Cloud Object Storage | Store & Retrieve Data Anywhere ... · Andrea Byars Head Start Teacher Hire Edith Gonzales Head Start Paraprofessional Hire -By signing this statement I verify

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Region 9 ESC Head Start Personnel Report

Name of District: Bowie ISD School Year: 2017-2018

Name Staff Position Recommended Action to be Taken: Employ: Rehire; Reassignment; Resignation; Retirement

Jessica Lamb Head Start Teacher Rehire Stormy Warren Head Start Paraprofessional Rehire Mikki Zellner Head Start Teacher Rehire Amanda Parr Head Start Paraprofessional Rehire

Bralie Posey Head Start Paraprofessional Rehire

-By signing this statement I verify that the Criminal History Record check has been completed on the above stated employee before their designated hire/employment: date to report. -We the undersigned wish to submit the above personnel actions to be taken by the Region 9 Head Start Policy Council and Region 9 ESC Board of Directors.

Superintendent or Superintendent Designee Signature Date of Recommendation Policy Council Representative Signature Date of Recommendation Policy Council Officer Signature Date of Approval Region 9 ESC Board Signature Date of Review (Approved for Key Personnel) 2017-2018

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Name of District: Burkburnett ISD School Year: 2017-2018


Adria Perez Family Service Worker Rehire Sherry Wyatt Head Start Teacher Rehire Paula Vroom Head Start Teacher Rehire

Brandace Hardy Head Start Teacher Rehire Khaori Hickerson Head Start Paraprofessional Rehire

Millie Wilson Head Start Paraprofessional Rehire

Pam Guillory Head Start Paraprofessional Rehire

Pamela Suneby Head Start Paraprofessional Rehire



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Name of District: City View ISD School Year: 2017-2018


Sara York Head Start Teacher Rehire Carlene Bucchi Head Start Paraprofessional Rehire



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Name of District: Electra ISD School Year: 2017-2018


Lara Branch Head Start Teacher Rehire Leah Vestal Head Start Paraprofessional Rehire



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2017-2018


Name of District: Gainesville ISD School Year: 2017-2018


April Waggoner Head Start Principal/FSW Rehire Serena Evins Head Start Teacher Rehire Tori Godi Head Start Teacher Rehire Karen Bartlett Head Start Teacher Retirement

Lorrie Kitchens Head Start Teacher Rehire

Twyla Molsbee Head Start Nurse Rehire

Arely Gomez Head Start Paraprofessional Resignation

Vickie Watson Head Start Paraprofessional Rehire

Dienitza Villa Head Start Paraprofessional Rehire

Teria Ravert Head Start Teacher Hire

Andrea Byars Head Start Teacher Hire

Edith Gonzales Head Start Paraprofessional Hire

-By signing this statement I verify that the Criminal History Record check has been completed on the above stated employee before their designated hire/employment: date to report. -We the undersigned wish to submit the above personnel actions to be taken by the Region 9 Head Start Policy Council and Region 9 ESC Board of Directors. Superintendent or Superintendent Designee Signature Date of Recommendation Policy Council Representative Signature Date of Recommendation Policy Council Officer Signature Date of Approval Region 9 ESC Board Signature Date of Review (Approved for Key Personnel)

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2017-2018


Name of District: Henrietta ISD School Year: 2017-2018


Tina Moore Head Start Teacher Rehire Linda Moffitt Head Start Paraprofessional Rehire


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2017-2018


Name of District: Nocona ISD School Year: 2017-2018


Tammy Laws Head Start Teacher Rehire Jill Lemley Head Start Teacher Rehire

Krystal Marshall Head Start Paraprofessional

Rehire

Head Start Paraprofessional


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Name of District: Petrolia ISD School Year: 2017-2018


Mary Morgan Head Start Teacher Rehire Cheri Thionnet Head Start Paraprofessional Rehire Jamie Harrelson Head Start Nurse Rehire



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2017-2018


Name of District: Wichita Falls ISD School Year: 2017-2018


Please approve attached list as the 2017-2018 staff for WFISD Head Start.


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Head Start Staff 2017-18

Campus Room# Teacher Para Farris 2 Lindsey Long Essie Robinson 4 Mary Havens Tamesha Holt 13 Sarah Reeder Judy Wiggins Dial 14 &16 Rachel Faris Cora Perdomo 15 Gicela Chavez Alice Orduno 17 Elizabeth Gwynn Connie Herrera 19 Stephanie Cauthen Emily Junek 20 Stacie Scarborough Lashawn Green 21 Crystal Sanchez vacant 22 Rosanna Cotton Amarilys Martinez 23 Stephanie Hollingsworth Jenette Lewis and Christy Storm 24 Ashley Burross Regina Wallace Portable Bldg. 26 Cameron Williams Samantha Brown 1 Gina Blair--PE Janelle Dorman Library Nancy Terry--ESL (½ time) Michelle Moore (After Care)

Archeyna Lacy (After Care)

Rosewood 1 Yolanda Drennon Melina Johnson 3 Shay Clayton Patrice Watson 4 Jamie Holland Undrea Hickson 6 Pam Wilson Sherry Payne 7 Pat Morris Irma Wheeler 8 Rina Rodriguez Rebecca Barron Lyndi Boyd -- PE Micki Duran Nancy Terry –ESL (1/2 time) Northwest 1 Angela Chitwood Lydia Perez 2 Erik Walker Marcella Arredondo 3 Selinda Taylor Ashley Tillery Lyndi Boyd – PE

Cunningham Carmen Thomas Arnesha Jiles Brook Village 1 Jennifer Nava Sheila Smith 3 Debbie Curry Barbra Woods

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Social Workers: Lisa Little (Farris) Traci Ludtke (Rosewood) Shunda Stanley (Northwest, Brook & Cunningham) Mental Health Coord: Schondra Riddle Mental Health Coord: Amanda Ellard Speech Therapist: Shannon Hill Diagnostician: Tracy Redding RN (Farris): Misti Coovert RN (RW/NW, BV/Cunningham): Kay Sabine Principal: vacant (based at Farris) Site Facilitator: Marlowe Waddell (Rosewood) Site Facilitator: Jeff Scruggs (Northwest) Secretary: Amy Reyna (Farris) Charity Dunn (Rosewood/Northwest)

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Self Assessment Data

Category 2014/2015 2015/2016 2016/2017 Details/Explanations# of Classrooms 40 40 40

# Served 722 Majority 3 's 740 - Majority 3's 712 - Majority 3 's 428 - 3's & 284 - 4's

Student Turnover 90 88 64

#Homeless 63 53 48 categorically eligible

# Speaking Spanish 122 120 129 primary language at home

Students with no Insurance 16 25 11 some dropped from program, 2-no SS#, 7 - need to reapply

MedicalOngoing source healthcare 717/722 (1%) 735/740 (1%) 706/712 (1%) staff training/tracking - 100% for 3 years

Treatment needed 0 6 6

Treatment received 0 6 6

DentalOngoing souce dental care 711/716 (1%) 733/740 (1%) 699/712 (2%) staff training/tracking improving - 100% for 2 years

Treatment needed 113 113 154 still gathering data - may continue to improve

treatment received 80 (71%) 86 (76%) 117 (76%) still gathering data - may continue to improve

# of Mental Health 115 (16%) 106 (14%) 85 (12%) Concious Discipline ongoing/less kids in whole program

# of Disabilities 84 (12%) 98 (13%) 100 (14%) increased tracking improvement/flow chart

Families# of TANF 31 21 18

# of SSI 64 92 59 increased awareness of staff

# of WIC 299 279 241 kids aged out/parents not seeking services

# of SNAP 389 454 392 longer renewal periods, less lapse in services

# of Military 8 7 8 1 Active Duty, 7 Veterans

Total Family Service 469 532 464

Father Involvement 79 97 140 training and tracking continue to improve

Overweight/Obese 30% 15%/13% 17%/16%

Families with Goals 82% 100% 100% new process/assessment tool

Family as Lifelong Learners -- 61% 67% % of families who met this goal

Positive Parent Child Relationship -- 66% 78% % of families who met this goal

School Readiness Goals -- 61% 66% % of families who met this goal

Family Needs Met -- -- 89% new data-family outcomes analysis

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Self Assessment Data 148

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Region 9 Education Service Center Head Start Program

Head Start Program Implementation Plan 06CH7096/04

2016-2017 (Updated 1/31/17, 3/31/17, & 6/1/17)

Region 9 Education Service Center Head Start partners with the following Independent School Districts:

Bowie Burkburnett City View Electra Gainesville Henrietta Nocona Petrolia Wichita Falls

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Region 9 ESC Head Start Program Implementation Plan/School Readiness Plan

2016-2017

Long Term Goals will be effective for the 5-year grant period. They will be evaluated annually upon the completion of the Self-Assessment and Community Assessment. The Short Term Objectives will be evaluated triannually, with updates being made as needs arise or program planning indicates. CLASS data will provide annual feedback into this process, and guide the program planning with those scores. School Readiness Goals will be evaluated triannually utilizing CLI Progress Monitoring documentation, parent feedback, and teacher input. Child Plus data will provide input into the evaluation of the goals and objectives as well.

Program Area: Program Governance/Management Systems/Fiscal Integrity/ERSEA

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Long Term Goals: -Ensure the Grantee and Head Start sites spend funds in an allocable, reasonable, allowable, and necessary method according to the Head Start Standards. -Ensure well-managed programs that involve parents in decision making, ensuring services are provided to eligible children.

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Short Term Objectives: Action Steps/Update Policy Council and Governing Body will receive accurate and regular information about program planning, policies, and Head Start agency operations – including line-item budgets and monthly financial credit card statements.

-Reports shared monthly with Governing Body and Policy Council. Staff Responsible: Fiscal Manager, Head Start Coordinator Time Frame: monthly Monitoring Tools: Meeting Agendas and Minutes Triannual Review for 2016-2017: 1/31/17 – required reports have been provided to the Policy Council and Governing Body each month. They have been emailed to both groups during months with no scheduled meeting. 3/31/17 - required reports have been provided to the Policy Council and Governing Body each month. They have been emailed to both groups during months with no scheduled meeting. Ongoing monitoring reveals that all sites continue to document credit card expenditures and supporting documentation is submitted to grantee as required. 6/1/17 - required reports have been provided to the Policy Council and Governing Body each month. They have been emailed to both groups during months with no scheduled meeting. Ongoing monitoring reveals that all sites continue to document credit card expenditures and supporting documentation is submitted to grantee as required. Survey results indicated that all committee members felt adequately trained and that they were able to effectively complete the duties expected for their role. Overall satisfaction for the program was expressed along with being pleased of services offered to families.


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Fiscal monitoring will assist districts in providing an increase in timeliness and accuracy of documentation submitted.

-Reimbursement requests will be submitted timely with no errors. -Timely submission of in-kind reports. -Appropriate and accurate documentation of father involvement as it relates to in-kind. Staff Responsible: Region 9 Fiscal Manager Time Frame: monthly Monitoring Tools: Meeting Agendas and Minutes, Monitoring Reports Triannual Review for 2016-2017: 1/31/17 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports. This has been beneficial in ensuring reports are submitted more timely the next month. By the end of the fiscal year (October 31, 2016), all sites were able to report 100% spent. 3/31/17 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports and ensures that reports are received and documented in her tracking/monitoring. At this time, sites are being assisted with working on allocations/budgets for the upcoming school year. 6/1/17 - fiscal monitoring reports that most districts are submitting reports in a timely manner. The fiscal manager contacts the districts that are not timely in their monthly submission of reports and ensures that reports are received and documented in her tracking/monitoring. At this time, sites are being assisted with working on allocations/budgets for the upcoming school year. Monitoring also shows that sites are on track on the comparison of budget to expenditure report.


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Eligibility documentation will be thorough and accurate, and reflective of 100% eligible enrollment, while maintaining a wait list.

-Streamline ERSEA eligibility forms to ensure determination process is evident. -Maintain internal monitoring systems to monitor child files and ERSEA documentation for discrepancies. -Re-evaluate process for data entry. -Participate in Hope for the Holidays to recruit homeless families. -Educate/assist homeless families and families with no income to obtain resources. Staff Responsible: Family Service Workers/ERSEA Manager Time Frame: ongoing Monitoring Tools: Monitoring Reports, Child Plus Triannual Review for 2016-2017: 1/31/17– eligibility documentation indicates 99% eligible enrollment with appropriate documentation in child file. The program is currently serving 5 children (from 3 different districts) that are over income. This was approved by the ERSEA Manager following the systematic selection criteria. Recruitment efforts have been increased in these districts to ensure waitlists are sufficient to fill vacancies as they occur. 3/31/17 - eligibility documentation continues to reflect 99% eligible enrollment with appropriate documentation in each child file. The program is currently serving 4 children (from 3 different districts) that are over income. This was approved by the ERSEA Manager, following the systematic selection criteria. Recruitment efforts continue in these districts to ensure waitlists are sufficient to fill vacancies as they occur. Bowie, Nocona, and Henrietta continue to seek income eligible applicants. All sites are continuing to enroll to ensure compliance with new Head Start Performance Standards.


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6/1/17 - eligibility documentation continues to reflect 99% eligible enrollment with appropriate documentation in each child file. The program is currently serving 4 children (from 3 different districts) that are over income. This was approved by the ERSEA Manager, following the systematic selection criteria. Recruitment efforts continue in these districts to ensure waitlists are sufficient to fill vacancies as they occur. Bowie, Nocona, and Henrietta continue to seek income eligible applicants. All sites are continuing to enroll to ensure compliance with new Head Start Performance Standards. All sites were able to end the school year fully enrolled. Most of the children that were enrolled toward the end of the school will return next year.

Monitoring to continue to ensure that when the majority of children speak the same language, a least one staff member in the classroom (interacting regularly) with the children will speak their language.

-Continue ongoing monthly monitoring to ensure compliance in the area of primary language for the child. Ensure that classrooms that have 50% or more Spanish speaking children has a paraprofessional who is Spanish speaking interacting with the children regularly. Staff Responsible: Family Service Workers/Head Start Coordinator Time Frame: monthly Monitoring Tools: Monitoring Reports, Child Plus Triannual Review for 2016-2017: 1/31/17 - monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide supports to children in their native language. 3/31/17 - monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide regular supports to children in their native language. Nocona is still seeking a paraprofessional that speaks Spanish. At this time, they have submitted a schedule that ensures compliance with the performance standards. 6/1/17 - monthly monitoring reflects that classrooms are compliant with ensuring staff members in classrooms are able to provide regular supports to children in their native language. Nocona is still seeking a paraprofessional that speaks Spanish. At this time, they have submitted a schedule each month that ensures compliance with the performance standards.


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The grantee will ensure that all Head Start staff has a Criminal History Record Check completed before documented hire date/date to report.

-Continue ongoing monitoring to ensure that staff has a documented criminal history check (CHRI) before entering the classroom to work with children. -Ensure that Human Resource staff continues to be aware of requirements and procedures are followed. Staff Responsible: School District Human Resources/Head Start Coordinator Time Frame: as needed Monitoring Tools: Tracking Forms Triannual Review for 2016-2017: 1/31/17 - all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. 3/31/17 - all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. Training on new criminal history checks for the upcoming school year has begun. 6/1/17 - all staff members have a flow chart and tracking that reflect CHRI was completed before hire/report to classroom date. Training on new criminal history checks for the upcoming school year has begun. Staff is also working to update forms and policies/procedures.


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Attendance procedures will be consistent and promote communication with families and Head Start staff to ensure

-Create internal monitoring systems to monitor child files and ERSEA documentation for discrepancies. -Re-evaluate process for data entry. -Waitlist will be utilized through proper recruitment procedures and efforts.

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accuracy of tracking, documentation, and referrals.

Staff Responsible: Family Services Staff/ERSEA Manager Time Frame: monthly/ongoing Monitoring Tools: Monitoring Reports, Child Plus Triannual Review for 2016-2017: 1/31/17 - attendance procedures are being followed, in-house referrals are being made according to procedures, and family service worker intervention is present when necessary. 3/31/17 - attendance procedures are being followed, in-house referrals are being made according to procedures, and family service worker intervention is present when necessary. The average daily attendance for March for all Region 9 sites was 94.03%. 6/1/17 – all sites followed appropriate attendance procedures and documentation reflects ongoing communication with families throughout the year. The average daily attendance for May for all Region 9 sites was 93.44% and for the year was 94.09%. Attendance policy/procedures have been updated and parents have started to receive training on effective and timely communication with school staff when child will not be present for school.

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Program Area: Child Health & Safety

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Long Term Goal: -Provide children and families with educational, health and nutritional services. Year #1:


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Short Term Objectives: Action Steps/Update Daily playground checklist will be utilized to ensure play areas are safe.

