Clearwood Community Association Internal Unaudited Monthly … · 2020. 7. 31. · Total Bank Accounts 3,285,440.28 Accounts Receivable 10700 ACCOUNTS RECEIVABLE 387,787.12 Total

For internal use only - Unaudited

Internal Unaudited Monthly Financial ReportClearwood Community AssociationFor the period ended July 31, 2020

Prepared by

Internally generated

Prepared on

August 17, 2020

2/35

Table of Contents

Transfer Resoluitons..............................................................................................................................................3

Balance Sheet........................................................................................................................................................4

SUMMARY: 2020 General & Water Operations Budget v. Actual ........................................................................7

ALL GEN OPS DEPTS: 2020 General Operations Budget v. Actual....................................................................8

2020 Administration Department Detail Budget V. Actual...................................................................................12

2020 Maintenance Department Detail Budget V. Actual .....................................................................................14

2020 Security Department Detail Budget V. Actual.............................................................................................16

2020 Pool Department Detail Budget V. Actual ..................................................................................................17

2020 Other/Misc Department Detail Budget V. Actual ........................................................................................19

2020 Operations Contingency Detail Budget V. Actual.......................................................................................20

WATER OPS: 2020 Water Operations Detail Budget V. Actual .........................................................................21

RESERVES: 2020 Reserves Detail Budget v. Actual .........................................................................................23

QTRLY GEN OPS: 2020 General Operations Quarterly Budget v. Actual .........................................................25

QTRLY WATER OPS: 2020 Water Operations Quarterly Budget v. Actual .......................................................30

CASH PLANNING REPORTS:Cash Planning Summary Report Tool................................................................32

CASH PLANNING REPORTS:Transfer Summary from Operations to Water Ops/ Ops Contingency/ Reserves

.............................................................................................................................................................................34

Clearwood Community Association 3/35

Transfer Resoluitons


Balance SheetAs of July 31, 2020

Total

ASSETS

Current Assets

Bank Accounts

10000 PETTY CASH OFFICE 66.88

10005 MAC VISA CARD 317.87

Total 10000 PETTY CASH OFFICE 384.75

10115 0533KB- DEPT OF NAT RESOURCES 5,034.29

10600 OB 022 OPS CHECKING -191,039.36

10602 OB 021 OPS DEBIT CARD 30,942.63

11200 GENERAL OPS CK CAB 391 315,491.03

11240 OPS CONTINGENCY MMK CAB975 140.23

11270 WATER OPS CK CAB404 612.55

11300 WATER RESERVE CK CAB421 1,024,417.01

11308 BOD APPROVED/UNSPENT WATER RSV PROJECT FUNDS -599,824.00

Total 11300 WATER RESERVE CK CAB421 424,593.01

11400 IMPACT FEE MMK CAB959 -4,045.84

11400.1 IMPACT FEES- PARKS (4%) 2,699.46

11400.2 IMPACT FEES- ROADS (69%) 60,502.38

11400.3 IMPACT FEES- FIRES (27%) 44,679.00

11408 BOD APPROVED/UNSPENT IMPACT -10,954.00

Total 11400 IMPACT FEE MMK CAB959 92,881.00

11500 GENERAL RESERVE CK CAB412 1,517,500.91

11508 BOD APPROVED/UNSPENT GENERAL RSV PROJECT FUNDS -55,737.00

Total 11500 GENERAL RESERVE CK CAB412 1,461,763.91

11540 GENERAL RESERVE CD CAB677 MAT 11.12.2020

11540.1 BANK OF CHINA CAB677 241,000.00

11540.2 BCB COMMUNITY BANK CAB677 36,000.00

11540.3 CA BANK OF COMMERCE CAB677 241,000.00

11540.4 EVERGREEN BANK GROUP CAB677 241,000.00

11540.5 FIRST NATIONAL BANK OF OK CAB677 241,000.00

Total 11540 GENERAL RESERVE CD CAB677 MAT 11.12.2020 1,000,000.00

11600 FUTURE RESERVE CK CAB967 145,896.24

11608 BOD APPROVED/UNSPENT FUTURE RSV PROJECT FUNDS -1,260.00

Total 11600 FUTURE RESERVE CK CAB967 144,636.24

Total Bank Accounts 3,285,440.28

Accounts Receivable

10700 ACCOUNTS RECEIVABLE 387,787.12

Total Accounts Receivable 387,787.12

Other Current Assets

10002 UNDEPOSITED FUNDS 5,962.24

10702 ALLOWANCE FOR DOUBTFUL ACCOUNTS -246,980.23

10704 INSURANCE RECOVERABLE ASSET 359,356.00


Total

Total Other Current Assets 118,338.01

Total Current Assets 3,791,565.41

Fixed Assets

10900 DOCKS & BRIDGES 347,077.39

10900.1 A/D DOCKS & BRIDGES -265,823.77

Total 10900 DOCKS & BRIDGES 81,253.62

10901 EQUIPMENT 593,613.85

10901.1 A/D EQUIPMENT -543,541.79

Total 10901 EQUIPMENT 50,072.06

10902 EQUIPMENT - OFFICE 116,120.54

10902.1 A/D EQUIPMENT-OFFICE -115,854.62

Total 10902 EQUIPMENT - OFFICE 265.92

10903 FIRE PROTECTION EQUIPMENT 138,252.71

10903.1 A/D FIRE PROTECTION EQUIPMENT -85,760.64

Total 10903 FIRE PROTECTION EQUIPMENT 52,492.07

10904 GROUNDS 1,055,853.36

10904.1 A/D GROUNDS -844,045.12

Total 10904 GROUNDS 211,808.24

10905 LOT 3/139 WINDY BEACH 6,190.86

10906 MAINTENANCE BUILDING 182,222.26

10906.1 A/D MAINTENANCE BUILDING -90,228.08

Total 10906 MAINTENANCE BUILDING 91,994.18

10907 OFFICE BUILDING & LAND 22,000.00

10908 OFFICE BUILDING ADDITION 51,558.80

10908.1 A/D OFFICE BUILDING ADDITION -50,007.67

Total 10908 OFFICE BUILDING ADDITION 1,551.13

10909 POOL IMPROVEMENTS 624,618.79

10909.1 A/D POOL IMPROVEMENTS -430,844.43

Total 10909 POOL IMPROVEMENTS 193,774.36

10910 ROADS 861,511.97

10910.1 A/D ROADS -810,740.10

Total 10910 ROADS 50,771.87

10911 WATER SYSTEM IMPROVEMENTS 2,331,524.10

10911.1 A/D WATER SYSTEM IMPROVEMENTS -1,439,511.42

Total 10911 WATER SYSTEM IMPROVEMENTS 892,012.68

10950 CONSTRUCTION IN PROGRESS 154,345.00

Total Fixed Assets 1,808,531.99

Other Assets

12000 PREPAID INSURANCE 53,476.99

Total Other Assets 53,476.99

TOTAL ASSETS $5,653,574.39

LIABILITIES AND EQUITY

Liabilities

Current Liabilities


Total

Accounts Payable

20000 ACCOUNTS PAYABLE 91,888.53

Total Accounts Payable 91,888.53

Other Current Liabilities

20006 PREPAID ASSESSMENTS -15,116.32

20500 ALLOCATED/ UNSPENT CAPITAL PROJECT FUNDS -667,775.00

21000 PAYROLL LIABILITIES 0.00

21020 FEDERAL TAXES (941/944) 3,168.05

21025 FEDERAL UNEMPLOYMENT (940) 241.05

21040 WA SUI EMPLOYER 124.52

21042 WA WORKERS COMPENSATION 3,302.55

21044 WA PFML TAX -71.66

21050 MISC EE PAYROLL DEDUCTIONS 64.89

21055 AFLAC DEDUCTIONS 339.19

Total 21000 PAYROLL LIABILITIES 7,168.59

22005 SALES TAX PAYABLE 176.41

Total Other Current Liabilities -675,546.32

Total Current Liabilities -583,657.79

Total Liabilities -583,657.79

Equity

35000 RETAINED EARNINGS 5,638,795.81

Net Income 598,436.37

Total Equity 6,237,232.18

TOTAL LIABILITIES AND EQUITY $5,653,574.39


SUMMARY: 2020 General & Water Operations Budget v. ActualJanuary - July, 2020

Total

Actual Budget over Budget Remaining % of Budget % Remaining

OPERATIONS 891,750 963,798 (72,048) 72,048 93.00 % 7.00 %

ADMINISTRATION (155,099) (172,829) 17,730 (17,730) 90.00 % 10.00 %

MAINTENANCE (135,788) (178,752) 42,964 (42,964) 76.00 % 24.00 %

OTHER/MISC (240,061) (217,390) (22,671) 22,671 110.00 % (10.00 %)

