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Climb to New Heights with…. Recreation Management Software Solution. POWERFUL FLEXIBLE RELIABLE Simply the “BEST”. Features Include… Program Registrations (Desktop & On-Line) Facility Reservations and Rentals League Scheduling and Team Building Membership Passes or Finger Scanning - PowerPoint PPT Presentation
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Climb to New Heights Climb to New Heights with…with…
Recreation Management Recreation Management Software SolutionSoftware Solution
POWERFULPOWERFUL
FLEXIBLEFLEXIBLE
RELIABLERELIABLE
Simply the Simply the “BEST”“BEST”
Features Include…Features Include…
Program Registrations (Desktop & On-Line)Program Registrations (Desktop & On-Line)
Facility Reservations and RentalsFacility Reservations and Rentals
League Scheduling and Team BuildingLeague Scheduling and Team Building
Membership Passes or Finger ScanningMembership Passes or Finger Scanning
Demographic Based Emails and MailingsDemographic Based Emails and Mailings
Demographic Based Participation CountsDemographic Based Participation Counts
Voice Message Broadcast ServiceVoice Message Broadcast Service
Would you like to…Would you like to…
Group Customers by Family?Group Customers by Family?
Setup Address Information One Time?Setup Address Information One Time?
Identify Parents and Siblings Immediately?Identify Parents and Siblings Immediately?
Register an Entire Family at Once?Register an Entire Family at Once?
Offer Multiple Children Discounts?Offer Multiple Children Discounts?
Family Members
Head of Household
Would you like to…Would you like to…
Create Mass Mailing Labels or Mass EmailsCreate Mass Mailing Labels or Mass EmailsUsing Certain Demographic Information?Using Certain Demographic Information?
MunicipalityMunicipality
Zip Code / CityZip Code / City
Birth Date / AgeBirth Date / Age
GenderGender
GradeGrade
SchoolSchool
Mass Mailing Labels & Mass Email Option!
Use the “Categories” and “Sub-Categories” FeatureUse the “Categories” and “Sub-Categories” Feature
And Organize RECPRO Just Like Your Brochure!And Organize RECPRO Just Like Your Brochure!
Assign a “Category” to Each Course.
Assign a Sub-Category to Each
Course
Assign Course Fees forAssign Course Fees for
ResidentResident
Non-ResidentNon-Resident
Accept Partial Payments (Deposits) forAccept Partial Payments (Deposits) for
TripsTrips
Higher Priced ProgramsHigher Priced Programs
Setup Discounts forSetup Discounts for
SeniorsSeniors
Staff MembersStaff Members
Multiple ChildrenMultiple Children
Financial AssistanceFinancial Assistance
Fees, Partial Payment & Discounts.
Setup Enrollment Numbers forSetup Enrollment Numbers for
MinimumMinimum
MaximumMaximum
RECPRO will calculateRECPRO will calculate
Current EnrollmentCurrent Enrollment
Roster Spots AvailableRoster Spots Available
Waiting List CountWaiting List Count
and…and…
Potential Revenue for Min, Max & Spots AvailablePotential Revenue for Min, Max & Spots Available
Actual Revenue for Current EnrollmentActual Revenue for Current Enrollment
Enrollment CountsPotential & Actual Revenue
(based on Resident Fee)
Setup Registration ParametersSetup Registration Parameters
Age RangeAge Range
Grade RangeGrade Range
Male, Female or Co-EdMale, Female or Co-Ed
Do you need to organize your activities by Program Manager?Do you need to organize your activities by Program Manager?
RECPRO Can Do It!RECPRO Can Do It!
When you need to Cancel a Course… Do you want it to be When you need to Cancel a Course… Do you want it to be simple?simple?
RECPRO Can Help!RECPRO Can Help!
Assign a Program Manager
All Registration Parameters can be setup EASILY and QUICKLY!
Canceling Courses is very SIMPLE!
EASILY Setup Session Dates & Locations and Book Your EventEASILY Setup Session Dates & Locations and Book Your Event
RECPRO can handle all scheduling and booking scenariosRECPRO can handle all scheduling and booking scenarios
Multiple DatesMultiple Dates
Multiple Start / End TimesMultiple Start / End Times
Multiple Facilities and RoomsMultiple Facilities and Rooms
NO Double BookingsNO Double Bookings
Easily Resolve ConflictsEasily Resolve Conflicts
Different Locations
Different Times.
Multiple Days.
If Practices & Games are Different Days, Times and Locations, RECPRO can handle it!!
Course Roster Tab…Course Roster Tab…
Identify ParticipantsIdentify Participants
Obtain Contact InformationObtain Contact Information
Recognize Outstanding BalancesRecognize Outstanding Balances
Find Participants without Signed WaiverFind Participants without Signed Waiver
Issue Refunds Issue Refunds
Transfer Participants to a Different CourseTransfer Participants to a Different Course
Issue Refunds or Transfer Participants to a Different
Activity
Participant Contact Info & Possible Balance.
