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CLUBDIRECTORY LastUpdate23/10/17FOREWORD~OpportunitiesforAllIt’sfairtosaythatwhatyouputinyougetbackinvolumes.MemberswhomaketheefforttojoinindefinitelyderivemorebenefitfromtheirClub.Joiningincantakemanyforms,fromparticipationinsocialandsportingfixturestoofferingservicesonavoluntarybasisfromtimetotimeoronaregularbasisbytakingonaresponsibility.Expansionofthe

volunteerbaseisessentialtosecuringtheClub’sfutureandinensuringthatitdevelopstomeet member requirements. This Directory is to try and help with providing essentialinformationwhichwillallowMemberstounderstandtheirClubandtogetasmuchoutofitaspossible.MuchinformationisavailableontheClubwebsitewww.royaltay.orgWhereinformationisheldonthewebsiteorcanbeaccessedfromitthelinkhasbeenprovided.Contents

1 Introduction~ClubObjectivesandBriefHistory2 ClubStructure,MembershipCategories,ManagementStructure3 ClubStaffandCatering4 Rules,HealthandSafety,ProtectionofVulnerableGroups5 AlcoholLicence,Guests6 FacilitiesandEquipment7 SecurityandAccess8 OperatingSectionswithinClub9 TaySailTrainingSCIO10 SportsProgramme~competition,recreation,training11 SocialProgramme,privatefunctions12 AlbaBeerFestival13 The“200”Club14 PublicityandCommunications15 DataBase/MembershipDetails16 DownloadFormsandDocuments17 MembershipCharges,VATandTaxation18 Feedback/Complaints

1 INTRODUCTIONClubObjectives

1 Topromoteand facilitatecommunityparticipation inhealthyrecreationby theprovisionoffacilitiesforthesportofboating;and

2 ToprovidesocialandotherfacilitiesforMembersasmayfromtimetotimebedetermined.

“Boating”meansallsportactivitybutprimarilyinrelationtosailing,powerboating,rowingandassociatedwatersports.

ROYAL TAY

YACHT CLUB

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BriefHistoryRoyalTayYachtClub(RTYC)wasfoundedin1885asTayCorinthianYachtClubandreceiveditsRoyalCharterfromHRHQueenVictoriain1891whereuponthenamewaschanged.Fromtheoutset,thestationfortheClub’sactivitieshasbeenGrassyBeachandin1889aclubhousewasbuilt. Thisbuilding isstill inuseandisknownastheBeachClubhouse. In1955,FortWilliamHouseat34DundeeRoadwasacquiredandsincethenithasservedtheClubwellasitsheadquarters. Ithasbeenthepolicyof theClub todevelop its facilitiesandwhereverpossiblelandandbuildingshavebeenacquiredsothattheClubownsallthatituses.VolunteersThroughoutitshistoryRTYChasbeenreliantonthemanyvolunteerswhogiveuptheirtimefreelytoruntheClub’saffairs.Whilesomeofthevolunteershaveofficialpositions,therearemanyotherswhoprovideserviceswhichensurethattheClubcontinuestooperateandtothrive.It isaveryimportantpartoftheClubethosthatitremainsessentiallya“self-help”organisation.Thisessentialvolunteerbaseensuresfinancialviabilityandthegreatstrengththat can only come frommembers working together with common aims. Members areencouragedtoassistinanyway,therebycontributingoveralltotheClub’ssuccessbutatthesametimegainingsatisfactionandpossiblylearningsomenewskills.2 CLUBSTRUCTURE,MEMBERSHIPCATEGORIES,MANAGEMENTSTRUCTUREClubStructureForthefirst131years,theClubwasconstitutedasanunincorporatedassociationwherebytheofficersandmemberswereguaranteeingitsliabilitiesonanunlimitedbasis.In2016,theClubwas incorporated asRoyal Tay YachtClub Limited, a company limitedby guarantee,wherebytheliabilityofClubMembersisrestrictedto£1each.MembershipCategoriesThereare3principalcategoriesofmembership,“Club”Membershipforthosewishingtotakepartorbeassociatedwiththeactivitiesandhaveuseofallthefacilities,“Social”MembershipforthosewishingtouseonlythesocialfacilitiesandCadetMembershipforyoungermembersin the age range of 7 to 17 inclusive. ClubMembers have full voting rights and are theguarantorsoftheClub(upto£1permember).ManagementStructureTheClub is governedoverall byDirectors. Amaximumof 10 are elected annually at theAnnualGeneralMeeting.Fourofthisnumberareelectedintomoreexecutiverolestorunthedaytodayintereststhroughtwocommitteeswithdelegatedpowers.TheCommodoreandVice-Commodoreheadup the SportsCommittee to run the sports interests, and theConvenerandVice-Convenerheadup theManagementCommittee to run thenon-sportsinterestsegadministration,membership,social,properties.TheSportsCommitteeandtheManagementCommitteemeetmonthlyon the firstMondayof themonth. TheDirectorsmeetaminimumof6timesinayearandgenerallymeetonthesecondMondayofalternatemonths.AposterwiththecurrentDirectors,officialsandmembersoftheSportsandManagementCommitteesisdisplayedontheprincipalnoticeboardwithinthemainclubhouse.