POOL (12,101) (43,246) 31,145 (31,145) 28.00 % 72.00 %

SECURITY (9,543) (14,688) 5,146 (5,146) 65.00 % 35.00 %

Total OPERATIONS 339,158 336,893 2,266 (2,266) 101.00 % (1.00 %)

OPERATIONS CONTINGENCY 15,930 15,930 (15,930)

WATER SYSTEM (70,357) (46,115) (24,242) 24,242 153.00 % (53.00 %)

TOTAL $284,731 $290,777 $ (6,046) $6,046 98.00 % 2.00 %


ALL GEN OPS DEPTS: 2020 General Operations Budget v. ActualJuly 2020

Total


INCOME

40000 ASSESSMENT INCOME

40020 GENERAL OPS ASSMT 2020 0 0 0

40020.1 UNCOLL OPS ASSMT 2020 25,510 0 25,510 (25,510)

Total 40020 GENERAL OPS ASSMT 2020 25,510 0 25,510 (25,510)

41000 OPS ASSESSMENTS

41000.1 UNCOLL ASSMTS 19 & PRIOR 21,756 21,756 (21,756)

Total 41000 OPS ASSESSMENTS 21,756 21,756 (21,756)

41920 OPERATIONS SA 2020 0 0 0

41920.1 UNCOLL OPS SA 2020 7,206 0 7,206 (7,206)

Total 41920 OPERATIONS SA 2020 7,206 0 7,206 (7,206)

43000 FUTURE RESERVE ASSESSMENT 46 46 (46)

45000 WATER RESERVE ASSESSMENT

45000.1 UNCOLL WATER RESV ASSMT 19 & PRIOR 1,395 1,395 (1,395)

Total 45000 WATER RESERVE ASSESSMENT 1,395 1,395 (1,395)

Total 40000 ASSESSMENT INCOME 55,913 0 55,913 (55,913)

41001 CREDIT CARD INCOME 692 692 (692)

41001.1 UNCOLL CC INCOME (55) (55) 55

Total 41001 CREDIT CARD INCOME 637 637 (637)

41002 FINANCE CHARGES INCOME 1,292 (1,292) 1,292 100.00 %

41002.1 UNCOLL FIN CHARGES 27 (65) 92 (92) (42.00 %) 142.00 %

Total 41002 FINANCE CHARGES INCOME 27 1,227 (1,200) 1,200 2.00 % 98.00 %

41003 FEES/LIENS/TRANSFERS/RENTERS

41003.1 UNCOLL FEES/LIENS/TRANS/RENTERS (5,259) (2,313) (2,946) 2,946 227.00 % (127.00 %)

41003.2 LIENS 1,200 4,625 (3,425) 3,425 26.00 % 74.00 %

41003.3 RENTERS FEES 12,200 1,875 10,325 (10,325) 651.00 % (551.00 %)

41003.4 TRANSFER FEES 6,500 2,646 3,854 (3,854) 246.00 % (146.00 %)

41003.5 OTHER FEES 70 63 8 (8) 112.00 % (12.00 %)

Total 41003 FEES/LIENS/TRANSFERS/RENTERS 14,711 6,896 7,815 (7,815) 213.00 % (113.00 %)


Total


41004 FINES-OTHER THAN RADAR 350 350 (350)

41004.1 UNCOLL FINES- OTHER THAN RADAR 582 582 (582)

Total 41004 FINES-OTHER THAN RADAR 932 932 (932)

41006 GATE CARD INCOME 750 450 300 (300) 167.00 % (67.00 %)

41006.1 UNCOLL GATE CARD INCOME (120) (120) 120

Total 41006 GATE CARD INCOME 630 450 180 (180) 140.00 % (40.00 %)

41007 MAILBOX INCOME 105 152 (47) 47 69.00 % 31.00 %

41008 MISC/WOOD INCOME 1,350 125 1,225 (1,225) 1,080.00 % (980.00 %)

41008.1 UNCOLL MISC/WOOD INCOME 12 12 (12)

Total 41008 MISC/WOOD INCOME 1,362 125 1,237 (1,237) 1,090.00 % (990.00 %)

41103 ACC INCOME 6,395 250 6,145 (6,145) 2,558.00 % (2,458.00 %)

45005 SWIMMING LESSONS 83 (83) 83 100.00 %

Total Income 80,712 9,183 71,529 (71,529) 879.00 % (779.00 %)

COST OF GOODS SOLD

50000 COST OF SALES GATE CARDS 297 (297) 297 100.00 %

Total Cost of Goods Sold 0 297 (297) 297 0% 100.00 %

GROSS PROFIT 80,712 8,886 71,826 (71,826) 908.00 % (808.00 %)

EXPENSES

60007 ADMINISTRATION EXPENSES

61007 BOARD EXPENSE 22 83 (61) 61 26.00 % 74.00 %

61010 COLLECTION COSTS 3,191 (3,191) 3,191 100.00 %

61011 COMPUTER SUPPORT SERVICES 1,191 835 356 (356) 143.00 % (43.00 %)

61015 DUES AND SUBSCRIPTIONS 337 681 (344) 344 50.00 % 50.00 %

61040 PRINTING & COPYING 75 300 (225) 225 25.00 % 75.00 %

61045 POSTAGE 276 (276) 276 100.00 %

61066 TRAINING EXPENSE 540 0 540 (540)

65016 LEASE/RENT EXPENSE 510 1,097 (587) 587 46.00 % 54.00 %

Total 60007 ADMINISTRATION EXPENSES 2,676 6,463 (3,788) 3,788 41.00 % 59.00 %

61000 PROFESSIONAL SERVICES 83 (83) 83 100.00 %

61000.1 AUDITING EXPENSE 3,740 (3,740) 3,740 100.00 %

61000.2 ACCOUNTING EXPENSE (PPM) 2,950 3,525 (575) 575 84.00 % 16.00 %


Total


61000.3 LEGAL EXPENSE 2,083 (2,083) 2,083 100.00 %

61000.5 HR EXPENSE (PPM) 156 1,279 (1,123) 1,123 12.00 % 88.00 %

61000.6 GM (PPM) 2,000 6,121 (4,121) 4,121 33.00 % 67.00 %

63010 DEPUTY SHERIFF STIPEND 667 (667) 667 100.00 %

63020 SECURITY SYSTEM 1,004 356 648 (648) 282.00 % (182.00 %)

Total 61000 PROFESSIONAL SERVICES 6,110 17,854 (11,744) 11,744 34.00 % 66.00 %

61006 BANK/LATE FEES 50 (50) 50 100.00 %

61004 MERCHANT SERVICES EXPENSE 1,292 1,292 (1,292)

Total 61006 BANK/LATE FEES 1,292 50 1,242 (1,242) 2,584.00 % (2,484.00 %)