Roster Tab Page in Your Course Setup
Screen
RECPRO will help you Quickly IdentifyRECPRO will help you Quickly Identify
Revenue GeneratedRevenue Generated
Refunds IssuedRefunds Issued
Expenses PostedExpenses Posted
Profit / Loss Profit / Loss
Profit or LossExpenses Posted
Refunds IssuedRevenue Generated
Course Waiting List…Course Waiting List…
Identify Participants WaitingIdentify Participants Waiting
Add Participants to the ListAdd Participants to the List
Remove Participants from the ListRemove Participants from the List
Add Participants to the Active Roster Add Participants to the Active Roster
Add to List, Remove from List & Add to Active
Roster.
Waiting List Tab Page in Your Course Setup
Screen
RECPRO has a “Quick Print” Feature for…RECPRO has a “Quick Print” Feature for…
Course Listing / CatalogCourse Listing / Catalog
Course Start and End DatesCourse Start and End Dates
Course RosterCourse Roster
Roster Address Labels / Name TagsRoster Address Labels / Name Tags
Course Profit / LossCourse Profit / Loss
Course Waiting List / Future Reference ListCourse Waiting List / Future Reference List
Instructor Confirmation LettersInstructor Confirmation Letters
Instructor LabelsInstructor Labels
Quick Print
Our Lookups Contain a UNIQUE Grouping Function!Our Lookups Contain a UNIQUE Grouping Function!
Easily Find Course Data and Group By:Easily Find Course Data and Group By:
CategoryCategory
Category & Sub-CategoryCategory & Sub-Category
Begin DateBegin Date
Year & SeasonYear & Season
Also, Quickly Identify Enrollment Numbers Using the Lookup!Also, Quickly Identify Enrollment Numbers Using the Lookup!
Grouped by Category…Grouped by Category…
Grouped by Category & Sub-Category…Grouped by Category & Sub-Category…
Grouped by Begin Date…Grouped by Begin Date…
Grouped by Year & Season…Grouped by Year & Season…
Setting up a New Season has NEVER been EASIER!Setting up a New Season has NEVER been EASIER!
The RECPRO “The RECPRO “Copy Full SemesterCopy Full Semester” Feature allows you ” Feature allows you to…to…
Setup a New Season Using a Previous SeasonSetup a New Season Using a Previous Season
Identify Each Activity’s Participation LevelIdentify Each Activity’s Participation Level
Identify Each Activity’s Profit / LossIdentify Each Activity’s Profit / Loss
Here we are setting up Summer 2007 by using Summer 2006
Information.
EASILY Identify the Courses that performed well and the Courses that
didn’t!
When setting up your Facilities…When setting up your Facilities…
Assign CategoriesAssign Categories
Enter Address & Phone InfoEnter Address & Phone Info
Identify Hours of OperationIdentify Hours of Operation
Assign Category
Enter Address & Contact Info
Setup Hours of Operation
When setting up your Rooms within the Facility…When setting up your Rooms within the Facility…
Assign CategoriesAssign Categories
Set Room CapacitySet Room Capacity
Enter Setup & Cleanup MinutesEnter Setup & Cleanup Minutes
Identify “Rentable” RoomsIdentify “Rentable” Rooms
Setup Hours of OperationSetup Hours of Operation
Assign Category & Capacity and enter Setup & Cleanup
Minutes
Identify “Rentable” rooms and then setup Fees & Security Deposit
Using our UNIQUE Grouping Function…Using our UNIQUE Grouping Function…
EASILY Search “Facilities” by Categories EASILY Search “Facilities” by Categories like…like…
Dance / Music StudiosDance / Music StudiosGolf CoursesGolf Courses
Health / Fitness ClubsHealth / Fitness ClubsParksParks
SchoolsSchools
EASILY Search “Rooms” by Categories like…EASILY Search “Rooms” by Categories like…
Athletic FieldsAthletic FieldsAuditoriumsAuditoriumsClassroomsClassrooms
GymnasiumsGymnasiumsPoolsPools
Facilities Grouped by Category…Facilities Grouped by Category…
Rooms Grouped by Category…Rooms Grouped by Category…
Renting Facilities through RECPRO is Renting Facilities through RECPRO is EASY! EASY!
Select Desired Facility / RoomSelect Desired Facility / Room
Select Applicable Fees (Room, Equipment or Personnel)Select Applicable Fees (Room, Equipment or Personnel)
Setup Recurring Dates & TimesSetup Recurring Dates & Times
Confirm Fees, Dates and Times and Book the Confirm Fees, Dates and Times and Book the ReservationReservation
Print Rental ContractPrint Rental Contract
Create and Print Rental InvoiceCreate and Print Rental Invoice
Renting Facilities is EASY! First, Select Desired Facility/Room and then Select all Applicable Fees.