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3 CLUBSTAFFANDCATERINGClubStaffThe Club employs a number of full time and part time staff largely tomanage themainclubhouseandfacilitiesandtocarryoutadministration.MandyGordonistheClubManagerandAlisonWhyteistheAssistantClubManager.TheClubManager,AssistantManagerandStaffareexcellentpointsofcontactformostClubmattersandiftheycannothelpamemberdirectlycandirectthemtotheappropriateperson.ClubCateringThe catering in the main clubhouse is contracted to Claymore Catering Limited whoseprincipalisMichaelPenny.Lunchtimecateringisprovidedon5daysintheweek,TuesdaytoSaturday,1230to2pmSundayhighteas430pmto7pmOnthe2ndSundayofeachmonththereisacarveryinsteadofhightea.ThecatererprovidescateringatallClubfunctionsandeveningdiningisprovidedoncertainspecifiedoccasions.Bookingisessentialforalloccasionsotherthanlunchtimealthoughthisisrecommendedforlargerparties.Atlunchtime,forthosewithrestrictedavailabletimefoodcanbepre-ordered.Cateringcanbeprovidedforprivatefunctionsorbyspecialarrangementforpartiesof8andover.TheClub isnot responsible for foodandall charges for foodmustbepaiddirectly to thecaterer.BeachClubhouseCateringThisisanexcellentserviceprovidedbymembervolunteersduringvarioussportingfixtures.Allmembersareencouragedtoenjoythefineselectionofhotandcoldsnacksandbeveragesandtojoininthefunwhetherparticipatinginthefixtureornot.Throughtheeffortsofthevolunteersaverywelcomedonationismadetotheclubfundseachyear.4 RULES,HEALTH&SAFETY,PROTECTIONOFVULNERABLEGROUPSClubRulesThroughmembership,MembersacceptthattheymustabidebytherulesoftheClub.FormalandlessformalruleshavebeenestablishedtoensuretheaffairsoftheClubareconductedinafairandprofessionalmanner.Theformalrulesareintwoparts:

1 The Articles of Association http://www.royaltay.org/wp-content/uploads/2013/07/RTYC-

Registered-Articles.pdf~thesearerequiredbylawandcontainimportantinformationonthestructureoftheClub,itspowers,itsofficers,therightsandobligationsofitsmembersandvariousadministrativemattersincludingtheconductofgeneralmeetings.

2 The Bye-Laws (constitutional) http://www.royaltay.org/wp-content/uploads/2013/07/RTYC-Bye-Laws-constitutional-Adopted.pdf~theseprovidethecategoriesofmembershipwithrightsattached to each category, Membership application procedure, the setting ofsubscriptions, the structure of the ClubManagement, Membership rights andobligations.

Otherrulesandconditionsarecontainedonthewebsite:

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(i) Sailing Instructions http://www.royaltay.org/wp-content/uploads/2017/04/Sailing-Instructions-2017.pdf

(ii) Conditionsofstorageinboatpark,useoflockers~referhttp://www.royaltay.org/facilities/(iii) ConditionsofstoringavesselintheHarbourShed~tobepublishedonwebsite(iv) Moorings~referhttp://www.royaltay.org/facilities/

ForthosewithoutthenecessaryfacilitiesprintedcopiescanbeprovidedonrequestfromtheClubManager.HealthandSafety(informationtobepublishedonwebsite)TheClubregardsthehealthandsafetyofitsmembers,staff,visitors,contactorsandmembersofthepublicasatoppriority.AHealthandSafetyStatementhasbeenissuedanddisplayed.Training is provided where required. Principal activities have been risk assessed andprocedures have been put in place to minimise risk. Members are asked to familiarisethemselveswiththevariousproceduresandriskassessmentsandhaveadutyto:

(i) Takereasonablecarefortheirownhealthandsafetyandthatofotherswhomaybeaffectedbywhattheydoordonotdo.

(ii) Co-operatewiththeClubonhealthandsafetyissues.(iii) CorrectlyuseallequipmentprovidedbytheClub.(iv) Notinterferewithormisuseanythingprovidedforhealth,safetyandwelfare.

