CM_WP_210 Grading v61 Grading CM_WP_210. CM_WP_210 Grading v62 Course Content Introduction Unit 1- Electronic Class Rolls Unit 2 – Grade Submission Unit

CM_WP_210 Grading v6 1

GradingCM_WP_210


Course ContentCourse Content

• Introduction

• Unit 1- Electronic Class Rolls

• Unit 2 – Grade Submission

• Unit 3 – Other Processes

• Course Summary


Learning ObjectivesLearning Objectives

• Upon completing this course, participants will be able to:

View/Print electronic class rolls

Grading Windows

Look-up modules/sections for grading

Enter grades and Validate grades

Correct errors

Save grades

Submit grades to Registrar

E-mail notification

Retrieve grades from Blackboard

Grade change process

Signing Statement of Responsibility


Key Terminology DefinitionsKey Terminology Definitions

IRIS Term Definition

Campus Management (CM)

Campus Management is the module within IRIS that includes student recruitment, admissions, registration, academic history, accounts management, financial aid and other student services

Academic Structure

The structure within IRIS where degree programs, courses, and majors are tied to the organizational structure

Booking Booking is class registration in IRIS

ModuleA module is a course in IRIS; for example BIO 103 is a module


Key Terminology DefinitionsKey Terminology Definitions

IRIS Term Definition

Event

The event is an actual meeting pattern and location of the event type; for example PSY 100-001 is made up of two events-the lecture event meets on MWF 8:00 -8:50 am and the lab event meets on F 1:00 – 2:15 pm

Campus Management ID number (CM ID number)/ Student Number

A system-assigned 8-digit ID number. This is the key to student records

Business Partner (BP)

Business Partners have a financial relationship with UK. All students are also business partners


myHelp CM Portal AccessmyHelp CM Portal Access

• In order to access CM Portal data, the user needs:

To successfully complete this course

To be designated as either the instructor of record for the course or identified as a valid appraiser of the course

To sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/ If you have signed the SOR in UK_100, you do not need to

sign it a second time

• If you do not have access, please work with your college contact to get this access assigned

The college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html


myHelp CM Portal AccessmyHelp CM Portal Access

• Establishing access is a one-time process for each user

• After reviewing this tutorial, please complete the brief evaluation available on the myHelp website

http://myhelp.uky.edu/rwd/HTML/CM/Faculty_Overview_Evaluation.html

Comments are welcome and are used to improve this tutorial

Questions or suggestions may be directed to:

IRIS Training

[email protected]

257-3943


Web Portal NavigationWeb Portal Navigation

To use the To use the myUKmyUK Campus Campus Management portal, go to Management portal, go to

https://myuk.uky.edu/irj/portalhttps://myuk.uky.edu/irj/portal



Enter your AD (or Enter your AD (or MC) MC) User IDUser ID and and

PasswordPassword, then click , then click on the on the Log OnLog On

buttonbutton



Depending upon your Depending upon your access role in the access role in the system, your login system, your login screen may look screen may look

different than this different than this oneone


Student Administration NavigationStudent Administration Navigation

On the Menu bar at the top On the Menu bar at the top of the of the myUKmyUK portal screen, portal screen,

click the click the Student Student AdministrationAdministration tab tab



The The Student Student Administration Administration WelcomeWelcome page page

provides current news provides current news for Campus for Campus

Management usersManagement users


Unit 1Unit 1

Electronic Class Rolls


Unit 1- Electronic Class RollsUnit 1- Electronic Class Rolls

• Electronic Class Rolls Navigation

• Displaying Electronic Class Rolls

• Printing Electronic Class Rolls


Electronic class rollsElectronic class rolls

• Electronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal

• Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course


Electronic Class Rolls NavigationElectronic Class Rolls Navigation

Click Click Faculty Faculty ServicesServices


Electronic Class RollsElectronic Class Rolls

Click Click Class Class RollsRolls



To choose the To choose the appropriate appropriate

Academic Year and Academic Year and Term, click on the Term, click on the Drop-down ListDrop-down List

iconicon



Double-click on Double-click on the appropriate the appropriate year and termyear and term