-Ongoing monitoring process will ensure all appropriate parties are informed of areas that require attention. -Sidewalks and tricycle tracks will be maintained and repaired to ensure the safety of the children (no holes or cracks over 1 in. wide/deep). -An appropriate number of smoke detectors are installed and tested regularly at each site. -Smoke detector compliance chart will be maintained annually to communicate status to sites. -Safe Environments/Health and Safety Monitoring Tool checklist will be completed 3 times annually to ensure smoke detectors are in compliance, and all environments are safe. Staff Responsible: Head Start Staff/Education Manager Time Frame: daily Monitoring Tools: Daily Playground Checklist Triannual Review for 2016-2017: 1/31/17 - daily playground checklists are utilized at each site on a daily basis. The staff document on the checklist if a work order is submitted for corrective action. 3/31/17 - daily playground checklists are utilized at each site on a daily basis. The staff document on the checklist if a work order is submitted for corrective action. Five playgrounds have preventative maintenance work orders in place.


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6/1/17 - all sites have maintained a Daily Playground Checklist. One playground has a preventative maintenance work order in place. Three playgrounds had preventative work orders placed in May that either received repairs or follow-up with the maintenance staff.

-Child will have a current well child exam and dental exam on file, including any follow-up needed to demonstrate physical well-being for learning. -Staff will have accurate tracking of 90-day health requirements and the medical records request process.

-Releases will be obtained and sent to physicians in an effort to obtain current physical/dental records. - Tracking systems will reflect efforts made to obtain required documentation and reflect follow up. -Monitoring will ensure ongoing communication and coordination to promote compliance. -Children will receive appropriate follow-up treatment in regards to health concerns noted. -Parents will be educated on ways to assist in obtaining information to ensure their children are current in health requirements, including Medicaid coverage and changes. -Monitoring will ensure ongoing communication, coordination, compliance, and a team approach. -Explore community partners to provide physicals and dentals as in-kind in assisting with compliance of 90 day health requirements, including the Medicaid community partnership program. Staff Responsible: Health Services Staff/Health Manager Time Frame: within 90 days of enrollment, ongoing Monitoring Tools: Monitoring Reports, Child Plus Triannual Review for 2016-2017: 1/31/17 – 97.22% of the children received a current dental within the 90 day timeframe. 98.46% of the children received a current physical within the 90 day timeframe. Procedures are being followed to help with the children with completed late events, and to ensure families continue to follow through with pursuing a medical and dental home. The Community Health Care Center is being utilized to provide onsite services to assist families that do not have health coverage or who missed their scheduled appointments. 3/31/17 - 97.69% of the children received a current dental within the 90 day timeframe. 98.92% of the children received a current physical within the 90 day timeframe. Procedures are being followed to help with the children with completed late events, and to ensure families continue to follow through with pursuing a medical home, dental home, and appropriate medical coverage. 6/1/17 - 97.99% of the children received a current dental within the 90 day timeframe. 98.77% of the children received a current physical within the 90 day timeframe.


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Families will obtain available health coverage and continue to be educated on Medicaid requirements.

-Continue to educate families about Medicaid/CHIP application, coverage and the changes in Medicaid that affect them. -Provide a team approach in regards to assisting families with this need. -Ensure that tracking systems and documentation reflects follow up in this area and appropriate assistance is provided. -Explore the benefits of participating in the Medicaid Community Partnership Program. Staff Responsible: Health Services Staff/Health Manager Time Frame: ongoing Monitoring Tools: Child Plus Triannual Review for 2016-2017: 1/31/17 - 90% of families have health coverage. Ongoing collaboration with Medicaid and family service worker support will continue to address these needs as they arise with families.


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3/3/17 – 92% of families have health coverage. Ongoing collaboration with Medicaid and family service worker support continue to address these needs as they arise. 6/1/17 – 98% of families had health coverage at the end of the year. The Texas Medicaid dental and health plans attended enrollments at various sites during the month of May to assist families with applying as well as providing parent education. Enrollment forms initiate training to parents on applying for health coverage, as well as public assistance.

-Active Supervision will be implemented in all routines, settings, and transitions and utilized by all staff with all children at all times. -Active Supervision will be implemented with parents and substitutes/volunteers in all routines, settings, and transitions with all children at all times. (added to Plan for years 4 and 5)

-Provide annual training on Active Supervision with all Head Start Staff, including written procedures for reporting. -Utilize ongoing monitoring tools to ensure procedures are followed and staff is documenting systems appropriately. -Provide training to parents on Active Supervision annually in conjunction with Pedestrian Safety Training. Staff Responsible: Head Start Staff Time Frame: ongoing Monitoring Tools: Monitoring Reports, Monitoring Tools Triannual Review for 2016-2017: 1/31/17 - active supervision training has been provided to all staff, and each district administrator has completed the active supervision monitoring checklist. Ongoing trainings continue with all staff to ensure active supervision is ongoing and implemented in all settings. 3/31/17 - ongoing trainings continue with staff to ensure active supervision is ongoing and implemented in all settings. 6/1/17 - ongoing trainings continue with staff to ensure active supervision is ongoing and implemented in all settings. Active Supervision training was provided in Welcome Back to Head Start, Parent Meetings, Partners Meeting, Policy Council, and Executive Committee Meeting. All classrooms have the posters hanging in their room so all staff are reminded of the process.


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Program Area: Parent, Family Community Engagement/Child Development and Education

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Long Term Goal: -Link children and their families to needed community services. -Strengthen families as the primary nurturers/educators of their children. -Enhance children’s growth and development.


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Short Term Objectives: Action Steps/Update By mid-year, at least 10% of total enrollment will reflect services to children with disabilities.

-Ongoing monitoring will support the process of timely identification of children and submission of necessary referrals. -10% of the total enrollment will be children with disabilities by mid-January (mid-point date). Staff Responsible: Head Start Staff/Disability Manager/Head Start Coordinator


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Time Frame: monthly, mid-year Monitoring Tools: Monitoring Reports, Child Plus Triannual Review for 2016-2017: 1/31/17 - current monitoring reflects that the program is serving 12% children with disabilities. Disability tracking forms have been submitted and indicate that the program is on track to reach 10% by the established mid-point date, January 12, 2017. 3/31/17 - current monitoring reflects that the program is serving 13% children with disabilities. Disability tracking forms have been submitted and indicate that the program is on track following up on referrals as they have been made throughout the year. 6/1/17 – The program ended up serving a total of 16% of the enrolled children as children with disabilities. This is a direct reflection of the Disability Tracking Form. The predominant diagnosis is speech/language, with 85% of the children qualifying for and receiving speech services.

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Parent meetings will be held at each site monthly to promote consistency in parent involvement.

- Meetings will be scheduled and advertised consistently, regularly, and in advance. - Staff will be trained on the variety of required topics (utilizing the Parent Training tracking sheet) including specific developmental feedback, developmental activities, father involvement, and parental input into nutritional activities. -Ensure communication of availability of child care. -Schedule parent meetings at individual sites within WFISD. -Agenda, minutes, and sign in sheets will be maintained at each district. -Monitoring will occur to determine levels of parent involvement. Staff Responsible: Teachers/Family Service Workers/Parent Involvement Manager Time Frame: monthly Monitoring Tools: Monitoring Reports, Meeting Agendas and Minutes Triannual Review for 2016-2017: 1/31/17 - monitoring reveals that parent meetings are being held consistently at all the sites. 3/31/17 – ongoing monitoring reveals that parent meetings and/or family activities continue to be held consistently at all the sites. Sites are doing a great job utilizing community partners for parent trainings. 6/1/17 – Parent meetings were held consistently throughout the school year. Parents were surveyed to find out days/times that worked best for them. One site held the same meeting twice to accommodate working families. All sites scheduled meetings and gave parents ample notice for the meeting day and time. All sites maintained parent meeting sign in sheets and minutes for meetings held throughout the year.


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Parent involvement activities will be intentional (identified parent needs) and consistently scheduled, while geared toward meeting the Head Start Standards and Requirements including: -Nutritional activities with parents and in the classrooms -Obesity awareness -Educational activities to

-Monitoring will occur to determine levels of parent involvement, documentation will include site reports, agenda, minutes, and sign-in sheets maintained at each district. -Encourage attendance by offering: an accessible location for the families, incentives, child care, transportation… -Collaboration with Food Bank. -Education to families on childhood obesity. -Promoting a variety of parent involvement/volunteer opportunities. -Utilize Family Partnership Agreement and Outcomes Assessment to set school readiness goals for the family. Staff Responsible: Teachers/Family Service Workers/Parent Involvement Manager Time Frame: monthly


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promote school readiness -Setting measurable goals with families.

Monitoring Tools: Monitoring Reports, Meeting Agendas and Minutes Triannual Review for 2016-2017: 1/31/17 - sites are intentionally planning a variety of parent involvement activities. They have planned according to the individually completed Parent Interest Questionnaire at their specific site. The Food Bank is providing onsite classes about healthy eating to children and families. The Wichita County Health Department is conducting site presentations on the 5210=8 obesity prevention program. 3/31/17 - sites continue to plan a variety of parent involvement activities. The Food Bank continues to provide onsite classes about healthy eating to children and families. Sites are gathering input from families on nutritional activities to conduct in the classroom with their children. Staff is providing feedback to families regarding growth assessments and educating parents if there is a concern that needs to be addressed. 6/1/17 - By the end of the school year, all sites provided parent meetings utilizing the following community partners: local libraries, WF Area Food Bank, WIC, and the Health Department.

CLI Engage data will reflect educational goals being met in the areas of Science, Mathematics, Social Studies, and Creative Arts.

-Provide professional development opportunities, on-site training, individualized training, and mentoring for Head Start staff, as needs arise and ongoing monitoring identifies. -Educate staff to provide specific feedback on developmental progress of the children and to effectively communicate strengths/needs with parents to promote the relationship and overall development. Staff Responsible: Head Start Teachers/Education Manager Time Frame: monthly Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Review for 2016-2017: 1/31/17 - baseline data reflects that goals are set for all children. Individualization will occur utilizing the baseline data. Progress will be monitored. 3/31/17 – assessment wave 2 was completed. The staff was educated on utilizing CLI reports to educate parents, individualize, and to establish small learning groups within their daily classroom planning. Individualization, anecdotal notes, and assessment results are being utilized to guide classroom teaching. 6/1/17 - assessment wave 3 was completed. Individualization, anecdotal notes, and assessment results are being utilized to guide classroom teaching. Overall the data was improved. The areas of focus for the next school year will be language and literacy, math, and science.


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CLASS data will sustain and/or increase in all areas to meet or exceed the national average.

CLASS scores will reflect an increase in the area of Instructional Support.

-Target new (and identified) teachers to ensure understanding and expectations of the CLASS observation. -Upon completion of first CLASS observation, provide individualized training to teaching staff to promote an increase in scores for follow-up observation in the spring. -Professional development will be offered to promote the use of technology in the classroom & knowledge of ongoing assessments completed. Staff Responsible: Head Start Teachers/Administrators/Education Manager Time Frame: twice a year Monitoring Tools: CLASS Observation Scores, Child Plus Triannual Review for 2016-2017: 1/31/17 - CLASS scores continue to be above the national average in all 3 domains. Monthly training and support have been provided to all staff to continue to address overall growth.


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3/31/17 - CLASS scores continue to be above the national average in all 3 domains. Monthly training and support have been provided to all staff to continue to address overall growth. One classroom monitored with CLASS this month did not meet required scores. This classroom was given a Plan of Action and a follow-up CLASS observation will occur. 6/1/17 - CLASS scores continue to be above the national average in all 3 domains. Monthly training and support have been provided to all staff to continue to address overall growth. By the end of the school year, all classrooms were able to score above minimal requirements. The classes that worked on a Plan of Action and a follow-up for improvement were able to show improvement on their final CLASS observation for the year. These classes will be considered for Practice Based Coaching next school year.

Program Area: School Readiness

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Long Term Goal: -Ensure our approach to education is developmentally and linguistically appropriate in order to prepare children for school readiness.


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Short Term Objectives: Action Steps/Update Physical Development and Health: (Gross Motor) Children will be able to exhibit a wide range of gross motor activities such as: catching, kicking, throwing, pulling, bouncing, pedaling, etc…

-Provide training in the area of gross motor development. -Ensure outdoor play is organized and structured, as appropriate. -Promote use of IMIL (I am Moving I am Learning) within the classroom. -Provide IMIL training to the new Head Start staff. -Monitor CLI reports in an ongoing manner to ensure progress is being made. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Reports Triannual Review for 2016-2017: 1/31/17 – baseline data was gathered through the initial CLI testing wave. Information is being utilized to guide teaching practices within the classroom, establishing small groups, and individualizing by child. More specific information to be obtained after the second wave of CLI testing. 3/31/17 – wave 2 assessment results show an increase of 1.67% in the area of physical development and health gross motor skills. 6/1/17 - wave 3 assessment results show an increase of 2.42% in the area of physical development and health gross motor skills. The average score report shows that the children in the program met 91% of the max score in this area.


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Social and Emotional Development: Children will demonstrate: -age appropriate independence in decision making -resolves conflict with peers alone and/or with adult intervention, as appropriate -follows rules, routines, and directions -refrains from disruptive, aggressive, angry, or defiant behaviors

-Incorporate Positive Behavior Support Systems into the classrooms. -Promote positive guidance plans in each setting. -Monitor completion of the DECA and appropriate follow-up through mental health staff. -Utilize Conscious Discipline techniques at school, and encourage them to carry over to home Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Review for 2016-2017: 1/31/17 – baseline data was gathered through the initial CLI testing wave. Information is being utilized to guide teaching practices within the classroom, establishing small groups, and individualizing by child. More specific information to be obtained after the second wave of CLI testing. 3/31/17 – wave 2 assessment results show an increase of 8.4% in the area of social and emotional development. 6/1/17 - wave 3 assessment results show an increase of 16.71% in the area of social and emotional development. The average score report shows that the children in the program met 87% of the max score in this area.


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Approaches to Learning: (Initiative and Curiosity) Child will exhibit eagerness to learn about and discuss a range of topics, ideas, and tasks, as demonstrated by feedback provided to teacher and peers during activities, providing input during read-a-louds, and spontaneous questions and information seeking.

-Provide teachers with training and support to promote developmentally appropriate practices in the areas of creative arts and movement. -Provide ongoing trainings to ensure teachers have a wide variety of activities to utilize. -Provide support to parents in their roles as teachers and nurturing parent/child relationships. -Provide reports to parents to communicate child progress in all areas of learning. -Promote field trips to learn through “real life” experiences. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Review for 2016-2017: 1/31/17 – baseline data was gathered through the initial CLI testing wave. Information is being utilized to guide teaching practices within the classroom, establishing small groups, and individualizing by child. More specific information to be obtained after the second wave of CLI testing. 3/31/17 – wave 2 assessment results show an increase of 1.97% in the area of approaches to learning initiative and curiosity. 6/1/17 - wave 3 assessment results show an increase of 3.86% in the area of approaches to learning initiative and curiosity. The average score report shows that the children in the program met 83% of the max score in this area.


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Language and Literacy: Child will be able to understand increasingly complex and varied vocabulary (receptive language). Attends to language during conversations, songs, stories,

-Ensure that classrooms have at least two read-alouds each day. -Program will continue to promote family literacy and families reading to their children at home. -CLASS observations to identify classrooms with strong language development and those that could benefit from increased support. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Review for 2016-2017:


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or other learning experiences. 1/31/17 – baseline data was gathered through the initial CLI testing wave. Information is being utilized to guide teaching practices within the classroom, establishing small groups, and individualizing by child. More specific information to be obtained after the second wave of CLI testing. 3/31/17 – wave 2 assessment results show an increase of 2.38% in the area of language and literacy. 6/1/17 - wave 3 assessment results show an increase of 5.07% in the area of language and literacy. The average score report shows that the children in the program met 61% of the max score in this area.

Cognition and General Knowledge: (Logic and Reasoning) Child will be able to represent people, places, or things through drawings, movement, and three dimensional objects.

-Ensure each child is presented with higher level thinking/problem solving opportunities. -Promote activities that incorporate symbolic representation. -Offer trainings during Early Learning Week to support logic and reasoning learning activities. Staff Responsible: Head Start Teachers/Education Manager Time Frame: daily Monitoring Tools: CLI Progress Monitoring, Educational Records Triannual Review for 2016-2017: 1/31/17 – baseline data was gathered through the initial CLI testing wave. Information is being utilized to guide teaching practices within the classroom, establishing small groups, and individualizing by child. More specific information to be obtained after the second wave of CLI testing. 3/31/17 – wave 2 assessment results show an increase of 3.74% in the area of cognition and general knowledge math and a 2.44% increase in the area of cognition and general knowledge science. 6/1/17 - wave 3 assessment results show an increase of 6.75% in the area of cognition and general knowledge math and a 4.36% increase in the area of cognition and general knowledge science. The average score report shows that the children in the program met 68% of the max score in the math area and 79% in the area of science.


