from any camp to an emergency access route should be a maximum of 25.0m
First aid points, fire points, emergency lighting points and toilets will be shown on the drawing,
Lookout posts will be shown on drawings.
2. All access routes between groups of tents and emergency access routes in the camp area will be marked out using appropriate line marking paint or post and ropes and will be monitored during the event and replaced or repaired as required .
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3. On site communication, will be via loud speaker / public address system, Mobile phone and walkie talkies. The walkie talkies will be recharged in the administration office each night.
4. The general alarm will be raised using the loud speaker public address system.
5. On site management, will be assigned to a specific site manager which will be named and published on site each day in the administration office. Overall responsibility for the campsite management will sit with Martin McNamara, Chairman, Clarecastle GAA Club.
6. The necessity to provide backup for existing mains powered camp site lighting
will be managed by means of emergency diesel powered generator lighting towers which will be placed around site at locations as agreed with Clare County Council engineer and Fire officer.
7. The Ratio of stewards to campers will be adhered to as per the requirement
agreed with the Fire officer and Clare County Council. A full list of stewards available for the Clarecastle GAA Camper/camping site will be published on site and all such stewards will be inducted on site and receive training from the Clare volunteer Center to the required standard as set out by the Fleadh license.
8. A full Traffic management scheme will be included in the drawings submitted as
part of the license. Emergency access and exits will be shown on drawings and will include emergency exits and access through the Clarecastle National school.
9. All Cars will be prohibited from camp areas at all times. Tents should be carried
to the camp area. It is planned to have a support vehicle or wheel barrows on site for this purpose
. 10. An onsite support vehicle will be available on site 24/7. 11. Entrance to the campsite will be controlled with the use of security wrist bands.
12. Information pack for campers with regard to camp layout and rules will be
provided to all guests on arrival and registration.
13. Tent corrals for both 2 man tents 4 man tents & family tents will be provided and they will be marked out using line marking pain and if necessary ropes and stakes.
14. Spacing between camper vans will be addressed by using layout drawings and placement of campers as per the design. The design of the campervan /caravan pitches layout will incorporate space for pullout tents an awning.
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Conclusion.
In August 2016 Clarecastle GAA Club provided a very high quality campsite that
catered for the accommodation needs of many people attending the Fleadh.
Fleadh 2017 allows Clarecastle GAA to look upon this not only as an opportunity to
support the Fleadh in their accommodation needs but also as an opportunity to bring
together all the local voluntary organisation’s in Clarecastle and achieve a greater level
of community support for our club. We look forward to the year ahead and to providing a
very important service for Fleadh 2017.
Kind regards
Martin McNamara
Chairman
Clarecastle GAA Club
Risk Assessment for Clarecastle GAA club proposed temporary Campsite August
13th
2017
Clarecastle GAA Club is a privately managed GAA club with toilet and shower
facilities, that will be used by members of the public as a base for holiday camping
during the Fleadh Ceoil na hEireann Inis 2017 festival. The campsite is accessed via
the R458 road between Ennis and Clarecastle. The site is close to the town of Ennis
2.KM and Clarecastle Village center 800m,
The location of the site is not located near to any open water, and is located approx.
600M from the main road, which means that an element of risk for all campers is
avoidable. Clarecastle GAA Club seek to reduce any risk by providing their own site
specific risk assessment that can encourage members of the public to reduce these
risks.
See location map below
48 acre site of Clarecastle GAA Club outlined in Red.
Car parking spaces for 1500 cars outlined in pink
Camping area for 1000 camp pitches and 250 campervans outlined in Green
1.Road view travelling to Clarecastle GAA Club from Ennis
2. 700m further on from picture 1 above .Road view of entrance to clarecastle GAA
club
3.Road view travelling to Clarecastle GAA club from Clarecastle village
4. Road view of entrance to Clarecastle GAA club 500M further ahead from picture 3
above
5.Entrance to Clarecastle GAAclub.
All access roads to Clarecastle GAA club are fully tarmacadam finished roads
and are serviced by street lights and covered by central CCTV cameras
located in the clubhouse.
Location
The Grounds of Clarecastle GAA club are ideally situated within 2 Km of Ennis for
use as a campsite for Fleadh Cheoil na hEireann Inis 2017.
All the grounds of Clarecastle GAA club are surrounded by 2.3m security fencing
and all the following proposed areas
Camping
Parking
Are fully segregated from each other and no vehicles will be allowed onto the
campground areas.
Sanitary facilities
The GAA Club can provide existing separate men’s and woman’s dressing rooms and
shower rooms and have adequate toilet facilities within our grounds to cater for the
expected campers. Additional toilet facilities will be provided by means of portable
loo’s which will be hired from a local rental company through the Fleadh Camping
committee. Cleaning of the toilets and shower rooms will take place at least twice a
day during the event with regular inspections by club members will be performed
between scheduled cleaning periods.
Adequate Toilet roll and hand towels will be provided free of charge ,as well as hot
water which has been heated to at least 55C weekly to eliminate the possibility of
legionella virus being present.