You can search for the Course/section in one of You can search for the Course/section in one of the following ways:the following ways:

* Course Subject & Number, such as ENG 104* Course Subject & Number, such as ENG 104 * Course Subject, such as ENG* Course Subject, such as ENG * Part of the title, such as Writing* Part of the title, such as Writing



Type the course Type the course subject and number subject and number into the into the Course Course Subject & NumberSubject & Number fieldfield

RememberRemember::

When typing a two-digit When typing a two-digit Course SubjectCourse Subject, you , you will need to type will need to type twotwo spaces before you type spaces before you type the the Course NumberCourse Number



Click on the Click on the SearchSearch button button



Click on the Click on the SW 505SW 505

linklink

A list of courses that A list of courses that match the criteria will match the criteria will displaydisplay



A list of all possible class rolls A list of all possible class rolls for the course will display. for the course will display.



Section information includes:Section information includes:•Meeting TimesMeeting Times•Event Type (Lecture, Lab, etc.)Event Type (Lecture, Lab, etc.)•InstructorInstructor•Room CapacityRoom Capacity•Course CapacityCourse Capacity•Number of Students EnrolledNumber of Students Enrolled•Course Waitlist AvailabilityCourse Waitlist Availability•Number of Students on WaitlistNumber of Students on Waitlist



Click on the Click on the SectionSection link link



To print, click To print, click on the on the Printer Printer FriendlyFriendly link link

Information includes:Information includes:•Last NameLast Name•First NameFirst Name•Student IDStudent ID•UsernameUsername•DegreeDegree•Major (Minor)Major (Minor)•ClassificationClassification



When the roll When the roll displays, click on displays, click on the the PrinterPrinter icon icon



Click on the Click on the CloseClose icon to icon to close the rollclose the roll



To export the data to To export the data to Excel, click on the Excel, click on the

Export to ExcelExport to Excel link link



Click on the Click on the Save Save linklink



Save the file by Save the file by choosing the choosing the appropriate appropriate folder on your folder on your computer, computer, changing the changing the File NameFile Name, , then click on the then click on the SaveSave button button


Unit 1 SummaryUnit 1 Summary

• Electronic Class Rolls Navigation

• Displaying Electronic Class Rolls

• Printing Electronic Class Rolls


Unit 2Unit 2

Grade Submission


Unit 2- Grade SubmissionUnit 2- Grade Submission

• Grading Windows

• Web Grade Submission Rules

• Looking-up of courses/sections for grading

• Entering grades

• Validating grades

• Correcting grading errors, if applicable

• Saving grades before submission

• Submitting grades to Registrar


Grading WindowsGrading Windows

• As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term and final grades directly to the Registrar via web-based procedures

• There are two grading windows for each session/semester during which grades can be entered and submitted:

Mid-Term Grading Window March 9, 2009

Final Grading Window May 4-11, 2009


• All students MUST be assigned a grade in the final grading period BEFORE the electronic grade roster may be submitted to the Registrar’s Office

• For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrar’s Office

• Grades can be saved before submission to the Registrar’s Office

This will permit the grader to come back at a later date/time and complete the grading process

Web Grade Submission RulesWeb Grade Submission Rules



Depending upon your Depending upon your access role in the access role in the system, your login system, your login screen may look screen may look different than this onedifferent than this one



On the Menu bar at the top On the Menu bar at the top of the of the myUKmyUK portal screen, portal screen,

click click Student Student AdministrationAdministration



The The Student Student Administration Administration

WelcomeWelcome page provides page provides current news for Campus current news for Campus

Management usersManagement users


Grading NavigationGrading Navigation

Click Click Faculty Faculty ServicesServices



Click Click GradingGrading



Click the Click the Drop-down Drop-down ListList icon to select the icon to select the appropriate Academic appropriate Academic

Year/TermYear/Term



Select the Select the appropriate appropriate Academic Academic Year and Year and

TermTerm



Click in the Click in the Grade Grade TypeType field and field and

select select Mid-Term Mid-Term GradesGrades



If you are the instructor of record for a course If you are the instructor of record for a course section, your course section will appear at the top section, your course section will appear at the top of the Grading window.of the Grading window.