61012 CONTINGENCY/MISCELLANEOUS 267 (267) 267 100.00 %

61020 UTILITIES EXPENSE

61020.1 ELECTRICITY EXPENSE 1,098 1,032 66 (66) 106.00 % (6.00 %)

61020.2 TELEPHONE/INTERNET EXPENSE 1,071 1,113 (42) 42 96.00 % 4.00 %

61020.4 PROPANE EXPENSE 780 (780) 780 100.00 %

61020.5 REFUSE EXPENSE 322 343 (21) 21 94.00 % 6.00 %

Total 61020 UTILITIES EXPENSE 2,491 3,268 (777) 777 76.00 % 24.00 %

61031 BUSINESS INSURANCE EXPENSE 2,674 3,046 (372) 372 88.00 % 12.00 %

61050 SUPPLIES 41 125 (84) 84 32.00 % 68.00 %

61050.1 OFFICE SUPPLIES 268 500 (232) 232 54.00 % 46.00 %

61050.2 CUSTODIAL SUPPLIES 146 250 (104) 104 58.00 % 42.00 %

61050.3 SAFETY GEAR & CLOTHING 338 (338) 338 100.00 %

61050.4 CHEMICAL SUPPLIES 417 (417) 417 100.00 %

62015 FUEL EXPENSE 168 1,075 (908) 908 16.00 % 84.00 %

62046 SMALL TOOLS & EQUIPMENT 43 163 (120) 120 26.00 % 74.00 %

Total 61050 SUPPLIES 665 2,869 (2,204) 2,204 23.00 % 77.00 %

61055 PAYROLL EXPENSE 27,594 28,945 (1,351) 1,351 95.00 % 5.00 %

61025 EMPLOYEE BENEFITS 1,439 2,679 (1,240) 1,240 54.00 % 46.00 %

61056 PAYROLL TAXES 2,519 4,975 (2,456) 2,456 51.00 % 49.00 %

61070 MILEAGE REIMBURSEMENT 25 (25) 25 100.00 %

Total 61055 PAYROLL EXPENSE 31,552 36,624 (5,072) 5,072 86.00 % 14.00 %

61090 ALLOCATED EXPENSES (15,644) (13,140) (2,504) 2,504 119.00 % (19.00 %)


Total


62020 REPAIRS & MAINTENANCE

62020.1 GROUNDS EXPENSE 355 542 (186) 186 66.00 % 34.00 %

62020.2 TREE/DEBRIS REMOVAL 816 1,667 (851) 851 49.00 % 51.00 %

62020.4 ROAD EXPENSES 333 (333) 333 100.00 %

62020.5 GATE EXPENSES 1,280 100 1,180 (1,180) 1,280.00 % (1,180.00 %)

62020.6 STRUCTURAL (288) 637 (925) 925 (45.00 %) 145.00 %

62020.7 EQUIPMENT 4,273 1,042 3,231 (3,231) 410.00 % (310.00 %)

62020.8 LAKES 958 (958) 958 100.00 %

62020.9 VANDALISM 292 (292) 292 100.00 %

Total 62020 REPAIRS & MAINTENANCE 6,436 5,570 866 (866) 116.00 % (16.00 %)

65020 COMMUNITY SUPPORT

65020.1 COMMUNITY MEETING EXPENSE 383 (383) 383 100.00 %

65020.2 FISHING DERBY 250 (250) 250 100.00 %

65020.4 MEMBER RELATIONS COMMITTEE 417 (417) 417 100.00 %

65020.5 MAC MILEAGE REIMBURSEMENT 25 (25) 25 100.00 %

Total 65020 COMMUNITY SUPPORT 1,074 (1,074) 1,074 100.00 %

66040 BUSINESS TAXES 542 763 (221) 221 71.00 % 29.00 %

62026 LICENSES AND FEES 209 (209) 209 100.00 %

66042 FEDERAL INCOME TAX 6,437 6,437 (6,437)

Total 66040 BUSINESS TAXES 6,979 972 6,007 (6,007) 718.00 % (618.00 %)

Total Expenses 45,230 64,917 (19,687) 19,687 70.00 % 30.00 %

NET OPERATING INCOME 35,482 (56,031) 91,513 (91,513) (63.00 %) 163.00 %

OTHER INCOME

41009 INTEREST INCOME 25 (25) 25 100.00 %

Total Other Income 0 25 (25) 25 0% 100.00 %

NET OTHER INCOME 0 25 (25) 25 0.00 % 100.00 %

NET INCOME $35,482 $ (56,006) $91,488 $ (91,488) (63.00 %) 163.00 %


2020 Administration Department Detail Budget V. ActualJuly 2020

Total


INCOME

Total Income 0 0 0% 0%

COST OF GOODS SOLD

50000 COST OF SALES GATE CARDS 297 (297) 297 100.00 %

Total Cost of Goods Sold 0 297 (297) 297 0% 100.00 %

GROSS PROFIT 0 (297) 297 (297) 0% 100.00 %

EXPENSES


61007 BOARD EXPENSE 22 83 (61) 61 26.00 % 74.00 %

61010 COLLECTION COSTS 3,191 (3,191) 3,191 100.00 %

61011 COMPUTER SUPPORT SERVICES 1,191 835 356 (356) 143.00 % (43.00 %)

61015 DUES AND SUBSCRIPTIONS 337 681 (344) 344 50.00 % 50.00 %

61040 PRINTING & COPYING 75 300 (225) 225 25.00 % 75.00 %

61045 POSTAGE 276 (276) 276 100.00 %

65016 LEASE/RENT EXPENSE 510 387 123 (123) 132.00 % (32.00 %)

Total 60007 ADMINISTRATION EXPENSES 2,136 5,753 (3,617) 3,617 37.00 % 63.00 %

61000 PROFESSIONAL SERVICES

61000.1 AUDITING EXPENSE 3,740 (3,740) 3,740 100.00 %

61000.2 ACCOUNTING EXPENSE (PPM) 2,950 3,525 (575) 575 84.00 % 16.00 %

61000.3 LEGAL EXPENSE 2,083 (2,083) 2,083 100.00 %

61000.5 HR EXPENSE (PPM) 156 1,279 (1,123) 1,123 12.00 % 88.00 %

61000.6 GM (PPM) 2,000 6,121 (4,121) 4,121 33.00 % 67.00 %

Total 61000 PROFESSIONAL SERVICES 5,106 16,748 (11,642) 11,642 30.00 % 70.00 %

61006 BANK/LATE FEES 50 (50) 50 100.00 %

61004 MERCHANT SERVICES EXPENSE 1,292 1,292 (1,292)

Total 61006 BANK/LATE FEES 1,292 50 1,242 (1,242) 2,584.00 % (2,484.00 %)

61012 CONTINGENCY/MISCELLANEOUS 267 (267) 267 100.00 %


61020.1 ELECTRICITY EXPENSE 101 93 8 (8) 108.00 % (8.00 %)


Total


61020.2 TELEPHONE/INTERNET EXPENSE 728 587 140 (140) 124.00 % (24.00 %)

61020.5 REFUSE EXPENSE 220 220 (220)

Total 61020 UTILITIES EXPENSE 1,049 680 369 (369) 154.00 % (54.00 %)


61050 SUPPLIES

61050.1 OFFICE SUPPLIES 268 500 (232) 232 54.00 % 46.00 %

61050.2 CUSTODIAL SUPPLIES 49 49 (49)


Total 61050 SUPPLIES 317 517 (200) 200 61.00 % 39.00 %

61055 PAYROLL EXPENSE 13,643 6,374 7,269 (7,269) 214.00 % (114.00 %)

61025 EMPLOYEE BENEFITS 480 497 (17) 17 97.00 % 3.00 %

61056 PAYROLL TAXES 1,317 647 670 (670) 203.00 % (103.00 %)


Total 61055 PAYROLL EXPENSE 15,440 7,535 7,906 (7,906) 205.00 % (105.00 %)

61090 ALLOCATED EXPENSES (15,644) (13,140) (2,504) 2,504 119.00 % (19.00 %)


65020.1 COMMUNITY MEETING EXPENSE 383 (383) 383 100.00 %

Total 65020 COMMUNITY SUPPORT 383 (383) 383 100.00 %

66040 BUSINESS TAXES 542 763 (221) 221 71.00 % 29.00 %


66042 FEDERAL INCOME TAX 6,437 6,437 (6,437)

Total 66040 BUSINESS TAXES 6,979 778 6,201 (6,201) 897.00 % (797.00 %)

Total Expenses 19,349 22,616 (3,267) 3,267 86.00 % 14.00 %

NET OPERATING INCOME (19,349) (22,913) 3,564 (3,564) 84.00 % 16.00 %

NET INCOME $ (19,349) $ (22,913) $3,564 $ (3,564) 84.00 % 16.00 %


2020 Maintenance Department Detail Budget V. ActualJuly 2020

Total


INCOME


GROSS PROFIT 0 0 0 0 0% 0%

EXPENSES


61066 TRAINING EXPENSE 540 0 540 (540)

65016 LEASE/RENT EXPENSE 13 (13) 13 100.00 %

Total 60007 ADMINISTRATION EXPENSES 540 13 528 (528) 4,320.00 % (4,220.00 %)




61020.5 REFUSE EXPENSE 102 343 (242) 242 30.00 % 70.00 %

Total 61020 UTILITIES EXPENSE 1,112 706 406 (406) 158.00 % (58.00 %)

61050 SUPPLIES 41 41 (41)

61050.2 CUSTODIAL SUPPLIES 96 250 (154) 154 39.00 % 61.00 %


62015 FUEL EXPENSE 168 1,025 (858) 858 16.00 % 84.00 %

62046 SMALL TOOLS & EQUIPMENT 43 113 (70) 70 38.00 % 62.00 %

Total 61050 SUPPLIES 348 1,569 (1,221) 1,221 22.00 % 78.00 %

61055 PAYROLL EXPENSE 12,590 14,114 (1,524) 1,524 89.00 % 11.00 %

61025 EMPLOYEE BENEFITS 912 2,182 (1,270) 1,270 42.00 % 58.00 %

61056 PAYROLL TAXES 1,207 2,515 (1,308) 1,308 48.00 % 52.00 %




62020.1 GROUNDS EXPENSE 355 542 (186) 186 66.00 % 34.00 %

62020.2 TREE/DEBRIS REMOVAL 816 1,667 (851) 851 49.00 % 51.00 %

62020.4 ROAD EXPENSES 333 (333) 333 100.00 %

62020.6 STRUCTURAL (288) 503 (792) 792 (57.00 %) 157.00 %


Total


62020.7 EQUIPMENT 4,273 1,000 3,273 (3,273) 427.00 % (327.00 %)

Total 62020 REPAIRS & MAINTENANCE 5,156 4,045 1,111 (1,111) 127.00 % (27.00 %)