Membersareencouragedtodrawattentiontoanypracticethatisdeemedtobeunsafeornotinaccordancewithrequirements.SafeguardingChildrenandProtectedAdultsThere is a published Policy for Safeguarding Children and Protected Adultshttp://www.royaltay.org/wp-content/uploads/2013/07/1.-RTYC-Child-Protection-Policy.pdf It is a requirementofallinvolvedwithtrainingandworkingwithchildrenandprotectedgroupstobefamiliarwiththepolicy,adopttheguidelinesandmeetthestandards. Equally it isgoodpracticeforallmemberstohaveanunderstandingofthepolicyandguidelinesasthiswillhelppromotethenecessarystandardsthroughouttheClub.5 ALCOHOLLICENCE,GUESTS LicencedPremisesThemainclubhouseislicensedtosellalcoholicbeverages.Staff,membersandtheirguestsarerequiredtomeettherulesandregulationsrelatingtheretoandfailuretodosocanleadtoprosecutionand indeed lossofthe licence. Asaconditionofthe licenceonlyalcoholicbeveragesprovidedbytheClubcanbeconsumedonthepremises.Membersareaskedtonotethatthepremisesincludeallpartsofthebuildingandthegarden.GuestsMembersareencouragedtobringfriendsandfamilytotheClub.Undertherequirementsofouralcohollicence,guestsinthemainclubhousemustberegisteredintheappropriatebook.Eachmembermaysigninupto4guestsatanyonetime.AmemberisresponsibleforthebehaviourofguestsandensuringthattheycomplywiththerulesoftheClub.

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GoodNeighbourPracticeAtalltimestheClubencouragesagoodneighbourpractice.Thiscoversthesensiblebehaviourtowardsourneighbours,thepublicandothersusingthesameoradjoiningfacilities.ParkingonDundeeRoadandElliesleaRoad,keepingthenoisetoaminimum,notimpedingothersonthebeachwalkwayor inStVincentStreetattheHarbourShedarekeyareaswhereextraconsiderationisrequired.AnimalsWith the exception of guide dogs, animals are not permitted in the Clubhouse or BeachClubhouse.However,theyarepermittedinthegardenandbeachenclosuresprovidingtheyarenotallowedtoroamfree.6 FACILITIESANDEQUIPMENTMainClubhouse FortWilliamHouse 34DundeeRoad BroughtyFerry DundeeDD51LX Tel01382477516

GroundFloor ~largeloungewithbar,diningroom,kitchen,femaletoilets,toiletfordisabledLowerFloor~downstairsbar,cadetroom,trainingroom,maletoiletsUpperfloor~Meetingroom,officeGarden~mainchangingroomsformaleandfemalewithshowers,verandaoverFortWilliamHousewasbuiltin1838foraDundeeseacaptainofsomereputeasasummerhousetocomplementhistownhouse.Thehousewasnamedafterhisship.CaptainNeishbroughtthefirsttrialshipmentofjutetoDundeeonbehalfofhisbrother(whothenwentontodevelopthejuteindustry).Theclubhouseisa“B”listedbuilding.Membersareencouragedtousetheirclubhousefacilityandtoenjoyitsambiencewhetherforcoffee, somethingstrongerorsimply just sittingand lookingoutonsomeof themostspectacularviews.

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Theofficialopeningtimesduringwhichstaffwillbepresentandbarfacilitiesareavailableare:MontoThu 11amto2pm 7pmto11pmFri&Sat 11amto2pm 7pmto1130pmSun 1230pmto11pmBeach GrassyBeachBeachcarparkingfacilitiesBeachClubhousewithmembersittingareaandgalleyforuseduringevents

Beachtoiletsandchangingareas~maleandfemaleRaceBoxStorageshedswithlockers~No1/2Shed(mastsandrigs),No5/6Shed(inflatabledinghies)FerryBoathouse*~safetyboatsandequipmentBr’otyBoathouse*~trainingboats,trainingequipment,coastalrowingboatsBoatParks~dinghiesandtendersHarbourShed StVincentStreet BroughtyFerryExtensivecoveredstorageaccommodationforsailingandpowerboats.

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PrincipalBoatsandEquipmentSafetyBoats~2hardhullboatswith60hpouboards 2x5metreRIBSwith40hpoutboards* Workboat ClubTender 4Kestreldinghies* 10Topperdinghies* 5RSFevadinghies* 1RSVisiondinghy* 6RSTeradinghies* 1NationalSquibkeelboat* 2StAylesrowingskiffs* Quadbike Tractor*DenotespropertyofTaySailTrainingSCIOWhileuseisencouragedofthevariousboatsisencouraged,necessarilyaccessisrestrictedand therearecontrols inplace toensure thatall vesselsandequipmentareused for theintendedpurposeinasafemannerandremaininsoundcondition.7 SECURITYANDACCESSMembers are asked to ensure that all premises are suitably locked and secure whenunattended.OneKeyFitsAll(wellalmost)TheClubKeyisavailablefromthestaffuponpaymentofadeposit(refundeduponreturning).Thiskeygivesaccess tomanyof theClub’svariouspremiseseg themainclubhousedoor(whenthenight-timesecuritylocksareoff),themainchangingrooms,theBoatparks,BeachClubhouse,beachtoiletsandchanging facilitiesandtheprincipal storagesheds….it iswellworthhaving.MainClubhouse~ThisiscoveredbyCCTVandanintruderalarmsystem.Securitylocksareinuseoutsideoftheofficialopeninghourswiththekeyholdersbeingstaffandappointedmembers/officials.TheofficialopeninghoursareasnotedinSection6.Accessisviatheclubkey or if you have forgotten it via the entry system at the inner door. Members areencouragedtoenjoytheirclubhouseatanytimeduringthedayandevening.