Click on the Click on the SelectSelect link beside the appropriate link beside the appropriate course section to start the grading process.course section to start the grading process.

For this tutorial, you will move through the process For this tutorial, you will move through the process of selecting your course section.of selecting your course section.



If your course section If your course section is not listed, use the is not listed, use the

roster search roster search function to pick your function to pick your

sectionsection

Your access may provide Your access may provide any of the following levels:any of the following levels:•College level accessCollege level access•Department level accessDepartment level access•Course level accessCourse level access



Click in the Click in the Get Get Roster ForRoster For

field and make field and make your first your first selectionselection



Continue the process of clicking Continue the process of clicking in the in the SelectionSelection field and field and selecting the next level until selecting the next level until you have selected the section.you have selected the section.

Notice that your selections will Notice that your selections will become links that you can use to become links that you can use to “back-up” to a previous level. At any “back-up” to a previous level. At any time you can click the time you can click the ResetReset button button to begin the search again.to begin the search again.



Click in the Select field Click in the Select field and select the next and select the next

level – in this example level – in this example it is the departmentit is the department



Select the Select the coursecourse



Select the Select the sectionsection


Entering GradesEntering Grades

The enrolled students will be The enrolled students will be displayed in alphabetical order.displayed in alphabetical order.

A grade may be entered in two ways:A grade may be entered in two ways:•Entering the grade manuallyEntering the grade manually•Selecting the grade from the listSelecting the grade from the list



Grades for all students may be entered Grades for all students may be entered at one time, or you may choose to at one time, or you may choose to enter some grades, save them, then enter some grades, save them, then return at a later time to finish entering return at a later time to finish entering grades.grades.



Color-coding Color-coding denotes whether denotes whether the student is the student is graded by the graded by the “Normal” grading “Normal” grading scale or an “Other” scale or an “Other” grading scale, such grading scale, such as audit.as audit.



Normal is relevant to the course.Normal is relevant to the course.

•If the course is a letter grade course, “Normal” is letter If the course is a letter grade course, “Normal” is letter gradegrade•If the course is a pass/fail course, “Normal” is pass/failIf the course is a pass/fail course, “Normal” is pass/fail



Enter the grade Enter the grade manually into the manually into the

GradeGrade field field

OROR click on the click on the arrow and arrow and

select the gradeselect the grade



Continue the process Continue the process until all grades have until all grades have been entered.been entered.


Validate GradesValidate Grades

Click Click Validate Validate GradesGrades to “check” to “check”

the grades for the grades for errors.errors.


Correcting ErrorsCorrecting Errors

If any grade is not If any grade is not valid, an error valid, an error message will display.message will display.

The error must be The error must be corrected, and the corrected, and the grades validated again grades validated again before you can submit before you can submit them to the Registrar’s them to the Registrar’s office.office.


Saving GradesSaving Grades

You may use the You may use the Save Save GradesGrades functionality when functionality when you are entering grades. This you are entering grades. This feature allows you to come feature allows you to come back at a later date to back at a later date to continue grade entry or continue grade entry or make any necessary changes make any necessary changes BEFOREBEFORE submitting the submitting the grades.grades.


Submitting GradesSubmitting Grades

Once the grading Once the grading process is complete, process is complete, click click Submit Grades Submit Grades to Registrar.to Registrar.

IMPORTANT:IMPORTANT: You You must validate the must validate the grades and correct grades and correct any errors before any errors before submission of grades.submission of grades.


