“Closing the Enterprise and Agency Reporting Gaps”

February 2, 2006

IPMA Presentation

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Human Resources

Grants

Assets

Demand for Linked Information

PayrollBudget

Procurement

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Demands

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What is ER?

Enterprise Reporting (ER) is a common reporting framework for Washington State’s financial and administrative information. ER provides a set of tools that enable reporting, ad-hoc query, data mining and analysis.

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ER Logon Screen

http://reporting.ofm.wa.gov orhttps://fortress.wa.gov/ofm/reporting

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Key Business Drivers

• Access• Function• Workflow• Audit• Cost• Results

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Three Legs

RightInformation

At Right TimeData Tools

Culture

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Data

Data needs to be timely, relevant,

accurate and organized from a

business performance perspective.

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Data Challenges

• Data Quality

• Data naming

• Business rules

• Accessing all relevant data

sources (avoiding stovepipe

systems)DW

2DW

1DW

3

NameYear

Id

05 or

2005

Jane Smith or

Smith_Jane

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Same Data In Different Views

Financial View

Staffing View

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Same Data In Different Views

Financial View

Staffing View

Program

View

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Same Data In Different Views

Financial ViewEnterprise

ViewStaffing View

Program

View

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Data Opportunities

• Access to all relevant data

• Reliable and consistent answer

• Consistent data structure

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Tools

Tools used to access information need

to be in an intuitive manner regardless

of data source or where data is stored.

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Tools Challenges

Shared tool-set (s) & environment

– Familiar interface

– Reuse

– Skill set

– Training

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Tool Opportunities

• Broader access

• Common interface

• New ways

• Lower costs

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Three Legs

RightInformation

At Right TimeData Tools

Culture

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Culture

We need a culture that understands, values and supports the reporting and analysis environment at the

enterprise level.

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Culture Challenges

• People, politics and funding

• Urgent/unique needs from various demands

• Increasing workloads faced by the agencies

• The “Turf” issue for standard governance

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Culture Challenges

• Shared responsibility – business and IT

• Tangible business values not demonstrated

• Enterprise solution taken time to implement

• Common good not realized in short period of

time

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Culture Opportunities/Demands

• POG (Priorities of Government)

• GMAP (Government Management &

Accountability Performance)

• Roadmap Project

• Enterprise Architecture Initiatives

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Culture Opportunities

• Chart of Account Project

• Grants, Contracts & Loans Management

Enterprise System Project

• Adhoc Query Tool Project

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Closing

How do we work together to narrow or

close the Enterprise and Agency

Reporting gaps and provide the relevant

data to our decision makers?

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Summary

• We need legislature and executive support.

• We need your collaboration and cooperation.

• We need to leverage our opportunities and

explore the possibilities.

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Summary

• We need to take conscientious approaches

with our data and/or systems.

• We need to maximize our strengths and

values.

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Summary

• Changes are difficult and they take time.

• Finding ways to overcome all the challenges

takes creativity.

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Summary

• We may need to give up “something” to meet

the greater “common good”.

• It takes all of us to influence the culture!

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If you want to travel fast, go alone.

If you want to travel far, go together.

African

Proverb

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For more information or questions, please contact:

Ann Burner, (360) 664-7711

Ann.bruner@ofm.wa.gov

Or

Muoi Nguy, (360) 664-7699

Muoi.nguy@ofm.wa.gov