66040 BUSINESS TAXES


Total 66040 BUSINESS TAXES 156 (156) 156 100.00 %

Total Expenses 21,865 25,307 (3,442) 3,442 86.00 % 14.00 %


NET INCOME $ (21,865) $ (25,307) $3,442 $ (3,442) 86.00 % 14.00 %


2020 Security Department Detail Budget V. ActualJuly 2020

Total


INCOME



EXPENSES

61000 PROFESSIONAL SERVICES

63010 DEPUTY SHERIFF STIPEND 667 (667) 667 100.00 %

63020 SECURITY SYSTEM 1,004 356 648 (648) 282.00 % (182.00 %)

Total 61000 PROFESSIONAL SERVICES 1,004 1,023 (19) 19 98.00 % 2.00 %



61020.2 TELEPHONE/INTERNET EXPENSE 220 435 (215) 215 51.00 % 49.00 %

Total 61020 UTILITIES EXPENSE 279 492 (214) 214 57.00 % 43.00 %

61050 SUPPLIES

62015 FUEL EXPENSE 50 (50) 50 100.00 %

Total 61050 SUPPLIES 50 (50) 50 100.00 %

61055 PAYROLL EXPENSE 324 360 (36) 36 90.00 % 10.00 %

61056 PAYROLL TAXES (169) 38 (207) 207 (445.00 %) 545.00 %

Total 61055 PAYROLL EXPENSE 155 398 (243) 243 39.00 % 61.00 %


62020.5 GATE EXPENSES 1,280 100 1,180 (1,180) 1,280.00 % (1,180.00 %)

Total 62020 REPAIRS & MAINTENANCE 1,280 100 1,180 (1,180) 1,280.00 % (1,180.00 %)

Total Expenses 2,718 2,063 655 (655) 132.00 % (32.00 %)

NET OPERATING INCOME (2,718) (2,063) (655) 655 132.00 % (32.00 %)

NET INCOME $ (2,718) $ (2,063) $ (655) $655 132.00 % (32.00 %)


2020 Pool Department Detail Budget V. Actual July 2020

Total


INCOME



EXPENSES



61020.1 ELECTRICITY EXPENSE 12 570 (558) 558 2.00 % 98.00 %


61020.4 PROPANE EXPENSE 780 (780) 780 100.00 %

Total 61020 UTILITIES EXPENSE 52 1,390 (1,338) 1,338 4.00 % 96.00 %

61050 SUPPLIES 125 (125) 125 100.00 %


61050.4 CHEMICAL SUPPLIES 417 (417) 417 100.00 %

62046 SMALL TOOLS & EQUIPMENT 50 (50) 50 100.00 %

Total 61050 SUPPLIES 733 (733) 733 100.00 %

61055 PAYROLL EXPENSE 1,035 8,097 (7,062) 7,062 13.00 % 87.00 %

61025 EMPLOYEE BENEFITS 47 47 (47)

61056 PAYROLL TAXES 164 1,775 (1,611) 1,611 9.00 % 91.00 %



62020.6 STRUCTURAL 133 (133) 133 100.00 %

62020.7 EQUIPMENT 42 (42) 42 100.00 %

Total 62020 REPAIRS & MAINTENANCE 175 (175) 175 100.00 %

66040 BUSINESS TAXES 0 0 0


Total 66040 BUSINESS TAXES 38 (38) 38 100.00 %

Total Expenses 1,299 12,291 (10,992) 10,992 11.00 % 89.00 %



Total


NET INCOME $ (1,299) $ (12,291) $10,992 $ (10,992) 11.00 % 89.00 %


2020 Other/Misc Department Detail Budget V. Actual July 2020

TotalActua

l Budgetover

Budget Remaining% of

Budget%

Remaining

INCOME



EXPENSES


65016 LEASE/RENT EXPENSE 698 (698) 698 100.00 %Total 60007 ADMINISTRATION EXPENSES 698 (698) 698 100.00 %


62020.8 LAKES 958 (958) 958 100.00 %

62020.9 VANDALISM 292 (292) 292 100.00 %Total 62020 REPAIRS & MAINTENANCE 1,250 (1,250) 1,250 100.00 %


65020.2 FISHING DERBY 250 (250) 250 100.00 %65020.4 MEMBER RELATIONS COMMITTEE 417 (417) 417 100.00 %65020.5 MAC MILEAGE REIMBURSEMENT 25 (25) 25 100.00 %

Total 65020 COMMUNITY SUPPORT 692 (692) 692 100.00 %

Total Expenses 0 2,640 (2,640) 2,640 0% 100.00 %

NET OPERATING INCOME 0 (2,640) 2,640 (2,640) 0.00 % 100.00 %

NET INCOME $0 $

(2,640) $2,640 $ (2,640) 0.00 % 100.00 %


2020 Operations Contingency Detail Budget V. Actual July 2020

Total

ActualBudge

tover

Budget Remaining% of

Budget%

Remaining

INCOME


41000 OPS ASSESSMENTS

41000.1 UNCOLL ASSMTS 19 & PRIOR 21,756 21,756 (21,756)

Total 41000 OPS ASSESSMENTS 21,756 21,756 (21,756)

43000 FUTURE RESERVE ASSESSMENT 46 46 (46)

45000 WATER RESERVE ASSESSMENT45000.1 UNCOLL WATER RESV ASSMT 19 & PRIOR 1,395 1,395 (1,395)Total 45000 WATER RESERVE ASSESSMENT 1,395 1,395 (1,395)

Total 40000 ASSESSMENT INCOME 23,197 23,197 (23,197)

Total Income 23,197 0 23,197 (23,197) 0% 0%

GROSS PROFIT 23,197 0 23,197 (23,197) 0% 0%

EXPENSES

Total Expenses 0 0 0% 0%

NET OPERATING INCOME 23,197 0 23,197 (23,197) 0% 0%

NET INCOME $23,197 $0 $23,197 $ (23,197) 0% 0%


WATER OPS: 2020 Water Operations Detail Budget V. ActualJuly 2020

Total


INCOME

45001 WATER CONSUMPTION RATE 46,687 44,918 1,769 (1,769) 104.00 % (4.00 %)

45001.1 UNCOLL WATER CONSUMP RATE (19,660) (3,144) (16,516) 16,516 625.00 % (525.00 %)

Total 45001 WATER CONSUMPTION RATE 27,027 41,774 (14,747) 14,747 65.00 % 35.00 %

45120 WATER SERVICE FEE 47,460 47,460 0 0 100.00 % 0.00 %

45120.1 UNCOLL WATER SERVICE FEE (19,917) (3,355) (16,562) 16,562 594.00 % (494.00 %)

Total 45120 WATER SERVICE FEE 27,543 44,105 (16,562) 16,562 62.00 % 38.00 %

Total Income 54,570 85,879 (31,309) 31,309 64.00 % 36.00 %

GROSS PROFIT 54,570 85,879 (31,309) 31,309 64.00 % 36.00 %

EXPENSES


61015 DUES AND SUBSCRIPTIONS 735 (735) 735 100.00 %

61040 PRINTING & COPYING 555 (555) 555 100.00 %

61045 POSTAGE 698 (698) 698 100.00 %

Total 60007 ADMINISTRATION EXPENSES 1,988 (1,988) 1,988 100.00 %


61000.2 ACCOUNTING EXPENSE (PPM) 2,350 2,350 (2,350)

61000.9 WATER MANAGEMENT 1,226 1,226 (1,226)

63020 SECURITY SYSTEM 95 (95) 95 100.00 %

Total 61000 PROFESSIONAL SERVICES 3,576 962 2,615 (2,615) 372.00 % (272.00 %)