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Region 9 Head Start Site Report

*The site report will be completed on the last working day of the month to reflect the activities of that month. Please email to [email protected]

Classroom Activities/Updates: This month we learned about zoo animals, farm animals, ocean animals, and circus animals. We learned about all the different animals you might see associated with these categories. We learned about zero and how it stands for nothing. We learned that eggs and food coloring float in salt water and sink in fresh water. We celebrated Head Start’s 52nd birthday by having Shea Brown, our school board president, come and read to the children. We finished up our CLI testing the first week of May. We had an awards ceremony on May 24th. We celebrated the last day of school on May 25th with a pizza and homemade ice cream party. Field Trips, special visitors/volunteers, and community involvement activities: For our field trip this month we attended the Bowie Sale Barn. We got to pet a baby donkey and see the horses and cows. Shea Brown, our school board president, came and read to the children for Head Start’s 52nd birthday. Family Involvement: Our family meeting this month was over transition. We had a pre-k teacher and kindergarten teacher come and speak to the parents about what to expect next year as their children transition to pre-k or

Head Start Site:

☒ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia

Enrollment information:

# of enrolled students: 31

# on waiting list: 9

Month: May Year: 2017

Parent Training Topic: ☐Child Abuse ☒Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance:____6 Disability information:

# of referred students: 2 # receiving services: 4

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kindergarten. We had some families come with us to the Bowie Sale Barn field trip. We had parents come for the awards ceremony and last day celebration.

Nutrition Activities: For a cooking activity we made homemade ice cream in baggies for our end of year celebration.

Person completing form: Jessica Lamb & Mikki Zellner Date: 5/26/2017

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Classroom Activities/Updates: Changes In and Around Me- mixing paint to make new colors of butterfly wings, write new endings to stories the three bears when you add a baby, changing block patterns by sliding blocks around, talk about human life cycle, write and repeat kids birthdays, melt old crayons to recycle into new rainbow brick crayons, talk about how haircuts change our appearance and let students cut playdough hair, transform foam shapes by adding different shapes

Earth Changes-practice twinkle twinkle little star and paint stars, painting shadows of objects in the classroom using flashlights to show us, trace circle to make moon and sun, paint a sun and create orange/yellow pattern of rays around it, talk about seasons and decorate trees with changes of the seasons

Nurturing Earth- crayon rubbings of leaves and tree bark, paint flowers to put on our Earth mural, draw endangered animals for our zoo wall, collect paper to recycle, make a classroom junk creature when everyone brings something to school we can recycle, make paper fans

Before and Now-trace and measure kids to see how tall they are now, jumping chart to see how far they can jump and mark first second third, draw a before school and after school self portrait, draw friends they have made at school, matching baby photos to now photos, discuss what we do now and what they will do in kindergarten next year.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☒ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia





Parent Training Topic: ☐Child Abuse ☐Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☒No parent meeting held this month – see family involvement # of Parents in Attendance: Disability information:


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Field Trips, special visitors/volunteers, and community involvement activities: Our Evans PTO held our annual sports day where students got to bounce in bounce houses, play in ball pits, do obstacle courses and enjoy popsicles! Family Involvement: We invited all Moms, Aunts, Grandmas and sisters (and all our Father figures) up to school for a special Mother’s Day Tea. Our Moms were treated to a special cake and tea, and were showered with handmade Mother’s Day gifts. Nutrition Activities: We made different foods we ate as babies and foods we like to eat now for snack.

Person completing form: A. Perez/ B. Hardy Date: 5/30/17

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Classroom Activities/Updates: We studies Changes in and around me, Earth Changes, Nurturing Earth, Before and Now, and Graduation. We looked at our first day of school pictures and compared them our pictures now and talked about how much we have grown. We learned all about weather changes, season changes, and how we can mix colors to make new colors. Field Trips, special visitors/volunteers, and community involvement activities: We took a walking field trip to visit the Kindergarten classrooms and meet the teachers. We went to the high school and participated in field events at Field Day. Then we all enjoyed snow cones from Kona Ice. We had graduation on May 22. Family Involvement: Parents were invited to help us with Field Day. We had several parents and grandparents help out. Parents and families were also invited to our Head Start graduation on May 22. The kids did an awesome job! Nutrition Activities: We popped popcorn using a popcorn machine so the kids were able to observe how the kernel changed into popcorn using heat.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☒ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia





Person completing form:Sara York Date: 5-26-17

Parent Training Topic: ☐Child Abuse ☒Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☒Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 14 Disability information:


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Classroom Activities/Updates: May was a whirlwind (literally some days) of a month for us. We learned all about weather and plants. We planted bean seeds and talked about roots and the parts of a plant. We made bath salts for our moms for Mother’s Day. We put eggs in an incubator and tried to hatch chicks. (Unfortunately none of the eggs hatched). We participated in a school wide Fun N Run at the high school track. There we ran races, played games, and got free hot dogs. The last day of school was unfortunately cancelled due to a power outage caused by storms, so we were unable to have our awards ceremony and party. Field Trips, special visitors/volunteers, and community involvement activities: Todd Box brought eggs for us to hatch and talked with the children about farming. Family Involvement: Parents helped with breakfast and book back packs. Parents joined us at Fun N Run. Nutrition Activities: We discussed dairy foods and enjoyed drinkable yogurt.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☒ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia





Person completing form:Lara Branch Date: 05/21/17

Parent Training Topic: ☐Child Abuse ☒Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 8 Disability information:


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Classroom Activities/Updates: We have been learning about farm animals and zoo animals, this month. We transformed the home center into a puppet center and they put on shows using farm and zoo animals, puppets. The students have been hard at work caring for farm animals and then zoo animals in the block center. In the sensory table, they have been busy building fences and planting crops in the fields. We introduced a puzzle center this month and it was a big success. They also enjoyed our florist center where they could create flower arrangements and deliver them to their friends and teachers. Field Trips, special visitors/volunteers, and community involvement activities: May 3rd , we went on a farm field trip to Coyote Ranch Resort, Jellystone. There was a hayride, we got to pet a baby cow and miniature horse. We even got to feed the goats! There were lots of chickens we got to feed them as well. We also got to visit the tortoise. We had a picnic lunch there and played on the playground. Family Involvement: We had 12 parents attend our field trip with us. Nutrition Activities: We created giraffes with cheerios for snack.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☒ Henrietta ☐ Nocona ☐ Petrolia





Parent Training Topic: ☒Child Abuse ☐Transition ☒Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 12 Disability information:


Person completing form: Tina Moore Date: May 25, 2017

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How the wind can move th Classroom Activities/Updates : May was a month of animals and changes. We learned about farm, ocean and circus animals. We had a fun time moving from one station to another acting like a different animal. For changes we learned about earth changes with the sun, moon and stars. We drew pictures of moons and added glitter for moondust. We talked about changes in seasons and clothes for each season. Other changes were changes in the school year. We made an ABC book, reviewed our letter sounds and numbers and colors. We made our Mom’s feel special by singing songs to them and giving them a gift we made. We finished our CLI testing! We learned how to milk a cow, shave a sheep and experimented with salt water. Field Trips, special visitors/volunteers, and community involvement activities: Family Involvement: We had our Mom’s come in for some treats, singing and a gift we made them. Nutrition Activities: We made butter during farm week and then had it with crackers at snack time.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☒ Nocona ☐ Petrolia





Person completing form: Jill Lemley Date: 5/23/2017

Parent Training Topic: ☐Child Abuse ☒Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 6 Disability information:


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Classroom Activities/Updates: Our theme for this month has been Changes and Summer Fun! We have spent the last few weeks talking about summer plans and safety. We toured the upper K-3 elementary building. The children visited the Kindergarten classroom and had a chance to visit with the teachers. We had our last Bus evacuation on May 4th. We spent the last day telling our friends good-bye for the summer and enjoying popsicles. Tumble Bus was here on May 8 & 22. We had no school on May 15th, it was a scheduled “Bad Weather Day”. The last week of school was a little crazy. We were out of school on May 23 & 24, due to no electricity. Field Trips, special visitors/volunteers, and community involvement activities: The 6th graders came and read to us and stayed and did a craft with the students and brought them a snack. Family Involvement:

Nutrition Activities: We made Patriotic Parfaits for the end of school, with yogurt candy sprinkles & star marshmallows.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐ Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☒ Petrolia





Person completing form: Mary Morgan Date: 06/5/17

Parent Training Topic: ☐Child Abuse ☒Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☒Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 2 Disability information:


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Classroom Activities/Updates: Field Trips, special visitors/volunteers, and community involvement activities: May has been a busy month. We celebrated Cinco DeMayo. Several classes had different Hispanic cultural activities, piñatas, and Hispanic food. Classes made things for their mothers for Mother’s Day. We had field day, water day, drive-in movies, and graduation ceremonies. Cunningham’s choir visited Brook Village and the cast from Mulan, with the Wichita Theater, visited Farris. Teachers finished CLI testing and had parent conferences with parents. Family Involvement: Our last Family Night way May 11. We hosted a Community Resource Fair for our parents. We had 14 community organizations sharing what their organizations has to offer. Also, outside we had 10 different types of transportation, a bounce house, hotdogs, snow cones, popcorn, face paint, and several different activities. We had a helicopter land in the field behind Farris and the kids got to sit in it, along several other vehicles.

Nutrition Activities: To celebrate Cinco DeMayo, the students made and tasted many different Mexican dishes.

Head Start Site:

☐ Bowie ☒ WF: Brook Village ☐ Burkburnett ☒ WF: Cunningham ☐ City View ☒ WF: Farris ☐ Electra ☒ WF: Northwest ☐ Gainesville ☒ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia





Person completing form: Marlowe Waddell Date: May 30, 2017

Parent Training Topic: ☐Child Abuse ☐Transition ☐Mental Health ☒Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐Father Involvement # of Parents in Attendance: 119 Disability information:


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Classroom Activities/Updates: Literacy: 4’s-Parts of the book, beginning Sounds, Rhyming words, Blending & Segmenting sounds, Inventive writing, vocabulary words associated with passage of time and physical changes in plants and animals, location /positional words, following directions, & Retelling Stories. 3’s - We studies caterpillars, zoo animals and farm animals. We were excited when our caterpillars arrived. Our favorite vocabulary word we learned was onomatopoeia, we loved making farm animal noises, and our end of the year gift was a copy of our favorite book, Chicken Little.

Science: 4’s - Animal Life cycles: growing & changing- People, Insects/Bugs, Plant parts and Life-cycles Frog life cycle, Frog and animal Life cycles, Animal names and baby animal names. Changes in the earth - mountains, volcanoes, earthquakes, deserts, rainforests, plains, cliffs, canyons, waves and water movement, erosion, ponds, streams, creeks, rivers, lakes, oceans. Changes around us- Sun, Moon, shadows, day, morning, noon, afternoon, evening, night, midnight, dawn, dusk, sunrise, sunset. Changes in the atmosphere- air, wind, clouds, weather, storms, thunder, lightening, rain, sleet hail, tornado, & hurricane. 3’s - We watched each day as our butterfly eggs grew, spun their chrysalis, and emerged as beautiful butterflies. Math: 4’s - Numeral identification, creating sets, dividing sets equally, creating word problems for addition and subtraction, time, money/coins, rain gauge, thermometer, barometer, & satellites. 3’s - We learned about zoo animals by building zoo habitats for our zoo animals in the block center. We sorted zoo animal counters, read stories about zoo animals, and acted like zoo animals.

Head Start Site:

☐ Bowie ☐ WF: Brook Village ☐ Burkburnett ☐ WF: Cunningham ☐ City View ☐ WF: Farris ☐ Electra ☐ WF: Northwest ☐X Gainesville ☐ WF: Rosewood ☐ Henrietta ☐ Nocona ☐ Petrolia





Parent Training Topic: Transition to Kindergarten, Pablo De Santiago, Principal ☐Child Abuse X☐Transition ☐Mental Health ☐Community Resources ☐Pedestrian Safety ☐Health Education ☐Nutrition Education ☐Family Literacy ☐Education: Child Growth & Development ☐No parent meeting held this month – see family involvement # of Parents in Attendance: 7 Disability information:


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Social/Emotional: Being independent, solving social problems, study skills, following directions, calming strategies, physical activity and drawing/writing to calm emotions.

Art/Music: We created paint drop butterflies and talked about symmetry. We sang patriotic & beach songs – pretended to surf, danced the twist

Field Trips, special visitors/volunteers, and community involvement activities:

Our weekly Kiwanis Club reader

4’s went to visit the Kindergarten campus-Edison Elementary

Family Involvement:

Mother’s Day Tea

Memories for Moms-created a memory placemat with pictures

4’s Graduation Family Project-4’s sent oak tree seedlings that fell off our big oak tree to be planted at our family homes. Nutrition Activities: Dirt and worms, veggie tree, Chocolate covered wafers & pretzels

Person completing form: April Waggoner Date: June 1, 2017

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3501 - Management Report - Disabilities stacey.j Program Term: Head Start 2016-2017, Enrollment Status: Enrolled, Dropped, Drop/Wait, Drop/Accept, Completed Enrollment

Dates: 8/22/2016 - 6/30/2017, IEP/IFSP Dates: 8/22/2016 - 6/30/2017

Region 9 ESC

Child Count

Total Diag- nosed

Con cerns One

Parent Conferences

Two Three

LEA Signed

IEP

IEP Counts

Specific Disability Counts* Concern Status Counts

Funded Enrollment

Plan Type % w/ IEP

or IFSP

BOWIE Speech or language impairment 4 3 IEP(s): 1

1 IEP(s): 2 4 0 0 0 4 3 1 Signed

1 2 Signed 31 0 IEP: 4

IFSP: 0

13% BROOK VILLAGE (HS/PreK)

Speech or language impairment 3 2 IEP(s): 1 1 IEP(s): 2

3 0 0 0 3 2 1 Signed 1 2 Signed

27 0 IEP: 3 IFSP: 0

11% BURKBURNETT


10 0 0 0 10 4 1 Signed 6 2 Signed

56 0 IEP: 10 IFSP: 0

18% CITYVIEW

1 More Information Needed


4 0 0 1 3 3 1 Signed 20 0 IEP: 3 IFSP: 0

15% Cunningham Elementary


Non-categorical/developmental d l

1

Speech or language impairment 3 1 IEP(s): 0 1 IEP(s): 1 3 IEP(s): 2

5 0 0 1 4 1 1 Signed


IFSP: 0

31% FARRIS CENTER

7 Evaluated - No Disability Found


1 Referred for Evaluation

2 No Status Entered

Intellectual disabilities 2 Non-categorical/developmental d l

6

Speech or language impairment 27

18 IEP(s): 0 17 IEP(s): 1 15 IEP(s): 2 3 IEP(s): 3

53 0 0 18 35 17 1 Signed 15 2 Signed 3 3 Signed

204 0 IEP: 35 IFSP: 0

17% Gainesville Head Start


5 0 0 0 5 4 1 Signed 1 2 Signed

70 0 IEP: 5 IFSP: 0

7% HES HEAD START

Other Impairment(Non Cat) 1 Speech or language impairment 5

6 IEP(s): 1 6 0 0 0 6 6 1 Signed 13 0 IEP: 6 IFSP: 0

46% Nocona HS

Intellectual disabilities 1 Speech or language impairment 2

2 IEP(s): 1 1 IEP(s): 2

3 0 0 0 3 2 1 Signed 1 2 Signed

27 0 IEP: 3 IFSP: 0

11% NORTHWEST

1 Evaluated - No Disability Found


Speech or language impairment 7 3 IEP(s): 0 5 IEP(s): 1 2 IEP(s): 2

10 0 0 3 7 5 1 Signed


IFSP: 0

17% Petrolia (HS/PreK)

Autism 1 1 IEP(s): 1 1 0 0 0 1 1 1 Signed 10 0 IEP: 1 IFSP: 0

10%

Report Format Copyright © Management Information Technology USA, Inc.

% w/ IEP or IFSP is calculated by dividing the Total with IEP or IFSP by the Funded Enrollment. The participant's primary disability is marked in bold. *Only the primary disability is counted for participants with multiple disabilities

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3:29 pm 2 Region 9 ESC

3501 - Management Report - Disabilities stacey.j Program Term: Head Start 2016-2017, Enrollment Status: Enrolled, Dropped, Drop/Wait, Drop/Accept, Completed Enrollment

Dates: 8/22/2016 - 6/30/2017, IEP/IFSP Dates: 8/22/2016 - 6/30/2017

Region 9 ESC

Child Count

Total Diag- nosed

Con cerns One

Parent Conferences

Two Three

LEA Signed

IEP

IEP Counts

Specific Disability Counts* Concern Status Counts

Funded Enrollment

Plan Type % w/ IEP

or IFSP

ROSEWOOD HEAD START 3 More Information

Needed

1 Referred for Evaluation

1 No Status Entered

Non-categorical/developmental d l

3 Speech or language impairment 16

5 IEP(s): 0 6 IEP(s): 1 13 IEP(s): 2

24 0 0 5 19 6 1 Signed 13 2 Signed

102 0 IEP: 19 IFSP: 0

19% Region 9 ESC

128 100 28 0 0 0 28 IEP(s): 0 54 IEP(s): 1 43 IEP(s): 2 3 IEP(s): 3

Autism 1 Intellectual disabilities 3 Non-categorical/developmental delay

10

Other Impairment(Non Cat) 1 Speech or language impairment 85

Evaluated - No Disability Found

8

More Information Needed

15

Referred for Evaluation

2

3 No Status Entered

54 Signed 1

43 Signed 2

3 Signed 3

630 IEP: 100 IFSP: 0

16%


% w/ IEP or IFSP is calculated by dividing the Total with IEP or IFSP by the Funded Enrollment. The participant's primary disability is marked in bold. *Only the primary disability is counted for participants with multiple disabilities

174

ChildPlus Page

3:29 pm 1

Region 9 ESC stacey.j

Program Term: Head Start 2016-2017, Enrollment Status: Enrolled

6/2/2017

2004 - Management Report - Eligibility Income

Region 9 ESC

BOWIE $15000

and Over

$12000 to

$14999

$9000 to

$11999

$6000 to

$8999

$3000 to

$5999

$0 to

$2999

WIC

Yes No

SSI

Yes No

TANF

Yes No Former

Income Eligible 0-100%

Over Income

Foster Child

Public Assist.

