Club Officer Training - District 39 Toastmasters · 2018-07-21 · Schedule education sessions. Before Club Meetings ! Ensure a member conducts presentations from The Successful Club

District39–ClubOfficerTraining

DistrictPage www.district39.orgDistrictTrainingPage www.district39.org/trainingToastmastersInternational www.toastmasters.org

District 39, Division ___, Area ____

Club #___________, Club Name: __________________

My Name: ___________________________

My Role: ___________________________

Club Office Name Phone

President

VP Education

VP Membership

VP Public Relations

Treasurer

Secretary

Sergeant At Arms

District Director: _________________ ç Operations, Administration

Program Quality Director: _________________ ç Education, Training, Events

Club Growth Director: _________________ ç Marketing, Club Building,

Member Retention

Club Leader Resources / Mentors

Division Director: _________________ ç Consistent Area Quality

AD Program Quality: _________________ ç Assist Education / Training

AD Club Growth: _________________ ç Assist Club Growth activities

Area Director: _________________ ç Consistent Club Quality

My Area Council (Club Leader Peers) Clubs in my Area Club President VP Education VP Membership

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Vice President Education (VPE)

Club Officer Training

www.toastmasters.org

! VPE Role

Agenda

! VPE Responsibilities

! VPE Resources


Session Objectives

!  Identify your role ! Fulfill your

responsibilities ! Find resources that

help you

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VPE Role


VPE Responsibilities

The Club Meeting

Outside the Club Meeting

The Executive Committee


The Club Meeting

! Before Club Meetings ! Upon Arrival at

Club Meetings ! During Club Meetings

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Before Club Meetings

! Review scheduled roles.

! Offer support to the Toastmaster.

! Schedule education sessions.


Before Club Meetings

! Ensure a member conducts presentations from The Successful Club Series (Item 289).

! Notify the club president of education awards.


Upon Arrival at Club Meetings

! Verify assigned members have arrived and are prepared.

! Remind members to select an evaluator.

! Assist the Toastmaster.

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Upon Arrival at Club Meetings

! Greet guests. !  Inform Topicsmaster

of any guests willing to participate.


During Club Meetings

!  Initial project completion records.

! Ensure members fill out award applications.

! Recognize members for achievements.


During Club Meetings

! Preside over meeting when necessary.

! Answer education program or speech contest questions.

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! Plan club meetings. ! Promote participation

in the education program.

! Orient new members. ! Encourage new

members to participate.



! Assign a mentor. ! Attend club executive

committee meetings. ! Attend district council

meetings.



! Facilitate member progress on Base Camp.

! Arrange for your replacement or assistance.

! Prepare your successor for office.

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The Executive Committee

! Prepare and present education program reports.

! Share information on upcoming speech contests.


! How ! When ! Who

! What

How to Fulfill the VPE Responsibilities


! How will you fulfill this responsibility? ! When will each action be completed? ! Who is available to help you?

! What materials and resources can you use?

VPE Responsibility Action Plan

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VPE Resources


! Attend district-sponsored club-officer training program

! Read materials ! Meet with the outgoing executive committee ! Meet with the outgoing VPE ! Meet with the current executive committee

Getting Started


!  Invite 1-3 members to serve on education committee

! Meet with each member to discuss educational goals

Getting Started

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Additional Resources

This concludes the session.

Club Officer Training

Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:


NEITHER AGREE

NOR DISAGREE


Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �

BaseCampManagerPresident,VicePresidentofEducation,Secretary

1. Log-intoToastmastersInternational.org

§ AccessclubthroughBaseCamp

§ Selecthomeclub

§ Log-inasBaseCampManager

§ Makesuretomakeyourscreenlarge

2. Levelcompletion§ Clickon“PendingRequests”(iftherearerequestswaitingitwilllooklikethepicturebelow)

TrackEmpReques Printable Version Export to Excel (0 Results)

Search Requested By Training Type Date Options

Angie Rodriguez Effective Coaching On-line 7/2/18 ü û

§ Ifallrequirementsclickonthegreencheckmark§ Ifrequirementsaremissing,clickontheredX§ Makecommentsinthecommentboxthatappears.

§ Youcanthenviewandprintcompletioncertificate.

3. SearchingandBrowsing-HowdoIknowwhattherequirementsareforaparticularlevel?

§ ClickontheNameofthepersonrequestingapproval.

(Thiswillopenalargespreadsheetofthemembersentirepath)§ ClickonTutorialsandResources

• ClickonProjectDescriptions(findtheprojectyouneed)

• ClickonEnglish

§ Typeageneralterminthesearchboxattoprightofscreen.

4. TrackingProgress§ ClickonMemberProgress

• ClickonIndividualProgress

• Chartsdisplaybylevel.

• Clickon“Options”buttontorefreshdata(checklastrefresheddateinbottomleftcorner)

§ Whenlookingatchart,numberonthebottomlineshowsthenumberofpeopleinaparticularpath.

§ Clickonqattoprightofchart§ Clickon“Viewdetails”(Scrolldown)§ Spreadsheetwillshowyoudetailsofeachmembers’path.

§ RepeatsameprocessforPathprogress,Pathtype,andRecentlySelectedPaths.§ Graphscanbeprintedorexportedtoexcel.

5. ViewingaMember’sprofileTypeinmember’snameinsearchbox

a. ClickonnameTypeinclubnameinsearchbox

b. ClickonspecificmemberwhenlistcomesupYoucanviewmembersBaseCampProfile

6. LevelcompletionsinPrintMembersworkinginprintstillshowinBaseCampeventhoughtheyareworkinginprint.

§ ThememberinformstheVPEthatalevelhasbeencompleted§ Searchforthemember§ Selectthemember§ SelectTranscript§ ViewtrainingdetailsatLevel1§ ViewchecklistnexttoIceBreaker§ Checktheboxnexttocompletion§ Checkthesaveboxontheleft§ CheckcompletionLevel1§ Checksave

Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.


NEITHER AGREE

NOR DISAGREE


Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:


NEITHER AGREE

NOR DISAGREE


Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �

Documents

Club Officer Training - District 39 Toastmasters · 2018-07-21 · Schedule education sessions. Before Club Meetings ! Ensure a member conducts presentations from The Successful Club