61020.1 ELECTRICITY EXPENSE 893 913 (20) 20 98.00 % 2.00 %

61020.4 PROPANE EXPENSE 109 (109) 109 100.00 %

Total 61020 UTILITIES EXPENSE 893 1,022 (129) 129 87.00 % 13.00 %


61050 SUPPLIES


61050.4 CHEMICAL SUPPLIES 2,780 9,709 (6,929) 6,929 29.00 % 71.00 %

62046 SMALL TOOLS & EQUIPMENT 17 (17) 17 100.00 %


Total


Total 61050 SUPPLIES 2,780 9,783 (7,003) 7,003 28.00 % 72.00 %

61055 PAYROLL EXPENSE 4,421 2,738 1,683 (1,683) 161.00 % (61.00 %)

61025 EMPLOYEE BENEFITS 819 518 301 (301) 158.00 % (58.00 %)

61056 PAYROLL TAXES 989 503 486 (486) 197.00 % (97.00 %)

Total 61055 PAYROLL EXPENSE 6,229 3,759 2,470 (2,470) 166.00 % (66.00 %)

61090 ALLOCATED EXPENSES 15,644 13,140 2,504 (2,504) 119.00 % (19.00 %)


62020.1 GROUNDS EXPENSE 6 6 (6)

62020.3 WATER SYSTEM 933 (933) 933 100.00 %

62020.7 EQUIPMENT 167 (167) 167 100.00 %

Total 62020 REPAIRS & MAINTENANCE 6 1,100 (1,093) 1,093 1.00 % 99.00 %

66040 BUSINESS TAXES 5,445 (5,445) 5,445 100.00 %


Total 66040 BUSINESS TAXES 5,599 (5,599) 5,599 100.00 %

Total Expenses 31,802 40,105 (8,304) 8,304 79.00 % 21.00 %

NET OPERATING INCOME 22,768 45,774 (23,006) 23,006 50.00 % 50.00 %

NET INCOME $22,768 $45,774 $ (23,006) $23,006 50.00 % 50.00 %


RESERVES: 2020 Reserves Detail Budget v. Actual January - July, 2020

Total


INCOME


42000 GENERAL RESERVE ASSESSMENT 33,875 (33,875) 33,875 100.00 %

42020 GEN RESV ASSMT 2020 33,875 33,875 (33,875)

42020.1 UNCOLL GEN RSV 2020 (7,216) (7,216) 7,216

Total 42020 GEN RESV ASSMT 2020 26,659 26,659 (26,659)

45000 WATER RESERVE ASSESSMENT 250,675 (250,675) 250,675 100.00 %

45020 WATER RSV ASSMT 2020 250,675 250,675 (250,675)

45020.1 UNCOLL WATER RSV ASSMT 2020 (53,394) (53,394) 53,394

Total 45020 WATER RSV ASSMT 2020 197,281 197,281 (197,281)

Total 40000 ASSESSMENT INCOME 223,940 284,550 (60,610) 60,610 79.00 % 21.00 %

44000 IMPACT FEES 38,031 38,031 (38,031)

44000.1 UNCOLL IMPACT FEES (5) (5) 5

Total 44000 IMPACT FEES 38,027 38,027 (38,027)

Total Income 261,967 284,550 (22,583) 22,583 92.00 % 8.00 %

GROSS PROFIT 261,967 284,550 (22,583) 22,583 92.00 % 8.00 %

EXPENSES

Total Expenses 0 0 0% 0%

NET OPERATING INCOME 261,967 284,550 (22,583) 22,583 92.00 % 8.00 %

OTHER INCOME

41009 INTEREST INCOME 671 671 (671)

Total Other Income 671 0 671 (671) 0% 0%

OTHER EXPENSES

70005 RESERVE LOAN (220,000) (220,000) 220,000

70005.1 INTER-COMPANY LOAN INTEREST (5,088) (5,088) 5,088

Total 70005 RESERVE LOAN (225,088) (225,088) 225,088

95000 IMPACT FEE PROJECTS

95020.1 ROAD HUMPS (05.23.20) 4,046 5,000 (954) 954 81.00 % 19.00 %

95020.2 BOAT (FLOATING WK/STATION) (6.27.2020) 574 10,000 (9,426) 9,426 6.00 % 94.00 %


Total


Total 95000 IMPACT FEE PROJECTS 4,619 15,000 (10,381) 10,381 31.00 % 69.00 %

96000 FUTURE RESERVE PROJECTS

96019.1 YOU TUBE PROJECT (10/21) 2,740 4,000 (1,260) 1,260 68.00 % 32.00 %

96020.1 WEYERHAEUSER CULVERT INITIAL EVALUL (03/19) 3,000 3,000 0 0 100.00 % 0.00 %

Total 96000 FUTURE RESERVE PROJECTS 5,740 7,000 (1,260) 1,260 82.00 % 18.00 %

97000 WATER RESERVE PROJECTS

97017 WELL 5 PROJECT 74,056 672,982 (598,927) 598,927 11.00 % 89.00 %

97019.1 xWELL 2 PUMP REPAIR (01/18/2020) 17,601 18,650 (1,049) 1,049 94.00 % 6.00 %

97020.3 2017 WATER PLAN UPDATE (03/21 & 04/25) 2,061 1,200 861 (861) 172.00 % (72.00 %)

97020.4 xWATER HYDRANT METER/ 2 LAPTOPS (04/25) 2,372 2,374 (2) 2 100.00 % 0.00 %

97020.5 WATER TRUCK (07.25.2020) 21,072 22,831 (1,759) 1,759 92.00 % 8.00 %

Total 97000 WATER RESERVE PROJECTS 117,162 718,037 (600,875) 600,875 16.00 % 84.00 %

98000 GENERAL RESERVE PROJECTS

98019.1 SWEEPER CAPITAL REPAIR (12/19 & 02/15/20) 5,130 9,885 (4,755) 4,755 52.00 % 48.00 %

98019.2 HIGH LOW PARK (12/19) 4,538 (4,538) 4,538 100.00 %

98020.1 VINE/ POOL/ REICHEL/ HI-LOW PARKS (04/25) 11,465 20,615 (9,149) 9,149 56.00 % 44.00 %

98020.2 KUBOTA INS REPLACEMENT (05/02) 500 24,134 (23,634) 23,634 2.00 % 98.00 %

98020.4 ENGINEERING EVAL OF BRIDGES/DOCKS (5.23.20) 7,000 (7,000) 7,000 100.00 %

98020.5 PROJECT ENGINEER RFP (6.27.2020) 4,590 9,520 (4,930) 4,930 48.00 % 52.00 %

98020.6 KUBOTA (07.25.2020) 24,817 26,547 (1,730) 1,730 93.00 % 7.00 %

Total 98000 GENERAL RESERVE PROJECTS 46,502 102,238 (55,737) 55,737 45.00 % 55.00 %

Total Other Expenses (51,066) 842,276 (893,342) 893,342 (6.00 %) 106.00 %

NET OTHER INCOME 51,737 (842,276) 894,013 (894,013) (6.00 %) 106.00 %

NET INCOME $313,704 $ (557,726) $871,429 $ (871,429) (56.00 %) 156.00 %


QTRLY GEN OPS: 2020 General Operations Quarterly Budget v. ActualJanuary - July, 2020

Jan - Mar, 2020 Apr - Jun, 2020 Jul 2020 Total

Actual Budget Actual Budget Actual Budget Actual Budget

INCOME

40000 ASSESSMENT INCOME 0 0

40020 GENERAL OPS ASSMT 2020 762,702 762,702 0 0 762,702 762,702

40020.1 UNCOLL OPS ASSMT 2020 (291,976) (61,432) 104,007 0 25,510 0 (162,459) (61,432)

Total 40020 GENERAL OPS ASSMT 2020 470,727 701,270 104,007 0 25,510 0 600,244 701,270

