ITSA – 2 nd Workshop, September 21, 2012,

Cloud Computing:Google Document and Google PresentationAndrea Moreau, Sirui Wang, Shuyan Wang

Gmail: To access Google Document and Presentation, you must have a Gmail/ Google account. To sign up, go to www . google . com and click on Gmail. On the next page (as shown below), either sign in with your existing account or click on the red button that says Create Account.

Documents : Once your account is created, click on Documents/ Drive to enter Google Doc, which has just been upgraded to Google

Drive, as shown in

the image below.

Google Documents uses a very simple interface with the most common options you would ordinarily use in any word processing application. The difference is that the document is stored online and you can share the document for collaboration.

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ITSA – 2 nd Workshop, September 21, 2012,

[Create] – Click “Create” button to create new document, presentation, spreadsheet, form, drawing, and Folder from scratch. This is very useful for those who don’t have office suite applications and those who work on iPad or other mobile devices. Because everything is done online.

[Upload] – Click “Upload” button (the little icon next to “Create”) to upload files and folders (if you were using Google Chrome as the browser, the function of uploading folders can be enabled). If you have a Word, PPT, or Excel completed with office suite or other format files and want to share them with your students, you can upload them here instead of creating a new file. You can invite peers to edit your file. You can upload the unfinished projects here as you do with a jumpdrive. It is better because you may lose your jumpdrive, but Google Drive is always there. As long as you have Internet access, you can access it. From this Wednesday, Google Docs was updated to Google Drive which provided you with the opportunity to sync your files in Google Drive on your computer harddrive. So it is more convenient to work on your file then before. For instance, in the past, you have to download the word file created with Google Doc to your computer as a word file. Now the word file is saved on your computer harddrive directly with the sync function.

For this tutorial, we are going to create a new document online. After clicking “document”, you will be brought to the editing page of document, as shown below:

You can input any information you need into this Google document, as what you do with Microsoft Office Word.

Click the title “Untitled document” to change the name to any name you want for this document. Then, click “OK” to let it accept the name.

Google document would be saving automatically.

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ITSA – 2 nd Workshop, September 21, 2012,

[Share] - In order to enable sharing, click on the blue Share button in the upper right hand

corner of your document ,

You will get the image as shown on the right. Under “Who has access”, click “Change” to change the accessibility of this document, as shown below, you have three options for this document, public, private, and with link.

To share the document with your students and other readers, you choose “Anyone with the link” so that when your readers click the link they can view your document. If you choose “Public on the Web”, everyone can search your document, which you don’t want to.

When finished, click “Save” to save the changes and go back to the previous window. At the bottom of the window, click inside the box of Add people and type/paste the email addresses of those you want to invite to edit your file. Click done to close this window.

Then you can keep working on your file. If it was shared within a group, all group members can edit this file if they were given the permission as described above. The document will be saved

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ITSA – 2 nd Workshop, September 21, 2012,

automatically. If you have Google Drive installed on your computer, the file will be available in your Google Drive folder on your hard drive.

[History] - Google documents enables you to see the revision history and see who made changes and when. Go to File -> See Revision history. This is very useful for the group work.

*Just an FYI: There is a limit of 50 simultaneous collaborators for any one document. There is a limit of 200 simultaneous collaborators for multiple documents.

All above steps apply to other file format such as Presentation, Excel, and form in create, share, and view history.

Educational Applications: ● collaborative homework/buddy homework● collaborative editing● electronic portfolios● use for reading response journals● work with colleagues for collaboration/editing● data collection from staff and/or students● Resource guide--embed multimedia, links, and other documents● pathfinder--embed links● tutorials

Presentation : To create a new presentation, please repeat the step of [Create], [Share], and [History] steps in creating new Google document as demonstrated above to create, share, and revising presentation within Google presentation.

After clicking “document”, you will be brought to the theme choosing page of presentation, as shown below:

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Choose a theme that you prefer, click “OK” to start working on your presentation. You can input any information you need into this Google presentation, as what you do with Microsoft Office PowerPoint.

Click the title “Untitled document” to change the name to any name you want for this document. Then, click “OK” to let it accept the name.

Google document would be saving automatically.

Educational Applications:

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● New Concepts. Introduce the topic. Provide definitions. Show examples. Review the concept. Show practical applications. You could even link to a Google Doc worksheet or activity on the last slide. Embed links, tables, clipart and photos.

● Practice and Review Concepts. Use the Presentation format as a flash-card type environment.

● Student Presentations. Individual or Collaborative. Rather than simply providing slides, ask students to write a narrative in the Speaker Notes.

● Multimedia. You can add a video from Google Videos by choosing Insert > Video.● Tutorials. Create tutorials that students can use to understanding concepts. Or, ask

students to share tutorials they create themselves.

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