Family Name

Primary Adult Participant

101- 130%

Home- less

BOWIE 31 28 1 1 1 2 28 0 9 22 9 2 3 0 3 14 30 1 0 0

BROOK VILLAGE (HS/PreK) 29 24 0 0 3 0 29 0 17 12 10 1 1 4 5 8 26 3 0 2

BURKBURNETT 56 47 0 2 4 3 48 2 18 38 13 4 3 4 7 25 53 3 0 3

CITYVIEW 20 15 0 0 1 0 20 0 8 12 2 0 4 3 4 7 19 1 0 4

Cunningham Elementary 15 13 0 0 2 0 15 0 7 8 3 1 3 2 2 4 13 2 0 0

ELECTRA HEADSTART 15 14 0 0 1 0 14 0 7 8 6 1 3 1 1 3 14 1 0 0

FARRIS CENTER 216 181 0 3 20 6 207 3 100 116 77 6 21 11 22 79 200 16 0 12

Gainesville Head Start 70 58 0 2 2 0 68 2 21 49 17 6 9 9 7 22 68 2 0 8

HES HEAD START 13 9 2 0 1 0 12 0 1 12 3 1 0 2 1 6 12 1 0 1

Nocona HS 27 26 0 1 0 0 27 0 13 14 7 2 0 1 3 14 27 0 0 0

NORTHWEST 50 42 0 0 4 0 50 0 31 19 13 1 3 3 7 23 46 4 0 4

Petrolia (HS/PreK) 10 7 1 1 1 0 9 0 4 6 6 0 0 0 0 4 9 1 0 0

ROSEWOOD HEAD START 96 73 0 1 16 5 90 1 49 47 35 5 10 7 10 29 82 14 0 6

Region 9 ESC 648 238 72 47 60 30 201 363 285 8 617 16 56 11 4 537 599 49 0 40


175

ChildPlus Page

3:29 pm Region 9 ESC 2005 - Management Report - End of Month Enrollment stacey.j

Program Term: Head Start 2016-2017, Replacement In Same Site, Replacement In Same Classroom, Reporting Date: 5/31/2017

6/2/2017 1

Region 9 ESC Total Actual

Enrollment Vacancies Days Vacant

(Avg)

BOWIE

31 31 0 0 Head Start Totals: (Avg)

BROOK VILLAGE (HS/PreK)


BURKBURNETT


CITYVIEW


Cunningham Elementary


ELECTRA HEADSTART


FARRIS CENTER


Gainesville Head Start


HES HEAD START


Nocona HS


NORTHWEST


Petrolia (HS/PreK)


ROSEWOOD HEAD START


648 0 648 Region 9 ESC Totals: 0 (Avg)

This report shows children/pregnant mothers who were either enrolled on the Reporting Date or were terminated and not replaced within 30 days prior to the Reporting Date. Report Format Copyright © Management Information Technology USA, Inc.

176

Term: Head Start 2016-2017, Status: Enrolled, Enrolled: 5/1/2017 - 5/31/2017

Region 9 ESCBOWIEBowie Classroom 1Name (Last, First) Primary

LanguagePrimary Language At Home

12 English3 Spanish

12 English3 Spanish

Bowie Classroom 2Name (Last, First) Primary


15 English1 Spanish

15 English1 Spanish

Summary Information for Site

BOWIE27 English4 Spanish

27 English4 Spanish

BROOK VILLAGE (HS/PreK)Brook Village Classroom 1Name (Last, First) Primary


14 English1 Spanish

13 English2 Spanish

Brook Village Classroom 3Name (Last, First) Primary


10 English4 Spanish

9 English5 Spanish


BROOK VILLAGE (HS/PreK)24 English5 Spanish

22 English7 Spanish

BURKBURNETTBurkburnett HS-1Name (Last, First) Primary


17 English 17 English

Burkburnett HS-2Name (Last, First) Primary



Burkburnett HS-3Name (Last, First) Primary


20 English 20 EnglishSummary Information for Site

BURKBURNETT56 English 56 English

Region 9 ESC1008 - Primary Language at Home

Page 1 of 66/2/20173:35 PMstacey.j 177

Region 9 ESCCITYVIEWCity View Classroom 1Name (Last, First) Primary


19 English1 Spanish

19 English1 Spanish


CITYVIEW19 English1 Spanish

19 English1 Spanish

Cunningham ElementaryCunningham Classroom AName (Last, First) Primary


14 English1 Vietnamese



Cunningham Elementary14 English1 Vietnamese


ELECTRA HEADSTARTELECTRA HEADSTART 1Name (Last, First) Primary


13 English2 Spanish

13 English2 Spanish


ELECTRA HEADSTART13 English2 Spanish

13 English2 Spanish

FARRIS CENTERFarris Classroom 02Name (Last, First) Primary


17 English 16 English1 Spanish

Farris Classroom 04Name (Last, First) Primary





16 English1 Spanish

16 English1 Spanish



14 English1 Spanish

14 English1 Spanish



6 English11 Spanish

5 English12 Spanish



Region 9 ESCFARRIS CENTERFarris Classroom 17Name (Last, First) Primary











15 English1 Spanish

15 English1 Spanish



15 English2 Spanish

15 English2 Spanish



11 English4 Spanish

10 English5 Spanish



17 English 1 Cheole...Haitian14 English2 Spanish




FARRIS CENTER196 English20 Spanish

1 Cheole...Haitian187 English28 Spanish

Gainesville Head StartGainesville AName (Last, First) Primary


14 English3 Spanish

14 English3 Spanish

Gainesville BName (Last, First) Primary


9 English8 Spanish

9 English8 Spanish



Region 9 ESCGainesville Head StartGainesville CName (Last, First) Primary


17 English1 Spanish

17 English1 Spanish

Gainesville DName (Last, First) Primary


7 English11 Spanish

4 English14 Spanish


Gainesville Head Start47 English23 Spanish

44 English26 Spanish

HES HEAD STARTHES HEAD START AName (Last, First) Primary




HES HEAD START13 English 12 English

1 Spanish

Nocona HSNocona Classroom AName (Last, First) Primary


9 English3 Spanish

8 English4 Spanish

Nocona Classroom BName (Last, First) Primary


7 English8 Spanish

7 English8 Spanish


Nocona HS16 English11 Spanish


NORTHWESTNorthwest Classroom 1Name (Last, First) Primary


9 English8 Spanish

6 English11 Spanish

Northwest Classroom 2Name (Last, First) Primary


1 Dinka16 English

1 Dinka15 English1 Spanish



Region 9 ESCNORTHWESTNorthwest Classroom 3Name (Last, First) Primary




NORTHWEST1 Dinka41 English8 Spanish

1 Dinka36 English13 Spanish

Petrolia (HS/PreK)PetroliaName (Last, First) Primary



Petrolia (HS/PreK)10 English 10 English

ROSEWOOD HEAD STARTRosewood Classroom 1Name (Last, First) Primary



Rosewood Classroom 3Name (Last, First) Primary





16 English1 Spanish

15 English2 Spanish






11 English5 Spanish

10 English6 Spanish



Region 9 ESCROSEWOOD HEAD STARTRosewood Classroom 8Name (Last, First) Primary


2 English15 Spanish

17 Spanish


ROSEWOOD HEAD START75 English21 Spanish


Summary Information for Agency

Region 9 ESC1 Dinka551 English95 Spanish1 Vietnamese

1 Cheole...Haitian1 Dinka524 English121 Spanish1 Vietnamese

Summary Information for Report

1 Dinka551 English95 Spanish1 Vietnamese

1 Cheole...Haitian1 Dinka524 English121 Spanish1 Vietnamese



Classroom English Spanish Total Other Spanish Speaking Staff

Bowie 1 12 3 15

Bowie 2 15 1 16

Brook Village 1 14 1 15

Brook Village 3 10 4 14

Burkburnett HS-1 17 0 17



City View 1 19 1 20

Cunningham A 14 0 15 1

Electra HS 1 13 2 15

Farris 02 17 0 17

Farris 04 16 0 16

Farris 13 16 1 17

Farris 14 14 1 15 Faris

Farris 15 6 11 17 Chavez/Orduno

Farris 17 17 0 17 Herrera

Farris 19 16 0 16 Junek

Farris 20 18 0 18

Farris 21 15 1 16 Garcia

Farris 22 15 2 17 Martinez

Farris 23 11 4 15

Farris 24 17 0 17

Farris 26 18 0 18

Gainesville A 14 3 17

Gainesville B 9 8 17 Villa

Gainesville C 17 1 18

Gainesville D 7 11 18 Gomez

Henrietta A (HES A) 13 0 13

Nocona A 9 3 12

Nocona B 7 8 15 Hinijosa (see schedule)

Northwest 1 9 8 17 Perez

Northwest 2 16 0 17 1

Northwest 3 16 0 16

Petrolia 10 0 10 Morgan

Rosewood 1 16 0 16

Rosewood 3 13 0 13

Rosewood 4 16 1 17

Rosewood 6 17 0 17

Rosewood 7 11 5 16 Wheeler

Rosewood 8 2 15 17 Rodriguez/BarronTotal: 648

Classroom is compliant

Carefully monitor

Classroom is non-compliant

Language Supports in the Classroom - Monitoring May 2017

183

Page 1 of 16/2/2017

3:34 PM stacey.jRegion 9 ESC

2006 - Management Report - Waitlist

Participants on the Waitlist as of 5/31/17

Waitlist

Region 9 ESC

Location: BOWIE

Program: Head Start 10

BOWIE Totals: 10

Location: BURKBURNETT


BURKBURNETT Totals: 12

Location: CITYVIEW


CITYVIEW Totals: 3

Location: ELECTRA HEADSTART


ELECTRA HEADSTART Totals: 4

Location: FARRIS CENTER


FARRIS CENTER Totals: 6

Location: Gainesville Head Start


Gainesville Head Start Totals: 41

Location: HES HEAD START


HES HEAD START Totals: 5

Location: Nocona HS


Nocona HS Totals: 4

Location: NORTHWEST


NORTHWEST Totals: 4

Location: Petrolia (HS/PreK)


Petrolia (HS/PreK) Totals: 3


92Region 9 ESC Totals:

Copyright © ChildPlus Software

184

ChildPlus Page

10:11 am 1 Region 9 ESC

2371 - CACFP Reimbursement Summary stacey.j Program Term: Head Start 2016-2017, Enrollment Status: Enrolled

6/5/2017

Attendance Date: 5/1/2017 - 5/31/2017 Region 9 ESC

Operating Days

CACFP Free

CACFP Reduced

CACFP Paid Breakfast AM Snack Lunch PM Snack Supper

Head Start 2016-2017

BOWIE

Bowie Classroom 1 18 15 0 0 257 0 255 252 0

Bowie Classroom 2 18 16 0 0 247 0 247 247 0

BOWIE 36 31 0 0 504 0 502 499 0

BROOK VILLAGE (HS/PreK)

Brook Village Classroom 1 19 15 0 0 278 0 278 278 0

Brook Village Classroom 3 19 14 0 0 257 0 257 257 0

BROOK VILLAGE (HS/PreK) 38 29 0 0 535 0 535 535 0

BURKBURNETT

Burkburnett HS-1 19 17 0 0 289 0 289 289 0

Burkburnett HS-2 19 19 0 0 336 0 336 336 0

Burkburnett HS-3 19 20 0 0 364 0 364 364 0

BURKBURNETT 57 56 0 0 989 0 989 989 0

CITYVIEW

City View Classroom 1 19 21 0 0 371 0 371 371 0

CITYVIEW 19 21 0 0 371 0 371 371 0

Cunningham Elementary

Cunningham Classroom A 19 15 0 0 268 0 268 268 0

Cunningham Elementary 19 15 0 0 268 0 268 268 0

ELECTRA HEADSTART

ELECTRA HEADSTART 1 14 15 0 0 199 0 199 199 0

ELECTRA HEADSTART 14 15 0 0 199 0 199 199 0

FARRIS CENTER

Farris Classroom 02 19 17 0 0 289 0 289 289 0













FARRIS CENTER 247 217 0 0 3,836 0 3,836 3,836 0

Gainesville Head Start Report Format Copyright © Management Information Technology USA, Inc.

185

ChildPlus Page

10:11 am 2 Region 9 ESC

2371 - CACFP Reimbursement Summary stacey.j Program Term: Head Start 2016-2017, Enrollment Status: Enrolled

6/5/2017

Attendance Date: 5/1/2017 - 5/31/2017 Region 9 ESC

Operating Days

CACFP Free

CACFP Reduced

CACFP Paid Breakfast AM Snack Lunch PM Snack Supper

Head Start 2016-2017

Gainesville A 21 17 0 0 332 0 332 332 0

Gainesville B 21 17 0 0 325 0 325 325 0

Gainesville C 21 18 0 0 348 0 348 348 0

Gainesville D 21 18 0 0 358 0 358 358 0

Gainesville Head Start 84 70 0 0 1,363 0 1,363 1,363 0

HES HEAD START

HES HEAD START A 17 13 0 0 216 0 216 216 0

HES HEAD START 17 13 0 0 216 0 216 216 0

Nocona HS

Nocona Classroom A 19 12 0 0 186 0 186 186 0

Nocona Classroom B 19 15 0 0 229 0 229 229 0

Nocona HS 38 27 0 0 415 0 415 415 0

NORTHWEST

Northwest Classroom 1 19 17 0 0 306 0 306 306 0



NORTHWEST 57 50 0 0 916 0 916 916 0

Petrolia (HS/PreK)

Petrolia 18 10 0 0 180 0 180 180 0

Petrolia (HS/PreK) 18 10 0 0 180 0 180 180 0

ROSEWOOD HEAD START

Rosewood Classroom 1 19 16 0 0 287 0 287 287 0






ROSEWOOD HEAD START 114 96 0 0 1,728 0 1,728 1,728 0

Region 9 ESC 758 650 0 0 11,520 0 11,518 11,515 0

Report Totals 758 650 0 0 11,520 0 11,518 11,515 0


186

Office of Head Start | Region VI | 1301 Young Street, Room 937, Dallas, TX 75202 | www.eclkc.ohs.acf.hhs.gov

June 12, 2017 Robert Henderson, Board Chairperson Region 9 Education Service Center 301 Loop 11 Wichita Falls, TX 76306 Re: Grant No. 06CH7096 Dear Mr. Henderson:

This letter provides guidance on the requirements for submission of the application to operate Head Start and/or Early Head Start programs by organizations preliminarily eligible for a non-competitive grant under 45 C.F.R. § 1304.15 and organizations currently operating under a grant with a definite project period. Funding is contingent upon the availability of federal funds and satisfactory performance under the terms and conditions of the Head Start grant in the current budget period.

The following table reflects the projected funding, including the approved amount for duration, if applicable, and enrollment levels for the Head Start and/or Early Head Start grant for use in preparing the application for the 11/01/2017 – 10/31/2018 budget period.

Funding Type Funding Level Funded Federal Enrollment

Head Start Program Operations

$4,077,831 630

Head Start Training and Technical Assistance

$52,653

Early Head Start Program Operations

Early Head Start Training and Technical Assistance

TOTAL $4,130,484 630

The application for the Head Start and/or Early Head Start grant is due 08/01/2017. The application must be prepared in accordance with the Application Instructions available in the Head Start Enterprise System (HSES). The instructions specify the requirements for submission of the baseline application for the first budget period of the project period and continuation applications in the subsequent budget periods of the project period. A continuation application must be completed for the upcoming budget period. Incomplete applications will not be processed.

187

Mr. Henderson Page 2 Region 9 Education Service Center

Submission Requirements

The Application Instructions containing the criteria the application must address and the submission requirements are posted in the HSES at https://hses.ohs.acf.hhs.gov/hsprograms. Please select the Financials tab under Instructions in the HSES to download the Application Instructions upon receipt of this letter. Please review the instructions carefully prior to preparing the application. Reference materials can be found in the “Instructions” section of the HSES. To access the application, select the Financials tab on the home page. For further assistance, please contact [email protected] or 1-866-771-4737.

The application must be submitted electronically in the HSES. The application must be submitted on behalf of the Authorizing Official registered in the HSES.

Please ensure the application contains all of the required information in the Application Instructions. If you have any questions or need assistance, please contact Joseph Laster, Head Start Program Specialist, at (214) 767-0604 or [email protected] or Cathy Criner, Grants Management Specialist, at (214) 767-8130 or [email protected]. Thank you for your cooperation and timely submission of the grant application.

