Cloud Communication | Adobe Connect Meetings QUICK START GUIDE

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CLOUD COMMUNICATIONS

Adobe Connect Meetings

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Cloud Communication | Adobe Connect Meetings QUICK START GUIDE

Adobe® Connect for web meetings

The easy way to enjoy sharing starts here!With your personal Login and Password you can start sharing right away from your webbrowser. Keep your credentials to hand as you will need these to set up all your conferences.

Set-up your meeting room

1. Go to your Adobe® Connect home page and login

2. On the home page, locate the Create New menu bar, and click Meeting

3. Enter the Meeting information:

• Name: Meeting title• Custom URL: complete the text box to create a customized URL*• Select Templates: select from the default templates:

• Meeting – general template for meetings• Training – for collaborative instruction and virtual classrooms• Events – for meetings or seminars with a large audience

• Language: meeting interface language• Access: Select access restrictions• Audio conference Settings: select “Include this audio conference with this

meeting” and choose “Arkadin Audio” to enable Arkadin Audio Conferencing

4. Click Finish *Customized URLs, also know as persistent URLs, are recommended for recurring meetings - the meeting room layout will be saved and any documents uploaded are stored between meetings.

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Start your meeting

Connect to the web meeting room

• Enter the URL of your personal meeting room into your web browser (eg https://companyURL.adobeconnect.com/joesroom)

OR

• Log into your Adobe® Connect home page• Enter your personal meeting room by clicking on “Open”

Start audio conference

As the moderator, you will be invited to start the audio conference when you enter your meeting room. For subsequent meetings you can make this step automatic.

• Click View / Change Setting to open the Audio Conference preferences• Select ‘Start Audio Conference automatically

with this meeting’, if required• To enable participants to make full use of the VoIP option

(audio carried over the internet) select ‘Allow participants to use Microphones’ Any changes you make will be saved for future meetings in your meeting room.

• Click Done• Click Start• Once the audio conference has started a pop up

offering you up to three options to join the meeting:• Dial-out: enter your phone number and

click Join to be called back• Dial-in to the Audio Conference via Phone:

manually dial the phone number and enter the pin code followed by #. (Scroll down to access the international phone number list.)

• Using Microphone: select and click Join

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Cloud Communication | Adobe Connect Learning QUICK START GUIDE

Customize meeting room layout

Your meeting room layout is made up of several functional screens which are referred to as pods. To change between templates, choose from the list on the right hand side of the screen.

You can use the appropriate pods to:

• Share Notes, Files or Web Links with your attendees• Get live feedback from your participants,

using Chat, Q&A or Polling

• Click the Pods menu at the top of the screen, to add pods.• Click the menu icon in the top right corner

of the pod to access available options - the list displayed depends on the pod type

• Pods can be moved, resized or removed

Tips: You can choose to mask the phone number of your attendees under «Preferences/Attendee Pod»

Start your webcam

• To preview your webcam

• To share your webcam with the participants

• If you have multiple webcams, click the icon in the top menu bar and click «Select Camera» to change webcam.

Your preferred webcam will be automatically selected for future meetings.

Use the icons in the top right of the video pod to change the layout of the webcam streams from grid mode to film strip mode or select full screen.

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Cloud Communication | Adobe Connect Learning QUICK START GUIDE

Start sharing

From the Share Pod, click on “Share My Screen” to open the menu

• Share my screen: choose a specific window, an application (only the specific application that you select eg Excel, will be shared) or your full desktop (everything on your screen)

When you select this option for the first time, you will be invited to download the Adobe Connect add-in. Once you start screensharing, the meeting room will give way to the new Screen Share Control Panel.

Click on the icons to access the controls. Revert to full meeting room - access functionalities not available in the panel. Using this icon does not stop the screen share.

1. Share Area – shows what is being shared with participants

2. Camera, Speaker and Microphone controls

3. Attendee control

4. Chat control

5. Notification control

By default, the panel is fixed to the bottom right corner of your screen. Use the top bar of the panel to drag and drop it to another location.

• Share Document: a document from your computer or from the Content section• Share Whiteboard: a blank whiteboard with extensive pallette and annotation tools• Recently Shared: last content shared

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Cloud Communication | Adobe Connect Learning QUICK START GUIDE

Share your whiteboard

You have two ways to share your whiteboard:

• Go to “Share My Screen / Share Whiteboard” to launch an overlay whiteboard and create content on a white background

OR

• Click on the “Pods” menu then “Share / Add New Share” to add a new sharing pod to your meeting room layout and create content on your whiteboard

The whiteboard allows hosts, presenters and participants to create text, lines, circles, squares, and other freehand drawings in real time during a meeting. As a host, you are also able to:

• Enable drawing rights to one, only a few or all participants• Export your drawing, save it locally or send it to the attendees and yourself

Recording

• Go to the Meeting menu and click Record Meeting

• Enter the Name of your recording, a short Summary and click OK

• The active recording icon appears once the recording has started

• To stop the recording, click the red icon and click Stop Recording

• To play or edit the recording, go to the Meetings Section of your Adobe Connect home page, click the Meeting Name you used and go to the Recordings tab

• To convert your recording to FLV or MP4 , click the Actions button and select the format you require

• Click Access Type to set a passcode for your recording

• To distribute the recording, click on the file and use the URL displayed

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Outlook toolbar

Using the Outlook toolbar for your Adobe Connect meetings allows you to schedule last minute or regular meetings in one-click.

Download

• Please Exit Outlook before installing the invitation toolbar

• Go to http://www.connectusers.com/downloads/ and search for the last updated version of the “Microsoft® Outlook Add-In”

• Click on Download to open the .zip file and then launch the .exe file

• Follow the installation steps

• Open Outlook and configure your toolbar

One-click scheduling

1. Go to Outlook and Click the Toolbar Icon or the Add-Ins Tab

2. An invitation email containing the direct link to your Meeting Room will automatically open

3. Add participants and define the meeting Date and Time

4. Click on Send: your invitation will now appear in both your Outlook Calendar and your participants calendar

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