Job description

1. Post: 16.17FI06

Post: Finance Officer – Sales and Cash Ledgers

Service Area: Finance

Line Manager: Financial & Systems Accountant

Responsible for: No line management responsibility

Location: 1-10 Keeley Street, Covent Garden, London, WC2B 4BAThe post holder may be required to work at other locations.

Grade: Support salary spine grade C, spine points 22-25

Salary: £26,479 to £28,600 inclusive of London Weighting. We will normally appoint at the bottom of the salary scale unless the successful candidate has relevant experience relating to the person specification over and above what is required.

Hours of work: 35 hours per week.

2. Main purpose of the Job

The post holder will be primarily responsible for the cash book, sales ledger and credit control function within City Lit. You will be expected to develop and enhance the quality of credit control across the College, working in both the finance and student enrolment teams.

3. Main Activities and Responsibilities

Cash Ledger Responsible for inputting cash receipts, payments, and bank transfers on a daily

basis, ensuring each transaction is recorded to the correct nominal account. Prepare a monthly reconciliation of the bank accounts and resolve outstanding

balances within a reasonable timescale liaising with the bank as necessary. Responsible for ensuring that the reconciliation of cash received to Fundraising

records is carried out prior to submission to the Financial & Systems Accountant, and that all supporting documentation is maintained.

Sales Ledger / Credit control Working in conjunction with customer engagement team and other departments

cross the college, ensuring that sales invoices are raised on a timely basis and the completeness of income recorded.

Production of customer statements and copy invoices as well as processing requests for customer refunds.

Responsible for the chasing of outstanding sales invoices and student debt, using effective debt collection methods by telephone, letters and email.

Posting the student fees from EBS into finance system on a daily basis, ensuring that student finance records on both EBS and the finance system are kept up-to-date.

Responsible for reconciling the student debtor figures between EBS and the finance system, and investigating and correcting differences as appropriate.

Working in conjunction with customer engagement team to establish an instalment

payment system and responsible for the processing of direct debit payment once the system is established.

Establishing an effective relationship with customers, and dealing with customer queries regarding payments and outstanding invoices. Handle disputed accounts and negotiating to bring payment into line with terms.

Preparing documents required to instigate legal action, and placing accounts on stop in line with financial procedures where necessary.

Improving the policies and procedures within the Finance function in relation to sales invoicing and credit control, ensuring that City Lit maximises its resources and reduces the level of bad debt.

Additional activities and responsibilities Assist the Financial & Systems Accountant in the development of Finance related

systems across the College. General administrative duties Other transaction processing tasks as required Contributing to the work of the Finance team including covering the work of other

post holders during periods of leave Any other duties as appropriate to the post. To work at all times in accordance with and to further the policies and procedures

of City Lit, including those regarding safeguarding, health & safety, equality & diversity and customer care.

4. Selection Criteria

Your application and interview should show evidence that demonstrates that you:

Qualifications Part qualified or working towards ACA/ACCA/CIMA Should have a degree or equivalent that can be shown to be relevant

for the role.

Work experience Proven experience of working in a finance function You have excellent IT skills with the competent system knowledge

including Excel, Word and Outlook and accounting packages. You have a strong understanding of financial systems and

procedures.Improving Quality Innovate, can ensure that an outstanding student experience drives

quality improvement.

Communication and influencing

Have effective communication skills that engage hard to reach groups and can manage poor communication.

Can understand the needs of adult learners and can advocate for adult education.

Planning and Managing Resources

Are organised with good time management skills, can make and execute successful plans and manage resources and risk effectively.

Can have a strategic vision for your subject area.

Using evidence and data to make decisions

Can make effective decisions and can develop proposals that are evidence-based and support strategy.

Equality and diversity

Can understand and promote equality and diversity.

Safeguarding Can manage safeguarding issues as appropriate to your role.

5. How to apply

Please email your CV to jobs@citylit.ac.uk

Closing date: 23:59, Wednesday 31 May 2017

Interview date: Friday 09 June 2017

*This job advert will close as soon as sufficient CVs have been received. Please forward your CV as soon as you can, if interested.

6. Statutory requirements

Prior to the commencement of any employment City Lit has a statutory duty to verify your right to work in the United Kingdom, your identity and any qualifications claimed in support of your application.

7. Contractual requirements

This post is subject to the successful completion of a probationary period of employment in accordance with the probationary procedure.

8. Our valuesCollaborateCreateTransform

Our values support our mission and vision.We expect our staff to work by and promote our values as we believe this contributes to our success. These values underpin our selection criteria; therefore, we aim to appoint people who can display an understanding of our values and how they relate to our mission, vision and strategic objectives during the recruitment process.

Job description created: May 2017