Sincerely, Kimberly Chalk Regional Program Manager Office of Head Start

cc: Wes Pierce, Executive Director Stacey Jurecek, Head Start Director

188

https://hses.ohs.acf.hhs.gov/hsprograms

mailto:[email protected]

ACF

Administration for Children

and Families

U.S. DEPARTMENT OF HEALTH

AND HUMAN SERVICES

1. Log No. ACF-PI-HS-17-02 2. Issuance Date: 5/12/2017

3. Originating Office: Office of Head Start

4. Key Word: Consolidated Appropriations Act; Appropriations; Fiscal Year

(FY) 2017; Funding Increase; Cost of Living Adjustment (COLA)

PROGRAM INSTRUCTION

TO: Head Start and Early Head Start Grantees and Delegate Agencies

SUBJECT: FY 2017 Head Start Funding Increase

INSTRUCTION:

President Trump signed Public Law 115-31, the Consolidated Appropriations Act, 2017, on May 5,

2017. Included is $9,253,095,000 for programs under the Head Start Act, which is an increase of

approximately $85 million over the fiscal year (FY) 2016 funding level.

This increase provides grantees a one percent cost-of-living adjustment (COLA). This Program

Instruction provides information about the COLA funds that are available to Head Start and Early Head

Start grantees in FY 2017 and describes the requirements for applying for these funds.

All Head Start and Early Head Start grantees, including grantees with an Early Head Start

Expansion/Partnership award that began in 2015, and grantees subject to competition for continued

funding through the Designation Renewal System are eligible to receive the COLA.

State Collaboration grants are not eligible for the COLA due to the statutory cap on their funding in the

Head Start Act.

FY 2017 Cost-of-Living Adjustment (COLA)

Each grantee may apply for a COLA increase of one percent of the FY 2016 base funding level. Base funding excludes training and technical assistance funds, duration funds, and any one-time funding grantees may have received in FY 2016. COLA funds are to be used to increase staff salaries and fringe benefits and to pay for higher operating costs.

As specified in Personnel Policies, 45 CFR § 1302.90, each grantee is required to establish written personnel policies and procedures. Programs that use COLA funds to increase staff salaries must increase the hourly rate of pay and permanently increase the Head Start pay scale rather than only increase the salaries of current employees.

Sections 653 and 640(j) of the Head Start Act provide further guidance on the uses and limitations of

the COLA funds. Section 653 of the Act restricts compensation to a Head Start employee that is higher

than the average rate of compensation paid for substantially comparable services in the area where

the program is operating. Section 653 also prohibits any Head Start employee from being

compensated at a rate higher than that of an Executive Schedule Level II position, including

employees being paid through indirect costs. Section 640(j) of the Act requires that the compensation

of Head Start employees must be improved regardless of whether the agency has the ability to

improve the compensation of staff employed by the agency that do not provide Head Start services.

189

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-90-personnel-policies

https://eclkc.ohs.acf.hhs.gov/policy/head-start-act/sec-653-comparability-wages

https://eclkc.ohs.acf.hhs.gov/policy/head-start-act/sec-640-allotment-funds-limitations-assistance

Any grantee proposing differential COLA increases to staff, delegates, or partners must justify its

rationale in its budget narrative.

Funds may also be used to offset increased operating costs in other areas of the budget. This

includes increased costs in rent, utilities, facilities maintenance and insurance, contractual

arrangements, vehicle fuel and maintenance, supplies, and equipment.

Application Requirements

Grantees are required to request COLA funds through a grant application. Your Regional Office will provide a Funding Guidance Letter specifying the amount of funds available to your agency. Grantees

whose annual applications have been submitted may request their applications be returned to add the

COLA.

Grantees must submit their application in the Head Start Enterprise System (HSES).

Grantees encountering one-time health and safety needs should contact their Regional Office and

submit supplemental applications throughout the year as needs emerge. Requests are addressed by priority and as funds are available.

Please direct any questions regarding this Program Instruction to your Regional Office.

Thank you for your work on behalf of children and families.

/ Ann Linehan /

Ann Linehan

Acting Director

Office of Head Start

190

1

Submit your

Head Start Story!

Preview the new

ECLKC website:

Explore the beta

version now!

Inside This Issue: Pg.

A Deeper Look 1

In the Spotlight 1

Early Learning and Development News

2

Supporting Parent & Family Engagement

3

Focus on the Home-Based

Program Option 3

Comprehensive Health

Services 4

Program Management

and Systems 5

Fistful of Fiscal Facts 6

Partnerships and Collaboration

6

Professional Development

Events & Opportunities 7

ECLKC - More Events, Conferences, & Resources

7

Volume 9, Issue 5, May 2017

TRAINING AND TECHNICAL ASSISTANCE NETWORK

Booz | Allen | Hamilton - A Member of the National Head Start Training and Technical Assistance Network

Region VI

A Deeper Look

In this issue, we take a deeper look at the Head Start Program Performance Stand-ards and upcoming delayed effective dates, Assessment, Data, Building Relation-ships, Qualifications & Competencies, Safe-ty, and Transportation. This issue highlights numerous resources, events, and profession-

al development opportunities to support EHS-CCP/EHS/HS grantees throughout Re-gion VI. Take a deeper look with us, dive in to the rich content, and take advantage of the information, resources, and opportunities highlighted herein.

In the Spotlight

Review the Compliance Table for a list of the Head Start Program Performance Stand-ards with delayed effective dates.

The upcoming compliance date of August 1, 2017 affects these following Head Start Program Performance Standards:

§1302.22(c)(1)

Early Head Start home-based service duration

§1302.32(a)(1)(ii) and (iii), §1302.32(a)(2), and §1302.32(b)

Curricula for center-based and family child care programs

§1302.33(b)(1) through (3) and §1302.33(c)(2) and (3)

Assessment

§1302.53(b)(2) and §1302.53(b)(3) -

Quality Rating and Improvement

Systems (QRIS) and Data Systems

§1302.90(b)(2), §1302.90(b)(4) and §1302.90(b)(5)

Complete background check procedures

§1302.92(c)

Coordinated coaching strategy and coaching

staff qualifications

§1302.101(b)(4)

Management of program data

191

https://eclkc.ohs.acf.hhs.gov/hslc/hs/about/index.html#stories


https://eclkc.ohs.acf.hhs.gov/beta




https://eclkc.ohs.acf.hhs.gov/policy/presenting

https://eclkc.ohs.acf.hhs.gov/policy/presenting

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-22-home-based-option

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-32-curricula

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-33-child-screenings-and-assessments

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-53-community-partnerships-and-coordination-other-early-childhood-and

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-90-personnel-policies

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-92-training-and-professional-development

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-101-management-system


2

Early Learning and Development News! A Birth to Five Focus

Region VI The Headliner Volume 9, Issue 5, May 2017

Assessment for Individualization

Yolanda Castro, M.Ed., Early Childhood Specialist

Assessment is a continual process of observing, gathering,

recording, and interpreting information to make develop-

mental and instructional decisions about children. The Head

Start Program Performance Standards (HSPPS) 1302.33

(b) Assessment for individualization states:

(1) A program must conduct standardized and structured

assessments, which may be observation-based or direct, for

each child that provide ongoing information to evaluate the

child’s developmental level and progress in outcomes

aligned to the goals described in the Head Start Early

Learning Child Outcomes Framework: Ages Birth to Five.

Such assessments must result in usable information for

teachers, home visitors, and parents and be conducted with

sufficient frequency to allow for individualization within the

program year.

(2) A program must regularly use information from para-

graph (b) (1) of this section along with informal teacher

observations and additional information from family and

staff, as relevant, to determine a child’s strengths and

needs, inform and adjust strategies to better support indi-

vidualized learning and improve teaching practices in cen-

ter-based and family child care settings, and improve home

visit strategies in home-based models.

Aligning Assessment Instruments with the

Head Start Early Learning Outcomes Framework (ELOF)

Assessment instruments measure children’s progress toward

a program’s school readiness goals. Because school readi-

ness goals are aligned with the ELOF, assessment instru-

ments should be as well. The alignment process helps in un-

derstanding how a program’s assessment instrument

measures the skills, behaviors, and concepts from the ELOF.

The skills, behaviors, and concepts in the ELOF identify the

foundational development to support school readiness that

research has shown children need in order to succeed in

school and beyond. Therefore, aligning assessment instru-

ments with the ELOF ensures that programs measure aspects

of children’s development and learning that are important

for later school success. Consider the following questions to

support your program’s staff:

What training do staff need to utilize the ELOF to sup-

port their understanding of children’s developmental

assessment data?

Do staff need training related to new or current assess-

ment instruments to assess children’s development?

Highly Individualized Teaching and Learning

Young children vary widely in their development and learn-ing. Teachers and care providers support children’s learning by being very careful observers of children's interests, their abilities, their temperaments, and their experiences. Teach-ers and care providers examine the assessment data to determine what it tells them about the child. The data is used to identify whether a child or a group of children are making developmental progress, are struggling develop-mentally, if they have achieved a goal. The data is used to make adjustments to individualized planning so that each child receives just the right level of support to maximize their learning and development. The National Center on Early Childhood Development, Teaching and Learning House Framework provides a way for us to think about teaching and care practices that might be used for individu-alizing with children.

What Next?

Ongoing assessment aims to provide information on chil-dren’s competencies and abilities over time. By comparing assessment results over a period of time, children’s develop-mental progress within or across domains can be monitored. This information can be used appropriately for such purpos-es to guide instruction for individuals or groups of children, or to make decisions about program improvement efforts.

The following resources may be helpful in deepening your

understanding of how to satisfy 1302.33 (b):

Highly Individualized Teaching and Learning

Ongoing Child Assessment Training In service Suite

Understanding and Choosing Assessments and Develop-

mental Screeners for Young Children

Family Engagement and Ongoing Child Assessment

192


https://eclkc.ohs.acf.hhs.gov/hslc/hs/sr/approach/elof/i-elof.html

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching/practice


https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching/practice/individualized/individualized.html

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching/practice/assessment/iss/ongoing.html

https://www.acf.hhs.gov/sites/default/files/opre/screeners_final.pdf

https://www.acf.hhs.gov/sites/default/files/opre/screeners_final.pdf

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/docs/family-engagement-and-ongoing-child-assessment-081111-2.pdf

3

Supporting Parent and Family Engagement


Focus on the Home-Based Program Option

Family Partnerships: Building and Maintaining

Authentic Relationships that Matter!

Tamika Carmouche, ABD, MA, Early Childhood Specialist

A strong, meaningful and authentic relationship between family service staff and a family member is the cornerstone of an effective Family Partnership Process. Families are beautifully unique! Because of this, we are afforded the opportunity to celebrate each family’s strengths and sup-port their individual needs.

In 1302.52, Family Partnership Services generally states, “A program must implement a family partnership process that includes a family partnership agreement and the activities to support family well-being, including family safety, health, and economic stability, to support child learning and develop-ment, to provide, if applicable, services and supports for chil-dren with disabilities, and to foster parental confidence and skills that promote the early learning and development of their children.”

In addition, “A program must implement intake and family assessment procedures to identify family strengths and needs related to the family engagement outcomes as described in

the Head Start Parent Family and Community Engagement Framework.”

Furthermore, “A program must offer individualized family partnership services that are collaborative with families to identify interests, needs, and aspirations related to the family engagement outcomes; helps families achieve identified indi-vidualized family engagement outcomes; establishes and im-plements a family partnership agreement process that is joint-ly developed and shared with parents in which staff and fami-lies to review individual progress, revise goals, evaluate and track whether identified needs and goals are met, and adjust strategies on an ongoing basis, as necessary, and; assigns staff and resources based on the urgency and intensity of identified family needs and goals.”

Lastly, “A program must take into consideration any existing plans for the family made with other community agencies and availability of other community resources to address family needs, strengths, and goals, in order to avoid duplication of effort.”

The Family Partnership Process: Engaging & Goal-Setting with Families

Head Start Father Engagement Birth to Five Programming Guide

Cultural and Linguistic Responsiveness with Families

Done with the Desks!

Kristy Joy Cox, Ph.D., CFLE, Early Childhood Specialist

I have found that numerous people depict an “educational environment” as one in which desks are present and a teacher is standing at the front of the room. Hard to be-lieve that in 2017, many still see only that image! Those of us in Early Childhood understand that learning takes place in a variety of settings and in developmentally appropri-ate ways! In fact, in Head Start we know that the very first learning environments are found with the family and in the

home.

The new video There's the ELOF for That! that reminds us that meeting the educational needs of children encom-passes all aspects of development and that a home-based learning environment, while very different from a center-

based setting, can be a rich place of growth.

CFR 1302.35 states: “Education in home-based programs” helps us to remember that the purpose of this option is to “promote secure parent-child relationships and help par-ents provide high-quality early learning experiences in lan-guage, literacy, mathematics, social and emotional function-ing, approaches to learning, science, physical skills, and creative arts. A program must implement a research-based

curriculum that delivers developmentally, linguistically, and culturally appropriate home visits and group socialization activities that support children’s cognitive, social, and emo-tional growth for later success in school.” In other words, the home-based educational environment is not just for chil-dren but for families! Home visits must be “planned jointly by the home visitor and parents, and reflect the critical role of parents in the early learning and development of their children, including that the home visitor is able to effective-ly communicate with the parent, directly or through an in-terpreter”. These educational moments are set aside “using information from ongoing assessments that individualize learning experiences” and are “scheduled with sufficient time to serve all enrolled children in the home and conduct-ed with parents and are not conducted when only babysit-ters or other temporary caregivers are present.” Truly, the home visiting experience should be such that the focus is “on promoting high-quality early learning experiences in the home” while keeping in mind “growth towards the goals described in the Head Start Early Learning Outcomes Framework: Ages Birth to Five and must use such goals and

the curriculum.”

Let’s gather on the floor, dispense with the desks and en-gage in some fun, family learning! For more information

review: Education in Home Based Programs.

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https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-52-family-partnership-services

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/framework

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/framework

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/docs/engaging-and-goal-setting-with-families.pdf

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/docs/father-engage-programming.pdf

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/cultural-linguistic/fcp

http://eclkc.vzaar.me/8765519

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-35-education-home-based-programs

https://eclkc.ohs.acf.hhs.gov/hslc/hs/sr/approach/elof

https://eclkc.ohs.acf.hhs.gov/hslc/hs/sr/approach/elof

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-35-education-home-based-programs

4

Comprehensive Health Services


Management Systems and Child Safety and Supervision

As indicated on the Head Start Management Systems Wheel, communication “builds relationships with internal and external stakeholders.” Communicating about safety is a great foundation for these relationships.

Here are some resources to support communication about safety with staff working in classrooms and home environments, as well as, with families: Tips for Keeping Children Safe: A Developmental Guide Tips for Keeping Infants and Toddlers Safe: A Developmental Guide for Home Visitors Passenger Safety A Home Visitor’s Guide to Safety Conversations Safety Practices page on the ECLKC

Come back to this section of The Headliner each month for information and resources regarding Management Systems and Child Safety and Supervision!

For additional health resources, please visit the National Center on Early Childhood Health and Wellness page on the ECLKC.

Submit questions and/or requests for additional information to [email protected] or call (toll-free) 1-888-227-5125.

Qualifications and Competencies

Jean Marie Gueniot, LMSW, MPH, Health Specialist

High quality, comprehensive health services are supported by knowledgeable and experienced staff and/or consultants. As identified below, HSPPS 1302.91 Staff qualifications and competency requirements outlines expectations for health staff and consultants.

1302.91(d)(1) Family, health, and disabilities management. A program must ensure staff responsible for management and oversight of family services, health services, and services to children with disabilities hired after November 7, 2016, have, at a minimum, a baccalaureate degree, preferably related to one or more of the disciplines they oversee.

1302.91(e)(8) Health professional qualification requirements. (i) A program must ensure health procedures are performed only by a licensed or certified health professional. (ii) A program must ensure all mental health consultants are licensed or certified mental health professionals. A program must use mental health consultants with knowledge of and experience in serving young children and their families, if available in the community. (iii) A program must use staff or consultants to support nutrition services who are registered dieticians or nutritionists with appropriate qualifications.

The following are just a handful of resources to support health staff’s capacity and

professional development:

Head Start Health Services Competencies Webinar Head Start Health Services Competencies: A Tool to Support Health Managers

and Staff Head Start Health Services Competencies Professional Development Assessment The Mental Health Consultation Tool Motivational Interviewing Suite

Extra! Extra!