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MainChangingRoomsTheseareavailableforuseatalltimesbymembers.Accesstotheouterdoorisviatheclubkey.Theseparatemaleandfemalechangingandshoweringareasareaccessedviakeypad.Theaccesscodescanbeobtainedfromstafforfromofficials.GardenandVerandaMembersareencouragedtousethegardenandverandawhenevertheywishunlesstheyhavebeenreservedforaprivatefunction.Membersarerequiredtoobservethelicensingrequirements regarding the consumption of alcohol and to follow the “GoodNeighbour”practicebykeepingnoisetoreasonablelevels.Theplayingofamplifiedmusicinthemainclubgardenisgenerallynotpermissibleunderthetermsofourlicence.AccesstoBeachLaneandthefootbridgetothebeachisviathegateatthebottomofthegarden.Thegateshouldbeclosedafteruse.Thereisakeypadonthegateandtheaccesscodeisavailablefromstaff/officials.BeachClubhouse,ThebeachpremisesarecoveredbyCCTV.Accessisopentoallmembersatalltimesandisviaaclubkey.Membersshouldensurethatallpremisesarelockedwhenunattendedandthatallelectricalappliances,lightsandtapshavebeenswitchedoff.The Beach Clubhouse is an excellent sitting area inside and outside on a nicer day andmembersareencouragedtomakefulluseofit.Itistheoriginalclubhouseandisinfacta“B”Listedbuilding.ItisaVictoriansportspavilionandisfairlyuniqueasitisownedandstillinusebythesameorganisationforthesamepurpose.There isa tea/coffee facility togetherwithmicrowaveoven for theuseofmembersatalltimes. Thetea/coffeefacility isonanhonestybasis. Membersareaskedtoensuretheymaketheappropriatedonationasthisensuresthecontinuanceofthisexcellentfacility.Thewell-equipped,BeachClubhousegalleyisusedforofficialeventsatwhichbeachcateringisprovided.Thiscateringiscarriedoutbyvolunteers.Whilethegalleyisnotlocked,onlyauthorisedpersonsshouldaccessit.Thisistoensurecompliancewithhealthandhygienestandards.MembersmakinguseoftheBeachClubhouseareaskedtoensuretheyleaveitalwaysinacleanandtidycondition.Outofrespectforotherusersitshouldnotbeusedtoleavegearorasachangingfacility. Amopisavailableforthefloorbutthisshouldberinsedout intheexternaljanitor’ssinkandnotinthegalley.TheextensiverefurbishmentoftheBeachClubhousewasfundedbyTaySailTrainingSCIOandpartof thetermsof this fundingwasthat itwouldbeusedasashorebasedtrainingfacility. Members can still use the facilitywhilea course is takingplacebutareasked torespectthe“classroom”function.BeachToiletsandChangingFacilitiesTheexternaldoorisaccessedviatheclubkey.Thereisthenfreeaccesstothetoilets.TheBeachchangingroomswithseparateformale/femaleareaccessedviakeypad,thecodesbeingobtainablefromstaff/officials.Membersareaskedtoensuresurpluswaterisremovedusingthemopsandbucketsprovided.Allgearshouldberemovedfromthechangingfacilitiesafteruse.Thedoorsshouldbeleftopenforventilationpurposesafteruse.

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Nos1/2Shed,No5/6ShedThesebuildingsarebothaccessedviatheclubkey.No1/2shedisforthestorageoftheclubtenderandvariousgear.Therearealsosubstantiallockerswhicharehiredbymembersonayearlybasis.Memberswishingalockershouldprovidetheirnametoamemberofstaffandalockerwillbeallocatedwhenavailable.Memberswithsinglehandedboatsmaykeepsparsandsailsontheracksprovided.Onoccasioniftemporaryworkisrequiredtoaboatthenamembermayrequestspacetodoso ifavailable. TheapplicationshouldbetotheSportsCommittee.No5/6Shedisprincipallyusedforthestorageofinflatabletenders.MembersshouldenquireabouttheavailabilityofspacetotheBeachConveneroramemberofstaff.BoatParksTheBoatParksareaccessedviatheclubkey.Stancesareallocatedforboatsandtrailersandanannualchargeispayable.Memberswishingtostoreavesselintheparksshouldcompletethenecessaryapplicationformandmakepayment.Astancewillthenbeallocated.Membersare asked not tomove their boats to other stanceswithout prior agreement. Membersshouldensuretheirboatsaretieddownafterusetoensurethattheyaresecureinhighwindsbothtoavoiddamagetotheirownboatsandothermembers’boatsbutalsotoensurethatnothingisblownontotherailwaywheretheconsequencescouldbeveryserious.Washdownfacilitiesareavailablebutmembersareaskedtominimisewaterwastageandalwaysensuretapsareswitchedoffafteruse.Theparkgatesshouldalwaysbelockedwhenunattended.TheBro’tyBoathouseThisbuildingisownedbyTaySailTrainingSCIOandservesastheheadquartersfortheClub’straining activity. Access is restricted to the training officials and also to thosemembersparticipatingincoastalrowing.Thetrainingboats,gearandequipmentareonlyavailableforuseinorganisedsessionsandwithprioragreement.

