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CMPF124 Basic Skills For Knowledge Workers
Module 3
Microsoft Office Suite Pt 3Microsoft PowerPoint
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MODULE OVERVIEW
Part 1 Overview MS PowerPoint Screen
Part 2Creating your PowerPointPresentationPart 3Working with content graphics &slides effectsPart 4Other tools
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CMPF124 Basic Skills For Knowledge Workers
Part 1
MS PowerPoint Screen
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Objectives
Describe the common user interface List the different views in PowerPoint;
describe the unique features of eachview.
Slide masters Describe the different ways to print a
presentation.
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Overview
A presentation is a collection of dataand information that is to bedelivered to a specific audience.
A PowerPoint presentation is acollection of electronic slides thatcan have text, pictures, graphics,tables, sound and video.
This collection can run automaticallyor can be controlled by a presenter.
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The PowerPoint Screen
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The PowerPoint Screen
Microsoft office button Allows you to create new presentation, open
an existing presentation, save and save as,print, send or close.
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The PowerPoint Screen
Ribbon It has seven tabs and each tab divided into
groups :
Home, Insert, Design, Animations, Slide Show,Review and View.
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The PowerPoint Screen
Navigation Navigation through the slides can be
accomplished through the Slide
Navigation menu on the left side of thescreen.
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The PowerPoint Screen
Slide views Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group allows
you to view the slides as Normal Slide Sorter Notes Page Slide Show Slide Master Handout Master Notes Master
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The PowerPoint Screen
Normal : the main editing view Slide Sorter view: displays thumbnails for each slide to easily
rearrange slides. Notes Page : displays one slide per page with the notes visible at
the bottom. Slide Show displays the slides full screen with no notes or sorter
options When using this view, the esc key will exit to Normal view.
Notes view displays one slide per page with the notes visible at thebottom.
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CMPF124 Basic Skills For Knowledge Workers
Part 2
Creating a Presentation
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Creating a Presentation
New Presentation You can start a new presentation from a blank slide, a template,existing presentations, or a Word outline. To create a newpresentation from a blank slide:
Click the Microsoft Office Button Click New Click Blank Presentation
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Creating a Presentation
To create a new presentation from a template: Click the Microsoft Office Button Click New Click Installed Templates or Browse through Microsoft Office
Online Templates Click the template you choose
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Creating a Presentation
Add Slides There are several choices when you want to add a new slide to thepresentation: Office Themes, Duplicate Selected Slide, or ReuseSlides.
Click the New Slide button on the Home tab Click the slide choice that fits your material
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Creating a Presentation
Themes Themes are design templates that can be applied to an entirepresentation that allows for consistency throughout thepresentation. To add a theme to a presentation:
Click the Design tab Choose one of the displayed Themes or click the Galleries
button
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Creating a Presentation
To apply new colors to a theme: Click the Colors drop down arrow Choose a color set or click Create New Theme Colors
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Creating a Presentation
To change the background style of a theme Click the Background Styles button on the Design tab
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Slide Master
Slide Master serve as the template for all the slides. Masters contain the elements (text or pictures) that you
want to appear on every component page. For instance, if you want your company logo to appear on
each of your slides, it is not necessary to insert it on eachindividual slide. You add the logo to the Slide Master and it automatically
appears on each slide.
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Slide Master
Slide Master View
To open the Slide Master :Click View -> Presentation ViewsClick Slide Master.
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CMPF124 Basic Skills For Knowledge Workers
Part 3
Working with Content
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Working with Content
Enter Text To enter text: Select the slide where you want the text Click in a Textbox to add text
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Working with Content
To add a text box: Select the slide where you want to place the text box On the Insert tab, click Text Box Click on the slide and drag the cursor to expand the text box Type in the text
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Working with Content
Adding Video Video clips can be added to the presentation. To add a video clip: Click the Movie button on the Insert tab Choose Movie from File or Movie from Clip Organizer
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Working with Content
Adding Audio Audio clips can be added to the presentation. To add an audio clip:
Click the Audio button on the Insert tab Choose Sound from File , Sound from Clip Organizer , Play
CD Audio Track , or Record Sound
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Graphics
Adding Picture To add a picture:
Click the Insert Tab Click the Picture Button Browse to the picture from your files Click the name of the picture Click insert To move the graphic, click it and
drag it to where you want it
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Graphics
Adding Clip Art To add Clip Art: Click the Insert Tab Click the Clip Art Button Search for the clip art using the search Clip Art dialog box Click the clip art To move the graphic,
click it and drag it to where you want it
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Graphics
Adding a Shape To add Shapes: Click the Insert Tab Click the Shapes Button Click the shape you choose
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Graphics
Adding SmartArt SmartArt is a feature in Office 2007 that allows you to choose from avariety of graphics, including flow charts, lists, cycles, andprocesses. To add SmartArt:
Click the Insert Tab Click the SmartArt Button Click the SmartArt you choose
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Graphics
Adding a Photo Album The photo album feature is new in PowerPoint 2007 and allows you toeasily create a photo album to share pictures. To create a photo album:
Click the Photo Album button on the Insert tab Click New Photo Album Click File/Disk to add pictures
to the photo album
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Slides Effects
Slide Transitions Transitions are effects that are in place when you switch fromone slide to the next. To add slide transitions:
Select the slide that you want to transition
Click the Animations tab Choose the appropriate animation or click the Transition dialog
box
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Slides Effects
To adjust slide transitions: Add sound by clicking the arrow next to Transition Sound
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Slides Effects
Modify the transition speed by clicking the arrow next toTransition Speed
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Slides Effects
To apply the transition to all slides: Click the Apply to All button on the Animations tab
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Slides Effects
To select how to advance a slide : Choose to Advance on Mouse Click , or Automatically after a set number of seconds
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Slides Effects
Slide Animation Slide animation effects are predefined special effects that you can addto objects on a slide. To apply an animation effect:
Select the object Click the Animations tab on the Ribbon Click Custom Animation Click Add Effect Choose the appropriate effect
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Slides Effects
Animation Preview To preview the animation on a slide: Click the Preview button on the Animations tab
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CMPF124 Basic Skills For Knowledge Workers
Part 4
Other tools
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Printing Slides
There are many options for printing a presentation. They are: Slides : These are slides that you would see if you were showing
the presentation, one slide per page Handouts : 1, 2, 3, 4, 6 or 9 per page, this option allows for more
slides per page Notes Page : This includes the slides and the speaker notes Outline View : This will print the outline of the presentation
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Printing Slides
To access the print options: Click the Microsoft Office Button Click Print In the Print Dialog Box,
click the arrow next to Print what Choose the format and click OK to print
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Package a Presentation
There are times when you want to package a presentation with all of the additional files attached as well. To package a presentationfor CD:
Click the Microsoft Office Button
Click Publish Click Package for CD Type a name for the CD Click Copy to CD or Copy to Folder
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Header and Footer Command
Place the same textat the bottom of every
slide Include: Date Place of Presentation Slide Number
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Annotate a Slide
During a slideshow, we mightwant to show/drawsomething on theslides
We can use thescreen pointer/pen
To access duringshow :
Right Click Click Pen
Or, Ctrl + P
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Slide Navigator
Go directly to any slide within the presentationRight click mouse and choose Go to Slide
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Rehearse Timings
Use Rehearsed Timings to rehearse the timings of slide withaudio. Click the Rehearse Timings button Practice speaking and advance the slides as you would in thepresentation
When you have completed this click through the end of the slide Choose whether or not to keep this timing or to retry