41000 OPS ASSESSMENTS 0 0

41000.1 UNCOLL ASSMTS 19 & PRIOR 20,821 55,378 21,756 97,955 0

Total 41000 OPS ASSESSMENTS 20,821 55,378 21,756 97,955 0

41920 OPERATIONS SA 2020 215,445 215,445 0 0 215,445 215,445

41920.1 UNCOLL OPS SA 2020 (82,476) (17,372) 29,380 0 7,206 0 (45,891) (17,372)

Total 41920 OPERATIONS SA 2020 132,969 198,073 29,380 0 7,206 0 169,554 198,073

42000 GENERAL RESERVE ASSESSMENT 0 0

42000.1 UNCOLL GEN RESV ASSMT 19 & PRIOR 1,798 1,798 0

Total 42000 GENERAL RESERVE ASSESSMENT 1,798 1,798 0

43000 FUTURE RESERVE ASSESSMENT 7 46 53 0

43000.1 UNCOLL FUTURE RESV ASSMT 19 & PRIOR 186 186 0

Total 43000 FUTURE RESERVE ASSESSMENT 193 46 239 0

45000 WATER RESERVE ASSESSMENT 0 0

45000.1 UNCOLL WATER RESV ASSMT 19 & PRIOR 6,352 1,395 7,748 0

Total 45000 WATER RESERVE ASSESSMENT 6,352 1,395 7,748 0

Total 40000 ASSESSMENT INCOME 624,516 899,343 197,109 0 55,913 0 877,538 899,343

41001 CREDIT CARD INCOME 886 1,586 692 3,164 0

41001.1 UNCOLL CC INCOME (74) (44) (55) (173) 0

Total 41001 CREDIT CARD INCOME 812 1,542 637 2,991 0

41002 FINANCE CHARGES INCOME 3,875 0 3,875 1,292 0 9,042

41002.1 UNCOLL FIN CHARGES 1,472 (194) 329 (194) 27 (65) 1,828 (452)

Total 41002 FINANCE CHARGES INCOME 1,472 3,681 329 3,681 27 1,227 1,828 8,590

41003 FEES/LIENS/TRANSFERS/RENTERS 0 0 0

41003.1 UNCOLL FEES/LIENS/TRANS/RENTERS 1,473 (6,938) (448) (6,938) (5,259) (2,313) (4,234) (16,188)




41003.2 LIENS 13,875 150 13,875 1,200 4,625 1,350 32,375

41003.3 RENTERS FEES 400 5,625 1,300 5,625 12,200 1,875 13,900 13,125

41003.4 TRANSFER FEES 6,250 7,937 11,250 7,937 6,500 2,646 24,000 18,521

41003.5 OTHER FEES 188 163 188 70 63 233 438

Total 41003 FEES/LIENS/TRANSFERS/RENTERS 8,123 20,687 12,414 20,687 14,711 6,896 35,248 48,271

41004 FINES-OTHER THAN RADAR 1,720 295 350 2,365 0

41004.1 UNCOLL FINES- OTHER THAN RADAR 1,294 995 582 2,871 0

Total 41004 FINES-OTHER THAN RADAR 3,014 1,290 932 5,236 0

41006 GATE CARD INCOME 1,400 1,350 1,290 1,350 750 450 3,440 3,150

41006.1 UNCOLL GATE CARD INCOME (404) 50 (120) (473) 0

Total 41006 GATE CARD INCOME 996 1,350 1,340 1,350 630 450 2,967 3,150

41007 MAILBOX INCOME 840 455 280 455 105 152 1,225 1,062

41007.1 UNCOLL MAILBOX INCOME (103) 45 (58) 0

Total 41007 MAILBOX INCOME 737 455 325 455 105 152 1,167 1,062

41008 MISC/WOOD INCOME 350 375 1,882 375 1,350 125 3,582 875

41008.1 UNCOLL MISC/WOOD INCOME 0 11 12 23 0

Total 41008 MISC/WOOD INCOME 350 375 1,893 375 1,362 125 3,605 875

41103 ACC INCOME 1,230 750 1,310 750 6,395 250 8,935 1,750

41103.1 UNCOLL ACC INCOME (236) (75) (311) 0

Total 41103 ACC INCOME 994 750 1,235 750 6,395 250 8,624 1,750

45005 SWIMMING LESSONS 250 250 83 0 583

Total Income 641,014 926,892 217,478 27,549 80,712 9,183 939,204 963,623

COST OF GOODS SOLD

50000 COST OF SALES GATE CARDS 890 3,589 890 297 3,589 2,077

50001 COST OF SALES MAILBOXES 532 231 764 0

Total Cost of Goods Sold 532 890 3,820 890 0 297 4,352 2,077

GROSS PROFIT 640,482 926,002 213,658 26,659 80,712 8,886 934,852 961,547

EXPENSES

60007 ADMINISTRATION EXPENSES 0 0

61007 BOARD EXPENSE 22 250 171 250 22 83 215 583

61010 COLLECTION COSTS 9,574 9,574 3,191 0 22,339




61011 COMPUTER SUPPORT SERVICES 2,692 2,505 2,723 2,505 1,191 835 6,607 5,845

61015 DUES AND SUBSCRIPTIONS 1,979 2,042 6,641 2,042 337 681 8,958 4,766

61040 PRINTING & COPYING 807 900 195 900 75 300 1,078 2,100

61045 POSTAGE 651 827 212 827 276 863 1,930

61066 TRAINING EXPENSE 1,650 4,697 1,098 540 0 2,190 5,795

65016 LEASE/RENT EXPENSE 2,237 1,896 1,899 1,896 510 1,097 4,646 4,888

Total 60007 ADMINISTRATION EXPENSES 10,039 22,691 11,841 19,092 2,676 6,463 24,556 48,246

61000 PROFESSIONAL SERVICES 250 250 83 0 583

61000.1 AUDITING EXPENSE 0 3,740 3,740 0 7,480

61000.2 ACCOUNTING EXPENSE (PPM) 20,655 35,000 8,520 10,575 2,950 3,525 32,125 49,100

61000.3 LEGAL EXPENSE 5,442 6,250 8,901 6,250 2,083 14,343 14,583

61000.4 LEGAL FRAUD INVESTIGATION EXP 29,852 2,099 31,951 0

61000.5 HR EXPENSE (PPM) 2,702 3,838 3,838 156 1,279 2,858 8,954

61000.6 GM (PPM) 10,725 18,362 8,445 18,362 2,000 6,121 21,170 42,846

63010 DEPUTY SHERIFF STIPEND 1,028 2,000 2,000 667 1,028 4,667

63020 SECURITY SYSTEM 1,158 1,067 1,158 1,067 1,004 356 3,321 2,491

Total 61000 PROFESSIONAL SERVICES 71,562 66,767 29,124 46,082 6,110 17,854 106,796 130,704

61006 BANK/LATE FEES 321 150 124 150 50 444 350

61004 MERCHANT SERVICES EXPENSE 1,762 2,018 1,292 5,072 0

61006.1 OVER/SHORT EXPENSE (1) (1) 0

Total 61006 BANK/LATE FEES 2,083 150 2,141 150 1,292 50 5,515 350

61012 CONTINGENCY/MISCELLANEOUS 800 800 267 0 1,867

61012.1 GM CONTINGENCY 145 145 0

Total 61012 CONTINGENCY/MISCELLANEOUS 145 800 800 267 145 1,867

61020 UTILITIES EXPENSE 0 0

61020.1 ELECTRICITY EXPENSE 2,367 3,319 2,810 2,890 1,098 1,032 6,275 7,241

61020.2 TELEPHONE/INTERNET EXPENSE 3,328 3,338 3,126 3,338 1,071 1,113 7,524 7,789

61020.4 PROPANE EXPENSE 532 2,340 237 2,340 780 768 5,460

61020.5 REFUSE EXPENSE 1,650 1,030 1,078 1,030 322 343 3,051 2,403

Total 61020 UTILITIES EXPENSE 7,877 10,027 7,251 9,598 2,491 3,268 17,619 22,894

61031 BUSINESS INSURANCE EXPENSE 7,378 9,138 7,592 9,138 2,674 3,046 17,644 21,321




61050 SUPPLIES 64 375 375 41 125 104 875

61050.1 OFFICE SUPPLIES 874 1,500 1,162 1,500 268 500 2,304 3,500

61050.2 CUSTODIAL SUPPLIES 503 750 365 750 146 250 1,013 1,750

61050.3 SAFETY GEAR & CLOTHING 591 1,015 1,124 1,015 338 1,715 2,368

61050.4 CHEMICAL SUPPLIES 3,767 1,250 (2,349) 1,250 417 1,418 2,917

62015 FUEL EXPENSE 1,235 3,226 993 3,226 168 1,075 2,395 7,528

62046 SMALL TOOLS & EQUIPMENT 508 490 324 490 43 163 875 1,143

Total 61050 SUPPLIES 7,541 8,606 1,620 8,606 665 2,869 9,826 20,081

61055 PAYROLL EXPENSE 57,776 66,051 56,280 74,713 27,594 28,945 141,650 169,709

61025 EMPLOYEE BENEFITS 11,179 8,037 8,396 8,037 1,439 2,679 21,014 18,753

61056 PAYROLL TAXES 9,227 9,672 4,005 12,244 2,519 4,975 15,750 26,891

61070 MILEAGE REIMBURSEMENT 47 75 75 25 47 175

Total 61055 PAYROLL EXPENSE 78,229 83,835 68,681 95,069 31,552 36,624 178,461 215,528