Submission to RegistrarSubmission to Registrar

• Mid-term grades are required to be entered and submitted for all undergraduate students, but they are not required for all graduate students

Once grades are submitted, grade “changes” must be submitted for any blank grades

• Submission of grades during the

Final Grade window is NOT

permitted unless every student

has been assigned a valid grade


Submission to RegistrarSubmission to Registrar

• After grades have been submitted to the Registrar’s Office, a grade change request must be submitted to change a grade

• Once grades are submitted to the Registrar’s Office, the instructor(s) will receive an email confirmation stating that grades have been submitted for that module/event package (course/section)



• Grading Windows

• Web Grading Submission Rules

• Looking-up of courses/sections for grading

• Entering grades

• Validating grades

• Correcting grading errors, if applicable

• Saving grades before submission

• Submitting grades to Registrar


Unit 3Unit 3

OtherProcesses


Unit 3- Other ProcessesUnit 3- Other Processes

• Importing Grades from Blackboard

• Grade Change Process

• E-mail Notification

• Statement of Responsibility


Importing Grades from BlackboardImporting Grades from Blackboard

• A future function of importing grades from Blackboard (Bb) will be available soon

If the course has been officially established using Bb, an icon, “Retrieve Grades from Blackboard”, will be displayed at the top of the screen

If selected, this icon will retrieve grades as recorded (real-time) from the Bb environment

These grades will be brought into the drop-down area for each student

The instructor will then have the opportunity to make any desired changes

These grades must be validated using the process described in Unit 2 – Grading


Request a Grade ChangeRequest a Grade Change

• Note: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrar’s Office has occurred

• To request a grade change, pull up the Grading page in the portal

• Enter the Academic Year/Term, Grade Type, and pull up the roster


• The Appraisal column will display the grades which were submitted, but the field and the grades will be grayed out

• The Change link will be located to the far right of each student’s grade



• To change a grade, click on the Change link to the right of the student’s name

• Change the grade in the Appraisal column by typing it into the field or using the Drop-down arrow



• Click on the Save button to send the request

• Click on the Cancel link to cancel the request

• The Grade Change Request will be sent via workflow to the Registrar’s Office, where the grade change will be reviewed and processed



E-mail NotificationE-mail Notification

• Once a grade change has been processed by the Registrar’s Office, an email notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student. This email will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session.


Statement of ResponsibilityStatement of Responsibility

• Security for Campus Management will be tied to the functionality, etc.

• Completion of the Statement of Responsibility is required for those employees who have not yet reviewed and submitted the form

• The form is available on the web at http://myhelp.uky.edu/SOR



• Importing Grades from Blackboard

• Grade Change Process

• E-mail Notification

• Statement of Responsibility

CM_AD_310 Student Records v10 76

Student Records Help WebsitesStudent Records Help Websites

• myHelp website:

http://myHelp.uky.edu/rwd/HTML/CM.html

Contains Quick Reference Cards (QRCs), updated course manuals, Simulations, CM Frequently Asked Questions, CM Go-Live Book, and other job aids

• IRIS website

http://www.uky.edu/IRIS/CM/

Contains Information Directory, Forms, and other references

CM_AD_310 Student Records v10 77

Other CM CoursesOther CM Courses

• Register for Instructor Led courses at http://www.uky.edu/IRIS/train

CM_AD_300 Event Planning

CM_AD_315 Booking Rules

CM_AD_340 Program of Study

• IRIS CM Web Courses are available at http://myhelp.uky.edu/rwd/HTML/CM.html

CM_AD_310 Student Records

CM_AD_320 Booking

CM_WP_210 Grading

CM_WP_220 Overrides

CM_WP_310 Advising


Course SummaryCourse Summary

• View/Print electronic class rolls

• Grading Windows

• Look-up modules/sections for grading

• Enter grades and Validate grades

• Correct errors

• Save grades

• Submit grades to Registrar

• E-mail notification

• Retrieve grades from Blackboard

• Grade change process

• Signing Statement of Responsibility

Documents

CM_WP_210 Grading v61 Grading CM_WP_210. CM_WP_210 Grading v62 Course Content Introduction Unit 1- Electronic Class Rolls Unit 2 – Grade Submission Unit