Name of Club Membership Meeting Date , 2018 - 11:00 a.m. - VENUE

GFWC Georgia Mission“GFWC Georgia is a statewide women’s volunteer organization dedicated to community improvement by

enhancing the lives of others through volunteer service.”

President’s Call to Order

By the presiding officer. One rap of the gavel. Say “The meeting will come to order.”

OPENING EXERCISES — (optional) Usually the Inspiration and then Pledge of Allegiance to the Flag. Display flag correctly. Presiding officer says, “We will have the Pledge of Allegiance to the Flag led by __________.”

Inspiration Name

___ will give our inspiration today.

Pledge of Allegiance Name

We will have the Pledge of Allegiance to the Flag led by __________.”

Welcome, Mission & Thank you’s Name

Introduction/Honor Past Presidents Name Introduction of Guests and Head Table

Roll Call — Not necessary unless a policy of the organization, and then usually only if the organization has requirements for attending a certain number of meetings. Presiding officer says, “The secretary will call the roll.”

Minutes NamePresiding officer says, “The secretary will read the minutes of the previous meeting.” Then, “Are there any corrections to the minutes?” If none, “The minutes are approved as read.” If corrected, “The minutes are approved as corrected.” OR The Minutes from the General Meeting of ____ 2018 were previously circulated by email to the Standing Reading Committee and to the members for correction. Therefore reading of the minutes are waived. Hearing no objections to the Minutes, the _____, 2018 Minutes are hereby approved.

Correspondence NamePresiding officer says, “The secretary will read the correspondence.” Read first the letters not requiring action, then letters requiring action and act on each as read.

Introduction of Speaker Name

Name of Speaker and Speaker Bio

Officer/Committee ReportsPresident’s Report NameGive your report of activity/service to the club, State announcements, etc.

Treasurer Name Presiding officer says, “The treasurer will read his/her report.” Then, “Are there any questions on the treasurer’s report?” Then, “The treasurer’s report will be filed for audit.” NOTE: Usually at the annual meeting all officers are required to give an annual report. Officers report according to rank. These reports are given at this point.NOTE: If organization has a board of directors or executive committee which is required to report at meetings, then the report is given at this point. Presiding officer says, “We will now have the report of the board of directors (or executive committee).” It is read by the secretary. If there are any recommendations in the report, they are placed at the end of the report and the secretary ends by saying, “I move the adoption of the recommendations.” They are then acted upon.

REPORTS OF STANDING COMMITTEES — Presiding officer says, “We will now have the reports of the standing committees.” Then calls on each committee chairman (who has a report to make) in the order listed by the bylaws by saying, “__________ committee, (name of chairman)” If a committee report contains a recommendation, the chairman should move the adoption of the recommendation and it is acted upon then.

1st VP Membership Name 2nd VP/Dean of Community Service Programs NameAnd Advancement Areas

Community Service Programs and Special ProjectsArts and ESO Name Conservation NameEducation NameHome Life NameInternational Outreach NamePublic Issues Name

Advancement AreasMembership Mentioned with 1st VP ReportFundraising & Development NameLeadership (LEADS) NameCommunication & Public Relations (Newsletter, Social Media, Clubwoman, etc.) NameWomen’s History NameLegislative & Public Policy Name

REPORTS OF SPECIAL COMMITTEES — If there are any special committees, they are handled the same as the standing committees. Being called upon in the order appointed, they make their reports. If any committee report contains a recommendation, action should be taken after each report.

Other CommitteesTallulah Falls School NameGFWC And GFWC GA Special Project Name1734 Society, Ella, Lipscomb Name

Other Business

UNFINISHED BUSINESS — If there is any, the presiding officer says, “We will now have unfinished business.” This includes first the special orders, then general orders, and then postponed questions. Each is announced by presiding officer.

NEW BUSINESS — Presiding officer says, “Is there any new business?”NOTE: Then, “Are there any announcements?” Then, “Is there any further business?” Then, “The meeting is adjourned.” A motion is not required for adjournment. NOTE: If there is a program during the meeting, the meeting is not turned over to the program chairman. The presiding officer introduces or calls upon the program chairman who introduces the program.

Blessing Before Lunch

Joys/Concerns

Adjourn after the CollectKeep us, Oh God, from pettiness; let us be

large in thought, in word, in deed.

Let us be done with fault-finding and leave off self-seeking.

May we put away all pretense and meet each other face to face, without self-pity

and without prejudice.

May we never be hasty in judgement and always generous.

Let us take time for all things; make us to grow calm, serene, gentle.

Teach us to put into action our better impulses, straightforward and unafraid.

Grant that we may realize it is the little things that create differences, that in

the big things of life we are at one.

And may we strive to touch and to know the great common human heart of us all,

and, Oh Lord God, let us forget notto be kind.

Mary Stewart | April 1904