TheFerryBoathouseThisbuildingisownedbyTaySailTrainingSCIOandservesasthebaseforonthewatersafety.It isusedtostoreandmaintainsafetyboatsandequipment. Access isrestrictedtothosemembers participating in the operation of the safety boats. New participants are verywelcome.

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TheHarbourShedThesesubstantialpremisesareusedforthestorageoftheClub’smooringsvesselandtractorandforthestorageofmembers’boats.AccessisrestrictedtoMembersoperatingthefacilityand those storing their boats. Access is via a club key and an additional security key.Memberswishingtostoretheirboatsinthecoveredaccommodationshouldcompletethenecessaryapplicationform.Spaceisallocatedasavailable.8 OperatingSectionswithinRTYCThevarioussectionsthatareactiveintheClubhavetheirowncontactarrangementsoftenvia email or Facebook groups to communicate information, encourage participation andexchangeideas.Ifyouwishtobeinvolvedwithanyparticulargroupthenpleasecontactthesectionleader.ContactdetailsforeachofthemareavailablefromClubstaff.DinghySection~ledbytheDinghyCaptain.Thesectionistopromotedinghyandcatamaransailing which includes recreational sailing and competition. There is a comprehensiveprogrammeofTuesdayeveningracing,SundayracingintheSpringSeries,AutumnSeriesandtheWinterSeries,variousregattasandtrophyracesheldatweekends.Inaddition,thereareregularsailingsessionsonmostSaturdaysfromApriltoSeptemberaswellasonanumberofSundaysandThursdayevenings.AnoffshootofthissectionistheCatamaranSailorswhoareveryactiveinpromotingsailingwithtwohullsratherthanone.

Keelboat Section ~ led by the Keel Captain. This section promotes keelboat sailing andarrangesanumberoftrophyracesatweekendsaswellasaseriesofracesheldonTuesdayafternoons.Ofequalimportancearetheregularmustersandsailingincompanyarrangedthroughoutthesummer.

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SquibSection~ ledby theSquibCaptain. TheSquibsectionoffers regulareveningpointsracing, throughout the principal season and competition in various regattas. Squibs alsoparticipateintheafternoonracingseries.AnumberofsessionstopromoteSquibsailingarealsoprovided.

Rowing Section ~ led by the Rowing Captain and committee. This section operates asBroughtyFerryBoatinginrecognitionofthelongestablishedrowingclubwhichbecamepartofRoyalTayYachtClub.TherowingsectionconcentratesonStAylescoastalrowingskiffsandoperatestwobeautifulwoodenskiffswhichwerebuiltbyRTYCmembers.Thesectionisvery active with many participants also taking part in sailing. Coastal rowing is lesscomplicatedthansailingandappealstothosewhowanttoenjoybeingoutonthewaterandtakingpartinarecreationalsportwithotherlike-mindedpeople.Coastalrowingtakesplacethroughouttheyearoneverydayoftheweek.Manyparticipantstakepartincompetitionsbothathomeandatothervenues.

SafetyBoatSection~ledbytheSafetyBoatOfficer.Thisisadedicatedgroupofmemberswhopreferpowerboatingandperformtheessentialrolesofmaintainingthesafetyboatsandmanningthemduringorganisedsailingandrowingevents.Aswellasprovidingsafetycovertheylaytheracingmarksforcourses.Duringkeelboateventstheteamalsoprovideaferryingservice forparticipants. Anyone interested inbecomingpartof the safetyboat teamwillreceivetraining.

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CadetSection~ledbytheCadetOfficer,RTYChaslongrunasailingforitsCadetmembers.The Cadetsmeet everyWednesday evening fromApril until September for on thewatertraining sessions. Winter shore based sessions are also run on a number ofWednesdayevenings.ThehighlightoftheCadetcalendarisundoubtedlyCadetWeekwhichis5fulldaysofsailingandfun.CadetsareencouragedtotakepartinotherClubeventswithanumberalsotravellingtovariousvenuestoparticipateinthedevelopmentsquadsrunbytheRYA,thegoverningbodyforsailing.Duetothehighnumberofyoungparticipantsinsailingthereisaveryhighnumberofvolunteersrequired,drawnfromClubMembersandparentstoprovideallthenecessaryinstruction,safety,supervisionandsupport.

Dads’Army~ledbytheirownCaptainMainwaring,thisisagroupofClubMemberswhomeeteveryThursdaymorningandcarryoutmanymaintenanceandothertasksonClubpremisesandequipment.The“troops”arefrequentlydeployedintheHarbourShed,mainclubhouseandbeachpremises. This is a great cluband community success storywith itsmembersperformingveryusefulworkandsavingtheClubalotofmoney.Thereisagreatteamspiritwiththemandatorycoffeebreakbeingahighlighteachday.ThehighlightoftheyearistheChristmasluncheon.