________________________

Screening

Screening: The First Step to Getting to Know a Child

Vision Screening Fact Sheet

Early Childhood Hearing Outreach (ECHO) Initiative

________________________

Immunizations

2017 Immunization Schedules

________________________

Mental Health

Mental Health: Tips for Families

Mental Health: Tips for Health Managers

________________________

Summer Safety

Summer Safety Tips for Early Care and Education Programs, Health Services Newsletter, June 2016 Issue

CFOC3 Standard 3.4.5.1: Sun Safety Including Sunscreen

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https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-sys/mgmt-systems.html

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/health/safety-injury-prevention/safe-healthy-environments/keep-children-safe.html

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/health/safety-injury-prevention/keep-inf-tod-safe.html

https://eclkc.ohs.acf.hhs.gov/safety-practices/article/passenger-safety

https://eclkc.ohs.acf.hhs.gov/publication/home-visitors-guide-safety-conversations

https://eclkc.ohs.acf.hhs.gov/safety-practices

http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/health

http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/health

mailto:[email protected]?subject=Early%20Childhood%20Health%20and%20Wellness

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-91-staff-qualifications-and-competency-requirements

https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii/1302-91-staff-qualifications-and-competency-requirements

https://eclkc.ohs.acf.hhs.gov/health-services-management/article/head-start-health-services-competencies

https://eclkc.ohs.acf.hhs.gov/sites/default/files/pdf/health-competencies.pdf

https://eclkc.ohs.acf.hhs.gov/sites/default/files/pdf/health-competencies.pdf

https://eclkc.ohs.acf.hhs.gov/sites/default/files/pdf/health-competencies-assessment.pdf

https://eclkc.ohs.acf.hhs.gov/mental-health/learning-module/mental-health-consultation-tool

https://eclkc.ohs.acf.hhs.gov/mental-health/article/motivational-interviewing-suite

https://eclkc.ohs.acf.hhs.gov/physical-health/publication/screening-first-step-getting-know-child



https://eclkc.ohs.acf.hhs.gov/physical-health/article/vision-screening-fact-sheet

https://eclkc.ohs.acf.hhs.gov/physical-health/article/vision-screening-fact-sheet

http://www.infanthearing.org/earlychildhood/index.html

http://www.infanthearing.org/earlychildhood/index.html

https://eclkc.ohs.acf.hhs.gov/physical-health/article/2017-immunization-schedules

https://eclkc.ohs.acf.hhs.gov/physical-health/article/2017-immunization-schedules

https://eclkc.ohs.acf.hhs.gov/publication/mental-health-tips-families

https://eclkc.ohs.acf.hhs.gov/publication/mental-health-tips-families

https://eclkc.ohs.acf.hhs.gov/publication/mental-health-tips-health-managers

https://eclkc.ohs.acf.hhs.gov/publication/mental-health-tips-health-managers

https://eclkc.ohs.acf.hhs.gov/sites/default/files/pdf/health-services-newsletter-201607.pdf





http://cfoc.nrckids.org/StandardView/3.4.5.1



5


Program Management and Systems

Safely Transporting Head Start Children

Leslie Burns Pearson, M.S., Grantee Specialist

According to ACF-IM-HS-14-04 Bus Transportation and Safety, School buses are the safest form of transportation for children. They are considered to be seven times safer than a car or other private passenger vehicle. Ensuring the safety of children is the highest priority of the Office of Head Start. Unfortunately, some programs have experienced a transportation-related incident, such as chil-dren being:

Left on a bus

Released to an unapproved guardian at the bus stop

Sent home on the wrong bus

Left alone in a car while the parent or family member is in the Head Start center

While the broader community may believe these are isolated cases of human error, these occurrences represent serious, systemic failures within a Head Start grantee's program oper-ations. Head Start agencies providing transportation services are responsible for ensuring the safe transportation of chil-dren to and from programs and local field trips. Human error is inevitable, but grantees protect children’s safety by having proactive plans and redundant systems in place.

Redundant (or Fail-Safe) Safety Systems A redundant (or fail-safe) safety system is a series of two or more specific actions staff implement to ensure children are safe. Examples of a specific action may include:

Bus monitors use a written sign-in sheet to track children's attendance from the time a child is picked up until the child is released to the authorized adult, who also signs the sign-in sheet.

The monitor checks off each child's name when the child boards and exits the bus.

A Head Start staff member initials the sign-in sheet when meeting children at the bus to bring them to their class-room.

On the trip home, each parent, guardian, or authorized individual initials the sign-off sheet when his or her child gets off the bus.

Transportation staff, Monitors and Drivers, conduct a walkthrough of the bus before and after each use, check-ing each seat and space beneath the seat. The Driver then hangs a “Bus Empty” or “All Clear” sign at the back of the bus to indicate it has been checked and there are no remaining passengers. The sign is removed before the next run begins.

Teachers review bus attendance sheets and check class-room attendance rosters after the children have arrived

to make sure all children on the sign-in sheet have joined their group.

Transportation staff use a child-safe token system. The idea is for the bus driver or monitor to leave a token under each child's seat when a child boards and remove the token when the child exits. The staff person then com-pares the number of tokens collected to the bus sign-in sheet.

Programs may also purchase systems to prompt the driv-er to inspect the bus. Examples include an electronic child on board reminder system that requires the driver to walk to the rear of the bus or an ID card scanning system.

Active Supervision

It is important for programs to train all staff, including trans-portation staff, on active supervision. Active supervision re-quires staff to focus their attention and intentionally observe children so that no child is left unattended. Staff position themselves so that they can watch, count, and listen to chil-dren at all times, especially during transitions when children are arriving at or leaving the center.

Resources Explore the resources below to learn more about the im-portance of transportation safety and what programs can do to keep children safe.

Assist local programs with meeting the transportation regulations identified in What You Should Know About Head Start Transportation.

Review the National Highway Traffic and Safety Ad-ministration's (NHTSA) School Bus Driver In-Service Safety Series.

Participate in NHTSA's "Look Before You Lock" cam-paign and receive helpful information and tips to pre-vent children being left in a vehicle.

195

https://eclkc.ohs.acf.hhs.gov/policy/im/acf-im-hs-14-04

https://eclkc.ohs.acf.hhs.gov/policy/im/acf-im-hs-14-04

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-sys/facilities-equip/WhatYouShouldK.htm

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-sys/facilities-equip/WhatYouShouldK.htm

https://www.nhtsa.gov/school-buses/school-bus-driver-service-safety-series



https://www.acf.hhs.gov/ecd/interagency-projects/look-before-you-lock

http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiTvf-53O3TAhUESiYKHe5gDZIQjRwIBw&url=http%3A%2F%2Fdartmouthps.schoolfusion.us%2Fmodules%2Fcms%2Fpages.phtml%3Fpageid%3D131648&psig=AFQjCNFUrBOqvA6B6R5yZ6eS7GEV1as6

6


Fistful of Fiscal Facts

Non-Federal Share

Filiberto Sigala, Grantee Specialist

The National Center on Program Management and Fiscal Operations developed this three-part management se-ries on Non-Federal Share for both new and seasoned staff. The requirement for a non-federal share match to a Head Start/Early Head Start grant reflects the part-nership and commitment between the federal govern-ment and local community, and for the young children and families served in the program. Since Head Start's beginning, the federal government has committed to cov-er 80% of the actual costs of program services. It is ex-pected that local communities will raise the other 20%. This three-part Management Matters session discusses non-federal share match and uses interactive activities and supporting materials to explore the non-federal share match requirement.

In Part I, The Why, What, and How of Non-Federal

Share Match, you will:

Review the purpose of non-federal share match

Discuss what regulations guide non-federal share costs

Review what costs are allowable

In Part II, Valuing, Documenting, and Tracking Non-Federal Share Match, you will:

Learn how to value donated goods and services

Find out how to document non-federal share match

Learn how to monitor your non-federal share budget to assure you are on track to meeting your match

In Part III, Planning for Non-Federal Share Match, you will:

Consider ways to incorporate planning for non-federal share match into other program planning ac-tivities

Learn about disallowances and waivers

More information is available in Uniform Guidance and 45CFR 75.306 Cost Sharing or Matching.

Partnerships & Collaboration

New Resource from the

State Capacity Building Center

Office of Child Care

Myrna Calvert, M.Ed., LCSW, Systems Specialist

The Program for Infant/Toddler Care (PITC) Six Essential Program Practices for Relationship-Based Care is a series that helps promote essential program practices to ensure quality within family child care and center-based programs that serve infants and toddlers. Each topic explores the ra-tionale, why the topic is important for infants and toddlers, how it supports positive child outcomes, and planning for

implementation.

Click on each topic below to find the document that ad-

dresses the topics of:

1) continuity of care,

2) culturally sensitive care,

3) inclusion,

4) individualized care,

5) primary care, and

6) small groups.

ChildCare.gov Project

The CCDBG Reauthorization Act of 2014 includes a re-quirement to design and develop a national website to disseminate publicly available child care consumer educa-tion information for parents. The information on the web-site will help parents access safe quality child care services in their community, with a range of price options, that best suits their family’s needs. The Act also includes a require-ment to design and develop a national toll-free hotline to allow anonymous reporting of suspected child abuse or neglect, or violations of health and safety requirements, by

an eligible child care provider.

The design and planning effort began in September 2015. A design for the website was selected by the Administra-tion for Children and Families and will be operational by

September 2017.

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https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mgmt-matters.html

https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mgmt-matters-elearning/mm-nfs/nfs-part-1/story.html





http://www.ecfr.gov/cgi-bin/text-idx?SID=507cfac1519b49a7eb9e0d6fb98dac74&mc=true&node=pt45.1.75&rgn=div5

https://www.ecfr.gov/cgi-bin/text-idx?SID=507cfac1519b49a7eb9e0d6fb98dac74&mc=true&node=pt45.1.75&rgn=div5#se45.1.75_1306

https://childcareta.acf.hhs.gov/resource/program-infanttoddler-care-pitc-six-essential-program-practices-relationship-based-care

https://childcareta.acf.hhs.gov/resource/program-infanttoddler-care-pitc-six-essential-program-practices-relationship-based-care

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_continuity_of_care_508_1.pdf

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_culturally_sensitive_care_508_2.pdf

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_inclusion_508_1.pdf

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_individualized_care_508_1.pdf

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_primary_care_508_1.pdf

https://childcareta.acf.hhs.gov/sites/default/files/public/pitc_rationale_-_small_groups_508_1.pdf

https://www.acf.hhs.gov/occ/childcaregov-project

7

The Headliner is published 10 times a year by the Region VI Training and Technical Assistance Network.

Posting does not imply endorsement by the Head Start Training and Technical Assistance Network.

Not all web links remain active for an extended period of time. Log onto the ECLKC website for the latest information!

CONTACT US: Jean Marie Gueniot, Co-Editor [email protected]

Zynda Patton, Co-Editor [email protected]

Amber Rosean, Co-Editor [email protected] We want to hear from you! Please send your comments and

suggestions via email to the Co-Editors.

Linking Programs with Partners and Resources

for Positive Solutions

Strategic, Collaborative, and Enduring

Booz | Allen | Hamilton

Contractor for USHHSD/ACF Region VI


Professional Development - Events and Opportunities

Events and Conferences via the ECLKC

The Events and Conferences page on the ECLKC includes a variety of professional development opportunities. You can search for events and conferences by keyword, date, region, and state. Subscribe to ECLKC Events: Never miss another Early Childhood Learning and Knowledge Center (ECLKC) event! Use the steps on this page to subscribe to the ECLKC Events calendar using your default or preferred calendar client.

RESOURCES

A National Overview of Grantee CLASS® Scores in 2016

Dual Language Learner Briefs: Primed and Ready to Learn - Hearing Language is Learning, Growing Up as a Dual

Language Learner, Cognitive Benefits of Bilingualism

Disabilities Services Newsletter: Serving Infants, Toddlers, and Preschoolers with Disabilities

Text4Teachers

Relationship-based Practices: Talking with Families about Developmental Concerns

Brush Up on Oral Health Tip Sheet: Oral Injuries (April 2017)

Federal Register Alert: Child Nutrition Programs: Income Eligibility Guidelines

Mental Health Newsletter: April 2017 – Planning for Smooth Transitions

Early Childhood Learning and Knowledge Center

Current Topics and Resources

Date Location Description Contact

June 27-29,

2017

Dallas, TX QRIS National Meeting 2017 http://qrisnetwork.org/conference/2017-qris-national-

meeting

August 27-31,

2017

Little Rock, AR 2017 Region VI Head Start

Training Conference

http://reg6hsa.org/index.php?op-

tion=com_content&view=article&id=

48&Itemid=285

November 15-

18, 2017

Atlanta, GA National Association for the

Education of Young Children

(NAEYC) 2017 Annual Conference

https://www.naeyc.org/conference/

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https://eclkc.ohs.acf.hhs.gov/hslc/calendar;internal&action=js.execute.action&Parameter=%23%28UIClass%3AECLKC_CalendarContainerUI%29%28Method%3Ashow%29&ctx=eKS

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http://qrisnetwork.org/conference/2017-qris-national-meeting



https://eclkc.ohs.acf.hhs.gov/hslc/tta-system/pd/btf;YW5kcmVhcA==

http://reg6hsa.org/index.php?option=com_content&view=article&id=48&Itemid=285




https://www.naeyc.org/conference/

Region 9 ESC Head Start Observation and Monitoring Report

Fiscal May 2017

Submitted June 15, 2017 Quality Assurance Staff reporting: Allison Cummings, Region 9 ESC Summary Report:

A. Strengths: The following sites have submitted their May reports: Burkburnett, City View, Electra, Gainesville, Nocona and Petrolia. All the reports were correct and are in the process of being submitted for payment.

B. Non-Compliance (Exceptions): The following sites have not yet submitted their May reports: Bowie, Henrietta, and WFISD.

C. Response/Corrective Action: The due date for reports is the 15th of the month and so an email will be sent to all of the district contacts next week that have not yet submitted their reports. ACTIONS:

198


Region 9 ESC Monitor: Sharon West Month: May Year: 2017 Areas Monitored:

• Education 1304.21 • Disabilities Services 1308 • Nutrition 1304.23 • Safe Environments 1304.53 • Child Health & Safety 1304.22

SUMMARY REPORT: STRENGTHS: Education: All classrooms completed the third wave of the CLI Circle Progress Monitoring assessment. One classroom was reassessed in CLASS and found to have met minimum requirements. Disabilities Services: Overall disabilities for Region 9 Head Start are currently at 16% for the month of May. Nutrition: All classrooms have children brushing their teeth daily, children and staff eating family style with meal conversation, and children are encouraged to try new foods. Safe Environments: All sites have maintained a Daily Playground Checklist. One playground has a preventative maintenance work order in place. Three playgrounds had preventative work orders placed in May that either received repairs or follow-up with the maintenance staff. Child Health and Safety: All classrooms have completed and submitted the third Safe Environments/Health & Safety checklist for the school year.

199

NON-COMPLIANCE:

• One playground is non-compliant. • One classroom did not meet the minimum requirements for CLASS.

Responsive/Correction Action: Standard Procedure: Communication and monitoring reports are shared with the teacher, principals/site managers and the Head Start director concerning any non -compliances.

Actions:

• The non-compliant playground has work orders in progress. • The classroom that did not meet the minimum requirements for CLASS continued the original

Plan of Action that was initially started in March. The plan included six action steps.

200

Bowie Areas Reviewed: Findings:

Education: CLASS Compliant CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Nutrition: Compliant Safe Environments: Compliant Child Health & Safety: Compliant

NOTES: Classroom 1 was reassessed using CLASS and found to have met minimum requirements.

Burkburnett Areas Reviewed: Findings:

Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Nutrition: Compliant Safe Environments: Non-Compliant (see notes below) Child Health & Safety: Compliant

NOTES: The following six action items continue to be non-compliant on the playground. Corrections will be fully made once construction to the school is complete in August : 1) a protective barrier to be ordered from the playground manufacturer to be installed on the play structure where the slide was removed – this play structure has been closed until repairs have been made, 2) a permanent fence to be installed to replace the temporary fence due to construction, 3) repair cracks in sidewalk near the gate where students are dismissed and access the playground, 5) repair the edge of the sidewalk where there is crumbling concrete next to the brick wall, and 6) secure the black rail leading to the portables – a teacher will be positioned in that location for safety while students are being picked up from school. A preventative maintenance work order was placed on May 12, 2017 and was completed to repair the walls on the playhouse that were coming apart. The playhouse is located on the courtyard.

201

City View Areas Reviewed: Findings:



NOTES:

Electra Areas Reviewed: Findings:



NOTES:

202

Gainesville Areas Reviewed: Findings:



NOTES:

Henrietta Areas Reviewed: Findings:



NOTES:

203

Nocona Areas Reviewed: Findings:



NOTES:

Petrolia Areas Reviewed: Findings:



NOTES:

204

Wichita Falls: Brook Village Areas Reviewed: Findings:



NOTES:

Wichita Falls: Cunningham

Areas Reviewed: Findings: Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant


NOTES:

205

Wichita Falls: Farris Areas Reviewed: Findings:

Education: CLASS Non-Compliant (see notes below) CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant

Nutrition: Compliant Safe Environments: Compliant (see notes below) Child Health & Safety: Compliant

NOTES: Two preventative work orders have been turned in May 10, 2017. One work order was completed on May 11, 2017 to wrap one of the poles under the pavilion for the children’s safety. The pole was covered in five coats of safety paint and then painted with foam insulation. Silicone was used to adhere it the beam. The second work order was to check the north side of the rock playground along the fence line. Some animals have been using the playground as a litter box. Maintenance at WFISD investigated the situation on May 16, 2017 and reported that there was not any type of deterrent that would work. Classroom was reassessed in CLASS during the month of May and did not meet requirements. The classroom continued on a Plan of Action with six action steps.