61090 ALLOCATED EXPENSES (13,921) (39,419) (21,313) (39,419) (15,644) (13,140) (50,878) (91,978)

62020 REPAIRS & MAINTENANCE 0 0

62020.1 GROUNDS EXPENSE 862 1,625 2,431 1,625 355 542 3,649 3,792

62020.2 TREE/DEBRIS REMOVAL 5,000 7,275 5,000 816 1,667 8,091 11,667

62020.4 ROAD EXPENSES 571 1,000 269 1,000 333 840 2,333

62020.5 GATE EXPENSES 300 300 1,280 100 1,280 700

62020.6 STRUCTURAL 51 1,910 188 1,910 (288) 637 (50) 4,457

62020.7 EQUIPMENT 1,015 3,125 2,067 3,125 4,273 1,042 7,355 7,292

62020.8 LAKES 2,875 10,028 2,875 958 10,028 6,708

62020.9 VANDALISM 875 875 292 0 2,042

Total 62020 REPAIRS & MAINTENANCE 2,499 16,710 22,258 16,710 6,436 5,570 31,193 38,990

65020 COMMUNITY SUPPORT 0 0

65020.1 COMMUNITY MEETING EXPENSE 200 1,148 1,148 383 200 2,678

65020.2 FISHING DERBY 94 750 2,500 750 250 2,594 1,750

65020.4 MEMBER RELATIONS COMMITTEE 923 1,250 70 1,250 417 994 2,917

65020.5 MAC MILEAGE REIMBURSEMENT 75 75 25 0 175

Total 65020 COMMUNITY SUPPORT 1,217 3,223 2,570 3,223 1,074 3,788 7,519

66040 BUSINESS TAXES 420 2,288 755 2,288 542 763 1,717 5,338




61057 PROPERTY TAX 1,785 0 800 0 1,785 800

62026 LICENSES AND FEES 400 628 91 628 209 491 1,466

66042 FEDERAL INCOME TAX 6,437 6,437 0

Total 66040 BUSINESS TAXES 2,605 2,916 846 3,716 6,979 972 10,430 7,603

Uncategorized Expense 10 10 0

Total Expenses 177,252 185,444 132,620 172,765 45,230 64,917 355,102 423,125

NET OPERATING INCOME 463,230 740,558 81,038 (146,106) 35,482 (56,031) 579,750 538,422

OTHER INCOME

41009 INTEREST INCOME 223 75 204 75 25 427 175

Total Other Income 223 75 204 75 0 25 427 175

OTHER EXPENSES

70005 RESERVE LOAN 198,073 220,000 0 0 220,000 198,073

70005.1 INTER-COMPANY LOAN INTEREST 3,025 3,631 2,063 0 0 5,088 3,631

Total 70005 RESERVE LOAN 3,025 201,704 222,063 0 0 225,088 201,704

Total Other Expenses 3,025 201,704 222,063 0 0 0 225,088 201,704

NET OTHER INCOME (2,802) (201,629) (221,859) 75 0 25 (224,661) (201,529)

NET INCOME $460,427 $538,929 $ (140,821) $ (146,031) $35,482 $ (56,006) $355,088 $336,893


QTRLY WATER OPS: 2020 Water Operations Quarterly Budget v. ActualJanuary - July, 2020



INCOME

45001 WATER CONSUMPTION RATE 217 0 39,594 38,640 46,687 44,918 86,499 83,558

45001.1 UNCOLL WATER CONSUMP RATE (7,324) 0 (3,702) (2,705) (19,660) (3,144) (30,687) (5,849)

Total 45001 WATER CONSUMPTION RATE (7,107) 0 35,892 35,935 27,027 41,774 55,812 77,709

45120 WATER SERVICE FEE 245 0 47,215 47,460 47,460 47,460 94,920 94,920

45120.1 UNCOLL WATER SERVICE FEE (117) 0 (12,449) (3,355) (19,917) (3,355) (32,483) (6,710)

Total 45120 WATER SERVICE FEE 128 0 34,766 44,105 27,543 44,105 62,437 88,210

Total Income (6,979) 0 70,658 80,040 54,570 85,879 118,249 165,919

GROSS PROFIT (6,979) 0 70,658 80,040 54,570 85,879 118,249 165,919

EXPENSES

60007 ADMINISTRATION EXPENSES 0 0

61015 DUES AND SUBSCRIPTIONS 432 0 136 0 735 567 735

61040 PRINTING & COPYING 555 1,247 555 555 1,247 1,665

61045 POSTAGE 698 664 698 698 664 2,094

61066 TRAINING EXPENSE 576 720 0 0 576 720

Total 60007 ADMINISTRATION EXPENSES 1,007 1,973 2,047 1,253 1,988 3,054 5,214

61000 PROFESSIONAL SERVICES 2,600 2,600 867 0 6,067

61000.2 ACCOUNTING EXPENSE (PPM) 12,200 8,280 2,350 22,830 0

61000.6 GM (PPM) 10,725 6,325 17,050 0

61000.9 WATER MANAGEMENT 4,750 2,659 1,226 8,636 0

63020 SECURITY SYSTEM 285 285 95 0 665

Total 61000 PROFESSIONAL SERVICES 27,675 2,885 17,265 2,885 3,576 962 48,516 6,732

61020 UTILITIES EXPENSE 0 0

61020.1 ELECTRICITY EXPENSE 2,250 2,239 2,367 2,233 893 913 5,510 5,385

61020.3 WATER 31 68 99 0

61020.4 PROPANE EXPENSE 327 327 109 0 763

Total 61020 UTILITIES EXPENSE 2,281 2,566 2,435 2,560 893 1,022 5,609 6,148

61031 BUSINESS INSURANCE EXPENSE 7,378 8,263 7,592 8,263 2,674 2,754 17,644 19,280

61050 SUPPLIES 0 0




61050.1 OFFICE SUPPLIES 30 30 0

61050.3 SAFETY GEAR & CLOTHING 170 170 57 0 397

61050.4 CHEMICAL SUPPLIES 6,207 9,708 4,581 9,709 2,780 9,709 13,568 29,126

62046 SMALL TOOLS & EQUIPMENT 51 51 17 0 119

Total 61050 SUPPLIES 6,236 9,929 4,581 9,930 2,780 9,783 13,597 29,642

61055 PAYROLL EXPENSE 10,414 9,584 5,900 8,214 4,421 2,738 20,735 20,536

61025 EMPLOYEE BENEFITS 1,749 1,553 1,092 1,553 819 518 3,660 3,623

61056 PAYROLL TAXES 1,928 1,760 1,446 1,509 989 503 4,363 3,772

Total 61055 PAYROLL EXPENSE 14,091 12,897 8,439 11,276 6,229 3,759 28,758 27,931

61090 ALLOCATED EXPENSES 13,971 39,419 21,263 39,419 15,644 13,140 50,878 91,978

62020 REPAIRS & MAINTENANCE 0 0

62020.1 GROUNDS EXPENSE 6 6 0

62020.3 WATER SYSTEM 395 2,798 366 2,798 933 760 6,528

62020.7 EQUIPMENT 501 501 167 0 1,169

Total 62020 REPAIRS & MAINTENANCE 395 3,299 366 3,299 6 1,100 767 7,697

66040 BUSINESS TAXES 14,447 5,446 3,696 5,445 5,445 18,143 16,336

62026 LICENSES AND FEES 1,657 462 462 154 1,657 1,078

Total 66040 BUSINESS TAXES 16,104 5,908 3,696 5,907 5,599 19,800 17,414

Total Expenses 89,138 87,138 67,683 84,791 31,802 40,105 188,623 212,034

NET OPERATING INCOME (96,117) (87,138) 2,975 (4,751) 22,768 45,774 (70,374) (46,115)

OTHER INCOME

41009 INTEREST INCOME 9 8 17 0

Total Other Income 9 0 8 0 0 0 17 0

NET OTHER INCOME 9 0 8 0 0 0 17 0

NET INCOME $ (96,108) $ (87,138) $2,983 $ (4,751) $22,768 $45,774 $ (70,357) $ (46,115)