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9 TAYSAILTRAININGSCIO(ScottishCharitableIncorporatedOrganisation)

RTYCiscommittedtoprovidingtrainingandin2003setupitsowntrainingorganisationwithcharitablestatus.TaySailTrainingSCIO(ScottishCharitableIncorporatedOrganisation)isaseparatelegalentitybutiseffectivelycontrolledbyRTYCmemberswhoareresponsibleforappointingthetrustees.TSTrunssailtrainingforadultsandthetrainingfortheCadetSectionoftheClub.ItalsorunspowerboattrainingcoursesandsetupandoverseesthetrainingputinplacefortheRowingSection.ItsinstructorsandhelpersaremainlyClubMemberswhoprovidetheirtimeonavoluntarybasis.Thesailingandpowerboatinstructorsarequalified.Oneofthebenefitsofoperatingthetrainingthroughacharityisthattherehasbeenaccesstofundswhichhaveprovidedanimpressivefleetoftrainingboats,safetyboats,rowingskiffs,boathousesandequipmentaswellasfundingthedevelopmentoftheBeachClubhouseandthebeachchangingandtoiletfacilities.

MembersofDads’Armyhardatworkonthenewworkboat“RTYCRelentless.

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Overthewinterperiodthereisaconsiderableamountoftrainingtakingplace.Muchofthisisconductedinthetrainingroominthemainclubhouse.CadetsreceiveregularsessionsonWednesdays.Inhousecoursesarerunforadultsoveraseriesofeveningsonawidevarietyoftopicswhilemoreformalcoursesarerunatweekends.ForfurtherinformationoncoursesrefertotheNewsletterorcontacttraining@taysail.org.RoyalYachtingAssociation(RYA)/RegisteredTrainingCentreRYAisthegoverningbodyforsailingandpowerboatingintheUKanditsgoodpracticeandcertificatesawardedarerecognisedinternationally.RTYCisanaffiliatememberofRYAandpaysasignificantsubscriptioneachyeartobeso.RTYCinconjunctionwithTSTisregisteredas a RYA Training Centre and as such is able to teach various RYA courses and awardcertificates. The Club invests a lot of time to meet RYA Training Centre accreditationstandards and is subject to a comprehensive annual inspection of its facilities, boats andequipment,teachingstandardsandrecords.RTYCisalsorecognisedbyRYAasaChampionClub,astatusawardedtosomeClubsintheUKwhich invest time and resources in developing youth sailing along the RYA “Pathway”standardsofachievement.AtpresentScottishCoastalRowingAssociation(SCRA) is theresponsiblebodyforScottishcoastal rowing and theClub is amemberof this body. While SCRAhas developed somestandards,RTYC/TSThaveintroducedandapplytrainingstandardsinamannermoreinlinewithRYAstandardsandmethods.10 SportsProgrammeThisispublishedannuallyandcoversthecomprehensiveorganisedcompetitions,eventsandotheractivitiesarrangedfromApriluntilDecembereachyear.OtheractivitiesarearrangedbythevarioussectionsoftheClubegdinghy,keelboat,SquibandrowingandmembersareadvisedoftheseeitherviatheClubNewsletterorbydirectcontactfromtheClassCaptains.TheSportsProgrammeisdesignedtotryandprovideopportunitiesforalltoenjoythewatersoftheTaytothefullinawaywhichsuitsthembest.Competition ~ For the dinghy/ catamaran sailor, annually, the Club runs a Spring Series,AutumnSeriesandaWinterSeries,allheldonSundays,regularTuesdayeveningpointsracingoverthreeseries,onedayandtwodayregattasattheweekendplusanumberofothertrophyraces.

SometraineesintheBeachClubhouseparticipatingintheshorepartonapowerboatcourse

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FortheSquibopenkeelboatsailor there isaregulareveningpointsseriesthroughoutthemainseasongenerallyheldonTuesdayandThursdayeveningsinalternateweeks(onfloodtides),plustheonedayandtwodayregattas.ForthekeelboatsailorthereisanumberofSundaytrophyracesandaTuesdayafternoonseries(alsoopentoSquibs).Fortherower,thereisanannualregattaheldathomeplustheopportunitytoparticipateinregattasatothervenues.RecreationalTheprogrammeequallysupportsthemoresocialsideofoursports.For dinghy/ catamaran, Squib and keelboat sailors, regular sailing sessions are scheduledeverySaturdayatnoon,manyThursday(ClubSailingEvenings)andanumberofSundays(GoSailing).Forrowersthereareregular“ShowandRow”sessionsonSaturdays,SundaysandThursdayeveningsplusthemanyadhocsessionsarrangedbyparticipants.TrainingSessionsTheCadetSectionmeetseveryWednesdayeveningfrommidApriltomidSeptemberplusthereisanorganised5daysofactivityinCadetWeekheldinthesummerholidays.Cadetsareencouragedtojoinintherestoftheprogrammetoo.For adult sailors and powerboaters formal training courses are run at various times andinformalsessionsareprovidedonanadhocbasis.Forrowers,regulartrainingsessionsareorganised.11 SOCIALPROGRAMMETheSocialCommitteemeetsregularlytoprovideavariedsocialprogramme.Socialeventsare publicised in the clubhouse, via the newsletter and in various communications tomembers.Bookingisrequiredforsocialeventsandpaymentisrequiredpriortothestart.Tworegulareventsare:QuizNights~thereisaverypopularmonthlyquiznightheldonthelastFridayofeachmonth.Teamsofupto4personsparticipate.ClubFridays~onthefirstFridayineverymonththebarisopenfrom530pmuntil11pm.Thisisanightwhenmemberscancomealongandenjoytheirclubhouse,knowingthattherewillbe othermembers present. Barmeals are available to encouragemembers tomake anoccasionofit.Itisagreatopportunityfornewermemberstomeetandgettoknowothers.