Wichita Falls: Northwest Areas Reviewed: Findings:



NOTES: A preventative work order was placed on May 1, 2017 to make repairs on the fence.

206

Wichita Falls: Rosewood

Areas Reviewed: Findings: Education: CLASS Not monitored CLI CIRCLE Progress Monitoring Compliant Anecdotal Notes Not monitored Disability: Disability Tracking Compliant Nutrition: Compliant

Safe Environments: Compliant Child Health & Safety: Compliant

NOTES:

207


Region 9 ESC Monitor: Courtney Cooner Month: May Year: 2017 Areas Monitored:

• ERSEA 1305 • Health 1304.20 • Family/Community Partnerships and Parent Involvement 1304.40 • Mental Health 1304.24 • Transportation 1310

SUMMARY REPORT: STRENGTHS: ERSEA: All sites are fully enrolled and have a waitlist. *At this time, the program continues to serve 4 over-income children. Upon approval from the Region 9 ESC Head Start Managers, the children were enrolled following the systematic selection procedures. The children were the only children on the Waitlist at their respective sites. They also had higher points/priority due to receiving Special Education services through the local school district. The districts are being supported in increased recruitment efforts to build an income eligible Waitlist and to ensure vacancies can be filled if needed. Attendance: All Head Start sites had attendance above 85% for the month of May. The average daily attendance for May for all Region 9 sites was 93.44%. Health: Region 9 Health requirements completion totals (within 90 days of entry) to date are Dentals 97.99% and Physicals 98.77%. Family/Community Partnerships and Parent Involvement: All sites have Community Partnership Agreements in place with local agencies. Ongoing parent meetings and family activities are occurring at all sites. Sites are doing a great job utilizing community partners for parent trainings. Mental Health: Ongoing mental health services are occurring at all sites. Transportation: Monthly monitoring occurs by the transportation managers at Electra and Petrolia and Durham School Services for WFISD. NON-COMPLIANCE: Health Responsive/Correction Action: Standard Procedure: Communication and monitoring reports are shared with the teacher, principals/site managers and the Head Start director concerning any non -compliances. Actions: Staff will document the plan for the past due individuals and conduct a home visit, if necessary.

208

Bowie Areas Reviewed: Findings:

ERSEA: Compliant Funded Enrollment/Monthly Enrollment 31 / 31

Income Eligible 0% - 100% ...... 28 *Over Income ........................... 1 Foster Child .............................. 1 Homeless .................................. 0 Public Assistance .................... 1 Waitlist . ................................... 10 Compliant Monthly Average Daily Attendance: 90.68% Compliant

Health: Compliant 45 day requirements: 100% 90 day requirements: 100% 96.77% Dentals completed within 90 days

100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant

NOTES: *One approved over-income child enrolled with a disability Burkburnett Areas Reviewed: Findings:



Health: Compliant 45 day requirements: 100% 90 day requirements: 100% 100% Dentals completed within 90 days


NOTES:

209

City View Areas Reviewed: Findings:





NOTES:

Electra Areas Reviewed: Findings:



Health: Non-Compliant (see notes below) 45 day requirements: 100% 90 day requirements: 93% * 100% Dentals completed within 90 days

100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site: Compliant

NOTES: *One lead is past due

210

Gainesville Areas Reviewed: Findings:




100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site: Compliant

NOTES:

Henrietta Areas Reviewed: Findings:





NOTES: *2 approved over-income children enrolled with a disability

211

Nocona Areas Reviewed: Findings:





NOTES:

Petrolia Areas Reviewed: Findings:




100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring at site Compliant

NOTES: *One approved over-income child enrolled with a disability

212

Wichita Falls: Brook Village Areas Reviewed: Findings: ERSEA: Compliant Funded Enrollment/Monthly Enrollment 29 / 29

Income Eligible 0% - 100% ...... 24 *Over Income ........................... 0 Foster Child .............................. 0 Homeless .................................. 2 Public Assistance .................... 3 Waitlist (WF combined) ........... 6 Compliant Monthly Average Daily Attendance: 97.10% Compliant


100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation: Compliant

NOTES:

Wichita Falls: Cunningham Areas Reviewed: Findings:




93.3% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation: Compliant

NOTES:

213

Wichita Falls: Farris Areas Reviewed: Findings:



Health: Compliant 45 day requirements: 100% 90 day requirements: 99% 96.30% Dentals completed within 90 days

98.15% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES:

Wichita Falls: Northwest Areas Reviewed: Findings:




100% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES:

214

Wichita Falls: Rosewood Areas Reviewed: Findings:



Health: Non-Compliant (see notes below) 45 day requirements: 100% 90 day requirements: 99% * 96.88% Dentals completed within 90 days

96.88% Physicals completed within 90 days Family/Community/Parent Involvement: Compliant Mental Health: Compliant Transportation- ongoing monitoring by Durham Compliant

NOTES: One dental exam past due

215

2017-2018 Head Start Meeting Dates

Policy Council **@ Region **

9/21/17** 6:00-9:00 # 10/19/17 6:00-9:00 #

@ 12/7/17 6:00-9:00 #

@ 2/15/18 6:00-9:00 #

@ 4/19/18 6:00-9:00 #

@ 6/21/18** 12:00-2:00 #

Partner’s Meeting @Region 9

9/19/17 1:00-4:00 #

11/14/17 1:00-4:00 #

1/23/18 1:00-4:00 #

4/3/18 1:00-4:00 #

5/1/18 1:00-4:00 #

Health Meetings @Region 9

9/19/17 10:00-12:00 #

10/2017 Individual Meetings

11/14/17 10:00-12:00 #

1/23/18 10:00-12:00 #

4/3/18 10:00-12:00 #

5/2018 Individual Meetings

6/2018 Release Party-TBS

Mental Health Meetings @Region 9

9/27/17 10:00-12:00 #

12/6/17 10:00-12:00 #

2/7/18 10:00-12:00 #

5/9/18 10:00-12:00 #

Family Service Meetings @Region 9

9/27/17 1:00-3:00 #

12/6/17 1:00-3:00 #

2/7/18 1:00-3:00 #

5/9/18 1:00-3:00 #

Health Services Advisory Committee

@Region 9

11/9/17 12:00-1:00 #

2/8/18 12:00-1:00 #

5/3/18 12:00-1:00 #

Head Start Trainings All meetings held at Region 9

Tuesday 08/15/17 9-12 Welcome Back to Head Start! #

Saturday 10/7/17 9-4 Fall Connections Conference – Conscious Discipline

CDA Dates: 9/20/17 (#) 11/29/17 (#) 2/21/18 (#) 3/28/18 (#) New Teacher Learning Series: 9/12/17 (#) 11/15/17 (#) 2/20/18 (#) 4/10/18 (#)

216

Budget

Program: FIN3050Date Run:

Cnty Dist:

File ID: C

06-08-2017 1:16 PM

243-950

As of May

Board Report

REGION 9 ESC

Fund 294 / 8 HEAD START

Page 1 of 4

EstimatedRevenue(Budget)

RevenueBalance

PercentRealized

Detail Comparison of Revenue to Budget

RevenueRealizedCurrent

RevenueRealizedTo Date

5000 - REVENUE CONTROL ACCOUNTS

5900 - FEDERAL PROGRAM REVENUES

5930 - VOC ED NON FOUNDATION

FEDERAL REVENUE FROM5939-00.000-8-00000 50.49%1,928,530.08-1,966,811.92-381,206.783,895,342.00

-1,966,811.92-381,206.783,895,342.00 50.49%1,928,530.08Sub Total 5930

Total FEDERAL PROGRAM REVENUES 50.49%1,928,530.08-1,966,811.92-381,206.783,895,342.00

50.49%1,928,530.08-1,966,811.92-381,206.783,895,342.00Total Revenue Local-State-Federal

1,928,530.08-1,966,811.92-381,206.783,895,342.00.00000Total for 50.49%

217

Budget


Cnty Dist:

File ID: C

06-08-2017 1:16 PM

243-950

As of May

Board Report

REGION 9 ESC


Page 2 of 4

EncumbranceYTD Balance

PercentRealized

Detail Comparison of Expenditures and Encumbrances to Budget

ExpenditureYTD

CurrentExpenditure

6000 - EXPENDITURES/EXPENSE CONTROL A

13 - INSTRUCTIONAL STAFF DEVELOPMNT

6100 - PAYROLL COSTS

TEMPORARY PROF6116-00.999-8-01000 10.78%-21,858.88540.002,641.12.00-24,500.00

SOCIAL6141-00.999-8-01000 3.75%-981.707.8338.30.00-1,020.00

WORKER'S6143-00.999-8-01000 7.50%-92.501.537.50.00-100.00

UNEMPLOYMENT6145-00.999-8-01000 3.12%-48.44.321.56.00-50.00

TEACHER RETIREMENT6146-00.999-8-01000 24.10%-341.54.00108.46.00-450.00

549.682,796.94.00-26,120.00 10.71%-23,323.06Sub Total 6100

6200 - PROFESSIONAL AND CONTRACTED SE

CONT PROF SVC/ESC6216-00.999-8-01000 64.67%-76,548.7622,637.08140,146.24.00-216,695.00

TETN6269-03.999-8-01000 .00%.00.00.00.00.00

CONSULTANTS -6291-00.999-8-01000 57.67%-6,350.004,650.008,650.00.00-15,000.00

CONSULTANTS - T/TA6291-00.999-8-04000 .00%2,710.00.00.008,710.00-6,000.00

MANAGEMENT SYSTEM6295-01.999-8-01000 27.00%-2,920.00160.001,080.00.00-4,000.00

MGT SYSTEM WKSH FEE6295-01.999-8-04000 .00%-1,400.00.00.00.00-1,400.00

TECHNOLOGY SUPPORT6295-02.999-8-01000 69.22%-738.83237.731,661.17.00-2,400.00

27,684.81151,537.418,710.00-245,495.00 61.73%-85,247.59Sub Total 6200

6300 - SUPPLIES AND MATERIALS

READING MATERIALS6329-00.999-8-01000 1.65%-8,438.3574.77148.90412.75-9,000.00

READING MATERIALS6329-00.999-8-04000 .00%251.20.00251.20.00.00

INVENTORY ITEMS6398-00.999-8-01000 .00%-2,000.00.00.00.00-2,000.00

GENERAL/INSTR.6399-00.999-8-01000 56.00%-12,593.271,149.3116,909.50693.23-30,196.00

GENERAL/INSTR.6399-00.999-8-01723 .00%-1,000.00.00.00.00-1,000.00

POSTAGE6399-01.999-8-01000 11.67%-2,208.2835.97291.72.00-2,500.00

GRAPHICS6399-02.999-8-01000 17.55%-164.9020.4035.10.00-200.00

REPRODUCTION6399-03.999-8-01000 51.87%-5,775.391,586.296,224.61.00-12,000.00

OUTSIDE POSTAGE6399-04.999-8-01000 .00%-800.00.00.00.00-800.00

OUTSIDE PRINTING6399-05.999-8-01000 .00%-1,000.00.00.00.00-1,000.00

2,866.7423,861.031,105.98-58,696.00 40.65%-33,728.99Sub Total 6300

6400 - OTHER OPERATING EXPENSES

EMPLOYEE TRAVEL6411-00.999-8-01000 33.75%-10,599.31764.505,400.69.00-16,000.00

EMPLOYEE TRAVEL CR.6411-00.999-8-01723 .00%-1,000.00.00.00.00-1,000.00

EMPLOYEE TRAVEL6411-00.999-8-04000 88.89%-625.09.005,000.91.00-5,626.00

EMPLOYEE TRAVEL TTA6411-00.999-8-04723 .00%-1,000.00.00.00.00-1,000.00

NON-EMPLOYEE TRAVEL6419-00.999-8-01000 9.04%-7,276.70326.74723.30.00-8,000.00

NON-EMPLOYEE TRAVEL6419-00.999-8-04000 .00%-500.00.00.00.00-500.00

MISCELLANEOUS6499-00.999-8-01000 .00%-1,500.00.00.00.00-1,500.00

MISC OPERATING COSTS6499-00.999-8-04000 .00%-11,000.00.00.00.00-11,000.00

TEACHER RELEASE TIME6499-01.999-8-01000 2.28%-8,795.00.00205.00.00-9,000.00

FOOD6499-02.999-8-01000 38.22%-982.50119.251,528.851,488.65-4,000.00

1,210.4912,858.751,488.65-57,626.00 22.31%-43,278.60Sub Total 6400

Total Function 13 INSTRUCTIONAL STAFF 49.25%-185,578.2432,311.72191,054.1311,304.63-387,937.00

31 - GUIDANCE AND COUNSELING SVS

6300 - SUPPLIES AND MATERIALS

TESTING MATERIALS6339-00.999-8-01000 96.86%-352.1910,847.8110,847.81.00-11,200.00

TESTING MATERIALS -6339-00.999-8-04000 .00%-3,000.00.00.00.00-3,000.00

10,847.8110,847.81.00-14,200.00 76.39%-3,352.19Sub Total 6300

Total Function 31 GUIDANCE AND COUNSELING 76.39%-3,352.1910,847.8110,847.81.00-14,200.00

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REGION 9 ESC


Page 3 of 4


PercentRealized


ExpenditureYTD

CurrentExpenditure


32 - ATTENDANCE & SOCIAL WORK SVS


CONT PROF SVC/ESC6216-00.999-8-01000 63.58%-44,408.6711,849.2777,511.33.00-121,920.00

TECHNOLOGY SUPPORT6295-02.999-8-01000 64.60%-566.38147.661,033.62.00-1,600.00

11,996.9378,544.95.00-123,520.00 63.59%-44,975.05Sub Total 6200


EMPLOYEE TRAVEL6411-00.999-8-01000 29.99%-11,201.79887.094,798.21.00-16,000.00

EMPLOYEE TRAVEL CR.6411-00.999-8-01723 .00%-1,000.00.00.00.00-1,000.00

EMPLOYEE TRAVEL T/TA6411-00.999-8-04000 81.61%-1,034.74.004,591.26.00-5,626.00

EMPLOYEE TRAVEL TTA6411-00.999-8-04723 .00%-500.00.00.00.00-500.00

887.099,389.47.00-23,126.00 40.60%-13,736.53Sub Total 6400

Total Function 32 ATTENDANCE & SOCIAL 59.96%-58,711.5812,884.0287,934.42.00-146,646.00

51 - PLANT MAINTENANCE & OPERATION


TELEPHONE6259-00.999-8-01000 14.12%-85.881.3014.12.00-100.00

AIR CARD/CELL PHONE6259-05.999-8-01000 48.28%-62.0041.79231.74186.26-480.00

FACILITY USE FEE - ESC6269-00.999-8-01000 53.38%-9,681.121,507.1511,083.88.00-20,765.00

1,550.2411,329.74186.26-21,345.00 53.08%-9,829.00Sub Total 6200


INSURANCE AND BONDING6425-00.999-8-01000 .00%-2,000.00.00.00.00-2,000.00

.00.00.00-2,000.00 .00%-2,000.00Sub Total 6400

Total Function 51 PLANT MAINTENANCE & 48.53%-11,829.001,550.2411,329.74186.26-23,345.00

