Click to edit Master title style Transforming lives UoDIT – All staff meeting – 3 rd September Paul Saunders Best in Scotland for student

Click to edit Master title style

Transforming lives www.dundee.ac.uk

UoDIT – All staff meeting – 3rd SeptemberPaul Saunders

Best in Scotland for student experience for six consecutive years since 2010



The Journey So Far…

Collective ConsultationRoles

Individual ConsultationsIn Scope Staff

TransitionSelection



Where we are now (1)

• Coming out of the alignment of staff to new roles stage

• Through individual consultation key staff have been identified as a priority for

transition

• All the UoDIT executive team are committed to working through line

managers to support the creation of development plans to assist staff with

their new roles.

• End User Zone Preference Process outcomes finalised by September 12th

2015

• Web Development moving to External Relations




• Moving into transition phase

• Standardised process for all staff

• Not all staff will complete transition at the same time

• Expected that the bulk of transition will be from October through to January

2016

• Transition activity managed through each persons transitions document

• Meetings set up with all Schools or Professional Service areas to inform them

of the process and to open up consultation on the transitioning of tasks




• Preparing for the Future

• It is not expected that staff will be able to carry out all aspects of their new job

straight away

• Discussion will be ongoing and depth of knowledge will increase as staff

transition away from their old roles.

• Staff will continue in their current physical location until such time as the

balance of their work is in their new role and suitable accommodation is found

for the team, this may mean some temporary moves, before a permanent

home is found.

• Ensuring continuity of service is paramount




• Outcomes of recent interview rounds

• Project Portfolio Manager

• Business Partners

• Zone Service Delivery Managers

• Service Delivery Manager (Finance Systems)

• Posts moving into Internal/External Recruitment

• Office Manager

• Application Infrastructure and Research Computing Product Group Manager

• Web Applications Systems Product Engineer

• Service Delivery Technicians – non core

• Service Delivery Assistants – non core

• Business Application Specialists (Student Systems)

• Business Analyst (Student Systems)

• Service Delivery Manager ( People Management Systems)



Transitions ProcessRona McBurney

Best in Scotland for student experience for six consecutive years since 2010



One IT Transitions Phase

• About to start in September 2015• Over 100 staff involved• Start date is the same for all staff• Completion time variable depending on scale of change

and timing of activities• Staff carry on with tasks until it goes through the transitions

process



Managing the change – key stages

• All UoDIT staff document their roles• Discussions held where a task sits, including with Schools

and Directorates where staff are moving to UoDIT• Agreement on the home of a task• No task can be signed off as transitioned until both parties

agree



High level Transitions Process

ADD

AGREE

ASSIGN TRANSITION COMPLETE

Documents

Click to edit Master title style Transforming lives UoDIT – All staff meeting – 3 rd September Paul Saunders Best in Scotland for student