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PrivateFunctionsThemainclubhousefacilitiesareoftenusedforprivatefunctionsandmeetings(inmanycasesfor members). In almost all situations alternative arrangements are made available forMemberssothattheycancontinuetousetheclubhouse.Thehostingofprivatefunctionsisnecessary tobring incometohelpmaintainourexcellentclubhouse facility.Membersareencouragedtousetheclubhouseforprivatefunctionsandanyenquiriesshouldbedirectedtothestaff.12 ALBABEERFESTIVALAn annual Beer Festival is run usually over the last weekend in August. This is a highlysuccessfulfundraisingeventwhichisrunbytheClubthroughtheBeerfestCommittee.AlbaBeerfestisawell-establishedandpopulareventwithticketsbeingsoldoutverysoonafterbecomingavailable.TheeventisagreatshowcasefortheClub’ssocialfacilities.Ticketsareofferedtomembers initiallybeforegoingonsaletothegeneralpublic. AlbaBeerfesthasraisedmoneyforanumberofcharities,includingTaySailTrainingSCIOaswellasprovidingaconsiderableboosttotheClub’sownfunds.13 The200CLUBThishasbeenrunningformanyyearsandforamonthlydonationof£5,membersparticipateinamonthlylotterydrawforcashprizesof£25,£50and£100.Tobecomeamemberofthe200ClubcontacttheClubManager.The200Clubannuallyraisessome£2,500forClubfunds.14 PUBLICITYANDCOMMUNICATIONSThe Club endeavours to communicate with theMembership asmuch as possible and tominimisepostagecoststhisiscarriedoutelectronicallywhereveritcanbe.Ifamemberdoesnot have access to emails and social media then they are asked to register for postalcommunications.The regular ClubNewsletter is informativeonClubmatters across the spectrumcoveringsportsactivity,socialactivityandlotsofotherinformation.Itisalsoentertaininginthestylethatitisproducedandmembersareencouragedtoensurethattheyreceivethisandreadit.Feedbackisalwayswelcomeaswellasanynewsitemsforfutureeditions.TheClubwebsiteisagreatfundofinformationandthereisanongoingprogrammetokeepthissiteuptodateadfresh.Onthewebsite,variousimportantdocumentscanbeaccessedanddownloadedegArticlesofAssociation,Bye-Laws,HealthandSafetyPolicy,ProtectionofVulnerable Groups Policy and good practice, application procedures for membership,moorings, lockers,boatparks,HarbourShed,currentsportsprogrammeandcurrentsailinginstructions.TheClub’sFacebookpageisincreasinglypopularandagainisanimportantsourceofcurrentinformation.TheCadetSectionoperatesitsownFacebookpage.ThissiteisonlyopentoCadets,parentsandhelpers.PleaseapplytotheCadetOfficerforaccesstothissite.The Rowing Section also operates its own Facebook page which keeps all the rowingparticipantsuptodate.

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The various sections issue communications to the user groups so if you want to receivecommunicationsfromparticulargroupsthenpleasecheckthatyouareregistered.ClubNoticeboardsparticularlyforsocialeventsremainimportant.MinutesofmeetingsofDirectors,SportsCommitteeandManagementCommitteeMeetingsarekept infoldersatthebarwhichcanbeaccesseduponrequest. Minutesandnotesofmeetingswillbepostedonthewebsitewhenthereisasecure”MembersOnly”section.Wi-fi,WebcamsandCCTVThemainClubhouseandtheBeachClubhousehaveWi-fi.Theaccesspasswordsareavailablefromstaff.Thereareactivewebcams,onemountedonthemainclubhouseandoneontheRaceboxwhichcanbeaccessedviatheclubwebsite.Thewebcamsprovidelivepicturesofthemoorings and immediate sailingwaters. Members are asked to note that there is anumberofcameraslocatedinthemainclubhouseandonthebeachwhicharelive24hourswithimagesbeingrecordedBrandedMerchandiseTheClubofferssomebrandedmerchandiseeitherfromstockoronorder.Clubburgees,clubties,pullovers,engravedglassware.Theseitemscanmakegreatpresents.Ordersshouldbeplacedwithstaff.Also available as presents are “Membership” packages, training sessions and sail “taster”vouchers.Enquiriesfortheseshouldbedirectedtotraining@taysail.orgRTYCintheCommunityThe main clubhouse performs a great meeting place for many organisations in thecommunity,someofwhichalsousethecateringandbarfacilities.TheClubreceivessomewelcomeincomefromsharingtheclubhouse.Whereverpossible,RTYChostsvariousgroupsandorganisationsprovidingatasteofsailingandrowing.Suchactivitiesareprovidedonavoluntarybasisbymembersatnocost.Itisgoodtoshare.15 DATABASE/MEMBERSHIPDETAILSTheClubmaintainsadatabaseofitsmemberswhichcontainscontactinformationaswellasbillinginformation.ThisinformationisonlyusedforClubpurposesandisnotavailabletoorsharedwithanyotherparties.MembersareaskedtoensurethattheClubhasuptodatecontactdetailsastheseareusedforformalnotices,Clubnewsletters,communicationsfromsection captains, notices of subscriptions and charges. Members not receivingcommunicationsareaskedtoadvisethisassoonaspossible.16 DOWNLOADFORMSANDDOCUMENTSAconsiderablenumberofformsanddocumentscanbedownloadedfromthewebsite.Thesearealsoavailableinprintedformuponrequest.