Quickly Setup Dates & Times for the Rental by using the Recurring Dates
option.
Once Dates & Times are set, you then Create the Reservation and Post it to
the Calendar.
Once the Reservation has been Created, you can Print the Contract or
Create the Bill
Use the Facility & Room Filters to only view certain Facilities and
Rooms.
When “Grouping By” Resource, the calendar sections off by Resource.
Would you like to…Would you like to…
Sell Memberships?Sell Memberships?
Sell Visit Passes?Sell Visit Passes?
Issue Park Passes?Issue Park Passes?
Utilize Biometric Finger Scanning?Utilize Biometric Finger Scanning?
Our Membership Module will accommodate your Our Membership Module will accommodate your needs!needs!
Setup Your Own Membership Plans
Terms are Days, Months and Number of Passes!
Would you like to…Would you like to…
Scan Member Cards or Fingers Upon Entry?Scan Member Cards or Fingers Upon Entry?
Have the System Validate the Membership?Have the System Validate the Membership?
Alert the Attendant about Expired Memberships?Alert the Attendant about Expired Memberships?
Keep a Log of all Member Activity?Keep a Log of all Member Activity?
RECPRO Can Do It!RECPRO Can Do It!
Use our “Use our “Shopping CartShopping Cart” Feature to…” Feature to…
Register for Courses / LeaguesRegister for Courses / Leagues
Sell or Renew MembershipsSell or Renew Memberships
Rent FacilitiesRent Facilities
Sell MerchandiseSell Merchandise
Step 3: Checkout
Step 2: Choose a “Purchase” Option.
Step 1: Find a Customer
From the From the Shopping CartShopping Cart you can also… you can also…
Post ReceiptsPost Receipts
Post CreditsPost Credits
Issue RefundsIssue Refunds
Temporarily Suspend a Sale & Complete it LaterTemporarily Suspend a Sale & Complete it Later
Issue Refunds
Temporarily Suspend a Sale & Complete Later that
Day
Post Receipt (Revenue) to a Course or Post Credit to Customer’s
Account
Would you like a Quick and Easy Way to…Would you like a Quick and Easy Way to…
Review Customer Payment History?Review Customer Payment History?
Reprint Receipts?Reprint Receipts?
Identify Course Activity for a Family?Identify Course Activity for a Family?
Review Membership Status?Review Membership Status?
View Facility Rental History?View Facility Rental History?
The Shopping Cart has it ALL!The Shopping Cart has it ALL!
This Family’s Payment History
Drill Down to Items on Each Receipt
Reprint Any Receipt
Each Family Member’s Activity History
Family Membership History
Family Facility Rental History
Process Multiple Payment Methods per Transaction…Process Multiple Payment Methods per Transaction…
Automatically Authorize Credit / Debit Cards…Automatically Authorize Credit / Debit Cards…
Allow Customers to Carry a Balance (Positive & Negative)…Allow Customers to Carry a Balance (Positive & Negative)…
Allow Multiple Payment Methods per Transaction!
Use our Real Time RevenueUse our Real Time Revenue “Dashboard” on a Daily “Dashboard” on a Daily BasisBasis
The Dashboard will give you up to the minute statistics for…The Dashboard will give you up to the minute statistics for…
““In House” Course RevenueIn House” Course Revenue
““Online” Course RevenueOnline” Course Revenue
Membership RevenueMembership Revenue
Facility Rental RevenueFacility Rental Revenue
Merchandise RevenueMerchandise Revenue
Today’s Revenue
Month to Date Revenue
Generate “Graph” Style Reports for…Generate “Graph” Style Reports for…
RevenueRevenue
ExpensesExpenses
Profit / LossProfit / Loss
Participation CountsParticipation Counts
Membership CountsMembership Counts
Shown Here is our Sample “Revenue” Report which
has a Breakdown of all Course Categories!
Our “Course Demographics” report will allow you to study Participant Counts based on Gender, Age, Residency, Registration Type and
Municipality
Let RECPRO help you become the BEST at…Let RECPRO help you become the BEST at…
In House Activity RegistrationsIn House Activity Registrations
Online Activity RegistrationsOnline Activity Registrations
Facility Reservations and RentalsFacility Reservations and Rentals
League Scheduling / Team BuildingLeague Scheduling / Team Building
Membership ManagementMembership Management
SERVING YOUR COMMUNITY!SERVING YOUR COMMUNITY!
Climb to New Heights with RECPROClimb to New Heights with RECPRO
If you want to be the BEST…If you want to be the BEST…
Use the BEST…Use the BEST…
RECPRO!RECPRO!
Contact:Contact: Dale GeigerDale Geiger
R.C. Systems, Inc.R.C. Systems, Inc.
247 Cass Avenue247 Cass Avenue
Mt. Clemens, MI 48043Mt. Clemens, MI 48043
586.469.4200 x 103586.469.4200 x 103
[email protected]@rcsystemsinc.com