CASH PLANNING REPORTS:Cash Planning Summary Report ToolAs of July 31, 2020

FUND OPERATING

FUND REPLACEMENT RESERVE TOTAL

ASSETS

Current Assets

Bank Accounts

10000 PETTY CASH OFFICE 200 200

10005 MAC VISA CARD 318 318

Total 10000 PETTY CASH OFFICE 518 518

10115 0533KB- DEPT OF NAT RESOURCES 0 5,034 5,034

10600 OB 022 OPS CHECKING 6,914 6,914

10602 OB 021 OPS DEBIT CARD 11,678 11,678

11200 GENERAL OPS CK CAB 391 160,168 160,168

11240 OPS CONTINGENCY MMK CAB975 140 140

11270 WATER OPS CK CAB404 613 613

11300 WATER RESERVE CK CAB421 1,024,417 1,024,41711308 BOD APPROVED/UNSPENT WATER RSV PROJECT FUNDS -599,824 -599,824

Total 11300 WATER RESERVE CK CAB421 424,593 424,593

11400 IMPACT FEE MMK CAB959 -4,046 -4,046

11400.1 IMPACT FEES- PARKS (4%) 2,699 2,699

11400.2 IMPACT FEES- ROADS (69%) 60,502 60,502

11400.3 IMPACT FEES- FIRES (27%) 44,679 44,679

11408 BOD APPROVED/UNSPENT IMPACT -10,954 -10,954

Total 11400 IMPACT FEE MMK CAB959 92,881 92,881

11500 GENERAL RESERVE CK CAB412 1,517,501 1,517,50111508 BOD APPROVED/UNSPENT GENERAL RSV PROJECT FUNDS -55,737 -55,737

Total 11500 GENERAL RESERVE CK CAB412 1,461,764 1,461,76411540 GENERAL RESERVE CD CAB677 MAT 11.12.2020 0

11540.1 BANK OF CHINA CAB677 241,000 241,000

11540.2 BCB COMMUNITY BANK CAB677 36,000 36,000

11540.3 CA BANK OF COMMERCE CAB677 241,000 241,000

11540.4 EVERGREEN BANK GROUP CAB677 241,000 241,00011540.5 FIRST NATIONAL BANK OF OK CAB677 241,000 241,000Total 11540 GENERAL RESERVE CD CAB677 MAT 11.12.2020 1,000,000 1,000,000

11600 FUTURE RESERVE CK CAB967 145,896 145,89611608 BOD APPROVED/UNSPENT FUTURE RSV PROJECT FUNDS -1,260 -1,260

Total 11600 FUTURE RESERVE CK CAB967 144,636 144,636

Total Bank Accounts 180,031 3,128,908 3,308,939

Accounts Receivable


FUND OPERATING

FUND REPLACEMENT RESERVE TOTAL

10700 ACCOUNTS RECEIVABLE 374,708 18,362 393,071

Total Accounts Receivable 374,708 18,362 393,071

Other Current Assets

10002 UNDEPOSITED FUNDS 1,210 1,21010702 ALLOWANCE FOR DOUBTFUL ACCOUNTS -251,774 4,794 -246,980

10704 INSURANCE RECOVERABLE ASSET 45,990 313,366 359,356

Total Other Current Assets -204,575 318,160 113,585

Total Current Assets 350,165 3,465,431 3,815,595

Other Assets

12000 PREPAID INSURANCE 53,477 53,477

Total Other Assets 53,477 0 53,477

TOTAL ASSETS $403,642 $3,465,431 $3,869,072

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

20000 ACCOUNTS PAYABLE 55,421 55,421

Total Accounts Payable 55,421 0 55,421

Other Current Liabilities

20006 PREPAID ASSESSMENTS -15,116 -15,11620500 ALLOCATED/ UNSPENT CAPITAL PROJECT FUNDS -667,775 -667,775

20600 FEDERAL INCOME TAXES -6,663 -6,663

21000 PAYROLL LIABILITIES 0

21025 FEDERAL UNEMPLOYMENT (940) 207 207

21040 WA SUI EMPLOYER 340 340

21042 WA WORKERS COMPENSATION 3,303 3,303

21044 WA PFML TAX -9 -9

21050 MISC EE PAYROLL DEDUCTIONS -766 -766

21055 AFLAC DEDUCTIONS 25 25

Total 21000 PAYROLL LIABILITIES 3,100 3,100

22005 SALES TAX PAYABLE 18 18

Total Other Current Liabilities -18,661 -667,775 -686,436

Total Current Liabilities 36,760 -667,775 -631,015

Total Liabilities 36,760 -667,775 -631,015

Equity

35000 RETAINED EARNINGS 0

Net Income 2 2

Total Equity 2 0 2

TOTAL LIABILITIES AND EQUITY $36,762 $ -667,775 $ -631,013


CASH PLANNING REPORTS:Transfer Summary from Operations to Water Ops/ Ops Contingency/ ReservesJanuary - July, 2020

FUTURE RESERVES

GENERAL RESERVES

IMPACT FEES

WATER RESERVES TOTAL

INCOME

40000 ASSESSMENT INCOME 0.00

42020 GEN RESV ASSMT 2020 33,875.00 33,875.00

42020.1 UNCOLL GEN RSV 2020 -7,215.95 -7,215.95

Total 42020 GEN RESV ASSMT 2020 26,659.05 26,659.05

45020 WATER RSV ASSMT 2020 250,675.00 250,675.00

45020.1 UNCOLL WATER RSV ASSMT 2020 -53,394.04 -53,394.04

Total 45020 WATER RSV ASSMT 2020 197,280.96 197,280.96

Total 40000 ASSESSMENT INCOME 26,659.05 197,280.96 223,940.01

44000 IMPACT FEES 38,031.30 38,031.30

44000.1 UNCOLL IMPACT FEES -4.75 -4.75

Total 44000 IMPACT FEES 38,026.55 38,026.55

Total Income 0.00 26,659.05 38,026.55 197,280.96 261,966.56

GROSS PROFIT 0.00 26,659.05 38,026.55 197,280.96 261,966.56

EXPENSES

Total Expenses 0.00

NET OPERATING INCOME 0.00 26,659.05 38,026.55 197,280.96 261,966.56

OTHER INCOME

41009 INTEREST INCOME 136.63 269.44 117.11 148.05 671.23

Total Other Income 136.63 269.44 117.11 148.05 671.23

OTHER EXPENSES

70005 RESERVE LOAN -220,000.00 -220,000.00

70005.1 INTER-COMPANY LOAN INTEREST -5,088.09 -5,088.09

Total 70005 RESERVE LOAN -225,088.09 -225,088.09

95000 IMPACT FEE PROJECTS 0.00

95020.1 ROAD HUMPS (05.23.20) 4,045.54 4,045.54

95020.2 BOAT (FLOATING WK/STATION) (6.27.2020) 573.75 573.75


FUTURE RESERVES

GENERAL RESERVES

IMPACT FEES

WATER RESERVES TOTAL

Total 95000 IMPACT FEE PROJECTS 4,619.29 4,619.29

96000 FUTURE RESERVE PROJECTS 0.00

96019.1 YOU TUBE PROJECT (10/21) 2,739.54 2,739.5496020.1 WEYERHAEUSER CULVERT INITIAL EVALUL (03/19) 3,000.00 3,000.00

Total 96000 FUTURE RESERVE PROJECTS 5,739.54 5,739.54

97000 WATER RESERVE PROJECTS 0.00

97017 WELL 5 PROJECT 74,055.57 74,055.57

97019.1 xWELL 2 PUMP REPAIR (01/18/2020) 17,601.04 17,601.04

97020.3 2017 WATER PLAN UPDATE (03/21 & 04/25) 2,061.25 2,061.2597020.4 xWATER HYDRANT METER/ 2 LAPTOPS (04/25) 2,371.56 2,371.56

97020.5 WATER TRUCK (07.25.2020) 21,072.33 21,072.33

Total 97000 WATER RESERVE PROJECTS 117,161.75 117,161.75

98000 GENERAL RESERVE PROJECTS 0.0098019.1 SWEEPER CAPITAL REPAIR (12/19 & 02/15/20) 5,129.60 5,129.6098020.1 VINE/ POOL/ REICHEL/ HI-LOW PARKS (04/25) 11,465.18 11,465.18

98020.2 KUBOTA INS REPLACEMENT (05/02) 500.00 500.00

98020.5 PROJECT ENGINEER RFP (6.27.2020) 4,590.00 4,590.00

98020.6 KUBOTA (07.25.2020) 24,816.74 24,816.74

Total 98000 GENERAL RESERVE PROJECTS 46,501.52 46,501.52

Total Other Expenses 5,739.54 -178,586.57 4,619.29 117,161.75 -51,065.99

NET OTHER INCOME -5,602.91 178,856.01 -4,502.18 -117,013.70 51,737.22

NET INCOME $ -5,602.91 $205,515.06 $33,524.37 $80,267.26 $313,703.78

Documents

Clearwood Community Association Internal Unaudited Monthly … · 2020. 7. 31. · Total Bank Accounts 3,285,440.28 Accounts Receivable 10700 ACCOUNTS RECEIVABLE 387,787.12 Total