MemorandumandArticlesofAssociationBye-Laws~ConstitutionalHealth&SafetyPolicy

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ChildProtectionPolicySportsProgrammeSailingInstructionsetc

17 MEMBERSHIPCHARGESSubscriptionsandChargesAnannualsubscriptionispayablebyallmembersaccordingtothecategoryofmembership.Thesubscriptionyearrunsfrom1Septemberto31Augustinthefollowingyear.Priortothestartofthenewsubscriptionyearmembersaresentarenewalnotice.If a Member does not receive a Notice of Renewal then they are asked to contact theMembershipSecretarydirectlyASAPornotifyamemberofstaffforonwardtransmission.It is hoped thatMemberswill not only want to renew their subscriptions but will do sopromptly,therebyavoidingtheconsiderableadditionalworkinsendingoutreminders.ShouldaMembernolongerwishtocontinuethentheyareaskedtonotifytheirresignationratherthanallowingmembershiptolapse.Whereverpossiblemembersareencouragedtosettletheirsubscriptionbyelectronicbanktransfer,ideallybyauthorisingtheagents“Webcollect”tocollectthenecessaryamountfromtheiraccount.Areceiptwillbeissued.OtherChargesTheClubendeavourstokeepitssubscriptionsatanaffordablelevel.Inordertodothis,itisthepracticetochargemembersfortheuseofcertainfacilitiessothatthecostsarebeingborne by the direct users. Facilities for which there are separate charges are storageaccommodationforboatsandtrailersintheHarbourShedandanyotherClubshed,dinghies,tendersandtrailersintheBoatParks,hireoflockersandsheds.Membersrequiringmooringsmustcompletetheapplicationformandpaythefeepriortothelayingofthemooring.ChargesinrespectofHarbourShedstoragewillbebilledon1Octoberwhilestance,lockerandshedrentswillbebilledon1March.Promptpaymentisagainrequestedwiththelatestdatesforpaymentbeing30daysfrombilling.VATandTaxationRTYCisregisteredforVATandmustaccountforVATonalotofitsincome,barsales,clothingandothergiftsales,certainsubscription income. UndertheVATrulessomeoftheClub’sactivitiesareclassifiedasexemptsuchassubscriptionincomeforactiveparticipants,HarbourShed,Boatparkandlockerrent,racefees. AsaconsequenceofthepartialexemptionofincomefromVAT,onlyaproportionofVATborneonexpendituremaybeoffsetagainsttheVATliabilityresultinginafairlysubstantialamountofVATbeingnon-recoverableeachyear.Eachyearuponrenewaloftheirsubscriptions,MembersareaskedtodeclarewhetherornottheyareactiveintheClub.BybeingactiveanddeclaringsotheVATliabilityoftheClubisminimised.

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18 FEEDBACK,SUGGESTIONSANDCOMPLAINTSFeedback fromMembers is alwayswelcome and can be addressed directly to any of theofficials.Forclubroomcateringandbarservicethereisafeedbackcardwhichmembersareencouragedtouseatanytimeincludingafterfunctions.Itisonlybytellinguswhatisgoodandwhatisnotsogoodcanweensurethatthequalityofserviceandfacilitiesareoptimised.Suggestions,ideas,feedbackformscanallbepostedintheboxinthelounge.Membersandtheirguestshaveadutytobehavetowardsstaffinanappropriateway.Staffin this casecoversDirector,amemberofanyauthorisedcommittee,paidstaff, voluntarystaff, race officials, the catering franchisee and staff and the staff of any independentcontractorsworkingonClubpremises.IfthereisdissatisfactionwithanylevelofservicethatcannotberesolvedamicablythenthismattershouldbedrawntotheattentionoftheClubManager. If there is continued dissatisfaction or the dissatisfaction relates to the ClubManagerthenthemattershouldbereferredtotheManagementCommittee.If you have any suggestions how this directory should be updated then please contacttraining@taysail.org