Lighting
The site is fully serviced by street lighting and the Club house grounds including
toilet/shower blocks are fully illuminated by LED spotlights which are controlled by
timers which will be set to come on at 9 pm and go off at 6am each day. As the event
is happening in August 2016 the natural light levels for the rest of each 24 hour
period on site will be adequate.
The campsite and parking areas will be illuminated by
Existing halogen spotlights which illuminate our fields.
Additional lighting towers which will be powered by Generator and rented
from local rental company
Fire extinguishers
Adequate fire extinguishers will be supplied by Amber fire (approved and licensed
supplier) and place around camping areas as per the specifications laid out in the
attached campsite specifications and which has been approved by Clare county
council as part of the issuing of the temporary campsite license.
First aid and emergency
A full emergency first aid station will operate in the campsite and will be accessible
24 hours per day .a fully automatic defibrillator is also located in the campgrounds at
all times.
Emergency contact number will be clearly posted around the campsite at all times as
well as on all check in documentation that is supplied to the campers.
Security
24 /7 security will be on site during the event. This will be made up of both Club
members acting as stewards and by a licensed security operator who will be hired to
provide onsite security during the event.
Decanting of Glass bottles
No Glass bottles will be allowed on site and security searches will be carried out of
all campers and there will be a decanting station for campers to use in order for Glass
bottles to be collected in exchange for new unused plastic bottles.
Rubbish removal
Adequate bins and skips will be provided throughout the campsite and will be
emptied on a regular basis as required during the event. The Clarecastle GAA will
also supply litter picking squads made up from our underage U18 hurling and
Camogie teams to complete the litter picking tasks.
Risk Assessment
Very low risk
Medium risk
Highrisk
.
Potential Hazards: Control measures required Explanatory Notes on
Hazard
Potential Risk
General
Injury from traffic
accident to access road
off R458 is very much
reduced as there is site
distance of at least 400-
metres to the south of
the entrance and 650 M
to the north of the
entrance. The site is
currently accessible to
the large volume of
traffic that attends
championship matches
on a regular basis and
no record of an
accident has been
recorded at this site
over the last 10 years
Entry to the proposed
campsite from either
direction is allowable if
towing a caravan or
driving a large
motorhome. Leaving
the campsite you can turn
left towards Ennis or right
towards Clarecastle
village without any
danger due to the large
site distance..
The campsite is accessed
on a straight road between
Ennis and Clarecastle with
no hazards restricting
access by caravans or
motorhomes. The actual
campsite is located
approx. 700M from the
main road entrance which
will accommodate any
build up of traffic while
waiting for their assigned
carpark spaces.
Very low
Parking: risk of
damage to vehicles or
pedestrian traffic
To avoid the risk of
damage to vehicles ,
club members will be
on site during opening
hours to guide and place
cars in the right
positions. All parking
and traffic will be
segregated from
camping grounds. No
traffic will be allowed
on campsite
No mingling of traffic
and campsite or campers
will be allowed as there
is segregated areas for
both parking and
camping
Very Low
General Hazards
contd:
Control measures required Explanatory Notes on
Hazard
Injury resulting from
wind Check weather forecasts
daily during stay
When extreme weather is
forecast take care that
tents pegs are firmly in
place and that all
flaps/zips are fully done
up. Take down any
gazebos and awnings.
In windy weather parts of
the campsite can suffer from
gale force winds.
LOW
Hygiene Careful hygiene is
required to ensure that
hands and all cooking and
eating utensils are clean,
and that unnoticed contact
with wild animal
excrement does not lead
to infection.
Use toilet and
dishwashing facilities
available at the campsite
Drink only water labeled
as suited for drinking
low
Burning from fire,
especially camp
cooking
Respect the advertised
distances required
between tents (6m
between groups, 3m
between tents within one
group)
Adhere to the no on
ground fire rule
Do not attempt a fire
bucket or barbecue during
extremely windy
conditions
Site camp cooking
facilities carefully,
ensuring they are steady
and are away from
inflammable material
Note the site of fire
points near your camp
Campfires are not allowed
on site. All campers must be
aware of the dangers
inherent in having fires
outdoors, near their tents and
other camping
accommodation and
equipment.
Firepoints are bright red and
sited around the camping
area. Inside are fire
extinguishers.
Central BBQ area’s will be
provided for all campers to
use.
Falling injuries in
dark Ensure all group members
have personal lights for use
at night
There is ambient lighting
on the campsite during
night time.
Cuts from equipment,
machinery
Check fields for hazards
prior to setting up.
All maintenance
machinery will be
secured and not
accessable to campers
during the camping
period.
On site activities
Hazards: Control measures Notes
Injury from tree
climbing and play
area
All tree climbing is
prohibited in the GAA
Campsite complex at all
times
Clear briefing to all children
by their parents/guardians
that unsupervised activities
are not allowed.
.
Emergency Procedures
First aid A first aid kit is kept at
Reception at Clarecastle
GAA Club and is
accessable 24 /7 during
the campsite opening
dates.
The reception building is
not always open, i.e. it is
not always staffed.
Emergency Services The campsite has full
mobile phone coverage
The nearest landline is a
Club telephone and is
sited inside the
clubhouse building
The campsite management
can be contacted via
mobile phone on
0872788561.
Where emergency
helicopters are called, the
top camp field would be
the most suitable landing
point.