93 - PAYMENT TO MEMBER DISTRICT


PMTS. BOWIE - PAYROLL6493-01.924-8-01000 48.20%-77,228.4014,280.9171,860.60.00-149,089.00

PMTS. BURKBURNETT -6493-01.926-8-01000 46.38%-133,366.1543,960.46115,345.85.00-248,712.00

PMTS. CITY VIEW -6493-01.929-8-01000 43.09%-48,862.277,365.9836,989.73.00-85,852.00

PMTS. ELECTRA -6493-01.931-8-01000 47.45%-41,249.386,721.0937,246.62.00-78,496.00

PMTS. HENRIETTA -6493-01.937-8-01000 49.10%-34,107.846,449.4632,898.16.00-67,006.00

PMTS. NOCONA - PAYROLL6493-01.947-8-01000 53.78%-65,110.0112,000.3475,756.99.00-140,867.00

PMTS. PETROLIA -6493-01.951-8-01000 51.37%-24,637.794,245.6426,028.74.00-50,666.53

PMTS. WICHITA FALLS -6493-01.958-8-01000 53.05%-884,934.65186,114.481,000,020.35.00-1,884,955.00

PMTS. GAINESVILLE -6493-01.988-8-01000 56.15%-158,196.54.00202,605.46.00-360,802.00

PMTS. BOWIE CONTRACT6493-02.924-8-01000 53.94%-3,223.861,088.763,776.14.00-7,000.00

PMTS BURKBURNETT-6493-02.926-8-01000 47.17%-8,110.193,019.347,241.81.00-15,352.00

PMTS. CITY VIEW - CONTR.6493-02.929-8-01000 15.32%-8,835.00.001,599.00.00-10,434.00

PMTS. NOCONA - CONTR.6493-02.947-8-01000 .00%.00.00.00.00.00

PMTS. PERTOLIA - CONTR.6493-02.951-8-01000 57.62%-717.03162.53974.97.00-1,692.00

PMTS WICHITA FALLS-6493-02.958-8-01000 7.22%-81,849.66498.286,370.34.00-88,220.00

PMTS. BOWIE - SUPPLIES6493-03.924-8-01000 .46%-6,518.00.0030.00.00-6,548.00


PMTS. CITY VIEW -6493-03.929-8-01000 2.82%-7,618.96.00221.04.00-7,840.00

PMTS. ELECTRA -6493-03.931-8-01000 161.98%123.97.00323.97.00-200.00

HENRIETTA-SUPPLIES6493-03.937-8-01000 5.58%-1,130.1916.4566.81.00-1,197.00

PMTS. NOCONA -6493-03.947-8-01000 .00%-775.00.00.00.00-775.00

PMTS. PETROLIA -6493-03.951-8-01000 .00%-105.47.00.00.00-105.47

PMTS WICHITA FALLS-6493-03.958-8-01000 24.20%-30,593.694,729.449,768.31.00-40,362.00

PYMTS TO GAINESVILLE-6493-03.988-8-01000 3.40%-6,224.89.00219.11.00-6,444.00

219

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06-08-2017 1:16 PM

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Board Report

REGION 9 ESC


Page 4 of 4


PercentRealized


ExpenditureYTD

CurrentExpenditure


93 - PAYMENT TO MEMBER DISTRICT


BOWIE OTHER OPERATE6493-04.924-8-01000 .00%15.0015.0015.00.00.00


PMTS. CITY VIEW - OTHER6493-04.929-8-01000 .00%-800.00.00.00.00-800.00

PAYMENTS TO NOCONA -6493-04.947-8-01000 .00%-10.00.00.00.00-10.00

PMTS. PETROLIA - OTHER6493-04.951-8-01000 .00%.00.00.00.00.00

PMTS WICHITA FALLS-6493-04.958-8-01000 25.70%-16,386.59980.115,668.41.00-22,055.00

PMTS. BOWIE - T/TA6493-05.924-8-04000 .00%-900.00.00.00.00-900.00

PMTS. BURKBURNETT -6493-05.926-8-04000 19.75%-1,300.00.00320.00.00-1,620.00

PMTS. CITY VIEW - T/TA6493-05.929-8-04000 .00%-360.00.00.00.00-360.00

PMTS. ELECTRA - T/TA6493-05.931-8-04000 .00%-540.00.00.00.00-540.00

PMTS. HENRIETTA - T/TA6493-05.937-8-04000 .00%-360.00.00.00.00-360.00

PMTS. NOCONA - T/TA6493-05.947-8-04000 6.57%-672.70.0047.30.00-720.00

PMTS. PETROLIA - T/TA6493-05.951-8-04000 48.89%-184.00176.00176.00.00-360.00

PMTS WICHITA FALLS-T/TA6493-05.958-8-04000 11.03%-9,930.45.001,230.55.00-11,161.00

PMTS. GAINESVILLE - T/TA6493-05.988-8-04000 18.74%-1,608.91.00371.09.00-1,980.00

BURKBURNETT ISD6493-07.926-8-01000 .00%600.02385.53600.02.00.00

CITY VIEW SUPPLIES6493-07.929-8-01000 .00%635.28352.42635.28.00.00

HENRIETTA HS SUPPLIES6493-07.937-8-01000 .00%799.57465.97799.57.00.00

NOCONA SUPPLIES6493-07.947-8-01000 .00%147.74.00147.74.00.00

PAYMENTS TO MEMBER6493-07.951-8-01000 .00%105.47.00105.47.00.00

BURKBURNETT OTHER6493-08.926-8-01000 .00%1,849.80.001,849.80.00.00

298,146.281,664,706.14.00-3,323,214.00 50.09%-1,658,507.86Sub Total 6400

Total Function 93 PAYMENT TO MEMBER 50.09%-1,658,507.86298,146.281,664,706.14.00-3,323,214.00

50.47%-1,917,978.87355,740.071,965,872.2411,490.89-3,895,342.00Total Expenditures

-1,917,978.87355,740.071,965,872.2411,490.89-3,895,342.00926Total for 50.47%

End of Report

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223

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CheckNbr

CheckDate Reason

TypCd Amount

Date Run: Program: FIN1750

Cnty Dist: Page: 1 of

File ID: C

VendNbr Payee Organization

PO Nbr Invoice NbrFnd-Fnc-Obj.So-Org-Prog

From 05-01-2017 To 05-31-2017

Y-T-D Check Payments06-05-2017 8:42 AM

REGION 9 ESC243-950

Sort by Check Number, Account Code

3

Accounting Period: A

EFT

042224 05-10-2017 00172 C HEAD START MARCH 14,280.91BOWIE ISD BOWIE ISD 008380

294-93-6493.01-924-801000

N

C HEAD START MARCH 1,088.76BOWIE ISD 008380

294-93-6493.02-924-801000

N

C HEAD START MARCH 15.00BOWIE ISD 008380

294-93-6493.04-924-801000

N

15,384.67Check 042224 Total:

042227 05-10-2017 00195 C HEAD START MARCH 22,365.17BURKBURNETT ISD BURKBURNETT ISD 008383

294-93-6493.01-926-801000

N

C HEAD START MARCH 1,747.99BURKBURNETT ISD 008383

294-93-6493.02-926-801000

N

C HEAD START MARCH 2,013.90BURKBURNETT ISD 008383

294-93-6493.03-926-801000

N

C HEAD START MARCH 760.98BURKBURNETT ISD 008383

294-93-6493.04-926-801000

N

C HEAD START MARCH 385.53BURKBURNETT ISD 008383

294-93-6493.07-926-801000

N

27,273.57Check 042227 Total:

042233 05-10-2017 00448 C HEAD START MARCH 7,365.98CITY VIEW ISD CITY VIEW ISD 008382

294-93-6493.01-929-801000

N

C HEAD START MARCH 352.42CITY VIEW ISD 008382

294-93-6493.07-929-801000

N

7,718.40Check 042233 Total:

042236 05-10-2017 09238 C 270.70COURTNEY COONER REGION 9 ESC 008392

294-13-6411.00-999-801000

N

042244 05-10-2017 00993 C HEAD START APRIL 6,721.09ELECTRA ISD ELECTRA ISD 008379

294-93-6493.01-931-801000

N

042245 05-10-2017 11087 C . 4,650.00ENLOW APPRISAL REGION 9 ESC 966680

294-13-6291.00-999-801000

N

042250 05-10-2017 13074 C 47.23KAREN GIFFORD REGION 9 ESC 008417

294-13-6419.00-999-801000

N

042257 05-10-2017 01365 C HEAD START MARCH 6,449.46HENRIETTA ISD HENRIETTA ISD 008381

294-93-6493.01-937-801000

N

C HEAD START MARCH 16.45HENRIETTA ISD 008381

294-93-6493.03-937-801000

N

C HEAD START MARCH 465.97HENRIETTA ISD 008381

294-93-6493.07-937-801000

N

6,931.88Check 042257 Total:

042258 05-10-2017 08145 C 406.26ANN STIDOM HICKS REGION 9 ESC 008401

294-32-6411.00-999-801000

N

042262 05-10-2017 13062 C 90.03JESSICA HUGHES REGION 9 ESC 008415

294-13-6419.00-999-801000

N

042263 05-10-2017 00589 C 33.16VON DELL HUGHES REGION 9 ESC 008402

294-13-6411.00-999-801000

N

042266 05-10-2017 09553 C 29.72STACEY JURECEK REGION 9 ESC 008405

294-13-6411.00-999-801000

N

239

CheckNbr

CheckDate Reason

TypCd Amount



File ID: C



From 05-01-2017 To 05-31-2017


REGION 9 ESC243-950


3


EFT

042287 05-10-2017 12908 C 90.03HEATHER SMITH REGION 9 ESC 008416

294-13-6419.00-999-801000

N

042289 05-10-2017 13128 C 99.45KARI STALLCUP REGION 9 ESC 008414

294-13-6419.00-999-801000

N

042295 05-10-2017 00612 C . 41.79VERIZON WIRELESS REGION 9 ESC 966280

294-51-6259.05-999-801000

N

042297 05-10-2017 12098 C 430.92SHARON WEST REGION 9 ESC 008411

294-13-6411.00-999-801000

N

042300 05-10-2017 00361 C HEAD START MARCH 186,114.48WICHITA FALLS ISD WICHITA FALLS ISD 008384

294-93-6493.01-958-801000

N

C HEAD START MARCH 498.28WICHITA FALLS ISD 008384

294-93-6493.02-958-801000

N

C HEAD START MARCH 4,729.44WICHITA FALLS ISD 008384

294-93-6493.03-958-801000

N

C HEAD START MARCH 980.11WICHITA FALLS ISD 008384

294-93-6493.04-958-801000

N

192,322.31Check 042300 Total:

042303 05-10-2017 00525 C 480.83KAREN YELL REGION 9 ESC 008412

294-32-6411.00-999-801000

N

042310 05-17-2017 09157 C . 10,847.81CHILDPLUS SOFTWAR REGION 9 ESC 966951 S021758

294-31-6339.00-999-801000

N

042320 05-17-2017 01331 C . 52.36FLATT STATIONERS IN REGION 9 ESC 966953 243610-00

294-13-6399.00-999-801000

N

042342 05-17-2017 01653 C . 119.25MONARCH BANQUETS REGION 9 ESC 966838 31967

294-13-6499.02-999-801000

N

042352 05-17-2017 01502 C HEAD START APRIL 4,245.64PETROLIA ISD PETROLIA ISD 008428

294-93-6493.01-951-801000

N

C HEAD START APRIL 162.53PETROLIA ISD 008428

294-93-6493.02-951-801000

N

C HEAD START APRIL 176.00PETROLIA ISD 008428

294-93-6493.05-951-804000

N

4,584.17Check 042352 Total:

042353 05-17-2017 00005 C 27.16PETTYCASH REGION 9 ESC 008459

294-13-6399.00-999-801000

N

042375 05-24-2017 00195 C HEAD START APR 21,595.29BURKBURNETT ISD BURKBURNETT ISD 008486

294-93-6493.01-926-801000

N

C HEAD START APR 1,271.35BURKBURNETT ISD 008486

294-93-6493.02-926-801000

N

C HEAD START APR 193.00BURKBURNETT ISD 008486

294-93-6493.03-926-801000

N

C HEAD START APR 2,150.21BURKBURNETT ISD 008486

294-93-6493.04-926-801000

N

25,209.85Check 042375 Total:

042380 05-24-2017 11152 C 1.30DEPT. OF INFORMATI REGION 9 ESC 008492 17041083N

294-51-6259.00-999-801000

N

042390 05-24-2017 10234 C . 12.23HOME DEPOT CREDIT REGION 9 ESC 966947 6242

294-13-6399.00-999-801000

N

240

CheckNbr

CheckDate Reason

TypCd Amount



File ID: C



From 05-01-2017 To 05-31-2017


REGION 9 ESC243-950


3


EFT

042392 05-24-2017 01013 C . 31.26LOWE'S COMPANIES, I REGION 9 ESC 966948 7706

294-13-6399.00-999-801000

N

042394 05-24-2017 00451 C HEAD START APR 12,000.34NOCONA ISD NOCONA ISD 008485

294-93-6493.01-947-801000

N

042410 05-24-2017 01289 C . 9.44WALMART REGION 9 ESC 967066 8703

294-13-6399.00-999-801000

N

C . 149.85REGION 9 ESC 967066 8703

294-13-6399.00-999-801000

N

159.29Check 042410 Total:

042425 05-31-2017 11820 C . 74.77EXPRESS BOOKSELLE REGION 9 ESC 966961 7505

294-13-6329.00-999-801000

N

042426 05-31-2017 00256 C . 53.52FREY SCIENTIFIC REGION 9 ESC 966949 202501412388

294-13-6399.00-999-801000

N

042432 05-31-2017 01125 C . 526.90LAKESHORE LEARNIN REGION 9 ESC 966934 3487710517

294-13-6399.00-999-801000

N

042434 05-31-2017 13075 C . 14.99LEARNING RESOURCE REGION 9 ESC 966956 3001577

294-13-6399.00-999-801000

N

042443 05-31-2017 10834 C . 73.47S & S WORLDWIDE REGION 9 ESC 966954 9660819

294-13-6399.00-999-801000

N

042445 05-31-2017 07634 C . 77.06SCHOOL SPECIALTY REGION 9 ESC 966958 208118268558

294-13-6399.00-999-801000

N

042446 05-31-2017 05791 C . .12STAPLES ADVANTAGE REGION 9 ESC 966952 3340613617

294-13-6399.00-999-801000

N

C . 11.62REGION 9 ESC 966952 3340613619

294-13-6399.00-999-801000

N

C . 83.92REGION 9 ESC 966952 333999570

294-13-6399.00-999-801000

N

95.66Check 042446 Total:

End of Report

316,983.43Grand Total:

241

Received

Verified

with Child

Plus

ProblemsCorrective

Actions

Corrective

Action

Date

Corrected

Date of

Serivce or

Goods

Received

Necessary,

Reasonableness,

Allocability &

Allowability of

Cost

Are credit card

expenditures

seperated?

DocumentaionCorrective

Actions

Corrective

Action

Date

Corrected

Bowie Yes 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

Burkburnett Yes 5/24/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

City View No 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

Electra Yes 5/10/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Gainesville No 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Henrietta No 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

Nocona Yes 5/24/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Petrolia Yes 5/17/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Wichita Falls No 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Award

Amount6100 6200 6300 6400

Credit Card

CodingT/TA Coding

Bowie Yes Yes Yes Yes Yes Yes Yes

Burkburnett Yes Yes Yes Yes Yes Yes Yes

City View No No Yes Yes Yes Yes Yes

Electra Yes Yes Yes Yes Yes Yes Yes

Gainesville Yes Yes Yes No Yes Yes Yes

Henrietta Yes Yes Yes Yes Yes Yes Yes

Nocona Yes Yes Yes Yes Yes Yes Yes

Petrolia Yes Yes Yes Yes Yes Yes Yes

Wichita Falls No Yes Yes No No Yes No sent email to correct totals

none

none

none

sent email to correct totals

none

sent email to move from CC to regular expense

none

HEAD START GRANT 06CH7096/04APRIL 2017

Site

Report

Received in

a Timely

Manner

Date Paid

Payroll Distribution Journal Purchasing

Budget

Corrective Action

none

242

Received

Verified

with Child

Plus

ProblemsCorrective

Actions

Corrective

Action

Date

Corrected

Date of

Serivce or

Goods

Received

Necessary,

Reasonableness,

Allocability &

Allowability of

Cost

Are credit card

expenditures

seperated?

DocumentaionCorrective

Actions

Corrective

Action

Date

Corrected

Bowie

Burkburnett Yes Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

City View Yes Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

Electra Yes Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Gainesville Yes Yes Yes No n/a n/a n/a Yes Yes Yes Yes n/a n/a n/a

Henrietta

Nocona Yes 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Petrolia Yes 6/14/2017 Yes Yes No n/a n/a n/a Yes Yes n/a Yes n/a n/a n/a

Wichita Falls

Award

Amount6100 6200 6300 6400

Credit Card

CodingT/TA Coding

Bowie

Burkburnett Yes Yes Yes Yes Yes Yes Yes

City View Yes Yes Yes Yes Yes Yes Yes

Electra Yes Yes Yes Yes Yes Yes Yes

Gainesville Yes Yes Yes Yes Yes Yes Yes

Henrietta

Nocona Yes Yes Yes Yes Yes Yes Yes

Petrolia Yes Yes Yes Yes Yes Yes Yes

Wichita Falls

none

none

none

none

none

none

HEAD START GRANT 06CH7096/04MAY 2017

Site

Report

Received in

a Timely

Manner

Date Paid

Payroll Distribution Journal Purchasing

Budget

Corrective Action

243

School 11/30/2016 12/31/2016 1/31/2017 2/28/2017 3/31/2017 4/30/2017 5/31/2017 6/30/2017 7/31/2017 8/31/2017 9/30/2017 10/31/2017

Bowie 9% 16% 27% 37% 46% 57%

Burkburnett 8% 11% 21% 33% 42% 50% 58%

City View 8% 15% 22% 30% 37% 45% 54%

Electra 5% 14% 22% 31% 39% 47% 56%

Gainesville 11% 21% 33% 44% 55% 66% 80%

Henrietta 10% 17% 29% 39% 49% 59%

Nocona 10% 17% 28% 37% 45% 53% 63%

Petrolia 9% 15% 25% 35% 43% 52% 61%

Wichita Falls 10% 20% 30% 41% 50% 60%

Region 9 8% 11% 19% 31% 41% 49% 58%

November 8%

December 17%

January 25%

February 33%

March 42%

April 50%

May 58%

June 67%

July 75%

August 83%

September 92%

October 100%

COMPARISON OF HEAD START BUDGET TO EXPENDITURE BY SITE FOR 2016-2017

244

Documents

Cloud Object Storage | Store & Retrieve Data Anywhere ... · Andrea Byars Head Start Teacher Hire Edith Gonzales Head Start Paraprofessional Hire -By signing this statement I verify